HomeMy WebLinkAbout204-21 RESOLUTION113 West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 204-21
File Number: 2021-0579
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF S6,389.00
RECOGNIZING REVENUE FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM TO PROVIDE STAFF SUPPORT FOR THE YVONNE RICHARDSON
COMMUNITY CENTER KIDS NITE AFTERSCHOOL PROGRAM FOR THE 2021 FALL
SEMESTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $6,389.00 recognizing
revenue from the Community Development Block Grant program to be used to hire a temporary
program assistant through TEC Staffing for the Yvonne Richardson Community Center Kids Nite
afterschool program for the 2021 fall semester.
PASSED and APPROVED on 8/17/2021
Attest: ``��N t t t t t►�ri��
GLER K / T,Q !�,
�`�'� • • Gl i Y
Kara Paxton, City Clerk Treasulx,.�;: L.
,ON; O,`N`��
Page 1 Printed on 8118121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0579
Agenda Date: 8/17/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.2
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $6,389.00
RECOGNIZING REVENUE FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT
PROGRAM TO PROVIDE STAFF SUPPORT FOR THE YVONNE RICHARDSON COMMUNITY
CENTER KIDS NITE AFTERSCHOOL PROGRAM FOR THE 2021 FALL SEMESTER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, in the amount of $6,389.00 recognizing revenue from the
Community Development Block Grant program to be used to hire a temporary program assistant through TEC
Staffing for the Yvonne Richardson Community Center Kids Nite afterschool program for the 2021 fall
semester.
City of Fayetteville, Arkansas Page 1 Printed on 811812021
Tiffany Hoover
Submitted By
City of Fayetteville Staff Review Form
2021-0579
Legistar File ID
8/17/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
7/23/2021 PARKS & RECREATION (520)
Submitted Date Division / Department
Action Recommendation:
Approval of a Budget Adjustment to recognize revenue from CDBG grant to hire staff (TEC) to support the YRCC Kids
Nite program in the amount of $6,389.
Budget Impact:
1010.520.5280-5130.00 General
Account Number Fund
32102 YRCC Kids Night CDBG Grant 2021
Project Number
Budgeted Item? No
Does item have a cost? No
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 6,389.00
$
V20210527
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF AUGUST 17, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Lee Farmer, Recreation Superintendent
CITY COUNCIL MEMO
FROM: Tiffany Hoover, Assistant Recreation Superintendent
DATE: July 23, 2021
SUBJECT: Approval of a Budget Adjustment to recognize funds from CDBG Projects
fund to hire staff (TEC) to support the YRCC Kids Nite program in the amount of $6,389.
RECOMMENDATION:
It is recommended to approve a budget adjustment to recognize funds from a CDBG grant
award in the amount of $6,389 to be used towards hiring a Kids Nite program assistant through
TEC staffing for the fall semester of 2021.
BACKGROUND:
Kids' Nite provides 35 youth, K-7th grade, with access to mentors, tutors, academic resources
(computers, books, supplies, etc.), life skills, and educational programming that promotes
cultural awareness, healthy cooking and eating habits, STEM education, physical activity, and
more. The YRCC Kids Nite Afterschool program is offered from 3:30 - 6:00 p.m. Monday
through Friday during the academic school year.
DISCUSSION:
In August of 2020, YRCC applied to receive grant funding to support a temp agency hired staff
to assist with Kids Nite Afterschool program for the fall 2021 semester. It was announced in
October 2020 that YRCC was awarded $6,389. The CDBG Grant Year 2021 Action Plan was
approved by City Council on July 6, 2021 as Resolution number 180-21.
BUDGET/STAFF IMPACT:
Kids' Nite, relies on paid City of Fayetteville staff (i.e. a part-time staff at 24 hours/week), unpaid
personnel (i.e. volunteers and interns), $2,000 in program funds provided by the Friends of
YRCC board, and this additional grant funded Kids Nite staff member.
Total Staffing Hours for grant funded Kids Nite staff member: 440 ($14.52 rate)
Hours Breakdown: 25 Hrs./Wk. (16 weeks) + One 40 Hour Week = 5 Hrs./Day
Totaling: $6,389
Attachments:
Staff Review Form
CDBG Grant Award Letter
CDBG GY2021 Grant Application (Staff cost section)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
PIP ARKANSAS
October 19, 2020
Tenisha Gist
Yvonne Richardson Community Center
113 W Mountain Street
Fayetteville, AR 72701
Dear Ms. Gist,
Thank you for your interest in the City of Fayetteville Community Development Block Program
GY2021 Subrecipient Grant. The Kids' Nite Afterschool Program proposal will be included in the
GY2021 Action Plan with funding at $6,389. Funding is contingent upon HUD approval of the City
of Fayetteville 2021 Action Plan. Please remember that CDBG funds cannot be obligated for the
project until after the GY2021 funding contracts are signed. Please call 479-575-8260 if you have
any questions.
Sincerely,
Yola
Com
Ids, CGFM
Resources Director
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
COMMUNITY RESOURCES
www.fayetteville-ar.gov
CITY OF FAYETTEVILLE
COMMUNITY DEVELOPMENT BLOCK GRANT
GY2021 SUBRECIPIENT GRANT APPLICATION
Aft CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
NOTE: Submission of a Subrecipient Grant Application provides no guarantee that the applicant will
receive funding. Inclusion in the Action Plan also does not guarantee funding. All organizations receiving
federal funds will be subject to entering a contract with the City of Fayetteville and subject to the rules and
regulations pertaining to the source of the funds.
PART 1 APPLICANT IDENTIFICATION
Amount of Funding $6,389
Requested (whole dollar)
Applicant/Organization Yvonne Richardson Community Center
Name (City of Fayetteville Parks and Recreation)
Mailing Address
YRCC: 240 East Rock Street, Fayetteville, AR 72701
street, city, zip)
City Admin: 113 West Mountain Street, Fayetteville, AR 72701
DUNS Number
003847931
PART 2 APPLICANT CONTACT INFORMATION
Contact for Project Tenisha Gist
(name & title) YRCC Director
Contact Phone Number
(479) 444-3461
Contact Email
tgist(d-)fayeiteville-ar.gov
Signature Authority
Lioneld Jordan
City of Fayetteville Mayor
(name, title & email address)
Ijordan@fayetteville-ar.gov
PART 3 PROJECT INFORMATION
Project Name
Kids' Nite Afterschool Program
Project Address
(street, city, zip)
240 East Rock Street, Fayetteville, AR 72701
Community Development Block Grant I Helping to Build a Better Community
Type of Project ® Public Services
(check one)
❑ Public Facilities
PART 3 PROJECT INFORMATION continued
The YRCC currently has limited staffing to facilitate Kids' Nite
Afterschool Program and is requesting support to hire an
additional staff member whose primary responsibility would be
daily program oversight. This staff member would help sustain
the continued success of a vibrant afterschool resource for
underserved families in the Fayetteville Public School District.
Kids' Nite seeks to provide educational, social, and
recreational programming for youth in Kindergarten through 7tn
Project Summary
grade immediately after school. Research states that quality
(brief synopsis of proposed
afterschool programming provides a sense of safety and
project)
security for working parents and that youth participating
demonstrate improved classroom behavior and academic
performance as well as increased physical activity and healthy
eating habits.
Kids' Nite provides youth with access to mentors, tutors,
academic resources (computers, books, supplies, etc.), and
educational programming that promotes cultural awareness,
healthy cooking and eating habits, music and arts, STEM
education, physical activity, and more.
PART 4 PROJECT BENEFICIARIES
Projected number of
Kids' Nite Afterschool Program seeks to benefit approximately
Fayetteville beneficiaries
30 underserved community youth residing within Extremely
Low to Low income households.
Household Income Level
Yes
(Will 51 % or more be LMI?)
Service Area in Target
Area?
No
(Will all reside in CDBG-
s ecified target area?
Community Development Block Grant I Helping to Build a Better Community
Presumed Benefit
[If you work exclusively
with one of these groups
check the box]
❑ Abused Children
❑ Battered Spouses
❑ Elderly Persons
❑ Severely Disabled Adults
❑ Homeless Persons
❑ Illiterate Adults
❑ Persons Living with AIDS
❑ Migrant Farm Workers
National Objective
Check the National Objective and subcategories that apply to
Attachment A
the project
Benefitting Low and
❑ Area Benefit
®Limited Clientele
El Housing ❑Jobs
Moderate Income Persons
Prevention/Elimination of
❑Area Basis
❑Spot Basis
❑Urban Renewal Area
Slums or Blight
Urgent Community
❑Provide basis for this category determination:
Development Needs
Fayetteville Business License
City Code Chapter 118 Business Registry and Licenses delineates what businesses are
required to have a Fayetteville Business License. Submission of this grant application
indicates that if required a current business license is in place.
of
08/27/20
Date
Community Development Block Grant I Helping to Build a Better Community
3
PART 5 ORGANIZATION DESCRIPTION Provide a brief description of your organization
and the services offered. (No more than 2 pages)
Year of Incorporation
1996
YRCC's philosophy entails establishing ways in which to
reduce any barriers that may limit the access and exposure to
opportunities and resources not easily afforded; hence, why
Philosophy, Purpose and/or
many of YRCC programs are offered at no/minimal cost.
Mission Statement
YRCC is committed to shaping today's youth for tomorrow's
challenges by providing recreational, educational, and social
opportunities.
Provide a brief description of your organization including information about programs and/or
services other than the proposed project:
HISTORY
YRCC has a unique story as it is a grassroots endeavor partnering the Friends of YRCC
(formerly known as the Southeast Fayetteville Community Center) Board of Directors, a non-
profit agency, and the City of Fayetteville. What started as a group of citizens with safety
concerns regarding the youth within the Southeast Fayetteville community and the access to
positive programming, manifested the financial support and supervision of the City of
Fayetteville, Arkansas Community Resource Development division in 1996.
ORGANIZATION
The YRCC currently exists as a program of the City of Fayetteville's Parks and Recreation
Department and provides many programs targeting all ages (youth, adults, and families alike).
YRCC focuses on bettering the community and eliminating any barriers regarding participation
through free and low-cost programming. YRCC depends on monetary support (i.e. grants,
donations, fundraisers, and sponsorships) to continue the delivery of free and low-cost
programming. Through ongoing support from the Friends of YRCC Board, the non-profit
fundraising arm of the YRCC, nearly $20,000 each year is provided to support YRCC programs
which total $32,000 a year. YRCC accommodated 29,293 facility users in 2019.
VOLUNTEER SERVICES
Non -monetary support in the form of partnerships, volunteers, community service workers, and
university interns have supplemented YRCC's ability to collaborate and increase the impact
within the community. In addition, YRCC seeks intentional and mutually beneficial collaborations
to reduce the duplication of services offered. In 2019, YRCC managed 371 volunteers and
interns (4,182 hours).
RENTALS
YRCC seeks to accommodate the community by offering affordable facility and amenity rentals.
For example, the use of YRCC's full -court gym costs $25 per hour. Patrons have rented the
space for many events including birthday parties, sport practices, tournaments, and meetings.
Community Development Block Grant I Helping to Build a Better Community
4
PART 5 ORGANIZATION DESCRIPTION continued
PROGRAMS (YOUTH)
The YRCC hosts several programs and events (15+) annually and provides many opportunities
for all ages to get involved. The largest program (as it relates to frequency — offered 10 out of
the 12 months in the year) is the Kids' Nite Afterschool program. Kids' Nite meets during the
school year Monday — Friday from 3:30 p.m. — 6:00 p.m. Kids' Nite offers 35 children from
Kindergarten to 7th grade homework assistance, meals, snacks, special interest clubs, activity
time, and field trips. Even among the current COVID-19 pandemic, YRCC will offer the Kids`
Nite program to the community through a virtual platform. In doing so, the program can increase
capacity from 35 children to a maximum of 50 children.
YRCC's Kid Crops program is offered seasonally during the afterschool hours and provides 12
Kindergarten - 2"d graders with the opportunity to work in the YRCC garden to produce crops
and learn about nutrition. Youth assist with caring for the crops and learn when and how to
harvest and store the produce grown with the guidance of a Parks and Recreation Horticulturist.
This program introduces healthy snack and meal preparation to youth, providing them with
produce to take home at no cost. A pavilion, complete with benches and an instructional
countertop and sink, were added to the YRCC garden area in 2020. This space will enhance the
Kid Crops program for years to come.
Another large program which commands YRCC's attention and funding are the Summer Fun 4
Kids and Summer Fun 4 Teens camps. In the summer of 2019, YRCC provided 124 youth
camp participants with the opportunity to benefit from free field trips (i.e. Wilson Pool,
Fayetteville Public Library, Starlight Skatium, etc.), daily meals and snacks, and fun activities
from the hours of 9:30 a.m. — 4:30 p.m. for a period of 8 weeks. While COVID-19 impacted the
summer camp program significantly in 2020, YRCC in partnership with Parks & Recreation, was
able to offer a virtual camp. "Virtual Play in Fay" provided snack and activity bags each week to
nearly 30 campers.
PROGRAMS (ADULT)
YRCC offers two programs for adults seeking recreation based activities that foster good
physical health. Pickleball targets a middle to older age (50+) population while Open Gym
targets younger — middle age adults.
PROGRAMS (COMMUNITY)
The YRCC partners with Feed Communities, Apple Seeds Farm, and the University of
Arkansas, to redistribute food in the community to those in need. This program is offered year-
round and in 2019 provided 230+ individuals identifying as Extremely Low and/or Very Low
Income with access to fresh produce and pre -packaged food nearly each week.
In conjunction with holidays, YRCC offers an Easter Egg Hunt, Holiday Bingo, and Acts of
Kindness. Programs like these offers relief for families within the area seeking a place to
celebrate the holidays. While the Easter Egg Hunt provides youth with an egg hunt, a meal, and
fun activities, Bingo provides adults with several bingo games and a multitude of prizes from
local vendors.
Acts of Kindness brings together local nonprofits and community support organizations (Boys
and Girls Club, Arkansas State Workforce, Fayetteville Adult and Community Education, etc.),
who choose participants from their programs to provide clothes, food, toys, etc. valued up to
$10,000 during the holiday season.
Community Development Block Grant I Helping to Build a Better Community
PART 6 PROJECT BUDGET I ATTACHMENT B Provide a descriptive line -item budget
for the entire project including the CDBG funds requested. Be specific as to
what CDBG funds will be utilized for. If funds from additional sources will be
used include those funding sources and amounts. (No more than one page)
YRCC is seeking to hire one staff for the Kids' Nite afterschool program via TEC Staffing
Services (TEC). TEC rates (32% above pay rate when referred by YRCC) are flat and all
inclusive, with no additional fees; tax is included. In addition, a national criminal background
check and drug screen are included at no cost. The rates cover all costs incurred in recruiting,
processing, paying and insuring an employee.
AUGUST
1-4- M - T.
_L 2 3
8 9 10
is 16 17
2021
W. I Th I F
4 5 6
11 12 13
18 19 20
L-
7
14
21
Weeks
Week 1
Staff
Hours-•
25
Staff
$11/hr.
TEC
Staffing
•
$3.52
TEC Bill
Rate: Staff
•Funds
YRCC
$14.52
Total
CDBG
Requested
$363
22 23 24
25
26
27
28
Week 2
25
$111hr.
$3.52
$14.62
$363
29M 31
Week 3
25
$11/hr.
$3.52
$14.52
$363
Week 4
25
$11/hr.
$3.52
$14.62
$363
•
Week 5
25
$11/hr.
$3.62
$14.62
$363
5
M T W
Th F
s
Week 6
25
$11/hr.
$3.52
$14.52
$363
1
2 3
4
Week 7
25
$11/hr.
$3.52
$14.62
$363
5
6 7 8
9 10
if
Week 8
25
$11/hr.
$3.62
$14.62
$363
12
13 14 15
16 17
18
19
20 21 22
23 24
125
26
27 28 29
30 1
s
• • .14W1101A
M T ' w
I rn F
Week 9
25
$11/hr.
$3.52
$14.52
$363
Week 10
25
$11/hr.
$3.62
$14.52
$363
1
2
2
3
4 5 6
7 8
9
Week 11
25
$11/hr.
$3.52
$14.62
$363
10
11 12 13
14 15
16
Week 12
25
$11/hr.
$3.52
$14.52
$363
17
18 19 20
21 22
23
24
25 26 27
28 29
30
Week 13
25
$11/hr.
$3.62
$14.62
$363
Week 14
25
$11/hr.
$3.62
$14.52
$363
Th F
5
4 5
6
Week 15
25
$11/hr.
$3.52
$14.62
$363
730
,t4', 12
13
18 19
20
27
week 16
0
$0
25 76
Week 17
25
$11/hr.
$3.52
$14.52
$363
Week 18
40
440
$11/hr.
$3.52
$14.62
$581
$6,389.00
5411
71725
18
26 J 27 128 129 130 131
TOTAL Hours &
RequestedFunds
Community Development Block Grant I Helping to Build a Better Community
PART 7 PROJECT DESCRIPTION I ATTACHMENT C Describe the proposed project
providing the information requested in the guide and any additional information that
will assist in evaluating the project. (No more than 2 pages)
The success of Yvonne Richardson Community Center's (YRCC) afterschool program, Kids'
Nite, relies on paid and unpaid personnel (i.e. one part time staff, volunteers, and interns).
Volunteers and interns, while crucial, are not a dependable or sustainable source for program
facilitation and supervision. According to Elements of Quality in After School Programs (Kunz et
al. 2008), some of the key elements of a quality program involve elements of safety,
organization, management, and mentoring. It is difficult to accomplish one or all the key
elements without consistent personnel.
Although, YRCC's afterschool program is fortunate to attract volunteers and interns, it is
unrealistic to schedule a program's needs around volunteer and intern availability or expect that
both volunteers and interns possess the experience and/or education to facilitate quality
programming. Currently, the part-time position is responsible for planning daily programming,
recruiting and orienting volunteers, maintaining records and reports, managing youth behavior,
overseeing the academic development and well-being of youth, managing program
communication and promotion, and assessing the overall success of the program all while
supervising and running the program daily.
Afterschool programming is an important resource for families in Fayetteville. The educational
resources and opportunities provided in afterschool programs have been shown to have positive
effects on the academic achievement, social and emotional development, and physical
wellbeing of youth who participate in these programs. Kids' Nite provides affordable and
accessible after school resources for Kindergartners through 71h grade students in Fayetteville
Public Schools.
The YRCC's daily afterschool schedule (see included flyer) is packed full of enriching activities
to keep kids busy and their minds stimulated. Some of those programs include:
• Kids' Crops: An Arkansas Recreation and Parks Association award winning program that
exposes youth to gardening and nutrition, while planting and harvesting their own crops.
• Music: This art enrichment program gives youth the chance to learn about music through
instrument instruction, choir, computer programming, and exposure to music from
around the world. The U of A music department has been a consist partner in the area.
An additional staff member will provide tremendous support to the Kids' Nite program, allowing
for growth and continued success of a vital afterschool resource for underserved families in the
Fayetteville Public School District. In a region where half of the children identify as low-income
households (Kellams 2015), the success of the program is paramount.
Sources
America After 3pm: Arkansas. (2018). Retrieved from Afterschool Alliance:
htto:Hafterschoolalliance.ora/AA3PM/detail.html#s/AR/demand/o of children in proara
ms 2014
Durlak JA, Weissberg RP. (2016) Afterschool programs that follow evidence -based practices to
promote social and emotional development are effective. https://casel.org/wp-
content/uploads/2016/06/DurlakWeissberg Final.pdf. Accessed August 18, 2018.
Kellams, L. (2015). Child Poverty in Northwest Arkansas: Falling Behind in a Region Known for
Success. Arkansas Advocates for Children & Families.
Community Development Block Grant I Helping to Build a Better Community
Kunz, G. M., Chumney, F., Sparr, M., & Sheridan, S. M. (2008). Elements of Quality in After -
School Programs. Lincoln, NE: Nebraska Center for Research on Children, Youth,
Families and Schools.
Lauer PA, Akiba M, Wilkerson SB, Apthorp HS, Snow D, Martin -Glenn ML. (2006). Out -of -
school -time programs: a meta -analysis of effects for at -risk students. Rev Educ Res,
76(2):275-313.
McCombs JS, Whitaker A, Yoo PY. (2017). The Value of Out -of -School Time Programs, Santa
Monica, CA: RAND Corporation.
Community Development Block Grant I Helping to Build a Better Community
PART 8 PROJECT TIMELINE I ATTACHMENT D Provide a complete and specific
timeline for all activities related to proposed project. (No more than one page)
Kids' Nite afterschool programming is scheduled from August — December 2021 (14 weeks).
Three of the weeks will be spent training staff while one of the weeks is considered an off week
due to the Thanksgiving holiday. Staff schedules will be determined by afterschool programming
times, staff availability, National Holidays, Fayetteville Public School closings, and other events
which affect the YRCC operational hours such as voter elections or inclement weather.
Interview/Hire Program Training Programming Closings
Calendar Activities Weekly Schedule - Staff Program
Hours
Interviews: May start as early as Mar 2021
s Hiring: Will take place no later than 9/6/2021 75
Train Staff Training Week 1: 25 hours/week
.14 Staff Training Week 2: 25 hours/week
21 Kids' Nite Staff Training Week 3: 25 hours/week 25
28 Week 4: 25 hours/week
'
W I '"
I F
I '
zJ,. "r Day
Kids' Nite
Week 5: 25 hours/week
Week 6: 25 hours/week
Week 7: 25 hours/week
Week 8: 25 hours/week
100
1 2
3
4
7
8 9
10
11
14
15 16
17
18
21
22 23
24
25
28
29 30
•
: ' 1
Kids' Nite
Week 9: 25 hours/week
Week 10: 25 hours/week
Week 11: 25 hours/week
Week 12: 25 hours/week
Week 13: 25 hours/week
Week 14: 25 hours/week
Week 15: 25 hours/week
Week 16: Off
Week 17: 25 hours/week
Week 18 (Last Week): 40 hours/week
100
T
W
Th
F
s
1
2
s
6
7
8
9
12
13
14
15
16
19
20
21
221
23
26
27
1 28
29
30
T
W
s
Kids' Nite
Election
Veteran's Day
Thanksgiving
75
ZThF
3s
102
6
13
16
30
179
20
27
Of
T
W Th
F
5
Kids' Nite
66
1
2
4
11
7
8
,9
101
-
Community Development Block Grant I Helping to Build a Better Community
F
PART 9 DATA COLLECTION & RECORD MAINTENANCE Describe how the program will
collect data and maintain records to track program activities and eligibility verification.
(No more than one page)
All projects will be approved by the appropriate city personnel.
Progress will also be monitored by appropriate city personnel.
Appropriate approval will be received before financial transactions are processed -
All receipts for this project will be documented and given to the appropriate personnel.
Furthermore, all registration forms for the YRCC exist as a membership form and include an
inquiry of household size, household income, ethnicity, and age. The original hard copy is kept
in the center's files, plus the registration information is pooled and kept in an electronic database.
An internal evaluation in which staff members document the financial resources, number of
participants, highlights of the programs, improvements of the programs, and maintenance issues
is conducted and used to improve the programs in the future.
Regarding the upkeep of financial records, the YRCC adheres to the following steps:
1. Create a purchase request/purchase order
2. Await the approval of released funds
3. Purchase services and/or products within budget
4. Acquire itemized receipt(s) for all purchased services and/or products
5. Adhere the receipt(s) to an 8.5 x 11 sheet of paper (ensuring that tape doesn't cover
ink)
6. Acquire two YRCC staff member signatures (legible) on the sheet of paper beside the
receipt
7. Make two copies of the receipt(s) — one copy of the receipt to be hand delivered via an
interoffice mail envelope to the Parks & Recreation Financial Coordinator and one
copy of the receipt to be fined within YRCC's budget binder (organized by months)
8. Scan one copy of the receipt(s) for electronic filing
9. Deliver hard copy of the receipt(s) to the Parks & Recreation Financial Coordinator
10. The Parks & Recreation Financial Coordinator then submits receipt(s) to the City of
Fayetteville Accounting Division for processing.
Community Development Block Grant I Helping to Build a Better Community
10
PART 10 PROJECT EVALUATION I OBJECTIVES AND OUTCOMES List the objectives 1
(not activities) of the proposed project. Describe how each objective will be —
measured to determine if it has been met. (No more than one page)
Use the following format
Objective #:
Outcome(s):
Method of Measurement:
Objective #1: Provide daily program oversight at an increased and consistent level, creating a
better service for youth participants.
Outcome #1: Provide working families with an affordable resource for childcare that not only
keeps their child safe and gives parents peace of mind, but also provides educational resources
and programming to keep children engaged and encourage success in school.
Method of Measurement: Program evaluations to be completed at the end of the following
semesters by parents and participants: Fall 2020, Spring 2021, and Fall 2021. Questions will
address parent satisfaction with program oversight, observed child behaviors and whether it has
improved, and academic performance of child during the evaluation period (see attachments for
program evaluation).
Objective #2: Provide regular and consistent staffing for the Kids' Nite Program, removing any
obstacles that come with a shortfall of volunteers/interns, allowing for a sustained growth and
continued success for a vital afterschool resource for underserved families in the Fayetteville
Public School District.
Outcome #2:
Deliver a maintained staff to participant ratio that improves the experience of the participant,
therefore positively effecting the academic achievement, social and emotional development, and
physical wellbeing of the youth attending Kids' Nite.
Method of Measurement: Keep a daily log of participant to staff ratio that will include name,
age and grade level of participants; noting increase in participation and/or a sustained higher
than normal number of participants.
Objective #3: Shift most day-to-day facilitation tasks of Kids` Nite from the current YRCC part-
time staff to the proposed new staff, allowing more administrative level planning to be achieved
by the current part-time staff. Administrative tasks would include expanding the Kids' Nite
curriculum, developing further training for Kids' Nite personnel, and fostering additional
relationships with community collaborators.
Outcome #3: Improved and increased educational resources and enrichment opportunities for
the participants of the Kids' Nite program.
Method of Measurement: Conduct a curriculum review over 2020-2021 to determine additional
needs. Facilitate an additional in-service training for personnel each semester. Expand the list of
potential collaborative partners to be used in future programming. Further explore virtual
learning options after evaluating the fall 2020 Kids' Nite program offered virtually.
Community Development Block Grant I Helping to Build a Better Community
11
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 PARKS 8� RECREATION (520)
2021
Requestor: Alan Bearden
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Request to recognize grant revenue of $6,389 from CDBG which is being requested in the Extra Services account for
expenses related to the YRCC Kids Nite program.
COUNCIL DATE:
LEGISTAR FILE ID#:
8/17/2021
2021-0579
Hal y 31ac�
7/26/2021 7:03 AM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 8/17/2021
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL 6,389 6,389 v.20210601
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.520.5280-5130.00 6,389 - 32102 EX Extra Services - Personnel
1010.520.5280-4309.01 - 6,389 32102 RE Federal Grants - Operational
H:\Budget Adjustments\2021_Budget\City Council\08-17-2021\2021-0579 YRCC Kids Nite Grant.Asm 1 of 1