HomeMy WebLinkAbout2021-08-16 - Agendas - FinalFayetteville Fa Mountain St.
Fayetteville, AR 72701
4)0
Public Library 479.856.7000
questions@faylib.org
faylib.org
Board of Trustees
August 16, 2021 4 pm
AGENDA
Regular Meeting — Reception Room
Rob Qualls, President
Apr 2026 Hershey Garner Apr 2024
Bret Park, Vice -President
Apr 2022 Janine Parry Apr 2023
Bryn Bagwell, Treasurer
Apr 2022 Martha Sutherland Apr 2025
Sallie Overbey, Secretary
Apr 2023
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order
II. Minutes: Approval of minutes from June 21, 2021, and July 8, 2021— pages 1-5
III. Reports
A. Key Upcoming Events — page 6
B. Library Administration
1. Management Reports
a. Performance Measures through July 2021— pages 7-8
b. Strategic Plan progress through July 2021— pages 9-11
2. Financial reports
a. Budget to actual through July 2021— 12-19
b. Balance sheet through July 2021— 20-27
3. Informational
a. Covid response
b. DEI training
c. SRC report — page 28
d. Staff development
e. New staff
f. Accounting informational memo — pages 29-30
C. Fayetteville Public Library Foundation: monthly report — pages 31-34
D. Friends of the Fayetteville Public Library
E. Fayetteville Public Library Art Committee
IV. Old business
V. New business
A. Discussion items
1. Conflict of Interest policy— page 35
Fayetteville Fa Mountain St.
Fayetteville, AR 72701
4
Public Library 479.856.7000
® questions@faylib.org
faylib.org
2. Update on kitchen and deli
3. Kitchen Use agreement and release — pages 36-37
4. FTE increase — page 38
S. Arsaga's
6. Kitchen Basics Boot Camp
7. Center for Innovation statistics
8. Matilda follow-up
VI. Public Comment
Adjournment
Board of Trustees
June 21, 2021 4 pm
MINUTES
Regular Meeting — Walker Room
Trustees present: R. Qualls, B. Park, S. Overbey, J. Parry, M. Sutherland
Trustees absent: B. Bagwell, H. Garner
Staff present: D. Johnson, S. Palmer, R. Duarte, C. Moody, W. Fitzgibbon, C. Karnatz, B. Eddins,
H. Robideaux, S. Houk, C. Dennis, G. Jelinek, S. Herrera, L. Husband, A. Taylor
Public: M. Rice
Attorney: V. Chadick
Press: S. Ryburn
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:02 pm
II. Minutes: Approval of minutes from April 19, 2021: B. Park approved the minutes from
April 19,2021. S. Overbey seconded. All voted AYE.
III. Reports
A. Key Upcoming Events: In -person events now include Center for Innovation
classes, and an outdoor Arabic calligraphy class and film screening in the
Gathering Glade.
B. Library Administration
1. Management Reports
a. Performance Measures through May 2021: Card registrations, room
checkouts are up over last month. Post-COVID 2021 is a different world, so
current statistics can't be compared to 2020's.
b. Strategic Plan progress through May 2021: FPL hosts a blend of in -person
programming and virtual events, with new locations in the expansion heavily
in use. With the Board's help, a new strategic plan for 2022 will be created
later in the year.
2. Financial reports
a. Budget to actual through May 2021: City transfers are coming in as
planned. $18,000 has been collected from room rentals. Personnel
expenses are on track for Library Services (59%) and Support Services
(63%). Overall expenses show 65% of the annual budget remaining.
b. Balance sheet through May 2021: Schwab Operating account increased
due to the property tax revenue of $1.3 million. Millage is tracking as
planned.
3. Informational
Library expansion schedule: Three outstanding items from the punch list
need to be completed: HVAC, landscaping, and lighting in the Event
Center. All should be completed by the end of 2021.
b. Kitchen basics training: To address the critical shortage of skilled
restaurant/kitchen workers, FPL joined with Startup Junkie to provide the
ServSav certification. A basic training will be provided over two weeks,
ending with certification and three interviews with local restaurants. A
July launch is anticipated.
c. SRC: 1,938 people registered in the Summer Reading Program. FPL will
continue Books and Bites this summer.
d. DEI training for Boards: Serve2Perform will provide DEI training in a
combined session with the Trustees and Foundation Board. A poll will be
sent to find out the best days to schedule the session.
e. ARPA and ALA: FPL was allocated funds through the American Rescue
Plan. Workforce development has focused on the Center for Innovation,
with certification offered in coding, simulation operating machines, and
kitchen skills. To receive allocated funds from ALA, FPL must go through a
formal grant process. Staff have asked for two laptop dispensers.
f. New staff: Six new staff: A. Sherman, Marketing & Communications
Design Specialist; S. Avery, G. Pelaez-Cortez, and D. Guerra, Custodians;
P. Ray, Library Services Generalist; S. Denson, Accounting Clerk. 29% male
staff, 22% people of color, 15% speak multiple languages.
C. Fayetteville Public Library Foundation: The Capital Campaign is 56% to the goal
of $23 million. Recently asked to submit a letter of intent on micro -
entrepreneurship opportunities. The Foundation Board has several members
who are leaving, so they are recruiting.
D. Friends of the Fayetteville Public Library: Moving towards re -opening.
E. Fayetteville Public Library Art Committee: Are in the process of hanging art and
examining what art to add to the library. The next meeting is tomorrow, 6.22.21
IV. New business
A. Consent items: J. Parry moved to approve all consent items except the Conflict
of Interest Policy. S. Overbey seconded. All voted AYE.
2
1. Study room policy: Updated to include the breakout of adult, grade school,
preschool, and teen rooms. The process is more streamlined and available on
FPL's website.
2. Center for Innovation policy
3. Conflict of interest policy: The recent audits illuminated the need for a policy
to address this possibility. J. Parry noted that this policy differs from the
Nepotism Policy in that it addresses using one's employment at the library
for unsavory or unfair actions, and stresses avoiding actuality and
appearance. Encourages employees to think in terms of disclosure and
transparency. J. Parry recommended this information come earlier in the
policy, and merge sections two and three. J. Parry moved to postpone
consideration of the draft policy until the next meeting. R. Qualls seconded.
All voted AYE.
4. Liquidation of expired furniture
5. Removal of the Friends Bookstore clerk's desk: The clerk's desk is a fixed part
of the building and needs Board approval to take it out. Books and additional
seating can occupy the extra space.
6. Fab Lab safety guidelines and release for Fab Lab
7. Kitchen use agreement and waiver
8. Waiver agreement for event space use
B. Discussion items
1. Report of the Nominating Committee: The committee moved to nominate
the current officers and Finance Committee for another year. M.
Sutherland seconded. All voted AYE. Officers will be R. Qualls, President; B.
Park, Vice -President; S. Overbey, Secretary; B. Bagwell, Treasurer.
2. Resolution of the Fayetteville Public Library Board of Trustees to recognize
the Controlling Manager and Authorized Contacts of the financial accounts:
B. Park approved the Resolution to recognize the controlling manager and
authorized contacts of the financial accounts. S. Oberbey seconded. All
voted AYE.
3. Rental fees for new facility spaces: Recalled from the agenda.
4. Budget adjustment for Bookmobile: B. Park approved the budget
adjustment for the Bookmobile. S. Overbey seconded. All voted AYE.
5. Budget adjustment for car simulator: The Board of Trustees thanks from
Friends Board for their $65,000 contribution to purchase this. B. Park approved
the budget adjustment for the car simulator. S. Overbey seconded. All voted
AYE.
8. Fines and Fees: During the pandemic, fines were suspended. Now the
3
world is returning to normal, overdue fees can be reinstated. S. Overbey voted to
reenact the fines and fees on July 6. B. Park seconded. All voted AYE.
V. Public Comment: None
VI. Adjournment: B. Park moved to adjourn at 4:53 pm. S. Overbey seconded. All voted
AYE.
M
Board of Trustees
July 8, 2021 4 pm
Minutes
Regular meeting via Zoom
Rob Qualls, President
Apr 2026
Bret Park, Vice -President
Apr 2022
Bryn Bagwell, Treasurer
Apr 2022
Sallie Overbey, Secretary
Apr 2023
Hershey Garner
Apr 2024
Janine Parry
Apr 2023
Martha Sutherland
Apr 2025
Trustees Present: R. Qualls, B. Park, S. Overbey, H. Garner, M. Sutherland
Trustees Absent: B. Bagwell
Staff Present: D. Johnson, T. Ball, W. Fitzgibbon, S. Palmer, C. Moody, C. Dennis, G. Jelinek, A.
Taylor
Attorney: V. Chadick
Public: M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:01 pm.
II. New business: H. Garner moved to approve all new business items. B. Park seconded.
All voted AYE. The motion passed.
A. Update of Fee Schedule Policy: Patron use and requests of the spaces have
different from previous staff predictions. Rooms are being booked into October,
so there is an urgency to get the new pricing schedules passed.
B. New Event Pricing Schedule as of 07/06/2021
III. Public Comment: None
Adjournment: H. Garner moved to adjourn the meeting. All voted AYE. The meeting
adjourned at 4:12 pm.
5
11 r Key Upcoming Events
Yoga @ FPL
Monday, August 16, 6pm
A team of volunteer yoga instructors will teach a variety
of in -person yoga every week. Classes will also be available
through livestream on our Facebook page.
Ozark Literacy Council - English for Your Day to Day
Thursday, August 19, 4pm
The Fayetteville Public Library is proud to welcome Ozark
Literacy Council for free beginning and intermediate ESL
classes led by Lauren Malte. Ozark Literacy Council will
provide English language acquisition resources to ESL
learners so that they can improve on day to day English
language skills long after the classes conclude.
Yoga in the Glade
Thursday, August 19, 6pm
Join instructor Lori Brownmiller to experience Yoga in
the Glade, held in the library's J.B. and Johnelle Hunt
Family Gathering Glade. Lori will teach a yoga that is
accessible to beginning and intermediate students.
Please bring a yoga mat and water to stay hydrated,
as this is an outdoor class.
0 Fayetteville
Public Library
Video Studio Orientation -101 and 102 Combined
Sunday, August 22, 2pm
This will equip patrons with the skills necessary to operate
cameras and lights in the Center for Innovation's video
studio. Under the instruction of one of FPL's skilled audio/
visual technicians, participants will learn audio setup and
operation, video switching, and basic on -set communication
skills. Completion of this class will grant the patron
permissions to use all designated
equipment in the video studio.
Explorative Dance with Lela Besom
Saturday, August 24, 6pm
Explorative Dance is a creative movement practice
developed by Lela Besom based on Butoh, contact improv
and improv dance techniques. Dancers use their imagination
and practice mindful body awareness to explore movement
and their deep inner worlds. This is an inclusive, all -levels
adult class.
6faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
FPL Performance Report: July 2021
JAN*
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
21 YTD
20 YTD
CHANGE
Circulation
77,002
82,963
91,038
88,409
90,682
101,291
102,384
0
0
0
0
0
633,769
616,958
2.7%
Physical Checkouts
Digital Checkouts
47,496
23,454
57,814
19.8541
64,991
19,942
64,727
18.758
64,147
20,477
76,263
19,793
76,857
21,127
0
0
0
0
0
0
0
0
0
0
452,295
143,405
427,571
137.6991
5.8%
4.1%
Streamed Accesses
6,052
5,295
6,105
4,924
6,058
5,235
4,400
0
0
0
0
0
38,069
51,688
-26.3%
Reference Queries
3,528
2,278
1,714
2,650
3,901
6,302
7,191
0
0
0
01
0
27,564
21,100
30.6%
Total Collection Size
425,694
426,916
428,1281
350,013
350,658
355,0151
358,941
0
0
0
0
0
355,064
2,843,177
-87.5%
Physical Collection
360,387
361,331
362,072
283,460
283,825
287,717
291,594
0
01
0
0
01
287,717
2,432,157
-88.2%
Digital Collection
26,161
26,387
26,513
26,634
26,595
26,904
26,858
0
0
0
0
0
26,858
162,193
-83.4%
Digital Consortia Collection*
39,146
39,198
39,543
39,919
40,238
40,394
40,489
0
0
0
0
0
40,489
248,827
-83.7%
Total Digital Items
65,307
65,585
66,056
66,553
66,833
67,298
67,347
0
0
0
0
0
67,347
411,020
-83.6%
Total Items Added
735
1,199
772
1,957
921
424
1,319
0
0
0
0
0
7,327
16,001
-54.2%
New Card Registrations
180
202
954
362
511
954
837
0
0
0
0
0
4,000
1,083
269.3%
Cardholders
73,134
72,030
72,631
72,980
73,335
74,430
75,272
0
0
0
0
0
75,272
79,325
-5.1%
Visits
14,971
34,061
20,283
18,447
20,319
44,068
41,426
0
0
0
0
0
193,575
114,788
68.6%
Library Programs***
48
37
43
49
33
98
142
0
0
0
0
0
450
751
-40.1%
Library attendance
150
291
542
189
289
3,070
2,306
0
0
0
0
0
6,837
2,207
209.8%
Outreach attendance
8
0
8
0
0
150
160
0
0
0
0
0
326
934
-65.1%
Online views
3,299
4,224
3,508
6,359
5,945
6,560
7,307
0
01
0
0
0
37,202
19,024
95.6%
Meeting Room Usage
1
2
6
27
25
55
55
0
0
0
01
0
171
311
451.6%
Study Room Usage
0
0
0
446
432
630
699
0
0
0
01
0
2,207
1,116
97.8%
CFI Room/Suite Usage
0
0
0
0
0
0
126
0
0
0
01
0
126
0
0.0%
Volunteers
242
242
242
242
246
250
210
0
0
0
0
0
250
1,451
-82.8%
Volunteer Hours
249
110
355
402
357
444
453
0
0
0
0
0
2,370
2,322
2.1%
Computer Sessions
0
0
442
591
820
1,539
196
0
0
0
0
0
3,588
17,539
-79.5%
Holds Filled
9,838
6,626
3,781
4,771
4,638
5,105
4,583
0
0
0
0
0
39,342
33,000
19.2%
eFPL Usage**
14,190
13,006
15,792
14,086
13,417
12,970
12,371
0
0
0
0
0
95,832
101,388
-5.5%
Wireless Usage
Bandwidth Consumed
809
746
1,040
1,630
1,870
3,500
2,880
0
0
0
0
0
12,475
5,650
120.8%
Unique Users
1,4241
1,416
1,782
2,357
3,006
4,046
4,399
0
0
0
0
0
18,430
0
0.0%
*This includes all e-titles available to patrons through an Arkansas Libraries Consortium.
** Some database access statistics are not available until after board packets are printed, thus stats are incomplete.
***As of April 2020, library event attendance was virtual
E-card registrations are currently unavailable, but are in development with OCL'C Wise.
YTD Key Performance Measures
Circulation Circulation Distribution,
YTD 2021
6%
20 YTD
21 YTD
Cardholders
YTD
20 YTD
21 YTD
616,958
633,769
79,325
75,272
Wireless Bandwidth
Consumed (Gigabytes)
YTD
20 YTD 5,650
21 YTD
12,475
23%
71%
■ Physical Checkouts
; Digital Checkouts
■ Streamed
Accesses
PROGRAMS
Program Attendance
OFFERED
450 751
YTD
=e
Library
6,837
attendance
2,207
Outreach
326
attendance
934
Online views
MFI9,024
37,202
■ 2021
■ 2020
Unique Wireless Users
YTD
20 YTD 0
21 YTD 18,430
0 5,000 10,000 15,000 20,000
0 Fayetteville
Public Library
Strategic Plan Progress Report
June 2021 - July 2021
Purpose: We inspire imagination and foster learning.
I. Programs & Services: We offer inspiring and relevant programs and services that engage the
community's curiosity, provide opportunities for education and self-improvement, and serve as the
gateway to the library by addressing the diverse needs and interests of our community.
a. Programs
i. Hosted 7 Mountain Street Stage music performances for in -person and virtual audiences.
ii. Welcomed J. George for the writing workshop "Story as Memorial" in partnership with the
Writers' Colony at Dairy Hollow and the Washington County Community Remembrance
Project.
iii. Activated the Arts and Movement Room with three ballet fitness classes for adults,
teenagers, and children.
iv. Virtual programs of the Adult Summer Reading Club included "Pandemic Poems," "Bees
101," "Ozark Folk Creatures," "Ozark Ballads," and "Edible and Medicinal Native Plants."
v. Continued six librarian -led virtual book clubs and bi-weekly Book Chatter programs
vi. Reinvigorated the "Museum in the Library" partnership program with the University of
Arkansas Museum by hosting a shells exhibit.
vii. Hosted several nonprofit and small business virtual programs: "Meet the Funders,"
"Business Planning for Small Businesses," and "Marketing for Small Businesses."
viii. Collaborated with Brown Chair in English Literacy at the University of Arkansas to
present "Virtual: Planning Writing Projects" with B. Godbee.
ix. Continued virtual livestream story times for babies, toddlers, and preschoolers.
x. Held hybrid "Boxed Book Society," the book club for teens.
xi. Oriented and led two groups of 7-Up volunteers for two separate 4 week programs.
xii. Led 16 FPS school librarians in a tour of the expansion.
xiii. Hosted various in -person summer reading club programs for youth and families
including: "Goats on the Glade," 3 outdoor bubble story times, an outdoor movie screening
of Raya and the Last Dragon, a string quartet in partnership with Chamber Music on the
Mountain, cupcake decorating with Bliss Cupcakes, "Snakes in the Stacks" in partnership
with the U of A biology department, "Monster Maker" with the Amazeum, "Preschool
Robotics," two "Reading Buddy Book Clubs," and a variety of art and craft programs.
xiv. Held many summer reading club programs for teens, including "Games on the Glade,"
Teen ukulele classes, "TAB Street Clean Up," "Teen Gaming", Teen creative writing workshops
with LatinX, "Wordplay" writers club, "Pride Bingo," and numerous craft and maker programs,
including needle felting.
xv. Prepared 70 take-home craft kits for families to pick up each week of the summer.
M
xvi. Summer story time outreach included visits to St. Joseph, Brookstone nursing home, and
the Goddard School.
xvii. The Boys and Girls club visited FPL 3 separate times with different age groups.
xviii. Summer Reading Club total registrations was 2,303 patrons.
xix. Continued bi-weekly Ositos Bilingues: Spanish/English Story Time
b. Services
i. Answered 281 in-depth genealogy and reference demonstration queries.
li. Provided 16 resource consultations.
lii. Began assessing overdue fees for the first time since the pandemic began. Resumed
accepting cash/check/credit card payments at select service desks.
II. Collections: We will build and support collections that inspire the community with the resources they
need to explore topics of personal interest and continue to learn throughout their lives.
a. Satisfy your curiosity
i. Pathfinders were created to accompany upcoming programs, including "Latinx
Professionals Networking," "Japanese Woodblock Art" programming, "Banned Books Week,"
"Nonprofit and Small Business" programming.
ii. Evaluated ProQuest Historical Newspapers: Black Newspaper Collection during trial
period.
iii. Decommissioned low circulating, damaged, and out of date biography, history, and
social science books, supplementing as needed.
III. Access: We will build and expand the ease and convenience of the library experience through virtual
and physical reach to all in the community, reflecting the FPL welcoming, convening and destination
culture.
a. Outreach partnerships
i. D. Dominguez and R. Findahl worked with the Marshallese Education Initiative to plan
programs in September.
ii. Moved forward with partners to plan for True Lit, including Fayetteville Public Schools,
Fayetteville Education Foundation, UA Creative Writing, Walton Arts Center, and Altrusa.
iii. Completed Books and Bites summer outreach programming at Yvonne Richardson
Center and LifeSource. 300 youths were served over six weeks.
iv. Held first pop-up library at Tyson/Mexican Original Plant since February 2020.
v. Toured with University of Arkansas' Volunteer Action Center, Walton College of Business,
and Spring International Language Center.
vi. Connected with the Black Business Directory of NWA, Teen Action Support Center,
Marshallese Educational Initiative, and toured with Marshallese community leaders.
b. Physical
i. Reinstated the billing process for items not returned to the library since the beginning of
the pandemic.
IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards,
and volunteers.
a. Staff
i. Welcomed N. Brandon, Assistant Librarian in Genealogy.
10
ii. C. Williams attended the Arkansas Library Assocation Library Advocacy Community of
Interest meeting with the American Libraries Association.
iii. Adult Services and Youth Services staff completed ServSafe certifications.
iv. Staff participated in Fabrication Lab trainings.
v. L. Frieden presented a Lunch and Learn for the Arkansas Library Association: "Creating a
Diversity, Equity, and Inclusion Plan for Your Library."
vi. Trained with Wise on using the Interlibrary Loan process.
vii. Welcomed Community Engagement Assistant, A. Polanski.
viii. Welcomed Event Assistant, E. Ellis.
ix. G. Clay attended a training on critical library programming.
x. M. Roach hired as LSG-Circulation
b. Volunteers
i. On -boarded 10 new volunteers.
11
2021 Budget to Actual Comparison
$6,000,000
$4,000,000
$2,000,000
$0
$60,000
$40,000
$20,000
$0
Revenue
IN
Millage
■ Budget ■ Actual
Em
City Transfers
Charges for Services
MM M
Charges for Services Event Center & Teaching Kitchen
(Cafe, Rooms, & Fines/Fees)
■ Budget ■ Actual
12
Expenses
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$0 ■ ■.
Library Support LS Materials, SS Materials, Maintenance
Services (LS) Services (SS) Supplies, Supplies, &
Personnel Personnel & Services Services
■ Budget ■ Actual
8/12/2021 12:37:58 PM
Revenues
Local Tax Support
10-0-4882-00
Transfer for Operations - MillLibraryLibrary
70-0-4883-00
Transfer for Debt Service - MiLibraryLibrary
Total Local Tax Support
City of Fayetteville Transfers
10-0-4880-00
Transfer for Operations - CityLibraryLibrary
10-0-4884-00
Transfer for Books - City of FLibraryLibrary
10-0-4886-00
Transfer for Computers - City LibraryLibrary
50-0-4886-00
Transfer for Computers - City LibraryLibrary
Total City of Fayetteville
Transfers
Transfers from Foundation & Friends
10-0-4888-00
Transfer from FoundationLibraryLibrary
Total Transfers from Foundation & Friends
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TurnbackLibraryLibrary
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
10-0-4055-00
Grants - FederalLibraryLibrary
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
Total State Aid & Grants
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
10-0-4203-00
Rent Income - Teaching KitchenLibraryLibrary
10-0-4204-00
Rent Income - Event CenterLibraryLibrary
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
10-0-4220-00
Merchandise SalesLibraryLibrary
10-0-4300-00
Fees - Library CardsLibraryLibrary
Fayetteville Public Library Page 1
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
2021
Current Year Annual Budget Annual Budget
Adjusted Budg May Actual June Actual July Actual YTD Actual Remaining Remaining %
$6,437,975.00
$2,028,355
$454,088
$268,033
$3,529,677
$2,908,298
(45.17)%
$1,677,400.00
$139,783
$139,783
$139,783
$978,484
$698,916
(41.67)%
$561,000.00
$46,750
$46,750
$46,750
$327,250
$233,750
(41.67)%
$185,000.00
$0
$0
$0
$185,000
$0
0.00%
$16,000.00
$0
$0
$0
$0
$16,000
(100.00)%
$2,439,400.00
$186,533
$186,533
$186,533
$1,490,734
$948,666
(38.89)%
$105,500.00
$0
$0
$0
$53,851
$51,649
(48.96)%
$105,500.00
$0
$0
$0
$53,851
$51,649
(48.96)%
$136,400.00
$0
$34,106
$0
$68,210
$68,190
(49.99)%
$217,561.00
$0
$0
$0
$0
$217,561
(100.00)%
$16,000.00
$0
$0
$0
$0
$16,000
(100.00)%
$374,500.00
$100,000
$0
$0
$115,015
$259,485
(69.29)%
$744,461.00
$100,000
$34,106
$0
$183,225
$561,236
(75.39)%
$7,000.00
$0
$0
$0
$0
$7,000
(100.00)%
$500.00
$440
$240
$2,965
$4,615
($4,115)
822.90%
$0.00
$125
$0
$600
$725
($725)
0.00%
$0.00
$13,075
$210
$400
$17,135
($17,135)
0.00%
$2,200.00
$381
$327
$406
$1,368
$832
(37.83)%
$300.00
$0
$0
$0
$0
$300
(100.00)%
$200.00
13 $o
$0
$0
$30
$170
(85.00)%
8/12/2021 12:37:58PM
10-0-4302-00
Fees - Fines & OverduesLibraryLibrary
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
Total
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
10-0-4651-00
Contributions - Money JarLibraryLibrary
10-0-4660-00
Contributions - DesignatedLibraryLibrary
10-0-4662-00
Contributions - Designated YouLibraryLibrary
10-0-4664-00
Contributions - Designated AduLibraryLibrary
10-0-4666-00
Contributions - Designated MemLibraryLibrary
Total
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
10-0-4703-00
Interest - Undesignated FundsLibraryLibrary
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
10-0-4995-00
Cash (Short)/OverLibraryLibrary
15-0-4702-00
Interest - Designated Fund IncLibraryLibrary
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
15-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
20-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
20-0-4779-00
Investment Management FeesLibraryLibrary
30-0-4702-00
Interest - Designated Fund IncLibraryLibrary
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
30-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
30-0-4779-00
Investment Management FeesLibraryLibrary
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
Page 2
2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
May Actual
June Actual
July Actual
YTD Actual
Remaining
Remaining %
$45,000.00
$1,787
$2,441
$5,333
$13,648
$31,352
(69.67)%
$100.00
$0
$0
$0
$0
$100
(100.00)%
$0.00
$0
$25
$0
$79
($79)
0.00%
($100.00)
$0
$0
$0
($16)
($84)
84.23%
$55,200.00
$15,807
$3,243
$9,703
$37,584
$17,616
(31.91)%
$0.00
$326
$139
$38
$829
($829)
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$32,293
$32,293
($32,293)
0.00%
$0.00
$0
$0
$0
$150
($150)
0.00%
$0.00
$0
$1,000
$0
$2,025
($2,025)
0.00%
$0.00
$50
$50
$250
$2,000
($2,000)
0.00%
$0.00
$376
$1,189
$32,581
$37,297
($37,297)
0.00%
$5,600.00
$23
$62
$10
$255
$5,345
(95.45)%
$400.00
$17
$23
$0
$125
$275
(68.80)%
$0.00
$2,250
$335
$61
$3,852
($3,852)
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$1,015.00
$9
$8
$8
$52
$963
(94.87)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$41,000.00
$1
$3,989
$1
$6,253
$34,747
(84.75)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$543
($4,379)
$716
($5,354)
$5,354
0.00%
($4,700.00)
$0
$0
($1,031)
($3,095)
($1,605)
34.15%
$7,127.00
$0
$1,819
$131
$2,349
$4,778
(67.04)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$452
($1,368)
$707
($2,438)
$2,438
0.00%
($2,000.00)
$0
$0
($292)
($960)
($1,040)
52.00%
14
8/12/2021 12:37:58PM
40-0-4702-00
Interest - Designated Fund IncLibraryLibrary
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
40-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
40-0-4779-00
Investment Management FeesLibraryLibrary
50-0-4702-00
Interest - Designated Fund IncLibraryLibrary
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
50-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
50-0-4779-00
Investment Management FeesLibraryLibrary
Total Contributions &
Investment Earnings
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
10-0-4950-00
Transfer from IT ReserveLibraryLibrary
30-0-4910-00
Transfer from Operating - 10
40-0-4910-00
Transfer from OperationsLibraryLibrary
50-0-4910-00
Transfer from OperationsLibraryLibrary
Total In
Total Revenues
Expenses
Library Services
Personnel Services
Library Materials, Program Supplies
Program Services
Total
Support Services
Support Services - Personnel Services
Internal Library - Materials & Supplies
Internal Library - Services & Charges
Fayetteville Public Library Page
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
2021
Current Year Annual Budget Annual Budget
Adjusted Budg May Actual June Actual July Actual YTD Actual Remaining Remaining %
3U.UU
alU
alU
alU
alU
U.UU%
$0.00
$44
($132)
$98
($373)
$373
0.00%
($525.00)
$0
$0
($147)
($441)
($84)
16.00%
$7,400.00
$0
$660
$0
$1,016
$6,384
(86.27)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$265
($418)
$406
($1,147)
$1,147
0.00%
($850.00)
$0
$0
($153)
($471)
($379)
44.59%
$58,973.00
$3,606
$716
$517
$39
$58,934
(99.93)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$100,000.00
$0
$0
$0
$0
$100,000
(100.00)%
$25,000.00
$0
$0
$0
$0
$25,000
(100.00)%
$100,000.00
$0
$0
$0
$0
$100,000
(100.00)%
$225,000.00
$0
$0
$0
$0
$225,000
(100.00)%
$2,585,764.00
$211,418
$217,995
$216,606
$1,495,046
($1,090,718)
42.18%
$1,002,782.00
$17,142
$30,283
$41,410
$308,684
($694,098)
69.22%
$353,179.00
$8,428
$11,855
$975
$51,818
($301,361)
85.33%
$3,941,725.00
$236,989
$260,133
$258,990
$1,855,548
($2,086,177)
52.93%
$2,199,945.00
$154,576
$164,846
$164,815
$1,154,069
($1,045,876)
47.54%
$406,078.00
$15,593
$15,782
$23,272
$209,653
($196,425)
48.37%
$1,463,369.00
1V3,881
$87,415
$123,303
$702,937
($760,432)
51.96%
8/12/2021 12:37:58PM
Fayetteville Public Library
Page
Summarized
Budget
to Actual
Preliminary:
Subject to Audit
- July 31, 2021
2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
May Actual
June Actual
July Actual
YTD Actual
Remaining
Remaining %
Internal Library - Maintenance
$236,372.00
$6,189
$14,527
$15,354
$140,229
($96,143)
40.67%
Total
$4,305,764.00
$260,239
$282,570
$326,743
$2,206,888
($2,098,876)
48.75%
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
$299,754.00
$0
$0
$0
$101,562
($198,192)
66.12%
Total
$299,754.00
$0
$0
$0
$101,562
($198,192)
66.12%
Depreciation
10-0-5990-00
Depreciation ExpenseLibraryLibrary
$0.00
$0
$0
$0
$0
$0
0.00%
10-1-5990-05
Depreciation ExpenseAdministrationAdministra
$0.00
$0
$0
$0
$0
$0
0.00%
Total
$0.00
$0
$0
$0
$0
$0
0.00%
Financial Stabilty Transfers
10-0-5701-00
Transfer to Facility ReservesLibraryLibrary
$100,000.00
$0
$0
$0
$0
($100,000)
100.00%
10-0-5715-00
Transfer to Furniture & EquipmLibraryLibrary
$25,000.00
$0
$0
$0
$0
($25,000)
100.00%
10-0-5750-00
Transfer to IT ReserveLibraryLibrary
$100,000.00
$0
$0
$0
$0
($100,000)
100.00%
15-1-5700-00
Transfer to OperatingAdministrationLibrary
$300,000.00
$0
$0
$0
$0
($300,000)
100.00%
50-1-5700-30
Transfer to Operating - IOAdministrationInformat
$0.00
$0
$0
$0
$0
$0
0.00%
70-1-5770-05
Transfer to the City of FayettAdministrationAdmin
$2,087,975.00
$657,844
$147,250
$86,923
$1,144,728
($943,247)
45.18%
Total Financial Stabilty Transfers
$2,612,975.00
$657,844
$147,250
$86,923
$1,144,728
($1,468,247)
56.19%
Capital Reinvestment
10-1-5810-25
Computer & Technological EquipAdministrat
$0.00
$0
$0
$0
$0
$0
0.00%
10-1-5810-30
Computer & Technological EquipAdministrat
$379,200.00
$0
$170,924
$0
$215,024
($164,176)
43.30%
10-1-5870-25
Furniture & Equipment (less thAdministration
$4,500.00
$0
$0
$0
$1,591
($2,909)
64.64%
30-1-5871-25
Furniture & Equipment (greaterAdministratio
$42,000.00
$2,965
$2,228
$0
$5,192
($36,808)
87.64%
50-1-5810-30
Computer & Technological EquipAdministrat
$24,000.00
$0
$0
$0
$17,992
($6,008)
25.03%
Total Capital Reinvestment & Depreciation
$449,700.00
$2,965
$173,152
$0
$239,799
($209,901)
46.68%
Expansion
60-1-5339-05
Professional FeesAdministrationAdministration
$0.00
$0
$0
$0
$0
$0
0.00%
Total Expansion
$0.00
$0
$0
$0
$0
$0
0.00%
8/12/2021 12:37:58PM Fayetteville Public Library
Page 5
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg May Actual June Actual July Actual
YTD Actual Remaining
Remaining %
Total Expenses $11,609,918.00 $1,158,036 $863,105 $672,656
$5,548,525 ($6,061,393)
52.21%
NET SURPLUS/(DEFICIT) ($1,543,409.00) $1,176,640 ($183,229) ($175,288)
($216,118) ($1,327,291)
86.00%
17
8/12/2021 12:37:58PM Fayetteville Public Library Page
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
Report name: Comparative BOT Budget to Actual - Landscape
Chart template: BOT Summary BF
Include account levels 1 to 3
Do not include accounts with no activity
Include inactive accounts
User has access to all accounts
User has access to all Projects
Include these Funds: 10, 15, 20, 30, 40, 50, 60, 70
Include all Account Codes
Include all Accounts
Include all Account Attributes
Include all Projects
Include all Project Attributes
Include all Transaction Attributes
Include all Classes
Include all Journals
Include all Not Yet Posted Transactions
Include all Grants(s)
Include all Category(s)
Include all Project Types
Include all Project Statuses
Include all Project Divisions
Include all Project Departments
Include all Project Locations
Include all Department(s)
Include all Sub-department(s)
Column 1 criteria:
Heading:
Definition: Account Number
Column 2 criteria:
Heading:
Definition: Account Description
Column 3 criteria:
Heading: Prior
Year
Include these dates: Last fiscal year (1/1/2020 to 12/31/2020)
Definition: {Actual}
Column 4 criteria:
Heading: Current Year 18
8/12/2021 12:37:58PM Fayetteville Public Library Pagel
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
Adjusted Budget
Include these dates: This fiscal year (I/1/2021 to 12/3 1/202 1)
Definition: {Adjusted Budget[2021]1
Column 5 criteria:
Heading: Year to Date
Budget
Include these dates: This fiscal year (I/1/2021 to 12/3 1/202 1)
Definition: {AdjustedBudget[2021])
Column 6 criteria:
Heading: May Actual
Include these dates: <Specific fiscal periods> (5/1/2021 to 5/31/2021)
Definition: {Actual}
Column 7 criteria:
Heading: June Actual
Include these dates: <Specific fiscal periods> (6/1/2021 to 6/30/2021)
Definition: {Actual}
Column 8 criteria:
Heading: July Actual
Include these dates: <Specific fiscal periods> (7/1/2021 to 7/31/2021)
Definition: {Actual}
Column 9 criteria:
Heading: YTD Actual
Include these dates: <Specific fiscal periods> (1/1/2021 to 7/31/2021)
Definition: {Actual}
Column 10 criteria:
Heading: YTD Budget
Remaining
Include these dates: This fiscal year (1/1/2021 to 12/31/2021)
Definition: GetfavorableUnfavorable({Column 81 , {Column 51)
Column 11 criteria:
Heading: Annual Budget
Remaining
Include these dates: This fiscal year (1/1/2021 to 12/31/2021)
Definition: GetFavorableUnfavorable({Column 41 , {Column 91)
Column 12 criteria:
Heading: Annual Budget
Remaining %
19
8/12/2021 12:37:58PM Fayetteville Public Library Page 8
Summarized Budget to Actual
Preliminary: Subject to Audit - July 31, 2021
Include these dates: This fiscal year (1/1/2021 to 12/31/2021)
Definition: GetPercentVariance({Column 41 , {Column 91)
20
Balance Sheet Highlights
Cash & Investments
Accounts Receivables
MM
Liabilities
Assets
■ Jul-20 $5,236,309 $6,756,265 $631,686 ■ Jul-20 $19,014,524
■ Jun-21 $5,863,401 $7,674,354 $1,240,842 ■ Jun-21 $18,855,541
■ Jul-21 $5,669,068 $7,678,746 $1,225,336 ■ Jul-21 $18,855,541
® 21
8/12/2021 12:12:51 PM
Bank CreditLibraryLibrary
Bank DebitLibraryLibrary
Petty CashLibraryLibrary
Bank of FayettevilleLibraryLibrary
ArvestLibraryLibrary
1st SecurityLibraryLibrary
Schwab Institutional-OperatingLibraryLibrary
Schwab Institutional-ExpansionLibraryLibrary
Due from Foundation
Due from FriendsLibraryLibrary
Due From Other Gov. UnitsLibraryLibrary
Accounts ReceivableLibraryLibrary
Payroll Tax Refund ReceivableLibraryLibrary
Claim against credit cardLibraryLibrary
Less: Claim against credit cardLibraryLibrary
Schwab Institutional - Long-teLibraryLibrary
Schwab - Facilities ReplacemenLibraryLibrary,
Schwab - Fum. & Eq. 2100-3837LibraryLibrary
Schwab - Technological EquipmeLibraryLibrary
Schwab - Expansion Capitall - LibraryLibrary
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
Assets
Cash & Investments - Unresstricted
10-0-1001-00
10-0-1002-00
10-0-1003-00
10-0-1010-00
10-0-1020-00
10-0-1030-00
10-0-1120-00
15-0-1123-00
Total Cash & Investments
Accounts Receivable - Unrestricted
10-0-1210-00
10-0-1215-00
10-0-1225-00
10-0-1240-00
10-0-1260-00
10-0-1270-00
10-0-1271-00
Total Acounts Receivable - Unrestricted
Cash & Investments - Designated
20-0-1125-00
30-0-1126-00
40-0-1127-00
50-0-1128-00
60-0-1140-00
Total Cash & Investments - Designated
2021
May June July
($452)
($1,473)
($2,090)
$1,171
$1,172
$1,172
$1,156
$2,374
$2,374
$18,359
$21,357
$26,646
$654,299
$726,829
$762,186
$393,098
$512,540
$530,862
$1,280,637
$1,027,057
$773,927
$986,078
$986,086
$986,094
$3,334,347
$3,275,941
$3,081,170
$353,556
$311,623
$314,494
$780
$780
$780
$4,944,442
$4,944,442
$4,944,442
$2,430
$3,082
$3,082
($794)
($794)
($794)
$635
$635
$635
($570)
($570)
($570)
$5,301,619
$5,260,338
$5,263,209
$1,650,330
$1,649,940
$1,649,626
$467,218
$467,669
$468,216
$234,650
$234,634
$234,587
$234,970
$235,212
$235,466
$4
$4
$4
$2,587,172
$2,587,460
$2,587,898
Page 1
Accounts Receivable - Restricted
22
8/12/2021 12:12:51PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
2021
May
June
July
DataPath Held DepositLibraryLibrary
10-0-1150-00
$1,200
$1,200
$1,200
Claims PendingLibraryLibrary
10-0-1190-00
($2,072)
($1,003)
($1,719)
Prepaid ExpensesLibraryLibrary
10-0-1280-00
$39,893
$40,487
$42,725
Due From Other Gov. UnitsLibraryLibrary
70-0-1225-00
$2,373,332
$2,373,332
$2,373,332
Total Accounts Receivable - Restricted $2,412,353
$2,414,016
$2,415,537
Internal Due From
Due From Expansion Operating Reserves - 15
10-0-1221-00
$0
$0
$0
Due From Facilities Reserve - 30
10-0-1223-00
($70,267)
($70,267)
($70,267)
Due From Furniture & Equipment - 40
10-0-1224-00
($12,803)
($12,803)
($12,803)
Due From Technology Reserve - 50
10-0-1228-00
$70
$70
$70
Due From Operating - 10
20-0-1220-00
$76,241
$76,241
$76,241
Due From Facilities Reserve - 30
20-0-1223-00
$0
$0
$0
Due From Technology Reserve - 50
20-0-1228-00
($1)
($1)
($1)
Due From Operating -10
50-0-1220-00
$103,000
$103,000
$103,000
Due from UnreservedLibraryLibrary
70-0-1227-00
($1)
($1)
($1)
Total Internal Due From
$96,240
$96,240
$96,240
Interfund
Due from Other Funds- hiterfuLibraryLibrary
10-0-1238-00
$254,292
$256,520
$256,520
InterfundLibraryLibrary
10-0-1400-00
($1,232,239)
($1,232,239)
($1,232,239)
InterfundLibraryLibrary
15-0-1400-00
$3,899,883
$3,899,883
$3,899,883
InterfundLibraryLibrary
20-0-1400-00
($1,115,400)
($1,115,400)
($1,115,400)
Due from Other Funds - InterfuLibraryLibrary
30-0-1238-00
$30
$30
$30
InterfundLibraryLibrary
30-0-1400-00
$3,787
$3,787
$3,787
InterfundLibraryLibrary
40-0-1400-00
$43,381
$43,381
$43,381
Due from Other Funds - hiterfuLibraryLibrary
50-0-1238-00
$18,500
$18,500
$18,500
InterfundLibraryLibrary
50-0-1400-00
$365,371
$365,371
$365,371
InterfundLibraryLibrary
60-0-1400-00
($192,504)
($192,504)
($192,504)
InterfundLibraryLibrary
70-0-1400-00
($1,772,280)
($1,772,280)
($1,772,280)
Totallnterfund
$272,822
$2759050
$2759050
23
8/12/2021 12:12:51 PM
BuildingsLibraryLibrary
SoftwareLibraryLibrary
Books & PublicationsLibraryLibrary
EquipmentLibraryLibrary
Construction In Progress (CIP)LibraryLibrary
Accumulated DepreciationLibraryLibrary
Construction In Progress (CIP)LibraryLibrary
Land
Library Owned ArtLibraryLibrary
Fixed AssetAdministrationLibrary
Accounts PayableLibraryLibrary
Security Bankcard Center, INC.LibraryLibrary
Accounts Payable- AccruedLibraryLibrary
Accrued Sales Tax PayableLibraryLibrary
Federal Withholding PayableLibraryLibrary
FICA PayableLibraryLibrary
Health InsuranceLibraryLibrary
State Withholding PayableLibraryLibrary
State Unemployment PayableLibraryLibrary
Vision InsuranceLibraryLibrary
Fayetteville Public Library Page
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
2021
Depreciable Assets
10-0-1801-00
10-0-1805-00
10-0-1811-00
10-0-1813-00
10-0-1890-00
10-0-1999-00
60-0-1890-00
Total Depreciable Assets
Non -Depreciable Assets
10-0-1800-00
10-0-1850-00
10-1-1800-00
Total Non-Depeciable Assets
Total Assets
Liabilities and Fund Balance
Liabilities - Accounts Pavable
10-0-2001-00
10-0-2003-00
10-0-2020-00
10-0-2025-00
10-0-2055-00
10-0-2065-00
10-0-2075-00
10-0-2080-00
10-0-2082-00
10-0-2130-00
May
June
July
$21,080,384
$21,080,384
$21,080,384
$163,841
$163,841
$163,841
$5,427,926
$5,427,926
$5,427,926
$2,542,621
$2,542,621
$2,542,621
$113,530
$113,530
$113,530
($13,153,177)
($13,153,177)
($13,153,177)
$1,080,832
$1,080,832
$1,080,832
$17,255,956
$17,255,956
$17,255,956
$1,449,585
$1,449,585
$1,449,585
$150,000
$150,000
$150,000
$0
$0
$0
$1,599,585
$1,599,585
$1,599,585
$32,860,095 $32,764,586 $32,574,646
$58,022
$258,863
$244,294
$2,271
$2,271
$2,271
$0
$0
$0
($5,436)
($5,436)
($5,436)
$1,068
$1,068
$1,068
($1,105)
($1,105)
($1,105)
$421
$480
$480
$525
$525
$525
$426
$426
$426
24 $0
$13
($421)
8/12/2021 12:12:51PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
2021
May June
July
Life, AD&D and LTDLibraryLibrary
10-0-2135-00
($68)
($68)
($68)
Voluntary Life, STD & AD&DLibraryLibrary
10-0-2140-00
$117
$115
$105
Voluntary Dental Insurance
10-0-2155-00
$160
$132
$105
Caring CommitteeLibraryLibrary
10-0-2180-00
($541)
($417)
($883)
Healthy HabitsLibraryLibrary
10-0-2185-00
$5,142
$5,142
$5,142
Arkansas State Library ScholarLibraryLibrary
10-0-2190-00
$793
$793
$793
Deferred RevenueLibraryLibrary
10-0-2410-00
$608,709
$608,709
$608,709
Security DepositsLibraryLibrary
10-0-2415-00
$1,000
$0
$0
Deferred RevenueLibraryLibrary
50-0-2410-00
$0
$0
$0
Total Liabilities - Accounts Payable $671,503
$871,510
$856,004
Accrued Liabilities
Salaries & Wages AccrualLibraryLibrary
10-0-2030-00
$77,867
$77,867
$77,867
Vacation AccrualLibraryLibrary
10-0-2045-00
$208,371
$208,371
$208,371
Sick Time AccrualLibraryLibrary
10-0-2060-00
$83,094
$83,094
$83,094
Total Accrued Liabilities
$369,332
$369,332
$369,332
Internal Due To
Due to Operating Capital - 15
10-0-2223-00
$0
$0
$0
Due to Long Term - 20
10-0-2225-00
$76,241
$76,241
$76,241
Due to FriendsLibraryLibrary
10-0-2230-00
($3,253)
($3,253)
($3,252)
Due to Technology Reserve -50
10-0-2235-00
$102,499
$102,499
$102,499
Due to FoundationLibraryLibrary
10-0-2240-00
$27,998
$2,502
$3,355
Due to Debt Service FundLibraryLibrary
10-0-2270-00
($1)
($1)
($1)
Due to FPLF Capital Campaign (LibraryLibrary
10-0-2296-00
$89,019
$0
$0
Due To Operating-IOLibraryLibrary
15-0-2220-00
$0
$0
$0
Due To Operating - 10
30-0-2220-00
($70,267)
($70,267)
($70,267)
Due to Long Term - 20
30-0-2225-00
($1)
($1)
($1)
Due To Operating-10
40-0-2220-00
($12,803)
($12,803)
($12,803)
Due To Operating - 10
50-0-2220-00
$70
$70
$70
Due to Long Term - 20
50-0-2225-00
($1)
($1)
($1)
25
8/12/2021 12:12:51PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
2021
May
June
July
Total Internal Due To
$209,501
$94,987
$95,840
Interfund
Due to Other Funds - InterfundLibraryLibrary
10-0-2255-00
$18,530
$18,530
$18,530
Due to Other Funds - InterfundLibraryLibrary
30-0-2255-00
$141,748
$143,976
$143,976
Due to Other Funds - InterfundLibraryLibrary
40-0-2255-00
$12,803
$12,803
$12,803
Due to Other Funds - InterfundLibraryLibrary
50-0-2255-00
$22,162
$22,162
$22,162
Due to Other Funds - InterfundLibraryLibrary
60-0-2255-00
$77,580
$77,580
$77,580
Total Interfund
$272,822
$275,050
$275,050
Fund Balance
UnrestrictedLibraryLibrary
10-0-3001-00
$2,822,027
$2,640,729
$2,464,995
Fund Balance - Current Year NeLibraryLibrary
10-0-3900-00
$793,565
$793,565
$793,565
Investment in Capital AssetsLibraryLibrary
10-0-3950-00
$19,435,215
$19,435,215
$19,435,215
UnrestrictedLibraryLibrary
15-0-3001-00
$4,885,961
$4,885,968
$4,885,977
Designated - Long Term ReserveLibraryLibrary
20-0-3015-00
$653,085
$652,695
$652,381
Fund Balance - Current Year NeLibraryLibrary
20-0-3900-00
($41,914)
($41,914)
($41,914)
Designated - Facility ReserveLibraryLibrary
30-0-3020-00
$429,350
$427,574
$428,120
Fund Balance - Current Year NeLibraryLibrary
30-0-3900-00
($29,796)
($29,796)
($29,796)
Designated - Furniture & EquipLibraryLibrary
40-0-3025-00
$286,780
$286,764
$286,717
Fund Balance - Current Year NeLibraryLibrary
40-0-3900-00
($8,749)
($8,749)
($8,749)
Designated- Technological EquLibraryLibrary
50-0-3030-00
$717,948
$718,190
$718,444
Fund Balance - Current Year NeLibraryLibrary
50-0-3900-00
($18,337)
($18,337)
($18,337)
Restricted Fund BalanceLibraryLibrary
60-0-3005-00
$810,752
$810,752
$810,752
Restricted Fund BalanceLibraryLibrary
70-0-3005-00
$601,051
$601,051
$601,051
Total Fund Balance
$31,336,937
$319153,707
$309978,420
Total Liabilities and Fund
Balance $32,860,095
$32,764,586
$32,574,646
8/12/2021 12:12:51PM Fayetteville Public Library Page
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
Report name: Internal Comparative Balance Sheet for Board Meeting - Detail
Chart template: BS New Format 6/24
Include account levels 1 to 4
Do not include accounts with zero balances
Include inactive accounts
User has access to all accounts
User has access to all Projects
Include these Funds: 10, 15, 20, 30, 40, 50, 60, 70
Include all Account Codes
Include all Accounts
Include all Account Attributes
Include all Projects
Include all Project Attributes
Include all Transaction Attributes
Include all Classes
Include all Journals
Include all Not Yet Posted Transactions
Include all Cash Flow Codes
Include all Working Capital Codes
Include all Grants(s)
Include all Category(s)
Include all Project Types
Include all Project Statuses
Include all Project Divisions
Include all Project Departments
Include all Project Locations
Include all Department(s)
Include all Sub-department(s)
Column 1 criteria:
Heading:
Definition: Account Description
Column 2 criteria:
Heading:
Definition: Account Number
Column 3 criteria:
Heading:
Definition:
Column 4 criteria:
Heading: May
Include these dates: 5/31/2021
Definition: {Actual)
27
8/12/2021 12:12:51PM Fayetteville Public Library Pagel
Comparative Balance Sheet
Preliminary: Subject to Audit - May - July 2021
Column 5 criteria:
Heading: June
Include these dates: 6/30/2021
Definition: (Actual)
Column 6 criteria:
Heading: July
Include these dates: 7/31/2021
Definition: {Actual}
Column 7 criteria:
Heading: July
Include these dates: 7/31/2020
Definition: {Actual}
Column 8 criteria:
Heading: YOY
Change
Include these dates: 7/31/2021
Definition: GetFavorableUnfavorable({Column 5),{Column 7))
28
FPL Summer Reading Club 2021
SRC Program Attendance
25000
20000
15000
10000
5000 1.10 LIM 1_1■\'1��_
0
2017 2018 2019 2020 2021
� Youth � Teen � Adult � Outreach TOTAL
6000
5000
4000
3000
2000
1000
0
Program Attendance
2017
2018
2019
2020
Youth
16826
15875
14895
28
Teen
700
508
585
100
Adult
2377
2116
3019
391
Outreach
1913
1017
1240
0
TOTAL
21816
19516
19739
519
Reading club participants
2017
2018
2019
2020
Youth
2570
3273
3245
654
Teens
525
688
540
182
Adults
790
878
719
413
TOTAL
3885
4839
4504
1249
SRC Reading Club Participants
�1
11
�1 ,�� 1■1
2017 2018 2019 2020 2021
=Youth � Teens � Adults TOTAL
1 year %
2021 change
5 year % change
2908 10285.71%
-82.72%
1000 900.00%
42.86%
1105 182.61%
-53.51%
300 30000.00%
-84.32%
5313 923.70%
-75.65%
1 year %
2021 change
5 year % change
1198 83.18%
-53.39%
329 80.77%
-37.33%
776 87.89%
-1.77%
2303 84.39%
-40.72%
Youth read for 16,058 hours, and adults read 2,900 books through June and July 2021.
29
Memo
To: Board of Directors, Fayetteville Public Library
From: David Johnson, Executive Director
Date: August 6, 2021
Re: Informational Items
Audit Report Review
During the first quarter of the year, BKD, external auditors, were on site at the Library to perform
their annual audit. BKD has completed their audit and has reported their findings in the 2020 audit
report. On August 25, BKD and the Finance Committee are scheduled to meet and discuss the report
in further detail. The results and any recommendations will be shared in the next Board meeting.
2022 Budget
Library staff has started working on the 2022 operations budget. Listed below is the budget calendar
outlining key dates as well as some additional items the staff will work through during this process:
Budget Calendar
July 28
Budget process overview and training with
directors and managers.
August 18
Department budgets due to Accounting
Department for review.
September 7
Analyze and evaluate each department budget
for modifications. This process will result in a
proposed operational budget.
September 15 — October 18
Finalize and compile proposed 2022 FPL
Budget
October
Present proposed budget to the Board
November
Adoption of 2022 budget.
30
Request For Proposal
The contract for the accounting system will expire in the 3ra quarter of CY2022. Instead of renewing
the contract, the Library is exploring other accounting system options that will more efficiently and
effectively meet Library needs. As such, the Library staff is composing a request for proposal (RFP) to
identify an efficient and cost-effective ERP system that will assist in streamlining accounting
functions and needs such as data integration (i.e. point of sale and inventory systems), reporting and
analytics, in addition to customer relationship management and fundraising efforts. The RFP is
expected to be advertised in September.
31
CAMPAIGN ACTIVITIES
Meetings and Actions
Meeting/Action Date
Outcome
Notes
Tour: Donny Story
5/17/2021
Prospect cultivation
Donny is a long-time FPL Friends member.
Celebration of Excellence
5/20/2021
Commuity exposure and donor
cultivation
FPL hosted Fayetteville Public Education Foundation's Celebration of Excellence event. Development staff identified and
cultivated numerous prospects throughout the event.
Tour: Tia Odom and Family
5/24/2021
Prospect cultivation
Tour and meeting: Joel Gordon
5/24/2021
CFI development
Joel is a nationally renowned maker's space coordinator and will help the Foundation find prospective funding and partners
for the Center for Innovation.
Tour: Concord Adams (Mailena Urso and
team)
5/28/2021
Donor cultivation
Mailena Urso is an FPL Foundation Board member, and Concord Adams is her marketing consulting company.
Meeting: Walton Family Foundation
6/1/2021
Proposal invitation
Conversation with Yee -Lin Lee, program manager with WFF, regarding funding for the CFI.
Presentation: PEO
6/1/2021
Prospect cultivation
Tour: GB Cazes and Kent Watson
6/2/2021
Donor cultivation
Kent Watson is a member of the Economic Develepment Committee that is steering the distribution of the City's ARPA funds;
GB Cazes advises the NWA Council and has made numerous connections for FPL.
Event: Ozark Literacy Council
Prospect cultivation
FPL hosted Ozark Literacy Council's donor and partner recognition event. Development staff identified and cultivated
numerous prospects throughout the event.
Theater Squared Gala
6/3/2021
Commuity exposure and donor
cultivation
FPL hosted Theater Squared's annual fundraising event. Development staff identified and cultivated numerous prospects
throughout the event.
Tour: David and Jane Gearhart
6/7/2021
Donor cultivation
David and Jane have an open Major level pledge to the Capital Campaign.
Presentation: Washington County Bar
Association
6/7/2021
Prospect cultivation
Tour: Bill Yoder and Lonnie Emard
6/7/2021
CFI development
Bill and Lonnie represent the Arkansas Center for Data Sciences.
Tour: Rich Davis
6/8/2021
Prospect cultivation
Rich Davis is retired from Black Hills Energey and is currently working with the NWA Council.
Tour: Jacob Arnold
6/9/2021
Kitchen development
Jacob Arnold is Frank Broyles grandson and works for NWA Food Bank.
Tour: Butterfield Trail Village
6/11/2021
Prospect cultivation
40 residents attended Expansion tours.
Tour: Hope and John Bradberry
6/11/2021
Donor cultivation
John and Hope have completed their Major level pledge and have recently successfully solicited the Braciberry Family
Foundation for an additional Pacesetter level gift to the Capital Campaign.
Event: SONA
6/12/2021
Prospect cultivation
FPL staff atteneded an event recognizing SONA donors. Development staff identified and cultivated numerous prospects
throughout the event.
Tour: Brock and Lindsey Gearhart
6/14/2021
Major capital donation
Capital donors David and Jane Gearhart's son Brock and his wife Lindsey.
Tour: Margaret Whillock
6/15/2021
Donor cultivation
Margaret has an open Community level pledge to the Capital Campaign.
32
BEYOND
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
6/15/2021
Pledged To Date:
$12,903,110 =
56.1%
Of Goal
Balance Required:
$10,096,890
Campaign Summary by
Gift Categories
Percent to
Balance
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
# of Gifts
$250,000 & above Pacesetter
$20,000,000
$10,337,463
= 51.7%
$9,662,537
$3,387,463
$6,950,000
6
$50,000 - $249,999 Leadership
2,250,000
1,557,134
= 69.2%
$692,866
$912,134
$695,000
17
$5,000 - $49,999 Major
650,000
891,762
137.2%
($241,762)
$620,893
$270,869
60
Under$5,000 Community
100,000
116,751
= 116.8%
($16,751)
$103,231
$9,520
200
TOTAL:
$23,000,000
$12,903,110
56.1%
$10,096,890
$5,023,721
$7,925,389
283
33
CAMPAIGN ACTIVITIES
Meetings and Actions
Meeting/Action Date
Outcome
Notes
Tour: Foundation Board Candidate
7/16/2021
Board recruitment
Tour: Foundation Board Candidate
7/16/2021
Board recruitment
Tour: Clint O'Neal
7/22/2021
Prospect cultivation
Deputy Director of Global Business at Arkansas Economic Development Commission
Tour: Mary Purvis
7/26/2021
Prospect cultivation
Tour: Butterfield Trail Village
7/28/2021
Prospect cultivation
Ann Henry and 35 residents of BTV retirement community
Meeting: StartUp Junkie
7/30/2021
Program development
Developing workforce development programming for Teaching Kitchen
Grant submission
7/30/2021
Program funding
Grant submitted for workforce development program funding
Webinar: grant workshop
8/2/2021
Grant guidance
Potential grantee hosted an informational webinar
Meeting: grant workshop
8/2/2021
Grant guidance
Potential grantee hosted a mandatory informational meeting
Contact: AR Community Fdn
8/10/2021
Funding inquiry
Periodic inquiry about potential capital donors
Tour: Foundation Board Candidate
8/13/2021
Board recruitment
Grant submission
8/13/2021
Pending
Grant submitted for operational support
Grant submission
8/13/2021
Pending
Grant submitted for fabrication equipment funding
34
BEYOND
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
8/12/2021
Pledged To Date:
$13,144,028 =
57.1%
Of Goal
Balance Required:
$9,855,972
Campaign Summary by
Gift Categories
Percent to
Balance
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
# of Gifts
$250,000 & above Pacesetter
$20,000,000
$10,337,463
= 51.7%
$9,662,537
$3,387,463
$6,950,000
7
$50,000 - $249,999 Leadership
2,250,000
1,767,526
= 78.6%
$482,474
$912,134
$905,392
19
$5,000 - $49,999 Major
650,000
937,985
144.3%
($287,985)
$674,850
$263,135
67
Under$5,000 Community
100,000
101,054
= 101.1%
($1,054)
$90,344
$10,710
300
TOTAL:
$23,000,000
$13,144,028
57.1%
$9,855,972
$5,064,791
$8,129,237
393
35
Policy Name: Conflict of Interest
I. Objective
Fayetteville Public Library (FPL) is committed to conducting its organizational operations with the highest level of
integrity, transparency, and fidelity to the law. In carrying out this goal, FPL has developed the following conflict of
interest policy.
This policy applies to all employees of Fayetteville Public Library. It covers a wide range of business practices and
procedures with a focus on disclosure and mitigation of potential conflicts of interest. It does not cover every ethics and
compliance issue that may arise, but it sets out basic principles to guide staff.
In doing work for Fayetteville Public Library, staff must follow the highest ethical standards and make every effort to
avoid even the appearance of improper behavior. In addition, they are responsible for:
• Asking questions if there are doubts about the best course of action in a particular situation; and
• Reporting ethics and compliance issues promptly.
An employee who has questions or concerns about these policies should talk with Human Resources, and may do so
confidentially.
Violations of the policy will be addressed promptly. Individuals who violate the standards will be subject to appropriate
disciplinary action, which may include termination of employment.
II. Conflict of Interest: Definitions and Examples
This policy cannot list every possible conflict of interest, but some common examples of situations that could create a
conflict are:
• Personal Benefits. Receiving improper personal benefits because of a staff member's position with FPL.
• Relationships with Other Organizations. Working for a company that does business with FPL (such as a supplier
or vendor).
• Gifts and Entertainment. Offering, giving, soliciting, or accepting gifts, money, services, or anything of value
when doing so may influence, or be perceived as influencing, a decision or action.
• Personal Relationships. Situations involving family or other close personal relations may create a conflict if they
interfere with the interests of FPL or staff responsibilities to FPL. Close personal relations include anyone with
whom staff have a personal relationship which could project the presence or appearance of conflict.
• Working with Immediate Family Members or Close Personal Relations. Working in the same department at
FPL, or having a supervisor/subordinate relationship with an immediate family member, or close personal
relationships that project the presence or appearance of favoritism into the supervisory relationship (see policy
PA-55: Appointments for more information).
III. Disclosure
FPL recognizes that actual or potential conflicts of interest may arise from time to time. Staff must disclose any actual or
potential conflicts of interest to FPL. Many conflicts can be avoided or appropriately managed if they are disclosed and
approved. Sometimes, steps can be taken to manage the conflict, such as not participating in making decisions on FPL's
behalf about a matter where there may be a conflict. Remember, having a conflict of interest is not necessarily a
violation of policy, but failing to disclose it is.
The first step in addressing an actual or potential conflict is for staff to inform a supervisor of the situation. Conflicts of
interest may not always be clear-cut, so staff should contact Human Resources if there are questions. In cases with the
Executive Director, FPL's General Legal Counsel should be consulted.
36
Teaching Kitchen Use Agreement
Fayetteville Public Library's Teaching Kitchen is a shared use facility equipped with commercial stoves, ovens, mixers, sinks, refrigerators,
meat slicers, tables, dry and cold storage, and other food preparation equipment. Fayetteville Public Library (FPL) maintains the kitchen in
a sanitary, disinfected, and orderly state, and ensures that equipment identified in the rental contract is available to the renter and operates
to all applicable health and safety standards. It is the renter's responsibility to ensure that the kitchen is left in a sanitized, disinfected and
orderly state at the end of each day and the end of the rental period.
FPL does not claim to provide all kitchen equipment or tools that a renter may need for their event, and only the equipment specifiedin the
renter's contract will be available for use. Requests for additional smallware and equipment must be approved by FPL's event coordinator
in writing prior to using the space. The renter may provide their own smallware. FPL is not responsible for damage to the renter's tools or
equipment. The renter shall furnish all consumables.
The renter shall procure and maintain the appropriate food service licensing from the Washington County Health Department and/or the
State of Arkansas. The renter may be asked to provide food safety certification, such as ServSafe, and insurance.
The renter shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected
with the renter's use or occupancy of the kitchen.
The renter is solely responsible for supervising all individuals in the kitchen during rental time.
The renter's credit card has been left on file for a refundable security deposit in the amount of $500 with FPL. The security deposit will only
be returned to the renter if the kitchen is left in the same condition as it was given. The kitchen must be clean and have trash removed upon
final inspection, before any/all portion of the security deposit will be returned. If damages are made to the property and the repair costs
exceed the paid security deposit, FPL reserves the right to charge the additional expenses to the renter's credit/debit card on file.
The renter agrees to abide by the rules and agrees that upon violation of the rules, FPL has the option to terminate this rental and demand
that the renter vacate the premises.
1. Apron, chef hat or hairnet, and enclosed skid -resistant shoes are required. Beard nets and gloves are required as appropriate.
2. No furniture or equipment shall be removed from the premises.
3. The renter shall not admit a larger number of individuals than approved in the rental agreement.
4. Smoking is not permitted on the library campus.
5. Approved by the event coordinator, alcohol is allowed on library premises as permitted by the Arkansas Alcohol Beverage Control
Board law.
6. FPL is drug and tobacco free.
7. The renter and all individuals in the kitchen during the time of rental must abide by the FPL's Customer Code of Conduct.
8. Animals are not permitted in the kitchen. ADA service animals are permitted in FPL outside the kitchen.
9. All consumables must be labeled and dated. NO EXPIRED DATES allowed.
10. The renter may not bring in cleaning utensils (i.e.., scratch pads, sponges, scrapers) and chemicals. FPL will provide all cleaning
supplies.
11. The renter must clean as they go. The renter may be required to arrange dishwashers during events.
12. Rental time begins at the scheduled start time and ends at the scheduled stop time. All setup and cleanup must be completed
within this time frame. The renter must be vacated from the rental space by the scheduled end time. Additional time may be subject to
additional fees.
13. FPL reserves the right to charge the renter for any supplies left or stored beyond the rental agreement.
Indemnification: In consideration of being permitted to use the space and materials in the FPL teaching kitchen, I agree to release and
indemnify and hold harmless and defend FPL, its officers, agents, volunteers, employees, and trustees from any and all liability, loss, claims,
and demands, actions, or cause of action for the death or injury to any persons and for any property damage suffered or incurred by any
person which arises or may arise or be occasioned in any way from use of space or materials in the FPL teaching kitchen which I am using
in the FPL teaching kitchen. My agreement to indemnify FPL includes, and is not limited to, indemnification for FPL's own negligence or
otherwise wrongful conduct.
Signature of renter: Date:
Printed name of renter:
Signature of Library representative: Date:
0 Fayetteville
Public Library faylib.&g / 401 W. Mountain St., Fayetteville, AR 72701
Kitchen & Cooking Class Waiver of Liability,
Release & Indemnity Agreement
Please review the policies and guidelines set forth below. Acceptance of and compliance within these provisions is required
for your use of the space, tools, equipment, and materials provided within.
Name: Library card #:
Phone:
Parent/Guardian name (if under 18):
Phone:
Email:
Email:
I, (print name), the Maker, affirm that the information I have provided on this agreement is
current, true, and correct. I understand that this information may be subject to verification.
I, (print name), the Maker, do hereby for myself, on behalf of my heirs, successors, and assigns,
in consideration of being permitted to use the space and materials in the kitchen of the Fayetteville Public Library ("FPL"), and political
subdivision in the City of Fayetteville, State of Arkansas, understand and agree that FPL is not responsible for any personal injury, illness,
death or liability resulting from or arising out of the use of the space and materials of the FPL Teaching Kitchen, whether the damages are
due to the carelessness, recklessness, negligence and/or fault of FPL, regardless of who happens to be using the space and materials. I, the
Maker, assume full liability during the time of my use of the space and materials, and I waive any and all claims against FPL.
I, (print name), the Maker, do hereby for myself, on behalf of my heirs, successors, and assigns,
in consideration of being permitted to use the space and materials in the FPL Teaching Kitchen, understand and agree that the activities
undertaken in the FPL Teaching Kitchen may be of a hazardous nature and/or include physical and/or strenuous movement during which
serious accidents occassionally occur; and that participants in the activities can occasionally sustain personal injuries as a consequence
thereof. Such injuries may result from such activities as the Maker cutting or burning themselves, slipping on food, food poisoning, food
allergies, as well as any other activity normally undertaken by cooking activities. By this waiver and release, I, the Maker, assume any risk,
and take full responsibility and waive any claims of personal injury or death associated with receiving cooking instruction from the FPL or
other related activities conducted by FPL.
I, (print name), the Maker, hereby for myself, on behalf of my heirs, successors, and assigns,
in consideration of being permitted to use the space and materials in the FPL Teaching Kitchen, agree to release and indemnify and hold
harmless and defend FPL, its officers, agents, volunteers, employees, and trustees from any and all liability, loss, claims, and demands,
actions, or cause of action for the death or injury to any persons and for any property damage incurred by any person which arises or may
arise or be occasioned in any way from the Maker or use of the space or materials in the FPL Teaching Kitchen which I, the Maker, am
using in the FPL Teaching Kitchen. The Maker's agreement to indemnify FPL includes and is not limited to indemnification for FPL's
own negligence or otherwise wrongful conduct. Any available insurance of the Maker shall be primary and non-contributory. The parties
intend each provision to be severable and separate and apart from one another. The parties agree that any and all disputes resulting in
litigation will be commenced, litigated and adjudicated only in the County of Washington, State of Arkansas, pursuant to the laws of the
State of Arkansas. If a court of law construes that any part of this waiver, release and indemnity is invalid, such construction shall not
invalidate the remainder of this release.
I, (print name), the Maker, have read this waiver of liability and release, have no questions
about its meaning and voluntarily accept the terms by signing my name below.
By signing this waiver of liability, release, and indemnity agreement, I agree to abide by FPL policies and safety guidelines, and I
acknowledge receipt of the same.
Date:
Printed
Any Maker under eighteen (18) years of age must also obtain the following consent, waiver of liability, and release before using the
FPL Teaching Kitchen.
I, (print name), am the parent or guardian of (print name), the
Maker. I consent to this and state that I have read the above waiver of liability and release, have no questions about its meaning, and
voluntarily accept the terms by signing my name below.
Parent/Guardian signature:
Printed name:
Date:
0 Fayetteville
Public Library faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: Monday, August 16, 2021
Re: Increase FTE Count
Background:
As we plan for the expansion and into the future beyond the second half of 2021, we want to
ensure that we are set up for success across the organization. FPL has no greater asset than our
staff in helping us to achieve our mission for Fayetteville and the NW Arkansas community. The
suggested organizational staffing changes below will allow us to better serve and provide more
amenities to our patrons.
The 2021 Budget currently approves FPL to employ 81.10 FTEs (full-time equivalent staff). As we
plan to bring more amenities of the expansion online for our community, we will need additional
staff — specifically for the FPL Kitchen/Deli/Food Service component.
Discussion:
At this time, we are requesting to increase our FTE count by 1 from 8 1. 10 FTEs to 82.10 FTEs.
This increase will allow us to hire 1 full-time Food Service Manager to oversee the FPL
Kitchen/Deli/Food Service component of the expansion. The monies to fund this position are a part
of our approved 2021 Budget and were found through savings in our personnel budget.
Recommendation:
Approve the FTE increase outlined above.
39