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Home My WebLink About185-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 185-21 File Number: 2021-0492 COMMUNITY ACCESS TELEVISION DBA YOUR MEDIA: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA AND TO INCREASE RELATED PROMOTIONAL ACTIVITIES BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing contract production revenue from Your Media and increasing the related promotional activities budget. PASSED and APPROVED on 7/6/2021 Attest: ,,0 ER K f �� Kara Paxton, City Clerk Treasteer ; AYLP ` z• 0. ON Page 1 Printed on 717121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0492 Agenda Date: 7/6/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 COMMUNITY ACCESS TELEVISION DBA YOUR MEDIA: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00 RECOGNIZING CONTRACT PRODUCTION REVENUE FROM COMMUNITY ACCESS TELEVISION D/B/A YOUR MEDIA AND TO INCREASE RELATED PROMOTIONAL ACTIVITIES BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $10,000.00 recognizing contract production revenue from Your Media and increasing the related promotional activities budget. City of Fayetteville, Arkansas Page 1 Printed on 7/7/2021 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2021-0492 Legistar File ID 7/6/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/18/2021 MEDIA SERVICES (060) Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and increase related promotional activities budget. 1010.060.0600-5342.00 Account Number 51022.1101 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Budget Impact: 1010 General Fund Fund Public AccessTelevision Fees Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 2,959.00 $ 600.00 $ 2,359.00 $ 10,000.00 12,359.00 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 6, 2021 TO: Mayor and City Council THRU: Lisa Thurber, Director of Communications Susan Norton, Chief of Staff FROM: Doug Bankston, Director of Media Services DATE: June 18, 2021 SUBJECT: Receipt of Public Access Fees CITY COUNCIL MEMO RECOMMENDATION: Approval of a budget adjustment in the amount of $10,000 from the Community Access Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow expenditure for promotional activities in 2021 for Fayetteville Public Television. BACKGROUND: Per the City's 2021 contract with Your Media: Your Media may charge a fee for the following items or activities utilizing equipment, facilities or resources owned or controlled by the City of Fayetteville: 1. Non-resident of Fayetteville annual service dues. 2. Training workshops and seminars that are conducted utilizing City of Fayetteville resources. 3. The sale of blank recording media. 4. Transfer and/or duplication services. 5. Other small items, such as t-shirts or other promotional items, as approved by the City of Fayetteville Communications Director or Director of Media Services. 6. Video production services. If production services are provided, the following conditions apply: a. These services and activities will be referred to as "contract production". b. Contract production may include studio production activity at the Television Center and related activity, including pre- and post -production. c. Your Media shall charge rates adequate to cover the basic costs of production. Service rates will be reviewed and approved by the Director of Media Services on an annual basis. d. Your Media will utilize a standard contract document for each agreement to provide contract production services. This contract document will be approved by the Director of Media Services. e. All fees charged for providing contract production services will be collected at the point Your Media delivers the final product for which it was contracted. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 f. All monies collected for providing production services will be utilized to support Fayetteville Public Access services or capital improvements as approved by the City Council and following applicable City of Fayetteville policies and procedures. 7. In addition to charging a fee for services described above, Your Media may generate revenue utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville through: a. Fundraising activities designed to raise funds to support the operations or capital improvements of the Public Access channel. b. Acquisition of grants or awards dedicated to support the operations or capital improvements of the Public Access channel. If Your Media generates or collects any revenue through activities as allowed in this contract, or otherwise approved by the City, utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville, Your Media will ensure: 1. All monies collected for such services will be deposited into and all checks shall be made payable to the "Trust Account of Community Access Television, Inc." which shall contain only those funds. 2. Your Media's manager shall ensure proper accounting of all such revenues collected and shall report such accounting monthly to the Director of Media Services. 3. All funds within the "Trust Account of Community Access Television, Inc." may only be expended through City Council Resolution authorizing the receipt of funds into the Television Center budget and approving any necessary Budget Adjustments. Normal bank fees related directly to the use of this trust account may be paid with trust account funds without prior authorization. 4. Proper accounting and records of services provided, fees charged and monies collected for services will be kept by Your Media, in a manner approved by the Director of Media Services. DISCUSSION: Community Access Television, dba Your Media, the City's contracted third party public access service provider, holds a Trust Account into which revenue from public contract productions, media sales, DVD copies, digital transfers and other services is deposited. This revenue is periodically used for promotional activities for Fayetteville Public Television (FPTV), as well as additional production equipment (minor equipment) for the City of Fayetteville Television Center to meet demand. FPTV's provided services warrant the purchase of some additional equipment to support the public access services and the public that uses these services and equipment. The $10,000 will be used for FPTV activities in 2021, now that the Fayetteville Television Center has reopened to the public. BUDGET/STAFF IMPACT: Approval of the Budget Adjustment will increase the promotional activities (1010 Media Services) budget by $10,000. Attachments: Budget Adjustment for revenue. Key Code Date 06/18/ mount $ 10,000.0® Contact Name �DInLti -�lh'S or� Extension Debit/Cash Account # 6890.1101.00 DO NOT CHANGE Credit Account # 1010.060.0600-4449.00 PA TV Fees Project/Subproject# 51022.1101 Description Funds from Public Access Trust Accounting Approval COMMUNITY ACCESS TELVISION INC e1-747/829 1010 FPTV TRUST 34 E CENTER ST TFAYETTEVILLE AR 72701-5301 L`+ DATE VAY w G' �'[ T`�t+r lie ie . $ f U e.-V . CX0 ✓PVC t �L+�Fn� �a��v.r�_ ti� I'01IARS zv The Bank of Fayetteville Fayetteville, Ar. 72701 FOR 408 290 74 7 71: W-1 700 S 26 7011' 1010 Accounting Approval Key Code Date Amount W Contact Name Extension Debit/Cash Account #6890.1101.00 DO NOT CHANGE Credit Account # Project/Subproject # Description Accounting Approval City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number MEDIA SERVICES (060) 2021 /Org2 Requestor: Doug Bankston BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accepting revenue from the Community Access Television, dba Your Media, Trust Account and increasing promotional activities expense account budget. COUNCIL DATE: LEGISTAR FILE ID#: 7/6/2021 2021-0492 HoRy 3lac� 6/W2021 2:44 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: 7/6/2021 RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 10,000 10,000 v.20210601 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.060.0600-4449.00 - 10,000 51022 1101 RE Public Access Television Fees 1010.060.0600-5342.00 10,000 - 51022 1101 EX Promotionals -Activities H:\Budget Adjustments\2021_Budget\City Council\07-06-2021\2021-0492 Community Access TV Trust revenue 1 of 1