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HomeMy WebLinkAbout188-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 188-21 File Number: 2021-0493 OLSSON ASSOCIATES, INC. AMENDMENT #2 - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF $115,164.00 FOR THE DESIGN OF THE MIDTOWN CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on November 19, 2019, the City Council passed Resolution 255-19 to approve a professional engineering services agreement with Olsson, Inc. for design work on the Multi -Modal Improvements to the Midtown Corridor; and WHEREAS, Amendment No. 2 will include addition of on -street parking; additional analysis and design changes to the roundabout; the redesign of portions of Porter Road, Deane Street and Sycamore Street; additional survey work; and project management. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Professional Engineering Services Agreement with Olsson, Inc. in the amount of $115,164.00 for engineering services related to the design of the Midtown Corridor Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 7/20/2021 Page 1 Printed on 7/21/21 Resolution: 188-21 File Number: 2021-0493 Attest: Kara Paxton, City Clerk Treas«r&As •�• N � ti Page 2 Printed on 7121121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0493 Agenda Date: 7/20/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.2 OLSSON ASSOCIATES, INC. AMENDMENT #2 - 2019 TRANSPORTATION BOND PROJECT: A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF $115,164.00 FOR THE DESIGN OF THE MIDTOWN CORRIDOR PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROJECT WHEREAS, on November 19, 2019, the City Council passed Resolution 255-19 to approve a professional engineering services agreement with Olsson, Inc. for design work on the Multi -Modal Improvements to the Midtown Corridor; and WHEREAS, Amendment No. 2 will include addition of on -street parking; additional analysis and design changes to the roundabout; the redesign of portions of Porter Road, Deane Street and Sycamore Street; additional survey work; and project management. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to the Professional Engineering Services Agreement with Olsson, Inc. in the amount of $115,164.00 for engineering services related to the design of the Midtown Corridor Project. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 7/21/2021 Matt Casey Submitted By City of Fayetteville Staff Review Form 2021-0493 Legistar File ID 7/20/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/21/2021 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of Contract Amendment #2 in the amount of $115,164.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. 4609.860.7900-5860.02 4602.860.7218-5860.02 Account Number 46090.7900.7218 46020.7218.1000 Budget Impact: 4609 -Police Projects 2019 Bonds 4602 - Street Projects 2019 Bonds Fund Police Projects - Midtown Corridor Streets Projects - Midtown Corridor Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number Comments: Project Title $ 462,205.00 $ 456,417.04 $ 5,787.96 $ 115,164.00 $ 115,164.00 $ 5,787.96 V20210527 2019-00000800 Previous Ordinance or Resolution # 255-19 2019-00000053 Approval Date: —� CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 20, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Chris Brown, Public Works Director FROM: Matt Casey, Engineering Design Manager DATE: June 21, 2021 CITY COUNCIL MEMO SUBJECT: Approval of Contract Amendment #2 in the amount of $115,164.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of Contract Amendment #2 in the amount of $115,164.00 with Olsson Associates, Inc. for the Porter/Deane/Sycamore/Poplar Corridor (Midtown Corridor) and approval of a budget adjustment. BACKGROUND: The Midtown Corridor is a priority project in the 2019 Bond Program and includes several different components. The corridor is 2.3 miles in length and runs in an east -west direction through a flat part of the middle of the city from 1-49 at Porter to College Avenue at Poplar Street. The project includes vehicular improvements to the intersection of Porter Road and 1-49 to improve the traffic flow for the large volume of traffic from the west of 1-49 turning onto the interstate heading north. Along Porter Road and Deane Street from the interstate to Garland Avenue the project includes street improvements with new turn lanes and drainage as well as separated pedestrian and bicycle facilities. This includes coordination with the planning and design of the new police headquarters and fire station. The street, drainage pedestrian, and bicycle improvements will continue along Sycamore Street from Garland Avenue to the Razorback Greenway. From the Greenway to College Avenue, the project will include multi -use trail construction along the Poplar Street alignment. Finally, a connection to the south from Poplar Street to Gregory Park will be designed as part of this contract. The City Council approved a design contract with Olsson Associates, Inc. in November of 2019. DISCUSSION: Staff has been working with Olsson on the design for this project. Through the City Council input meetings and staff reviews, additional design elements have been identified that need to be included in the scope of the design contract. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 A full list of the design scope changes is included in Appendix A of the contract amendment. The contract amendment includes the following: 1. Addition of on -street parking along Porter Road and Deane Street along the Police Department Headquarters site. 2. Additional analysis and design changes to the roundabout at Porter Road and Deane Street. 3. The re -design of portions of Porter, Deane and Sycamore from full -depth reconstruction to a "notch and Widen" section to reduce construction costs. 4. Poplar street typical section change. 5. Additional survey beyond the original scope. 6. Project Management BUDGET/STAFF IMPACT: This contract amendment of $115,164.00 will be paid for from the Transportation Bond Fund ($85,848.00) and the Police Headquarters Bond Fund (29,316.00). The total design fee including this change will be $1,082,571.40 of which $410,000 will be paid from Walton Family Foundation grant funding, $29,316.00 from the Police Headquarters Bond Fund and $643,255.40 from the Transportation Bond Fund. Total funding for this project in Phase I of the Transportation Bond Program is $3,436,000. Attachments: Corridor Map Olsson Associates, Inc. Scope and Fee - Engineering Agreement Budget Adjustment AMENDMENT NO. 2 To CONTRACT FOR PROFESSIONAL ENGINEERING SERVICES FOR THE PORTER/DEANE/SYCAMORE/POPLAR CORRIDOR Between CITY OF FAYETTEVILLE, ARKANSAS And OLSSON, Inc. WHEREAS, on November 19, 2019, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and Olsson, Inc. of Fayetteville, Arkansas (ENGINEER) entered into an Agreement for professional engineering services in connection with the Porter/Deane/Sycamore/Poplar Corridor (the "Project"); and WHEREAS, the scope of the current contract excluded additional engineering services, and the CITY OF FAYETTEVILLE now wishes to increase the scope of work to include these additional engineering services as described in the scope of services attached as Appendix A, and WHEREAS, the current Agreement must now be amended to provide the additional scope and amount of compensation to the ENGINEER for the additional work; and NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and the ENGINEER, the parties hereto, stipulate and agree that the Contract for Professional Engineering Services dated November 19, 2019 is hereby amended in the following particulars: SECTION 5 — PAYMENTS TO THE ENGINEER Section 5.1 is amended as follows: 5.1 The maximum not -to -exceed amount authorized for this agreement is increased by this Amendment 2 in an amount of $115,164 from $1,108,083.40 to $1,223,247.40 which includes all reimbursable expenses. APPENDIX A — SCOPE OF SERVICES Add the following scope of work as described in the attached Appendix A for Amendment 2. Amend Section A.4 to include additional fees as shown in the attached Appendix B for Amendment 2 Amend Section A.5 to reflect the revised project schedules as shown in the attached Appendix C for Amendment 2. All other provisions of the original Agreement remain in full force and effect 019-3988 Amendment No.2 Page 1 IN WITNESS WHEREOF, CITY OF FAYETTEVILLE, ARKANSAS by and through its Mayor, and E G[VEER, by its authorized officer have caused this Amendment to be duly executed this '7-'D day of 2020. CITY OF FAYETTEVILLE, ARKANSAS OLSSON, INC. By: - City dar( Brad Hammond P.E.• Office Leader t'VILLE =hard F Herrick, P.E.; Vice President EWMA i ANT NO.2 TO CONTRACT FOR 9R NAL ENGINEERING SERVICES 019-3988 Amendment No.2 Page 2 MIDTOWN TRAIL -- APPENDIX A - SCOPE OF SERVICES During execution of the concept and preliminary design, and in coordination with the design of the police station headquarters, the CITY OF FAYETTEVILLE made decisions and requested additional scope items that were not included in the original Consultant contract. The purpose of this amendment is to revise and update the scope of services and fee estimate to reflect the requested changes and the required adjustment in the work effort. Below is a list of the additional work items and a general description of each task. TASK 1: ON -STREET PARKING CONSIDERATIONS 1.1 The original contract scope and estimate assumed the alignment of the Porter/Deane intersection would be similar to the existing alignment following a continuous curve from Porter Road to Deane Street, including a T-intersection with Porter Road south of Deane Street. No traffic signal was included. In coordination with the design of the proposed police station site, The CITY OF FAYETTEVILLE requested that other intersection configurations be considered, including a signalized T-intersection where Deane Street would "T" with Porter Road in addition to a single lane roundabout option. The roundabout option was selected as the preferred option. Through additional coordination regarding the police station site design, it was determined that on -street parking was a desired component. The City requested that on -street parking be analyzed and considered and that concept layouts be prepared to determine the best method to accommodate the desired on -street parking. The consultant evaluated multiple on -street parking configurations, prepared multiple concept layouts and analyzed associated impacts including evaluation of sight distance requirements. TASK 2: RE -DESIGN OF PORTER/DEANE ROUNDABOUT INTERSECTION 2.1 The Consultant prepared concept layout and analysis and subsequent 30% design plans of the approved roundabout for the intersection of Porter and Deane. As part of the 30% review the City asked that the roundabout be redesigned to accommodate a future fourth leg off the roundabout into the police station site. It was also requested that the portion of Porter Road, north of the roundabout, be shifted to the east approximately one lane width. This request required redesign and reconfiguration of the roundabout, updated analysis of the roundabout characteristics, turning movements, and sight lines and re -design to the 30% level. It was agreed that a new 30% submittal would not be required and that after approval of the new roundabout analysis by the City that the Consultant would move forward directly to a 60% submittal. TASK 3: RE -DESIGN OF EAST DEANE STREET AND SYCAMORE STREET FROM "FULL RE -CONSTRUCTION" TO A "NOTCH AND WIDEN" DESIGN. 3.1 The Consultant prepared concept, 30% and 60% designs of Deane Street and Sycamore Streets based on the existing roadways being demolished and totally reconstructed. As part of the 60% plan review discussions, the City indicated that these roadways should be designed to reflect where possible a notch, widen, and overlay design instead of full depth re -construction. The City also indicated that this comment had been made as part of the 30% plan review and was not appropriately addressed by the Consultant at that time. . The Consultant is requesting additional fee to re -design the roadway components from 10% to the 30% design level. The Consultant is not requesting additional fee to go from 30% to 60% design. This 30% re -design effort includes most all components associated with the roadway design elements including typical sections, profiles for mainline roadway, side streets and driveways, crown correction to better match the existing crown, and all driveways, storm drainage, re- modeling of the entire project, all cross -sections, all curb ramps, and revised quantities TASK 4: RE -DESIGN OF POPLAR STREET TO ACCOMODATE A REVISED TYPICAL SECTION 4.1 The 60% design review by the City resulted in a revision to the previously approved typical section on East Poplar. Revising the typical section requires re -modeling of the project, new cross -sections, and updating of other design features impacted by this revision. TASK 5: ADDITIONAL SURVEY Additional survey, survey processing and updating of the base map is required at the following locations: 5.1 The City requested that storm sewer along N Lewis Avenue be extended to the south beyond the current survey limits. Additional survey is required along the east side only for approximately 430 feet. 5.2 Additional survey is required along the north leg of Leverett Avenue, east side only for approximately 130 feet to accommodate a sidewalk extension in this area. 5.3 Additional survey is required along the south leg of Porter, east side only, for approximately 140 feet to accommodate the proposed construction and sight lines along Porter Road south of the roundabout. 5.4 Additional survey is required along Tri Cycle Farms near Lynn's Place for storm sewer design purposes for approximately 170 feet. TASK 6: PROJECT MANAGEMENT 6.1 Provide project management and coordination for Tasks 1 through 5. MIDTOWN TRAIL AMENDMENT 2 -- APPENDIX B Friday, May 14, 2021 FEE SUMMARY BY EMPLOYEE CLASSIFICATION Personnel Total Hr. 2021 $ Per Hr. Labor Cost Total Cost Project Manager PM 16 $275.00 $4,400 $4,400.00 Senior Manager SM 20 $217.00 $4,340 $4,340.00 Team Leader TL 0 $0 $0.00 Senior Engineer 2, Traffic Engineer 2 SE2/TE2 40 $198.00 $7,920 $7,920.00 Senior Engineer 1 SE1 152 $182.00 $27,664 $27,664.00 Project Engineer PE 0 $0 $0.00 Designer 2 DE2 255 $132.00 $33,660 $33,660.00 Traffic Engineer 1 / Designer 1 TE1/DE1 125 $120.00 $15,000 $15,000.00 Assistant engineer 2 AE2 100 $100.00 $10,000 $10,000.00 Assistant Engineer 1 AE1 0 $0 $0.00 Technician TECH 108 $65.00 $7,020 $7,020.00 Associate Scientist AS 0 $0 $0.00 Project Scientist PS 0 $0 $0.00 Senior Scientist SS 0 $0 $0.00 Surveyor (2-man Crew) SC2 12 $165.00 $1,980 $1,980.00 Senior Suveyor /Senior Constr Observer S SVY / SCO 2 $120.00 $240 $240.00 Surveyor Technician / Resident Project Representative ST / RPR 16 $90.00 $1,440 $1,440.00 Admin Admin 0 $0 $0.00 Geotech Engineer / Constr Mgr GE /CM 0 $0 $0.00 Sr Geotech SGE 0 $0 $0.00 Geotech Technician GT 0 $0 $0.00 Total Labor 846 $113,664.00 Total Expenses $1,500.00 TOTALS 846 $113,664 $115,164.00 Note: Rates shown are for estimating purposes only; actual billing rate is based on the rate for each individual employee and the attached billing rate scheule. Fees for individual phases or tasks may exceed the subtotals shown but total fees shall not exceed the total fee shown. FEE SUMMARY BY MAJOR TASK Task Hours Labor Expenses Total 1 ON -STREET PARKING CONSIDERATIONS 183 $ 29,316.00 $ - $ 29,316.00 2 REDESIGN OF PORTER/DEANE ROUNDABOUT 165 $ 23,460.00 $ - $ 23,460.00 3 REDESIGN OF EAST DEANE AND SYCAMORE ROADWAYS 388 $ 42,780.00 $ - $ 42,780.00 4 REDESIGN OF POPLAR STREET TO 60% 32 $ 4,224.00 $ - $ 4,224.00 5 ADDITIONAL SURVEY 30 $ 3,660.00 $ 500.00 $ 4,160.00 6 PROJECT MANAGEMENT 48 $ 10,224.00 $ 1,000.00 $ 11,224.00 TOTALS 846 $ 113,664.00 $ 1,500.00 $ 115,164.00 Friday, May 14, 2021 APPENDIX B - EXPENSE SUMMARY - MIDTOWN TRAIL AMENDMENT 2 Expenses Quantity $ Ea. Cost Design Travel, mile (car) MILES 0.54 $0.00 Hotel/Lodging PER NIGHT 125.00 $0.00 Meals PER DAY 25.00 $0.00 Miscellaneous Expenses (Plots, Copies, Reports, etc.) 1 LS 1000 $1,000.00 Survey Travel, mile (survey) MILES 0.75 $0.00 Hotel/Lodging PER NIGHT 125 $0.00 Meals PER DAY 25 $0.00 Title Work EACH 150 $0.00 Miscellaneous Expenses (Plots, Copies, Reports, etc.) 1 LS 500 $500.00 Geotech Hotel/Lodging PER NIGHT 125.00 $0.00 Meals PER DAY 25.00 $0.00 Mobilization LS 1037.00 $0.00 Travel, Drill Rig MILES 2.25 $0.00 Travel, Support Truck Miles 0.8 $0.00 Traffic Control Permit EA. 1000 $0.00 Traffic Control Day 2500 $0.00 Drilling, straight auger Foot 15 $0.00 Sampling EA. 18 $0.00 Wireline Rock Coring Foot 53 $0.00 $0.00 Lab Testing $0.00 Unconfined Compressive Strength - Soils EA. 50 $0.00 Dry Density EA. 21 $0.00 Moisture Content EA. 15 $0.00 Rock Core Breaks EA. 40 $0.00 Atterberg Limits EA. 95 $0.00 $0.00 $0.00 $0.00 Subtotal Design $1,000.00 Subtotal Survey $500.00 Subtotal Geotech $0.00 TOTAL EXPENSES $1,500.00 S �J J 0 3 z / g® g e % & o « s « 3 K ¥ 0 2 a \ CD / CD -0§ 0 \ ) j CD ® CD ¢ CD ± a) k i CD 0 ~ 0. ƒ k ƒ / $ \ � ƒ / 0 v q E 2 0 ° 2 m m 0 » <% c[ § w 2 3 2 3§ ( D ) ® a m Cl)0 (A2 2 k C 9 n n n M 0 0 0 a 0 0 0 0 0 0. m� � \ � § m / 0./ / / } / » � k CD/ \ / \ _ C _ , £ _ % E & \ ¥ \ _ ? « m ? 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RESOLUTION/ORDINANCE COUNCIL DATE: 7/20/2021 LEGISTAR FILE ID#: 2021-0493 Hovy 3lack� 612112021 3:37 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 7/20/2021 CHKD/POSTED: TOTAL Account Number - - Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20210601 Account Name 4609.860.7900-5860.02 29,316 - 46090 7900.7218 EX Capital Prof Svcs - Engineering/Architectu 4602.860.7218-5860.02 4609.860.7999-5899.00 85,848 - (29,316) - 46020 7218.1000 EX 46090 7999 EX Capital Prof Svcs - Engineering/Architectu Unallocated - Budget 4602.860.7999-5899.00 (85,848) - 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2021_Budget\City Council\07-20-2021\2021-0493 BA Midtown Corridor Olsson Contract Amend 2 1 of 1