No preview available
HomeMy WebLinkAbout204-21 RESOLUTION113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Resolution: 204-21 File Number: 2021-0579 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF S6,389.00 RECOGNIZING REVENUE FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TO PROVIDE STAFF SUPPORT FOR THE YVONNE RICHARDSON COMMUNITY CENTER KIDS NITE AFTERSCHOOL PROGRAM FOR THE 2021 FALL SEMESTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $6,389.00 recognizing revenue from the Community Development Block Grant program to be used to hire a temporary program assistant through TEC Staffing for the Yvonne Richardson Community Center Kids Nite afterschool program for the 2021 fall semester. PASSED and APPROVED on 8/17/2021 Attest: ``��N t t t t t►�ri�� GLER K / T,Q !�, �`�'� • • Gl i Y Kara Paxton, City Clerk Treasulx,.�;: L. ,ON; O,`N`�� Page 1 Printed on 8118121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0579 Agenda Date: 8/17/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $6,389.00 RECOGNIZING REVENUE FROM THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TO PROVIDE STAFF SUPPORT FOR THE YVONNE RICHARDSON COMMUNITY CENTER KIDS NITE AFTERSCHOOL PROGRAM FOR THE 2021 FALL SEMESTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $6,389.00 recognizing revenue from the Community Development Block Grant program to be used to hire a temporary program assistant through TEC Staffing for the Yvonne Richardson Community Center Kids Nite afterschool program for the 2021 fall semester. City of Fayetteville, Arkansas Page 1 Printed on 811812021 Tiffany Hoover Submitted By City of Fayetteville Staff Review Form 2021-0579 Legistar File ID 8/17/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/23/2021 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Approval of a Budget Adjustment to recognize revenue from CDBG grant to hire staff (TEC) to support the YRCC Kids Nite program in the amount of $6,389. Budget Impact: 1010.520.5280-5130.00 General Account Number Fund 32102 YRCC Kids Night CDBG Grant 2021 Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 6,389.00 $ V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF AUGUST 17, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Lee Farmer, Recreation Superintendent CITY COUNCIL MEMO FROM: Tiffany Hoover, Assistant Recreation Superintendent DATE: July 23, 2021 SUBJECT: Approval of a Budget Adjustment to recognize funds from CDBG Projects fund to hire staff (TEC) to support the YRCC Kids Nite program in the amount of $6,389. RECOMMENDATION: It is recommended to approve a budget adjustment to recognize funds from a CDBG grant award in the amount of $6,389 to be used towards hiring a Kids Nite program assistant through TEC staffing for the fall semester of 2021. BACKGROUND: Kids' Nite provides 35 youth, K-7th grade, with access to mentors, tutors, academic resources (computers, books, supplies, etc.), life skills, and educational programming that promotes cultural awareness, healthy cooking and eating habits, STEM education, physical activity, and more. The YRCC Kids Nite Afterschool program is offered from 3:30 - 6:00 p.m. Monday through Friday during the academic school year. DISCUSSION: In August of 2020, YRCC applied to receive grant funding to support a temp agency hired staff to assist with Kids Nite Afterschool program for the fall 2021 semester. It was announced in October 2020 that YRCC was awarded $6,389. The CDBG Grant Year 2021 Action Plan was approved by City Council on July 6, 2021 as Resolution number 180-21. BUDGET/STAFF IMPACT: Kids' Nite, relies on paid City of Fayetteville staff (i.e. a part-time staff at 24 hours/week), unpaid personnel (i.e. volunteers and interns), $2,000 in program funds provided by the Friends of YRCC board, and this additional grant funded Kids Nite staff member. Total Staffing Hours for grant funded Kids Nite staff member: 440 ($14.52 rate) Hours Breakdown: 25 Hrs./Wk. (16 weeks) + One 40 Hour Week = 5 Hrs./Day Totaling: $6,389 Attachments: Staff Review Form CDBG Grant Award Letter CDBG GY2021 Grant Application (Staff cost section) Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE PIP ARKANSAS October 19, 2020 Tenisha Gist Yvonne Richardson Community Center 113 W Mountain Street Fayetteville, AR 72701 Dear Ms. Gist, Thank you for your interest in the City of Fayetteville Community Development Block Program GY2021 Subrecipient Grant. The Kids' Nite Afterschool Program proposal will be included in the GY2021 Action Plan with funding at $6,389. Funding is contingent upon HUD approval of the City of Fayetteville 2021 Action Plan. Please remember that CDBG funds cannot be obligated for the project until after the GY2021 funding contracts are signed. Please call 479-575-8260 if you have any questions. Sincerely, Yola Com Ids, CGFM Resources Director Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 COMMUNITY RESOURCES www.fayetteville-ar.gov CITY OF FAYETTEVILLE COMMUNITY DEVELOPMENT BLOCK GRANT GY2021 SUBRECIPIENT GRANT APPLICATION Aft CITY OF FAYETTEVILLE ARKANS ARKANSAS NOTE: Submission of a Subrecipient Grant Application provides no guarantee that the applicant will receive funding. Inclusion in the Action Plan also does not guarantee funding. All organizations receiving federal funds will be subject to entering a contract with the City of Fayetteville and subject to the rules and regulations pertaining to the source of the funds. PART 1 APPLICANT IDENTIFICATION Amount of Funding $6,389 Requested (whole dollar) Applicant/Organization Yvonne Richardson Community Center Name (City of Fayetteville Parks and Recreation) Mailing Address YRCC: 240 East Rock Street, Fayetteville, AR 72701 street, city, zip) City Admin: 113 West Mountain Street, Fayetteville, AR 72701 DUNS Number 003847931 PART 2 APPLICANT CONTACT INFORMATION Contact for Project Tenisha Gist (name & title) YRCC Director Contact Phone Number (479) 444-3461 Contact Email tgist(d-)fayeiteville-ar.gov Signature Authority Lioneld Jordan City of Fayetteville Mayor (name, title & email address) Ijordan@fayetteville-ar.gov PART 3 PROJECT INFORMATION Project Name Kids' Nite Afterschool Program Project Address (street, city, zip) 240 East Rock Street, Fayetteville, AR 72701 Community Development Block Grant I Helping to Build a Better Community Type of Project ® Public Services (check one) ❑ Public Facilities PART 3 PROJECT INFORMATION continued The YRCC currently has limited staffing to facilitate Kids' Nite Afterschool Program and is requesting support to hire an additional staff member whose primary responsibility would be daily program oversight. This staff member would help sustain the continued success of a vibrant afterschool resource for underserved families in the Fayetteville Public School District. Kids' Nite seeks to provide educational, social, and recreational programming for youth in Kindergarten through 7tn Project Summary grade immediately after school. Research states that quality (brief synopsis of proposed afterschool programming provides a sense of safety and project) security for working parents and that youth participating demonstrate improved classroom behavior and academic performance as well as increased physical activity and healthy eating habits. Kids' Nite provides youth with access to mentors, tutors, academic resources (computers, books, supplies, etc.), and educational programming that promotes cultural awareness, healthy cooking and eating habits, music and arts, STEM education, physical activity, and more. PART 4 PROJECT BENEFICIARIES Projected number of Kids' Nite Afterschool Program seeks to benefit approximately Fayetteville beneficiaries 30 underserved community youth residing within Extremely Low to Low income households. Household Income Level Yes (Will 51 % or more be LMI?) Service Area in Target Area? No (Will all reside in CDBG- s ecified target area? Community Development Block Grant I Helping to Build a Better Community Presumed Benefit [If you work exclusively with one of these groups check the box] ❑ Abused Children ❑ Battered Spouses ❑ Elderly Persons ❑ Severely Disabled Adults ❑ Homeless Persons ❑ Illiterate Adults ❑ Persons Living with AIDS ❑ Migrant Farm Workers National Objective Check the National Objective and subcategories that apply to Attachment A the project Benefitting Low and ❑ Area Benefit ®Limited Clientele El Housing ❑Jobs Moderate Income Persons Prevention/Elimination of ❑Area Basis ❑Spot Basis ❑Urban Renewal Area Slums or Blight Urgent Community ❑Provide basis for this category determination: Development Needs Fayetteville Business License City Code Chapter 118 Business Registry and Licenses delineates what businesses are required to have a Fayetteville Business License. Submission of this grant application indicates that if required a current business license is in place. of 08/27/20 Date Community Development Block Grant I Helping to Build a Better Community 3 PART 5 ORGANIZATION DESCRIPTION Provide a brief description of your organization and the services offered. (No more than 2 pages) Year of Incorporation 1996 YRCC's philosophy entails establishing ways in which to reduce any barriers that may limit the access and exposure to opportunities and resources not easily afforded; hence, why Philosophy, Purpose and/or many of YRCC programs are offered at no/minimal cost. Mission Statement YRCC is committed to shaping today's youth for tomorrow's challenges by providing recreational, educational, and social opportunities. Provide a brief description of your organization including information about programs and/or services other than the proposed project: HISTORY YRCC has a unique story as it is a grassroots endeavor partnering the Friends of YRCC (formerly known as the Southeast Fayetteville Community Center) Board of Directors, a non- profit agency, and the City of Fayetteville. What started as a group of citizens with safety concerns regarding the youth within the Southeast Fayetteville community and the access to positive programming, manifested the financial support and supervision of the City of Fayetteville, Arkansas Community Resource Development division in 1996. ORGANIZATION The YRCC currently exists as a program of the City of Fayetteville's Parks and Recreation Department and provides many programs targeting all ages (youth, adults, and families alike). YRCC focuses on bettering the community and eliminating any barriers regarding participation through free and low-cost programming. YRCC depends on monetary support (i.e. grants, donations, fundraisers, and sponsorships) to continue the delivery of free and low-cost programming. Through ongoing support from the Friends of YRCC Board, the non-profit fundraising arm of the YRCC, nearly $20,000 each year is provided to support YRCC programs which total $32,000 a year. YRCC accommodated 29,293 facility users in 2019. VOLUNTEER SERVICES Non -monetary support in the form of partnerships, volunteers, community service workers, and university interns have supplemented YRCC's ability to collaborate and increase the impact within the community. In addition, YRCC seeks intentional and mutually beneficial collaborations to reduce the duplication of services offered. In 2019, YRCC managed 371 volunteers and interns (4,182 hours). RENTALS YRCC seeks to accommodate the community by offering affordable facility and amenity rentals. For example, the use of YRCC's full -court gym costs $25 per hour. Patrons have rented the space for many events including birthday parties, sport practices, tournaments, and meetings. Community Development Block Grant I Helping to Build a Better Community 4 PART 5 ORGANIZATION DESCRIPTION continued PROGRAMS (YOUTH) The YRCC hosts several programs and events (15+) annually and provides many opportunities for all ages to get involved. The largest program (as it relates to frequency — offered 10 out of the 12 months in the year) is the Kids' Nite Afterschool program. Kids' Nite meets during the school year Monday — Friday from 3:30 p.m. — 6:00 p.m. Kids' Nite offers 35 children from Kindergarten to 7th grade homework assistance, meals, snacks, special interest clubs, activity time, and field trips. Even among the current COVID-19 pandemic, YRCC will offer the Kids` Nite program to the community through a virtual platform. In doing so, the program can increase capacity from 35 children to a maximum of 50 children. YRCC's Kid Crops program is offered seasonally during the afterschool hours and provides 12 Kindergarten - 2"d graders with the opportunity to work in the YRCC garden to produce crops and learn about nutrition. Youth assist with caring for the crops and learn when and how to harvest and store the produce grown with the guidance of a Parks and Recreation Horticulturist. This program introduces healthy snack and meal preparation to youth, providing them with produce to take home at no cost. A pavilion, complete with benches and an instructional countertop and sink, were added to the YRCC garden area in 2020. This space will enhance the Kid Crops program for years to come. Another large program which commands YRCC's attention and funding are the Summer Fun 4 Kids and Summer Fun 4 Teens camps. In the summer of 2019, YRCC provided 124 youth camp participants with the opportunity to benefit from free field trips (i.e. Wilson Pool, Fayetteville Public Library, Starlight Skatium, etc.), daily meals and snacks, and fun activities from the hours of 9:30 a.m. — 4:30 p.m. for a period of 8 weeks. While COVID-19 impacted the summer camp program significantly in 2020, YRCC in partnership with Parks & Recreation, was able to offer a virtual camp. "Virtual Play in Fay" provided snack and activity bags each week to nearly 30 campers. PROGRAMS (ADULT) YRCC offers two programs for adults seeking recreation based activities that foster good physical health. Pickleball targets a middle to older age (50+) population while Open Gym targets younger — middle age adults. PROGRAMS (COMMUNITY) The YRCC partners with Feed Communities, Apple Seeds Farm, and the University of Arkansas, to redistribute food in the community to those in need. This program is offered year- round and in 2019 provided 230+ individuals identifying as Extremely Low and/or Very Low Income with access to fresh produce and pre -packaged food nearly each week. In conjunction with holidays, YRCC offers an Easter Egg Hunt, Holiday Bingo, and Acts of Kindness. Programs like these offers relief for families within the area seeking a place to celebrate the holidays. While the Easter Egg Hunt provides youth with an egg hunt, a meal, and fun activities, Bingo provides adults with several bingo games and a multitude of prizes from local vendors. Acts of Kindness brings together local nonprofits and community support organizations (Boys and Girls Club, Arkansas State Workforce, Fayetteville Adult and Community Education, etc.), who choose participants from their programs to provide clothes, food, toys, etc. valued up to $10,000 during the holiday season. Community Development Block Grant I Helping to Build a Better Community PART 6 PROJECT BUDGET I ATTACHMENT B Provide a descriptive line -item budget for the entire project including the CDBG funds requested. Be specific as to what CDBG funds will be utilized for. If funds from additional sources will be used include those funding sources and amounts. (No more than one page) YRCC is seeking to hire one staff for the Kids' Nite afterschool program via TEC Staffing Services (TEC). TEC rates (32% above pay rate when referred by YRCC) are flat and all inclusive, with no additional fees; tax is included. In addition, a national criminal background check and drug screen are included at no cost. The rates cover all costs incurred in recruiting, processing, paying and insuring an employee. AUGUST 1-4- M - T. _L 2 3 8 9 10 is 16 17 2021 W. I Th I F 4 5 6 11 12 13 18 19 20 L- 7 14 21 Weeks Week 1 Staff Hours-• 25 Staff $11/hr. TEC Staffing • $3.52 TEC Bill Rate: Staff •Funds YRCC $14.52 Total CDBG Requested $363 22 23 24 25 26 27 28 Week 2 25 $111hr. $3.52 $14.62 $363 29M 31 Week 3 25 $11/hr. $3.52 $14.52 $363 Week 4 25 $11/hr. $3.52 $14.62 $363 • Week 5 25 $11/hr. $3.62 $14.62 $363 5 M T W Th F s Week 6 25 $11/hr. $3.52 $14.52 $363 1 2 3 4 Week 7 25 $11/hr. $3.52 $14.62 $363 5 6 7 8 9 10 if Week 8 25 $11/hr. $3.62 $14.62 $363 12 13 14 15 16 17 18 19 20 21 22 23 24 125 26 27 28 29 30 1 s • • .14W1101A M T ' w I rn F Week 9 25 $11/hr. $3.52 $14.52 $363 Week 10 25 $11/hr. $3.62 $14.52 $363 1 2 2 3 4 5 6 7 8 9 Week 11 25 $11/hr. $3.52 $14.62 $363 10 11 12 13 14 15 16 Week 12 25 $11/hr. $3.52 $14.52 $363 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Week 13 25 $11/hr. $3.62 $14.62 $363 Week 14 25 $11/hr. $3.62 $14.52 $363 Th F 5 4 5 6 Week 15 25 $11/hr. $3.52 $14.62 $363 730 ,t4', 12 13 18 19 20 27 week 16 0 $0 25 76 Week 17 25 $11/hr. $3.52 $14.52 $363 Week 18 40 440 $11/hr. $3.52 $14.62 $581 $6,389.00 5411 71725 18 26 J 27 128 129 130 131 TOTAL Hours & RequestedFunds Community Development Block Grant I Helping to Build a Better Community PART 7 PROJECT DESCRIPTION I ATTACHMENT C Describe the proposed project providing the information requested in the guide and any additional information that will assist in evaluating the project. (No more than 2 pages) The success of Yvonne Richardson Community Center's (YRCC) afterschool program, Kids' Nite, relies on paid and unpaid personnel (i.e. one part time staff, volunteers, and interns). Volunteers and interns, while crucial, are not a dependable or sustainable source for program facilitation and supervision. According to Elements of Quality in After School Programs (Kunz et al. 2008), some of the key elements of a quality program involve elements of safety, organization, management, and mentoring. It is difficult to accomplish one or all the key elements without consistent personnel. Although, YRCC's afterschool program is fortunate to attract volunteers and interns, it is unrealistic to schedule a program's needs around volunteer and intern availability or expect that both volunteers and interns possess the experience and/or education to facilitate quality programming. Currently, the part-time position is responsible for planning daily programming, recruiting and orienting volunteers, maintaining records and reports, managing youth behavior, overseeing the academic development and well-being of youth, managing program communication and promotion, and assessing the overall success of the program all while supervising and running the program daily. Afterschool programming is an important resource for families in Fayetteville. The educational resources and opportunities provided in afterschool programs have been shown to have positive effects on the academic achievement, social and emotional development, and physical wellbeing of youth who participate in these programs. Kids' Nite provides affordable and accessible after school resources for Kindergartners through 71h grade students in Fayetteville Public Schools. The YRCC's daily afterschool schedule (see included flyer) is packed full of enriching activities to keep kids busy and their minds stimulated. Some of those programs include: • Kids' Crops: An Arkansas Recreation and Parks Association award winning program that exposes youth to gardening and nutrition, while planting and harvesting their own crops. • Music: This art enrichment program gives youth the chance to learn about music through instrument instruction, choir, computer programming, and exposure to music from around the world. The U of A music department has been a consist partner in the area. An additional staff member will provide tremendous support to the Kids' Nite program, allowing for growth and continued success of a vital afterschool resource for underserved families in the Fayetteville Public School District. In a region where half of the children identify as low-income households (Kellams 2015), the success of the program is paramount. Sources America After 3pm: Arkansas. (2018). Retrieved from Afterschool Alliance: htto:Hafterschoolalliance.ora/AA3PM/detail.html#s/AR/demand/o of children in proara ms 2014 Durlak JA, Weissberg RP. (2016) Afterschool programs that follow evidence -based practices to promote social and emotional development are effective. https://casel.org/wp- content/uploads/2016/06/DurlakWeissberg Final.pdf. Accessed August 18, 2018. Kellams, L. (2015). Child Poverty in Northwest Arkansas: Falling Behind in a Region Known for Success. Arkansas Advocates for Children & Families. Community Development Block Grant I Helping to Build a Better Community Kunz, G. M., Chumney, F., Sparr, M., & Sheridan, S. M. (2008). Elements of Quality in After - School Programs. Lincoln, NE: Nebraska Center for Research on Children, Youth, Families and Schools. Lauer PA, Akiba M, Wilkerson SB, Apthorp HS, Snow D, Martin -Glenn ML. (2006). Out -of - school -time programs: a meta -analysis of effects for at -risk students. Rev Educ Res, 76(2):275-313. McCombs JS, Whitaker A, Yoo PY. (2017). The Value of Out -of -School Time Programs, Santa Monica, CA: RAND Corporation. Community Development Block Grant I Helping to Build a Better Community PART 8 PROJECT TIMELINE I ATTACHMENT D Provide a complete and specific timeline for all activities related to proposed project. (No more than one page) Kids' Nite afterschool programming is scheduled from August — December 2021 (14 weeks). Three of the weeks will be spent training staff while one of the weeks is considered an off week due to the Thanksgiving holiday. Staff schedules will be determined by afterschool programming times, staff availability, National Holidays, Fayetteville Public School closings, and other events which affect the YRCC operational hours such as voter elections or inclement weather. Interview/Hire Program Training Programming Closings Calendar Activities Weekly Schedule - Staff Program Hours Interviews: May start as early as Mar 2021 s Hiring: Will take place no later than 9/6/2021 75 Train Staff Training Week 1: 25 hours/week .14 Staff Training Week 2: 25 hours/week 21 Kids' Nite Staff Training Week 3: 25 hours/week 25 28 Week 4: 25 hours/week ' W I '" I F I ' zJ,. "r Day Kids' Nite Week 5: 25 hours/week Week 6: 25 hours/week Week 7: 25 hours/week Week 8: 25 hours/week 100 1 2 3 4 7 8 9 10 11 14 15 16 17 18 21 22 23 24 25 28 29 30 • : ' 1 Kids' Nite Week 9: 25 hours/week Week 10: 25 hours/week Week 11: 25 hours/week Week 12: 25 hours/week Week 13: 25 hours/week Week 14: 25 hours/week Week 15: 25 hours/week Week 16: Off Week 17: 25 hours/week Week 18 (Last Week): 40 hours/week 100 T W Th F s 1 2 s 6 7 8 9 12 13 14 15 16 19 20 21 221 23 26 27 1 28 29 30 T W s Kids' Nite Election Veteran's Day Thanksgiving 75 ZThF 3s 102 6 13 16 30 179 20 27 Of T W Th F 5 Kids' Nite 66 1 2 4 11 7 8 ,9 101 - Community Development Block Grant I Helping to Build a Better Community F PART 9 DATA COLLECTION & RECORD MAINTENANCE Describe how the program will collect data and maintain records to track program activities and eligibility verification. (No more than one page) All projects will be approved by the appropriate city personnel. Progress will also be monitored by appropriate city personnel. Appropriate approval will be received before financial transactions are processed - All receipts for this project will be documented and given to the appropriate personnel. Furthermore, all registration forms for the YRCC exist as a membership form and include an inquiry of household size, household income, ethnicity, and age. The original hard copy is kept in the center's files, plus the registration information is pooled and kept in an electronic database. An internal evaluation in which staff members document the financial resources, number of participants, highlights of the programs, improvements of the programs, and maintenance issues is conducted and used to improve the programs in the future. Regarding the upkeep of financial records, the YRCC adheres to the following steps: 1. Create a purchase request/purchase order 2. Await the approval of released funds 3. Purchase services and/or products within budget 4. Acquire itemized receipt(s) for all purchased services and/or products 5. Adhere the receipt(s) to an 8.5 x 11 sheet of paper (ensuring that tape doesn't cover ink) 6. Acquire two YRCC staff member signatures (legible) on the sheet of paper beside the receipt 7. Make two copies of the receipt(s) — one copy of the receipt to be hand delivered via an interoffice mail envelope to the Parks & Recreation Financial Coordinator and one copy of the receipt to be fined within YRCC's budget binder (organized by months) 8. Scan one copy of the receipt(s) for electronic filing 9. Deliver hard copy of the receipt(s) to the Parks & Recreation Financial Coordinator 10. The Parks & Recreation Financial Coordinator then submits receipt(s) to the City of Fayetteville Accounting Division for processing. Community Development Block Grant I Helping to Build a Better Community 10 PART 10 PROJECT EVALUATION I OBJECTIVES AND OUTCOMES List the objectives 1 (not activities) of the proposed project. Describe how each objective will be — measured to determine if it has been met. (No more than one page) Use the following format Objective #: Outcome(s): Method of Measurement: Objective #1: Provide daily program oversight at an increased and consistent level, creating a better service for youth participants. Outcome #1: Provide working families with an affordable resource for childcare that not only keeps their child safe and gives parents peace of mind, but also provides educational resources and programming to keep children engaged and encourage success in school. Method of Measurement: Program evaluations to be completed at the end of the following semesters by parents and participants: Fall 2020, Spring 2021, and Fall 2021. Questions will address parent satisfaction with program oversight, observed child behaviors and whether it has improved, and academic performance of child during the evaluation period (see attachments for program evaluation). Objective #2: Provide regular and consistent staffing for the Kids' Nite Program, removing any obstacles that come with a shortfall of volunteers/interns, allowing for a sustained growth and continued success for a vital afterschool resource for underserved families in the Fayetteville Public School District. Outcome #2: Deliver a maintained staff to participant ratio that improves the experience of the participant, therefore positively effecting the academic achievement, social and emotional development, and physical wellbeing of the youth attending Kids' Nite. Method of Measurement: Keep a daily log of participant to staff ratio that will include name, age and grade level of participants; noting increase in participation and/or a sustained higher than normal number of participants. Objective #3: Shift most day-to-day facilitation tasks of Kids` Nite from the current YRCC part- time staff to the proposed new staff, allowing more administrative level planning to be achieved by the current part-time staff. Administrative tasks would include expanding the Kids' Nite curriculum, developing further training for Kids' Nite personnel, and fostering additional relationships with community collaborators. Outcome #3: Improved and increased educational resources and enrichment opportunities for the participants of the Kids' Nite program. Method of Measurement: Conduct a curriculum review over 2020-2021 to determine additional needs. Facilitate an additional in-service training for personnel each semester. Expand the list of potential collaborative partners to be used in future programming. Further explore virtual learning options after evaluating the fall 2020 Kids' Nite program offered virtually. Community Development Block Grant I Helping to Build a Better Community 11 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS 8� RECREATION (520) 2021 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize grant revenue of $6,389 from CDBG which is being requested in the Extra Services account for expenses related to the YRCC Kids Nite program. COUNCIL DATE: LEGISTAR FILE ID#: 8/17/2021 2021-0579 Hal y 31ac� 7/26/2021 7:03 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 8/17/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 6,389 6,389 v.20210601 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.520.5280-5130.00 6,389 - 32102 EX Extra Services - Personnel 1010.520.5280-4309.01 - 6,389 32102 RE Federal Grants - Operational H:\Budget Adjustments\2021_Budget\City Council\08-17-2021\2021-0579 YRCC Kids Nite Grant.Asm 1 of 1