HomeMy WebLinkAbout213-21 RESOLUTIONcnvEt
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 213-21
File Number: 2021-0543
BID #21-47 ROGERS IRON AND METAL CORPORATION:
A RESOLUTION TO AWARD BID #21-47 TO ROGERS IRON AND METAL
CORPORATION FOR THE REMOVAL AND RECYCLING OF SCRAP METAL ITEMS
FROM THE CITY OF FAYETTEVILLE RECYCLING AND TRASH COLLECTION DIVISION
IN THE AMOUNT OF $200.00 PER TON FOR A TERM OF ONE YEAR WITH AUTOMATIC
RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No.
21-47 to Rogers Iron and Metal Corporation for the removal and recycling of scrap metal items in the
amount of $200.00 per ton for a period of one year with automatic renewals for up to four additional
one year terms.
PASSED and APPROVED on 9/7/2021
Attest:
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Kara Paxton, City Clerk Treasttrg £�6V/44
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Page 1 Printed on 918121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0543
Agenda Date: 9/7/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.2
BID #21-47 ROGERS IRON AND METAL CORPORATION:
A RESOLUTION TO AWARD BID #21-47 TO ROGERS IRON AND METAL CORPORATION FOR
THE REMOVAL AND RECYCLING OF SCRAP METAL ITEMS FROM THE CITY OF
FAYETTEVILLE RECYCLING AND TRASH COLLECTION DIVISION IN THE AMOUNT OF
$200.00 PER TON FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO
FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid No. 21-47 to
Rogers Iron and Metal Corporation for the removal and recycling of scrap metal items in the amount of
$200.00 per ton for a period of one year with automatic renewals for up to four additional one year terms.
City of Fayetteville, Arkansas Page 1 Printed on 91812021
Brian Pugh
Submitted By
City of Fayetteville Staff Review Form
2021-0543
Legistar File ID
September 7th, 2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/10/2021 RECYCLING/TRASH COLLECTION (750)
Submitted Date Division / Department
Action Recommendation:
Award of Bid 21-47, Scrap Metal Removal and Recycling to Rogers Iron and Metal for the operational cost of $200
per ton for a period of one (1) year with four (4) automatic one (1) year renewal options.
Budget Impact:
Account Number
Project Number
Budgeted Item? No Current Budget
Funds Obligated
Current Balance
Does item have a cost? No Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Fund
Project Title
$
V20210527
Previous Ordinance or Resolution #
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF SEPTEMBER 7TH, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Jeff Coles, Recycling and Trash Collections Director
FROM: Brian Pugh, Waste Reduction Coordinator
DATE: August 10th, 2021
SUBJECT: Award of Bid 21-47, Scrap Metal Removal and Recycling to Rogers Iron and
Metal for the operational cost of $200 per ton for a period of one (1) year with four (4)
automatic one (1) year renewal options.
RECOMMENDATION:
Approve a resolution to award bid #21-47 to Rogers Iron and Metal (RIMCO) for the removal
and recycling of scrap metal items from the City of Fayetteville Recycling and Trash Collection
Division.
BACKGROUND:
Bid 21-47 was released on April 25th and closed on May 1311, 2021. The bid requests services
for the removal and recycling of scrap metal items that are recovered from operations related to
the Recycling and Trash Collection Division. The bid was requested in order to receive the best
pricing possible for the recycling service and to develop a system based upon a national index.
DISCUSSION:
The national index chosen for this bid will be the monthly American Metal Market publication
and will utilize the Chicago market for #2 bundles. By tying the pricing to a national index the
City will receive better and more reliable pricing for the amounts of scrap metal sold.
There was one bid that was received and Rogers Iron and Metal was the bidder. This contract
includes a renewal for a 5 year period of time. The operational cost for RIMCO was $200 per
ton.
BUDGET/STAFF IMPACT:
None
Attachments:
#21-45 Bid from Rogers Iron and Metal (RIMCO), Bid 21-47, #21-47 Bid tabulation and Contract
with Appendix A-C
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY nF
PATETTEVI LLE
ARKAN&AS
BID TABULATION
BID 21-47, SCRAP METAL REMOVAL AND RECYCLING
DEADLINE: Thursday, May 05, 2021 before 2:00 PM, Local Time
TOTAL
PAYMENT
ROGERS IRON & METAL
$42,000.00
I I ESTIMATED Annual Gross I *PRICE per Gross Ton to Substract I *TOTAL Annual Expense
Item # Item Description Based On Estimated
Tons from index for City Payment
Tonnage
Price Per Gross Ton for removal of scrap metal
#0-1 including all fees, materials, transportation 210
costs, insurance, etc.
$200
Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City
$42,000.00
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Bid 21-47, Scrap Metal Removal and Recycling
Project Overview
Project Details
Reference ID
Project Name
Project Owner
Project Type
Department
Project Description
Open Date
Close Date
Bid 21-47, Scrap Metal Removal and Recycling
Bid 21-47, Scrap Metal Removal and Recycling
Andrea Foren
IFB
Purchasing
The City is seeking bids from qualified bidders for the removal and
recycling of scrap metal. The estimated tonnage for this bid is
approximately 210 tons per year and has renewable one-year term for a
total possible contract time of five years. Any questions concerning the
bidding process should be addressed to Adonis Bwashi, City of
Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by
calling (479)575-8258.
Apr 25, 2021 12:00 AM CDT
May 13, 2021 2:00 PM CDT
Highest Scoring Supplier
Rogers Iron & Metal
Score
100 pts
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
DUNS:
Bid Tab 21-47, Scrap Metal
Removal & Recycling (BT-
3613W)
Conflict of Interest
Unsealed on Unsealed by
May 13, 2021 2:01 PM CDT Adonis Bwashi
May 13, 2021 2:01 PM CDT Adonis Bwashi
May 13, 2021 2:01 PM CDT Adonis Bwashi
May 13, 2021 2:01 PM CDT Adonis Bwashi
May 13, 2021 2:01 PM CDT Adonis Bwashi
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Adonis Bwashi May 13, 2021 2:02 PM CDT No
CITY of
��FAYETTEVILLE
ARNANSAS
Submissions
Supplier
Date Submitted
Name Email
Confirmation Code
Rogers Iron & Metal
Matt McNally mmcnally@yaffeco.net
May 12, 2.37 PM
MTQwODEz
CDT
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Highest price offered per Gross Ton to Subtract from Index for City Payment
21-47, Technical Specifications I Pass/Fail I Does the bid meet all minimum specifications?
Total 1 100 pts
ARK NSAS LLE
FA ET AS
Scoring Summary
Active Submissions
Total Total Base Bid 21-47, Technical Specifications
Supplier 1100 pts / 100 pts Pass/Fail
Rogers Iron & Metal 100 pts 100 pts ($42,000.00) Pass
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Signatures
Name
Andrea Foren
(Project Owner)
Adonis Bwashi
(Evaluator)
Signatures
Digitally signed by Andrea
Andrea Foren Doren
D ate: 2021.06.22 15:19:16
-05'00'
Digitally signed by Adonis Bwashi
O I cn=Adonis Bwashi,
em
email=abwashi@fayetteville-ar.gov, c=US
Date: 2021.05.13 17:02:30-05'00'
-9
Request for Taxpayer
Give Form to the
Form
Identification Number and Certification
requester. Do not
(Rev. November
2017)
Department
m Inteal
of the Treasury
Revenue Service
I> Go to www.frs.gov/FormW9 for instructions and the latest information.
send to the IRS.
t Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
YAFFE IRON & METAL CO.,INC. (CONSOLIDATED FILING)
2 Business name/disregarded entity name, if different from above
ROGERS IRON & METAL CORP
t7
01
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
m
following seven boxes.
certain entities, not individuals; see
n
p
❑ Individual/sole proprietor or ElC Corporation 2 S Corporation ElPartnership ❑ Trust/estate
instructions on page 3):
single -member LLC
Exempt payee code (if any) 5
ti
2 «
U
❑ Limited liability company, Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
p
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
Exemption from FATCA reporting
H
LLC If the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
code (if any)
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
d o
G
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
o
m
❑ Other (sea instructions) ►
lAnn':asro•nowrs mamramm o„rveeiro us.t
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5 Address (number, street, and apt. or suite no.) See instructions.
Requester's name and address (optional)
m
730 N ARKANSAS
m
6 City, state, and ZIP code
ROGERS, AR 72757
7 List account numbers) here (optional)
JUM
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given online 1 to avoid
social security number
backup withholding. For individuals, this is generally your social security number (SSN. However, fora
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
- m -
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
7
3
-
0
7
2
3
1
3
6
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a)1 am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA codes) entered on this form (if any) Indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.
,tgn Signature of
Here I U.S. person► Np� Date ► 'j _ :1-3 —\$
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments, For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.frs.gov1FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number ([TIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-8 (Rev. 11-2017)
CITY 4F
City of Fayetteville, Arkansas
Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
Fayetteville, AR 72701
A R K A N S A S Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 21-47, Scrap Metal Removal & Recycling
DEADLINE: Thursday, May 13, 2021 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.p.-
DATE OF ISSUE AND ADVERTISEMENT: Sunday, April 25, 2021
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's
third -party bidding platform, Bonfire, or, (2) mailed and received ad the address in the invitation to bidders
prior to the deadline or (3) delivering in person via sealed envelope by appointment only. Submitting through
the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the
attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in
every blank and shall supply all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm: Rose(-3 T(-Or CAJ i\e,b!,1
Contact Person: (Y1u 4L MW. (ky Title: I SS;Sfu A �' AA4 n
E-Mail: LLya yA'F Fe,C.O. ne;t Phone:
Business Address: _7c�d oc+�\
City
Signe
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 1 of 15
Zip: Da -
Date:
T
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
The City is seeking bids from qualified vendors for the removal and recycling of scrap metal. The estimated
tonnage for this bid is approximately 210 tons per year and has renewable one-year term for a total possible
contract time of five years. Any questions concerning the bidding process should be addressed to Adonis
Bwashi, City of Fayetteville Purchasing Agent, at abwashi@tayetteville-ar.g( or by calling (479)575-8258.
Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at ,vww.1dyettev1lle-d1.90v/bids. All bids shall be received by Thursday, May 13, 2021 before
2:00 PM, Local Time utilizing the City's electronic bidding software. All bids are due before the time stated.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at .Ni VV. YL)LiLui i 11, u,uiikILYU!io �ihu,41. No late bids shall
be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of
proposer's technical equipment. An appointment is required to submit a sealed bid in person. Bids will also be
acceptable for consideration if received at the location below before the deadline:
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also,
City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of
the Contract for a period of time which shall not exceed beyond ninety calendar days from the bid opening
date.
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P:479.575.8258 .)wds,mcc tayettevide-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 04/25/2021
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 2 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Bid Form
Bid pricing shall be based on the prices listed in the 7`h effective issue of the month of the American Metal Market
under shredded auto scrap using the Arkansas -Tennessee Border consumer buying price LESS cost for collecting
and processing of material.
Refer to electronic platform to
complete Bid Form
(bid pricing and total base bid)
This project includes removal, recycling and payment for scrap metal items collected through multiple city
collection and operations facilities.
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of service
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE...
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 3 of 15
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with
any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel,
the contractor must notify the contracted public entity in writing.
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 4 of 15
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
u Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name oy rr CDr\ ' .'J 0az41
*BUSINESS ADDRESS: -41 CciV-,VA-S SI Cej
*CITY: R 5ers *STATE: *ZIP:
*PHONE: 0 I— G� -"VOb FAX:
*E-MAIL: hY\YY1 1k
*BY: (PRINTED NAME) 1 , r4 ++ lYVIVI I(y
*AUTHORIZED SIGNATURE:
*TITLE
DUNS NUMBER:
*TAX ID NUMBER: f 1- Mo q -1 "19
Acknowledge Addendums:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
CAGE NUMBER:
Acknowledged by:
Acknowledged by:
Acknowledged by:
Acknowledged by:
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
N A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 5 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing
Division's electronic bidding platform at ww.tdyetteville-dr. ov bias. All bids shall be received
by Thursday, May 13, 2021 before 2:00 PM, Local Time utilizing the electronic bidding software.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
ntlp�,./iwww.yuutuou.wiIII u!�ei/LiLyUhayeueviLle No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prk to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVIC
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 6 of 15
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City".
b. All bidders shall promptly notify Adonis Bwashi, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8258 to insure receipt of their submittal documents
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 7 of 15
prior to opening time and date listed.
9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHT TO AUDIT FOIA AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 8 of 15
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be
made after approval and acceptance of work and submission of invoice. Payments will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 9 of 15
19. ASSIGNMENT SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 10 of 15
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own
risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for
reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal
is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
h. NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone
(479.575.8258) or e-mail (abwashi@fayetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (.j_hwashi fa etteville-ar. o�) or
telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 11 of 15
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same.
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
26. INVOICING: All invoices shall be presented to the City with the minimum information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 12 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Technical Specification
ALL BIDDERS SHALL READ THIS "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE
TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED
FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
PHIS _ , ION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option
containing a blank (example a. ), bidder shall write a "check mark" or write "yes" indicating yes if the
accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ
from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification
and can result in bidder DISQUALIFICATION.
Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or
not.
GENERAL:
1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed
incomplete and will not be considered for bid award.
1.2 All specifications written are to minimums unless otherwise noted.
1.3 Bidder shall provide proof of insurance as required by the City of Fayetteville. Insurance shall
include Worker's Compensation, $1,000,000 minimum General Liability, and automobile
insurance. Certificate of Insurance shall list the City as an additional insured.
1.4 Bidder shall pay the City within 30 calendar days from the date of pickup.
1.5 Pickup of scrap materials shall be based on an on -call basis upon City observation of container
approaching maximum capacity. Awarded bidder shall pick up container, replacing existing
container with empty container within five (5) business days of City requested pick up.
1.6 The bid shall be in effect for a period of one (1) year beginning on date of approval or signed
resolution from the Fayetteville City Council or Mayor's Signature. The City reserves the right to
extend the award of this bid automatically by mutual agreement for a period of four (4)
additional, one (1) year periods automatically unless either the Contractor or the City notifies
the other of its intent to terminate the contract at the end of the contract period.
2. REMOVAL & RECYCLING SPECIFICATIONS:
2.1 The bid shall include the removal, recycling, and payment to the City for scrap metal items
collected through numerous city collections and city operations. Peak pick up load tonnage in
the past has totaled 25.87 tons.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 13 of 15
2.2 Removal of materials shall be made at the following locations:
a. Fayetteville Compost Facility, 1708 Armstrong Ave, Fayetteville, AR
b. Lot adjacent to the Recycling and Trash Collection Division located at 1560 S. Happy
Hollow Rd, Fayetteville, AR.
2.3 Price for the month of pick up will be based on the monthly published price listed in the seventh
effective issue of the month of the American Metal Market, under shredded auto scrap using
the Arkansas -Tennessee Border Consumer Buying Price. The pick-up date shall govern as it
directly relates to the published index for the same day. See sample calculation chart below.
2.4 All prices are based FOB from the Recycling and Trash Collection Facility.
2.5 Bid pricing shall include but is not limited to the inclusive cost of all expenses of collecting the
material, overhead, insurance, and any expense incurred from collection and processing of the
material.
a. Price paid to the City shall be calculated by taking the index as described above and
subtracting the cost per ton presented in this bid.
2.6 All necessary equipment shall be furnished and spotted at the two locations listed previously
and pulled and replaced with empty equipment as loaded.
2.7 All materials shall be weighed on certified truck scales and bidder shall provide two (2) copies of
each scale ticket or provide a scanned copy of each scale to the City upon payment.
2.8 Pursuant to the City of Fayetteville Resolution # 19-11, bidder shall provide final destination
information and use of material in final products to the City upon payment to the City.
2.9 The City agrees to maintain a diligent effort to keep all trash and or hazardous substances out of
scrap containers.
3. PICK UP OF MATERIAL AND PAYMENT
3.1 Pick up of materials and payments to the City shall adhere to the following guidelines:
a. Payment shall be made within 30 calendar days from the date material was picked up
from the City of Fayetteville
b. Index price per ton shall be governed by the price as most recently published based off of
the date material is picked up from the City.
Payment to the City shall be accompanied by the following information:
• Date of requested pick up from City
• Date material was picked up by the City
• Price per ton bid amount, as bid from the response to this document
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 14 of 15
°"Yaffe
17 '.) 11 ; t' I I' a .
! 11; '! ! RS r 1! 1 ! ! '�i '!; 1 " + " ' I : {'!SH' t SA 7 WWW. YAFFEC O. NET FOR YOUR NEAREST L(X'AT1 >'.
July 9, 2020
To Whom It May Concern:
Our Rogers, AR location, Rogers Iron & Metal Corporation is pleased to provide scrap
metal pricing for The City of Fayetteville. All quotes include containers, freight,
handling, processing and profit. the American Metal Market will be used as the basis for
pricing. Should you have any questions, please contact Matt McNally at (479)- 636-2666.
Maintenance/Mixed Metal
• No. 2 Bundles, less $200, Chicago, 1 oth Issue of the Month
Example: Nlay 10, 202I, $ 330 less $200 = $13016rws Ion which equals $116.07/Net Ton
Sincerely,
Matt McNally
Assistant Manager
Rogers Iron & Metal Co.
Office: (479) 636-2666
MMcNally@yaffeco.net
Item Number Item Descriptioi ESTIMATED ANI *PRICE per Gross Tonto Substract from index for City Payment)
No Basket (1) 1
#0-1 Price Per Gross Ton 1 210 200
5/13/2021 Proposal Data
Back to Project
Bid 21-47, Scrap Metal Removal and Recycling - Proposal Data
Supplier
Rogers Iron & Metal
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City of Fayetteville, Arkansas
CITY OF Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
Fayetteville, AR 72701
A R KA N $A$ Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 21-47, Scrap Metal Removal & Recycling
DEADLINE: Thursday, May 13, 2021 before 2:00 PM, Local Time
ACCEPTABLE DELIVERY METHODS:
(1) City's third -party bidding platform, OR
(2) Sealed and delivered directly to the City of Fayetteville as instructed in the advertisement
PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.Rov
DATE OF ISSUE AND ADVERTISEMENT: Sunday, April 25, 2021
INVITATION TO BID
Bid 21-47. Scrab Metal Removal & Recvclin
No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's
third -party bidding platform, Bonfire, or, (2) mailed and received ad the address in the invitation to bidders
prior to the deadline or (3) delivering in person via sealed envelope by appointment only. Submitting through
the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the
attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in
every blank and shall supply all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm:
Contact Person:
E-Mail:
Business Address:
City:
Signature:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 1 of 15
State:
Title:
Date:
Zip:
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
The City is seeking bids from qualified vendors for the removal and recycling of scrap metal. The estimated
tonnage for this bid is approximately 210 tons per year and has renewable one-year term for a total possible
contract time of five years. Any questions concerning the bidding process should be addressed to Adonis
Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by calling (479)575-8258.
Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by Thursday, May 13, 2021 before
2:00 PM, Local Time utilizing the City's electronic bidding software. All bids are due before the time stated.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at https://www.youtube.com/user/cityoffayettevillear. No late bids shall
be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of
proposer's technical equipment. An appointment is required to submit a sealed bid in person. Bids will also be
acceptable for consideration if received at the location below before the deadline:
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also,
City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of
the Contract for a period of time which shall not exceed beyond ninety calendar days from the bid opening
date.
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P: 479.575.8258 abwashi@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 04/25/2021
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 2 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Bid Form
Bid pricing shall be based on the prices listed in the 7th effective issue of the month of the American Metal Market
under shredded auto scrap using the Arkansas -Tennessee Border consumer buying price LESS cost for collecting
and processing of material.
Refer to electronic platform to
complete Bid Form
(bid pricing and total base bid)
This project includes removal, recycling and payment for scrap metal items collected through multiple city
collection and operations facilities.
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of service
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE...
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 3 of 15
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with
any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel,
the contractor must notify the contracted public entity in writing.
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
S. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 4 of 15
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name
*BUSINESS ADDRESS:
*CITY: *STATE:
*PHONE: FAX:
*E-MAIL:
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE:
*TITLE:
DUNS NUMBER: CAGE NUMBER:
*TAX ID NUMBER:
Acknowledge Addendums:
Addendum No.
Dated:
Acknowledged by: _
Addendum No.
Dated:
Acknowledged by: _
Addendum No.
Dated:
Acknowledged by: _
Addendum No.
Dated:
Acknowledged by: _
*ZIP:
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 5 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing
Division's electronic bidding platform at www.faVetteville-ar.gov/bids. All bids shall be received
by Thursday, May 13, 2021 before 2:00 PM, Local Time utilizing the electronic bidding software.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
https://www.youtube.com/user/cityoffayetteviIlear. No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 6 of 15
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City'.
b. All bidders shall promptly notify Adonis Bwashi, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITH DRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8258 to insure receipt of their submittal documents
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 7 of 15
prior to opening time and date listed.
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHT TO AUDIT. FOIA. AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 8 of 15
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be
made after approval and acceptance of work and submission of invoice. Payments will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 9 of 15
19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protector's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 10 of 15
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind, nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own
risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for
reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal
is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone
(479.575.8258) or e-mail (abwashi@favetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (abwashi@favetteville-ar.gov) or
telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 11 of 15
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
j. Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same.
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
26. INVOICING: All invoices shall be presented to the City with the minimum information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 12 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Technical Specification
ALL BIDDERS SHALL READ THIS "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE
TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED
FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option
containing a blank (example a. ), bidder shall write a "check mark" or write "ides" indicating yes if the
accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ
from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification
and can result in bidder DISQUALIFICATION.
o Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or
not.
1. GENERAL:
1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed
incomplete and will not be considered for bid award.
1.2 All specifications written are to minimums unless otherwise noted.
1.3 Bidder shall provide proof of insurance as required by the City of Fayetteville. Insurance shall
include Worker's Compensation, $1,000,000 minimum General Liability, and automobile
insurance. Certificate of Insurance shall list the City as an additional insured.
1.4 Bidder shall pay the City within 30 calendar days from the date of pickup.
1.5 Pickup of scrap materials shall be based on an on -call basis upon City observation of container
approaching maximum capacity. Awarded bidder shall pick up container, replacing existing
container with empty container within five (5) business days of City requested pick up.
1.6 The bid shall be in effect for a period of one (1) year beginning on date of approval or signed
resolution from the Fayetteville City Council or Mayor's Signature. The City reserves the right to
extend the award of this bid automatically by mutual agreement for a period of four (4)
additional, one (1) year periods automatically unless either the Contractor or the City notifies
the other of its intent to terminate the contract at the end of the contract period.
2. REMOVAL & RECYCLING SPECIFICATIONS:
2.1 The bid shall include the removal, recycling, and payment to the City for scrap metal items
collected through numerous city collections and city operations. Peak pick up load tonnage in
the past has totaled 25.87 tons.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 13of15
2.2 Removal of materials shall be made at the following locations:
Fayetteville Compost Facility, 1708 Armstrong Ave, Fayetteville, AR
Lot adjacent to the Recycling and Trash Collection Division located at 1560 S. Happy
Hollow Rd, Fayetteville, AR.
2.3 Price for the month of pick up will be based on the monthly published price listed in the seventh
effective issue of the month of the American Metal Market, under shredded auto scrap using
the Arkansas -Tennessee Border Consumer Buying Price. The pick-up date shall govern as it
directly relates to the published index for the same day. See sample calculation chart below.
2.4 All prices are based FOB from the Recycling and Trash Collection Facility.
2.5 Bid pricing shall include but is not limited to the inclusive cost of all expenses of collecting the
material, overhead, insurance, and any expense incurred from collection and processing of the
material.
Price paid to the City shall be calculated by taking the index as described above and
subtracting the cost per ton presented in this bid.
2.6 All necessary equipment shall be furnished and spotted at the two locations listed previously
and pulled and replaced with empty equipment as loaded.
2.7 All materials shall be weighed on certified truck scales and bidder shall provide two (2) copies of
each scale ticket or provide a scanned copy of each scale to the City upon payment.
2.8 Pursuant to the City of Fayetteville Resolution # 19-11, bidder shall provide final destination
information and use of material in final products to the City upon payment to the City.
2.9 The City agrees to maintain a diligent effort to keep all trash and or hazardous substances out of
scrap containers.
3. PICK UP OF MATERIAL AND PAYMENT
3.1 Pick up of materials and payments to the City shall adhere to the following guidelines:
Payment shall be made within 30 calendar days from the date material was picked up
from the City of Fayetteville
Index price per ton shall be governed by the price as most recently published based off of
the date material is picked up from the City.
Payment to the City shall be accompanied by the following information:
• Date of requested pick up from City
• Date material was picked up by the City
• Price per ton bid amount, as bid from the response to this document
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 14 of 15
• Printed/electronic document showing the price for the index based on the date
material was picked up
• Total tonnage of load which was picked up
• Total amount paid to the City showing breakdown of figures showing the calculated
volume from the load less the calculated expense (bid price) totaling the amount due to
the City.
• Final destination information and use of material in final products for all materials.
SAMPLE
CALCULATION
FORM:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 15of15
Index Price Tonnage Total Tonnage Revenue
A $ x = $
Expense Price per Ton Total Tonnage Expense
(amount bid) Tonnage based on Bid
B $ x = $
Total Tonnage Revenue (A) - Total Tonnage Expense (B) =
Total Payment to the City
CONTRACT FOR SERVICES
CITY OF
WiS FAYETTEVILLE
ARKANSAS
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal and Recycling
Vendor: Rogers Iron & Metal Corporation
Terms: One year with four automatic renewals
This contract executed this day of , 2021, between the City of Fayetteville, Arkansas (City), and
YAFFEE IRON & METAL CO, INC. DBA ROGERS IRON & METAL CORPORATION (RIMCO) in consideration of the
mutual covenants contained herein, the parties agree as follows:
1. RIMCO at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment,
tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to
complete items bid per Bid 21-47 as stated in RIMCO bid proposal, and in accordance with specifications
attached hereto and made a part hereof under Bid 21-47, all included herein as if spelled out word for
word.
2. The City of Fayetteville shall pay RIMCO based on their bid proposal in an amount not to exceed $200 per
gross ton subtracted from index for City payment and as bid with response to Bid 21-47. Payments shall
be made to the City after price per ton removal fees.
3. The Contract documents which comprise the contract between the City of Fayetteville and RIMCO consist
of this Contract and the following documents attached hereto, and made a part hereof:
A. Bid form identified as Invitation to Bid 21-47 with the specifications and conditions typed thereon.
B. RIMCO bid proposal.
C. City's Recommendation for Award for Bid 21-47.
4. These Contract documents constitute the entire agreement between the City of Fayetteville RIMCO and
may be modified only by a duly executed written instrument signed by the City of Fayetteville and RIMCO.
5. RIMC shall not assign its duties under the terms of this agreement.
6. RIMCO agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any
and all claims for property damage, personal injury or death, arising from RIMCO performance of this
contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth
under Arkansas Law.
7. RIMCO shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries
the following insurance which shall be maintained throughout the term of the Contract. Any work sublet;
the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In
case any employee engaged in work on the project under this contract is not protected under Worker's
Compensation Insurance, RIMCO shall provide and shall cause each Subcontractor to provide adequate
employer's liability insurance for the protection of such of his employees as are not otherwise protected.
City of Fayetteville, AR
Bid 21-47, CONTRACT— ROGERS IRON & METAL CORPORATION
Page 1 of 3
The premiums for all insurance and the bond required herein shall be paid by RIMCO.
Workmen's Compensation Statutory Amount
Comprehensive General &
Automobile Insurance
Bodily Injury Liability $500,000 for each person injured.
$1,000,000 for each accident.
Property Damage Liability $1,000,000 aggregate.
8. RIMCO shall furnish proof of licensure as required by all local and state agencies.
9. This contract may be terminated by the City of Fayetteville or RIMCO with 30 calendar days written
notice.
10. This contract shall be effective from one year of the date of signed contract. The City reserves the right
to automatically renew the contract for four (4) additional one (1) year terms. Renewals shall be
automatic unless either RIMCO or the City notifies the other of its intent to terminate the contract at
the end of the contract period.
11. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing
city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the contractor will do everything
possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas
Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs
pursuant to the FOIA may be assessed for this compliance.
12. Changes in scope or price: Changes, modifications, or amendments in scope, price or fees to this
contract shall not be allowed without a prior formal contract amendment approved by the Mayor and
the Fayetteville City Council in advance of the change in scope, cost or fees.
13. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Washington County, Arkansas with
Arkansas law applying to the case.
14. Arbitration/Mediation: The City will not agree to be forced to mediate or arbitrate any dispute.
15. Interest charges for late payments by the City: The City of Fayetteville does NOT agree to any interest or
penalty for "untimely" payments. The City will pay all invoices within 30 calendar days of accepted
invoice.
WITNESS OUR HANDS THIS ` DAY OF 021.
ROGERS IRON & METAL CORPORATION
By: �.
City of Fayetteville, AR
Bid 21-47, CONTRACT — ROGERS IRON & METAL CORPORATION
Page 2 of 3
Signature
(i cu" 11V 1 Mtijastai
Printed Contractor Name & Title
C
ATTEST (Signoture)
1�uC%L
Company Secretary(Printed Nome)
Business Address 741 A)o, Ark,,,j
City, %ate L Zip Code
Date Signed:
City of Fayetteville, AR
Bid 21-47, CONTRACT — ROGERS IRON & METAL CORPORATION
Page 3 of 3
LIONELD JORDAN, Mayor
4�
WvA
`````�RK��irr►►rri
ATTEST: (Signature) ; �: ••,
: FAY ETTE` lLLE
Kara Paxton, City Clerk
Date Signed:
, NG' ON"simo1,�` ..
City of Fayetteville, Arkansas
CITY OF Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
Fayetteville, AR 72701
A R KA N $A$ Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 21-47, Scrap Metal Removal & Recycling
DEADLINE: Thursday, May 13, 2021 before 2:00 PM, Local Time
ACCEPTABLE DELIVERY METHODS:
(1) City's third -party bidding platform, OR
(2) Sealed and delivered directly to the City of Fayetteville as instructed in the advertisement
PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Sunday, April 25, 2021
INVITATI TO ���
Bid 21-47. Scrar)AteZal Rem al &.Xvclin
v Q,�.
No late bids will be accepted. Bids shto\um
mittill►one ®ollowing methods: (1) through the City's
third -party bidding platform, Bonfire,a' mid re 'v ad the address in the invitation to bidders
prior to the deadline or (3) delivering in pers e ale nv ope by appointment only. Submitting through
the City's electronic bidding platform is strc All bids shall be submitted in accordance with the
attached City of Fayetteville specifications anl� bid d ents attached hereto. Each bidder is required to fill in
every blank and shall supply all information reqj�ed; ailure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & de or\ icles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and g era conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual writte rcement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm:
Contact Person:
E-Mail:
Business Address:
City:
Signature:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 1 of 15
State:
Title:
IaitSM1 _
Date:
Zip:
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
The City is seeking bids from qualified vendors for the removal and recycling of scrap metal. The estimated
tonnage for this bid is approximately 210 tons per year and has renewable one-year term for a total possible
contract time of five years. Any questions concerning the bidding process should be addressed to Adonis
Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by calling (479)575-8258.
Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at www.fayetteville-ar.gov/bids. All bids shall be received by Thursday, May 13, 2021 before
2:00 PM, Local Time utilizing the City's electronic bidding software. All bids are due before the time stated.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at https://www.youtube.com/user/cityoffayettevillear. No late bids shall
be accepted. The City of Fayetteville shall not be respo Bible for lost or misdirected bids, or for failure of
proposer's technical equipment. An appointment is re r d to submit a sealed n person. Bids will also be
acceptable for consideration if received at the location bef the deadli
NX
rin�ivayett�ePur aisio om 30
.1 est M Stree
ayette i , 7
Pursuant to Arkansas Code Annotated §22-9-2 City Fa tteville encourages all qualified small, minority
and women business enterprises to bid on ce ' acts for goods, services, and construction. Also,
City of Fayetteville encourages all general ntrac o subcontract portions of their contract to qualified
small, minority and women business enterprises
The City of Fayetteville reserves the right.t§,"%t
e irregularities, to reject bids, and to postpone the award of
the Contract for a period of time whi exceed beyond ninety calendar days from the bid opening
date. rJ
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P: 479.575.8258 abwashi@fayetteville-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 04/25/2021
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 2 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Bid Form
Bid pricing shall be based on the prices listed in the 7th effective issue of the month of the American Metal Market
under shredded auto scrap using the Arkansas -Tennessee Border consumer buying price LESS cost for collecting
and processing of material.
Refer to electronic platform to
complete Bid Form
(bid pricing and total base bid)
DK .�`
A•
This project includes removal, recycling and pay I scrap Al items ' ted through multiple city
operations facilities.
p
collection and o
v
ALL BIDDERS SHALL COMPLETE TH &fHINOL.4L PECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE Q
► bED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FOAM TTVN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form ' it t et AND accompanied by descriptive literature on the products
being bid. The City reserves the right t rd this bid based on the City's best interest at the time of service
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE...
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 3 of 15
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with
any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel,
the contractor must notify the contracted public entity in writing.
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
5. I, as an officer of this organization, or per the attached I tter of authorization, am my authorized to certify the
information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Ec ppor t and N IZ -imination requirements and
conditions of employment in addition to all fed I,�ate, and to I laws.
7. Bidder shall disclose any possible conflic of inVest wi City of ville, including, but not limited to, any
relationship with any City of Fayettev4le Ioyee. se shall is se if a known relationship exists between
any principal or employee of your any Ci ayet viQemployee or elected City of Fayetteville official.
If no relationship exists, this shou o be s yo res oonnse. Failure to disclose such a relationship may
result in cancellation of a purchase and/or t as a�su f your response.
1.) NO KNOWN R ATION • TS
2.) RELATIONSHIP EXls4�1111ease explain):
8. Bidder will perform the Work in co * � ✓ith all applicable trench safety standards set forth in Occupational
Safety and Health Administration ( SH Jart 1926 — Subpart P — Excavations.
9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 4 of 15
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
*D/B/A or Corporation Name
*BUSINESS ADDRESS:
*CITY:
*PHONE:
*E-MAIL:
*BY: (PRINTED NAME)
*AUTHORIZED SIGNATURE:
*TITLE:
Purchase Order/Payments shall be issued to this name
*STATE: *ZIP:
FAX:
DUNS NUMBER: CAG BER:01
*TAX ID NUMBER:
Acknowledge Addendums:
0
Addendum No. Dated: Ac Fedg by.
';?Addendum No. Dated: ckno WI by:
Addendum No. Dated: A nQ
� edged by:
Addendum No. Dated: �< owledged by:
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 5 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing
Division's electronic bidding platform at www.faVetteville-ar.gov/bids. All bids shall be received
by Thursday, May 13, 2021 before 2:00 PM, Local Time utilizing the electronic bidding software.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
https://www.youtube.com/user/cityoffayetteviIlear. No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdireAd bids. Vendor should II the Purchasing Office at
479.575.8220 to ensure correct receipt i ing ocuments ri pening time and date
listed on the bid form.
�I 4
e. Bidders shall have experience roidin cts an services of the same or similar
nature.
f. Bidder is advised that ex to an ter ained in this bid must be identified in
its response to the bid. e to d ay le d t ity to declare any such term non-
negotiable. Proposer's desire to cepn non-negotiable term will not disqualify it
from consideration for awar •`(`�+
g. Local time is defined as the ti a in Faille, Arkansas on the due date of the deadline. Bids
shall be received before the tim�a�own by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated an v e based on the best interest of the City of Fayetteville. The City
reserves the right to awards in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 6 of 15
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submAr of bids to the City, or any work performed in
connection therewith, shall be borne solely by the b's). No payment williade for any responses
received, or for any other effort required of, or madhe er(s) prio �c ntract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it &re(sse has i rest a II acquire no interest, either direct
or indirect, which would cogfany with t ee rformance or services required
hereunder, as provided ZIV
of Fay le C ®e tion 34.26 titled "Authority of City
Employee to Contract wCit ' .
b. All bidders shall promptly ns &w s City Purchasing Agent, in writing, of all potential
p p Y 6 Y g g g,
conflicts of interest for any p specti ess association, interest, or other circumstance
which may influence or appear to influ e the bidder's judgment or quality of services being
provided. Such written notificati c,ll identify the prospective business association, interest or
circumstance, the nature of the bidder may undertake and request an opinion to the City
as to whether the associ N. est or circumstance would, in the opinion of the City,
constitute a conflict of in r t if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITH DRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8258 to insure receipt of their submittal documents
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 7 of 15
prior to opening time and date listed.
9. LOCAL, STATE, AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, com unity colleges, munici alities, counties, or other
public agencies or authorities), which may desire to r hase under the terms conditions of the
contract.
11. COLLUSION: N V
The Proposer, b affixing his or her si na re t is r `�a re �Zhe following: "bidder certifies that
p Y g g p g g
his or her bid is made without previous Irstandi eeme ,connection with any person, firm or
-�J'
corporation making a proposal for e item d/or s and is in all respects fair, without
outside control, collusion, fraud, or o rwise actin "
12. RIGHT TO AUDIT FOIA AND JURISDICIT • a►
a. The City of Fayetteville resery the p `e of auditing a vendor's records as such records
relate to purchases between the`Ct� san said vendor.
b. Freedom of Information Act:`ontracts and documents prepared while performing City
contractual work are subUitk\h-
P7\ ArkansasFreedom of Information Act. If a Freedom of
Information Act requestented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 8 of 15
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of a company name changwhich would cause
invoicing to change from the name used at the time �,t onra�11,b id.Paym�i ' ill be made within thirty
days of invoice received. The City of Fayettevill is Y� y credity an of pay any interest, fees, or
penalty for untimely payments. Payments c �e�lrocess ough b r acceptance of Visa at no
additional costs to the City for expedited &aym proc he I not agree to any nonrefundable
deposit or retainer that would remainprty of t er eve if e hourly work actually performed by
the bidder would not justify such f (�� O
V
The City will pay the awarded bidder based t prXis 11001 ded on invoicing. Progress payments will be
made after approval and acceptance of subn of invoice. Payments will be made within 30
pp p Y
days of accepted invoice.
18. CANCELLATION: `CO
a. The City reserves the right to A el this contract without cause by giving thirty (30) days prior
notice to the Contractor i`wNl g f the intention to cancel or with cause if at any time the
Contractor fails to fulfill kja e by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 9 of 15
19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members,
request for proposals, request for qualificati
the bidder/proposer/protestor or any memo
bidder/proposer/protestor, or any persoNi
organization that is responding to t
a pending bid protest is strictly prod ei
Fayetteville and shall be prohibited until eitr
of Fayetteville; provided, however, not
contacting the Purchasing Division to ad e�
�, A
O'kttevilleNZPP*Ioyees,L7,Nected officials regarding
or coArac%s, durlikeWpendency of bid protest, by
07�'yl
prosprotector'sstaff, and agent of the
al affiliated with or representing an
m or qualification, bid or contract, or has
i ad rt dent or on a date established by the City of
a I or the protest is finally resolved by the City
is
hibit a prospective/bidder/proposer from
,it such as clarification and/or questions related to the
procurement process. For purposes of this pro sisioMobbying activities shall include but not be limited to,
influencing or attempting to influenaiation,
io C16n-action in connection with any request for proposal,
request for qualification, bid or contgh direct or indirect oral or written communication or an
attempt to obtain goodwill of persor entities specified in this provision. Such actions may cause any
request for proposal, request for qu bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 10 of 15
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number q ays from the date of r eipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bid i �b an e o ee legal authority to submit
p Y A YY g Y
bids on behalf of the bidder. The entire t'o�pre ar d pro . i responses shall be borne by the
bidder.
e. The City reserves the right to rey add' a infor it deems necessary from any or all
bidders after the submission de �i e. O
O
f. The request for bid is not to be constru sRn oPing
contract, or a commitment of any kind, nor does
it commit the city to pay for any cosrrin
reer in preparation. It shall be clearly understood
that any costs incurred by the Propoes o this request for proposal is at the bidder's own
risk and expense as a cost of doing busirV he City of Fayetteville shall not be liable for
reimbursement to the Proposer fo:a-np�nse so incurred, regardless of whether or not the proposal
is accepted. `
g. If products, components, or ser�other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone
(479.575.8258) or e-mail (abwashi@fayetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (abwashi@favetteville-ar.gov) or
telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 11 of 15
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
j. Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
The successful bidder's attention is directed to theft that all applicable
municipal ordinances, and the rules and regulaticN.Aall authorities havi
shall apply to the contract throughout, and tley e deeo be in
written out in full herein. The successful b.4 e hall keeA hi self/h
ordinances and regulations of the Fed
affecting those engaged or employol'
services and of all orders and deY%eX
If any discrepancy or inconsisten?!Wc
specifications herein referred to, in rel
shall herewith report the same in writ
26. INVOICING: All invoices shall be prese
d
e
OicipaI
servicl
ral and State laws,
jN�'diction over the services
Sd in the contract as though
Ily informed of all laws,
�Nments or authorities in any manner
�(n any way affecting the conduct of the
any jurisdiction or authority over same.
se Contract Documents or in the
ordinance, regulation, order or decree, s/he
eville.
ity with the minimum information listed below.
City Department that ordered th roerials or services
Order Date
Delivery date or the dat s�c s
Name of the City Employ8at requested or picked up the goods, materials, or service
Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 12 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Technical Specification
ALL BIDDERS SHALL READ THIS "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE
TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED
FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
o NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option
containing a blank (example a. ), bidder shall write a "check mark" or write "ides" indicating yes if the
accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ
from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification
and can result in bidder DISQUALIFICATION.
o Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or
not.
1. GENERAL: NO
�, X
nn�•
1.1 All unit(s) bid shall meet or exceed knimu re ireme hey will be deemed
incomplete and will not be cons ed�or d.
1.2 All specifications written ark inimu ess of se noted.
1.3 Bidder shall provide proo ` insur s req i e by the City of Fayetteville. Insurance shall
include Worker's Compensatior 0,0 in mum General Liability, and automobile
insurance. Certificate of Ins sh e City as an additional insured.
1.4 Bidder shall pay the City within 3; Helen ar days from the date of pickup.
1.5 Pickup of scrap materials s� ased on an on -call basis upon City observation of container
approaching maximum � warded bidder shall pick up container, replacing existing
container with empty co er within five (5) business days of City requested pick up.
1.6 The bid shall be in effect for a period of one (1) year beginning on date of approval or signed
resolution from the Fayetteville City Council or Mayor's Signature. The City reserves the right to
extend the award of this bid automatically by mutual agreement for a period of four (4)
additional, one (1) year periods automatically unless either the Contractor or the City notifies
the other of its intent to terminate the contract at the end of the contract period.
2. REMOVAL & RECYCLING SPECIFICATIONS:
2.1 The bid shall include the removal, recycling, and payment to the City for scrap metal items
collected through numerous city collections and city operations. Peak pick up load tonnage in
the past has totaled 25.87 tons.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 13 of 15
2.2 Removal of materials shall be made at the following locations:
Fayetteville Compost Facility, 1708 Armstrong Ave, Fayetteville, AR
Lot adjacent to the Recycling and Trash Collection Division located at 1560 S. Happy
Hollow Rd, Fayetteville, AR.
2.3 Price for the month of pick up will be based on the monthly published price listed in the seventh
effective issue of the month of the American Metal Market, under shredded auto scrap using
the Arkansas -Tennessee Border Consumer Buying Price. The pick-up date shall govern as it
directly relates to the published index for the same day. See sample calculation chart below.
2.4 All prices are based FOB from the Recycling and Trash Collection Facility.
2.5 Bid pricing shall include but is not limited to the inclusive cost of all expenses of collecting the
material, overhead, insurance, and any expense incurred from collection and processing of the
material.
a. Price paid to the City shall be calculated by taking the index as described above and
subtracting the cost per ton presented in this bid.
2.6 All necessary equipment shall be furnished spotted at the two Rations listed previously
and pulled and replaced with empty equi t as aded.
AA �
2.7 All materials shall be weighed o tYl'fi�ied trVc cal s and r shall provide two (2) copies of
can cop p
each scale ticket or rovide a y h scal e Cit Y upon u payment.
p Y
2.8 Pursuant to the City of F le Re i n # 191 adder shall provide final destination
information and use of rl�rial in odu s t/e City upon payment to the City.
2.9 The City agrees to maintain t of tt ►keep all trash and or hazardous substances out of
scrap containers.
3. PICKUP OF MATERIAL AND PAYMENT ♦ GJ
3.1 Pick up of materials and *�t to the City shall adhere to the following guidelines:
a. Payment shall be de within 30 calendar days from the date material was picked up
from the City of Fayetteville
Index price per ton shall be governed by the price as most recently published based off of
the date material is picked up from the City.
Payment to the City shall be accompanied by the following information:
• Date of requested pick up from City
• Date material was picked up by the City
• Price per ton bid amount, as bid from the response to this document
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 14 of 15
• Printed/electronic document showing the price for the index based on the date
material was picked up
• Total tonnage of load which was picked up
• Total amount paid to the City showing breakdown of figures showing the calculated
volume from the load less the calculated expense (bid price) totaling the amount due to
the City.
• Final destination information and use of material in final products for all materials.
SAMPLE
CALCULATION
FORM:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 15 of 15
Index Price Tonnage Total Tonnage Revenue
A $ x = $
Expense Price per Ton Total Tonnage Expense
(amount bid) Tonnage bas on Bid
B $'
Total ogP►Reve - Total T e Expense (B) =
To ent t h y
_ �.
Q�Qo
QQ o�a
Bid 21-47
Appendix B
Bid Response - Rogers
Iron & Metal
-9
Request for Taxpayer
Give Form to the
Form
Identification Number and Certification
requester. Do not
(Rev. November
2017)
Department
m Inteal
of the Treasury
Revenue Service
I> Go to www.frs.gov/FormW9 for instructions and the latest information.
send to the IRS.
t Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
YAFFE IRON & METAL CO.,INC. (CONSOLIDATED FILING)
2 Business name/disregarded entity name, if different from above
ROGERS IRON & METAL CORP
t7
01
3 Check appropriate box for federal tax classification of the person whose name is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
m
following seven boxes.
certain entities, not individuals; see
n
p
❑ Individual/sole proprietor or ElC Corporation 2 S Corporation ElPartnership ❑ Trust/estate
instructions on page 3):
single -member LLC
Exempt payee code (if any) 5
ti
2 «
U
❑ Limited liability company, Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
p
Note: Check the appropriate box in the line above for the tax classification of the single -member owner. Do not check
Exemption from FATCA reporting
H
LLC If the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC is
code (if any)
another LLC that is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
d o
G
is disregarded from the owner should check the appropriate box for the tax classification of its owner.
o
m
❑ Other (sea instructions) ►
lAnn':asro•nowrs mamramm o„rveeiro us.t
N
5 Address (number, street, and apt. or suite no.) See instructions.
Requester's name and address (optional)
m
730 N ARKANSAS
m
6 City, state, and ZIP code
ROGERS, AR 72757
7 List account numbers) here (optional)
JUM
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given online 1 to avoid
social security number
backup withholding. For individuals, this is generally your social security number (SSN. However, fora
resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other
- m -
entities, it is your employer identification number (EIN). If you do not have a number, see How to get a
TIN, later.
or
Note: If the account is in more than one name, see the instructions for line 1. Also see What Name and
Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
7
3
-
0
7
2
3
1
3
6
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. 1 am not subject to backup withholding because: (a)1 am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3. 1 am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA codes) entered on this form (if any) Indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part 11, later.
,tgn Signature of
Here I U.S. person► Np� Date ► 'j _ :1-3 —\$
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments, For the latest information about developments
related to Form W-9 and its instructions, such as legislation enacted
after they were published, go to www.frs.gov1FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number ([TIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an information return. Examples of information
returns include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
• Form 1099-DIV (dividends, including those from stocks or mutual
funds)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only if you are a U.S. person (including a resident
alien), to provide your correct TIN.
If you do not return Form W-9 to the requester with a TIN, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-8 (Rev. 11-2017)
CITY 4F
City of Fayetteville, Arkansas
Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
Fayetteville, AR 72701
A R K A N S A S Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 21-47, Scrap Metal Removal & Recycling
DEADLINE: Thursday, May 13, 2021 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.p.-
DATE OF ISSUE AND ADVERTISEMENT: Sunday, April 25, 2021
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
No late bids will be accepted. Bids shall be submitted in one of the following methods: (1) through the City's
third -party bidding platform, Bonfire, or, (2) mailed and received ad the address in the invitation to bidders
prior to the deadline or (3) delivering in person via sealed envelope by appointment only. Submitting through
the City's electronic bidding platform is strongly encouraged. All bids shall be submitted in accordance with the
attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in
every blank and shall supply all information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm: Rose(-3 T(-Or CAJ i\e,b!,1
Contact Person: (Y1u 4L MW. (ky Title: I SS;Sfu A �' AA4 n
E-Mail: LLya yA'F Fe,C.O. ne;t Phone:
Business Address: _7c�d oc+�\
City
Signe
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 1 of 15
Zip: Da -
Date:
T
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 21-47, Scrap Metal Removal & Recycling
The City is seeking bids from qualified vendors for the removal and recycling of scrap metal. The estimated
tonnage for this bid is approximately 210 tons per year and has renewable one-year term for a total possible
contract time of five years. Any questions concerning the bidding process should be addressed to Adonis
Bwashi, City of Fayetteville Purchasing Agent, at abwashi@tayetteville-ar.g( or by calling (479)575-8258.
Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at ,vww.1dyettev1lle-d1.90v/bids. All bids shall be received by Thursday, May 13, 2021 before
2:00 PM, Local Time utilizing the City's electronic bidding software. All bids are due before the time stated.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at .Ni VV. YL)LiLui i 11, u,uiikILYU!io �ihu,41. No late bids shall
be accepted. The City of Fayetteville shall not be responsible for lost or misdirected bids, or for failure of
proposer's technical equipment. An appointment is required to submit a sealed bid in person. Bids will also be
acceptable for consideration if received at the location below before the deadline:
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also,
City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of
the Contract for a period of time which shall not exceed beyond ninety calendar days from the bid opening
date.
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P:479.575.8258 .)wds,mcc tayettevide-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 04/25/2021
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 2 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Bid Form
Bid pricing shall be based on the prices listed in the 7`h effective issue of the month of the American Metal Market
under shredded auto scrap using the Arkansas -Tennessee Border consumer buying price LESS cost for collecting
and processing of material.
Refer to electronic platform to
complete Bid Form
(bid pricing and total base bid)
This project includes removal, recycling and payment for scrap metal items collected through multiple city
collection and operations facilities.
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of service
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE...
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 3 of 15
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with
any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel,
the contractor must notify the contracted public entity in writing.
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
6. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
9. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 4 of 15
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM:
u Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name oy rr CDr\ ' .'J 0az41
*BUSINESS ADDRESS: -41 CciV-,VA-S SI Cej
*CITY: R 5ers *STATE: *ZIP:
*PHONE: 0 I— G� -"VOb FAX:
*E-MAIL: hY\YY1 1k
*BY: (PRINTED NAME) 1 , r4 ++ lYVIVI I(y
*AUTHORIZED SIGNATURE:
*TITLE
DUNS NUMBER:
*TAX ID NUMBER: f 1- Mo q -1 "19
Acknowledge Addendums:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
Addendum No. Dated:
CAGE NUMBER:
Acknowledged by:
Acknowledged by:
Acknowledged by:
Acknowledged by:
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
N A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 5 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing
Division's electronic bidding platform at ww.tdyetteville-dr. ov bias. All bids shall be received
by Thursday, May 13, 2021 before 2:00 PM, Local Time utilizing the electronic bidding software.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
ntlp�,./iwww.yuutuou.wiIII u!�ei/LiLyUhayeueviLle No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8220 to ensure correct receipt of bidding documents prk to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVIC
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 6 of 15
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City".
b. All bidders shall promptly notify Adonis Bwashi, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8258 to insure receipt of their submittal documents
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 7 of 15
prior to opening time and date listed.
9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHT TO AUDIT FOIA AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
b. Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 8 of 15
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be
made after approval and acceptance of work and submission of invoice. Payments will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 9 of 15
19. ASSIGNMENT SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS:
a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bidder's/proposer's/protestor's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 10 of 15
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
f. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own
risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for
reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal
is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
h. NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone
(479.575.8258) or e-mail (abwashi@fayetteville-ar.gov). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
i. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (.j_hwashi fa etteville-ar. o�) or
telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 11 of 15
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same.
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
26. INVOICING: All invoices shall be presented to the City with the minimum information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: N/A
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 12 of 15
City of Fayetteville
Bid 21-47, Scrap Metal Removal & Recycling
Technical Specification
ALL BIDDERS SHALL READ THIS "TECHNICAL SPECIFICATION" SECTION WITH BID. FAILURE
TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A COMPLETED
FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
PHIS _ , ION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option
containing a blank (example a. ), bidder shall write a "check mark" or write "yes" indicating yes if the
accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's bid forms how the specification is not met or how the unit(s) bid differ
from what has been specified. Leaving item blank shall indicate bidder does not meet the listed specification
and can result in bidder DISQUALIFICATION.
Bidders shall NOT supply warranty papers for the City to interpret whether a warranty specification is met or
not.
GENERAL:
1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed
incomplete and will not be considered for bid award.
1.2 All specifications written are to minimums unless otherwise noted.
1.3 Bidder shall provide proof of insurance as required by the City of Fayetteville. Insurance shall
include Worker's Compensation, $1,000,000 minimum General Liability, and automobile
insurance. Certificate of Insurance shall list the City as an additional insured.
1.4 Bidder shall pay the City within 30 calendar days from the date of pickup.
1.5 Pickup of scrap materials shall be based on an on -call basis upon City observation of container
approaching maximum capacity. Awarded bidder shall pick up container, replacing existing
container with empty container within five (5) business days of City requested pick up.
1.6 The bid shall be in effect for a period of one (1) year beginning on date of approval or signed
resolution from the Fayetteville City Council or Mayor's Signature. The City reserves the right to
extend the award of this bid automatically by mutual agreement for a period of four (4)
additional, one (1) year periods automatically unless either the Contractor or the City notifies
the other of its intent to terminate the contract at the end of the contract period.
2. REMOVAL & RECYCLING SPECIFICATIONS:
2.1 The bid shall include the removal, recycling, and payment to the City for scrap metal items
collected through numerous city collections and city operations. Peak pick up load tonnage in
the past has totaled 25.87 tons.
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 13 of 15
2.2 Removal of materials shall be made at the following locations:
a. Fayetteville Compost Facility, 1708 Armstrong Ave, Fayetteville, AR
b. Lot adjacent to the Recycling and Trash Collection Division located at 1560 S. Happy
Hollow Rd, Fayetteville, AR.
2.3 Price for the month of pick up will be based on the monthly published price listed in the seventh
effective issue of the month of the American Metal Market, under shredded auto scrap using
the Arkansas -Tennessee Border Consumer Buying Price. The pick-up date shall govern as it
directly relates to the published index for the same day. See sample calculation chart below.
2.4 All prices are based FOB from the Recycling and Trash Collection Facility.
2.5 Bid pricing shall include but is not limited to the inclusive cost of all expenses of collecting the
material, overhead, insurance, and any expense incurred from collection and processing of the
material.
a. Price paid to the City shall be calculated by taking the index as described above and
subtracting the cost per ton presented in this bid.
2.6 All necessary equipment shall be furnished and spotted at the two locations listed previously
and pulled and replaced with empty equipment as loaded.
2.7 All materials shall be weighed on certified truck scales and bidder shall provide two (2) copies of
each scale ticket or provide a scanned copy of each scale to the City upon payment.
2.8 Pursuant to the City of Fayetteville Resolution # 19-11, bidder shall provide final destination
information and use of material in final products to the City upon payment to the City.
2.9 The City agrees to maintain a diligent effort to keep all trash and or hazardous substances out of
scrap containers.
3. PICK UP OF MATERIAL AND PAYMENT
3.1 Pick up of materials and payments to the City shall adhere to the following guidelines:
a. Payment shall be made within 30 calendar days from the date material was picked up
from the City of Fayetteville
b. Index price per ton shall be governed by the price as most recently published based off of
the date material is picked up from the City.
Payment to the City shall be accompanied by the following information:
• Date of requested pick up from City
• Date material was picked up by the City
• Price per ton bid amount, as bid from the response to this document
City of Fayetteville, AR
Bid 21-47, Scrap Metal Removal & Recycling
Page 14 of 15
°"Yaffe
17 '.) 11 ; t' I I' a .
! 11; '! ! RS r 1! 1 ! ! '�i '!; 1 " + " ' I : {'!SH' t SA 7 WWW. YAFFEC O. NET FOR YOUR NEAREST L(X'AT1 >'.
July 9, 2020
To Whom It May Concern:
Our Rogers, AR location, Rogers Iron & Metal Corporation is pleased to provide scrap
metal pricing for The City of Fayetteville. All quotes include containers, freight,
handling, processing and profit. the American Metal Market will be used as the basis for
pricing. Should you have any questions, please contact Matt McNally at (479)- 636-2666.
Maintenance/Mixed Metal
• No. 2 Bundles, less $200, Chicago, 1 oth Issue of the Month
Example: Nlay 10, 202I, $ 330 less $200 = $13016rws Ion which equals $116.07/Net Ton
Sincerely,
Matt McNally
Assistant Manager
Rogers Iron & Metal Co.
Office: (479) 636-2666
MMcNally@yaffeco.net
Item Number Item Descriptioi ESTIMATED ANI *PRICE per Gross Tonto Substract from index for City Payment)
No Basket (1) 1
#0-1 Price Per Gross Ton 1 210 200
5/13/2021 Proposal Data
Back to Project
Bid 21-47, Scrap Metal Removal and Recycling - Proposal Data
Supplier
Rogers Iron & Metal
Scorecard Open...
r�
Arkansas Secretary of State Filling #
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DUN!
https://fayettevil le-ar. bonfirehu b. com/projects/43041 /proposal Data 1 /1
Bid 21-47, Appendix C
iCITY aF
PATETTEVI LLE
ARKAN&AN
BID TABULATION
BID 21-47, SCRAP METAL REMOVAL AND RECYCLING
DEADLINE: Thursday, May 05, 2021 before 2:00 PM, Local Time
TOTAL
PAYMENT
ROGERS IRON & METAL
$42,000.00
I I ESTIMATED Annual Gross I *PRICE per Gross Ton to Substract I *TOTAL Annual Expense
Item # Item Description Based On Estimated
Tons from index for City Payment
Tonnage
Price Per Gross Ton for removal of scrap metal
#0-1 including all fees, materials, transportation 210
costs, insurance, etc.
$200
Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City
$42,000.00
Bid 21-47, Appendix C
CITY OF
FAYETTEVILLE
ARKANSAS
Bid 21-47, Scrap Metal Removal and Recycling
Project Overview
Project Details
Reference ID Bid 21-47, Scrap Metal Removal and Recycling
Project Name Bid 21-47, Scrap Metal Removal and Recycling
Project Owner Andrea Foren
Project Type IFB
Department Purchasing
The City is seeking bids from qualified bidders for the removal and
recycling of scrap metal. The estimated tonnage for this bid is
approximately 210 tons per year and has renewable one-year term for a
Project Description total possible contract time of five years. Any questions concerning the
bidding process should be addressed to Adonis Bwashi, City of
Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by
calling (479)575-8258.
Open Date Apr 25, 2021 12:00 AM CDT
Close Date May 13, 2021 2:00 PM CDT
Highest Scoring Supplier Score
Rogers Iron & Metal 100 pts
Bid 21-47, Appendix C
CITY OF
EVILLE
A..A..
ARKANSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
DUNS:
Bid Tab 21-47, Scrap Metal
Removal & Recycling (BT-
36BW)
Conflict of Interest
Unsealed on
May 13, 2021 2:01 PM CDT
May 13, 2021 2:01 PM CDT
May 13, 2021 2:01 PM CDT
May 13, 2021 2:01 PM CDT
May 13, 2021 2:01 PM CDT
Unsealed by
Adonis Bwashi
Adonis Bwashi
Adonis Bwashi
Adonis Bwashi
Adonis Bwashi
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Adonis Bwashi May 13, 2021 2:02 PM CDT No
Bid 21-47, Appendix C
CITY OF
4WFAYETTEVILLE
ARKANSAS
Submissions
Supplier
Date Submitted
Name Email
Confirmation Code
Rogers Iron & Metal
Matt McNally mmcnally@yaffeco.net
May 12, 2.37 PM
MTQwODEz
CDT
Project Criteria
Criteria
Points I Description
Total Base Bid 1 100 pts I Highest price offered per Gross Ton to Subtract from Index for City Payment
21-47, Technical Specifications I Pass/Fail I Does the bid meet all minimum specifications?
Total 1 100 pts
Bid 21-47, Appendix C
ARKANSAS LLE
ARKSAS
Scoring Summary
Active Submissions
Total Total Base Bid
Supplier 1100 pts / 100 pts
Rogers Iron & Metal 100 pts 100 pts ($42,000.00)
21-47, Technical Specifications
Pass/Fail
Pass
Bid 21-47, Appendix C
CITY OF
9�-..A.. EVILLE
RKAAS
Signatures
Name
Andrea Foren
(Project Owner)
Adonis Bwashi
(Evaluator)
Signatures
Digitally signed by Andrea
Andrea Foren Doren
D ate: 2021.06.22 15:19:16
-05'00'
Digitally signed by Adonis Bwashi
O I cn=Adonis Bwashi,
em
email=abwashi@fayetteville-ar.gov, c=US
Date: 2021.05.13 17:02:30-05'00'