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Home My WebLink About184-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 184-21 File Number: 2021-0490 ENVIRONMENTAL PRODUCTS GROUP: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A STREET SWEEPER FROM ENVIRONMENTAL PRODUCTS GROUP IN THE AMOUNT OF $238,768.31, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I : That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of an Elgin RegenX Street Sweeper from Environmental Products Group in the amount of $238,768.31, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 7/6/2021 Attest: Kara Paxton, City Clerk Treasurer ��z• E• : •�kahSPS •' �� Page 1 Printed on 7/7/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0490 Agenda Date: 7/6/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.9 ENVIRONMENTAL PRODUCTS GROUP: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A STREET SWEEPER FROM ENVIRONMENTAL PRODUCTS GROUP IN THE AMOUNT OF $238,768.31, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of an Elgin RegenX Street Sweeper from Environmental Products Group in the amount of $238,768.31, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation Department. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 7/7/2021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0490 Legistar File ID 7/6/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 6/18/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of an Elgin RegenX Street Sweeper for the Sourcewell price of $238,768.31 through Environmental Products Groups of Memphis, TN and to approve a budget adjustment. Budget Impact: 9700.770.1920-5802.00 Shop Account Number 02080.2021 Project Number Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? Yac res Fund Other Vehicles/Equipment Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title 873,839.00 $ 214, 503.40 $ 659,335.00 $ 238,768.31 $ 240,000.00 660,567.29 V20210527 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Funds being transferred are from insurance proceeds. CITY OF FAYETTEVILLE ARKANSAS MEETING OF JULY 6, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: June 18, 2021 CITY COUNCIL MEMO SUBJECT: Purchase of one Sweeper for the Transportation Department RECOMMENDATION: Council approves the purchase of an Elgin RegenX Street Sweeper for the Sourcewell price of $238,768.31 through Environmental Products Groups of Memphis, TN and to approve a budget adjustment. BACKGROUND: Unit 9282 was a 2021 Elgin Crosswind Street Sweeper that went into service June 18, 2020. On November 5, 2020 one of the City's long-time sweeper operators had just finished sweeping the city square very early in the morning. As he headed to RTC to dump and continue his route, he smelled something burning. He pulled over and got out of the vehicle just as it burst into flames. Thankfully he was uninjured. The City only had this sweeper in operations for 5 months. However, for an additional 5 months our insurance went back and forth with the manufacture trying to determine fault. Finally, in April it was settled, and the City received a check to move forward. DISCUSSION: The City of Fayetteville has hundreds of miles of lanes that need to be swept. This is a part of our Storm Water Pollution Prevention Plan initiative. With each growing neighborhood and development, this only increases these numbers and we are nearly at the point of needing a third sweeper to keep up. However, with the incident in November and the delay with insurance, we have been down to only one Sweeper for nearly 8 months. There is currently an Elgin RegenX Street Sweeper available for the Sourcewell price of $238,768.31 through Environmental Products Groups of Memphis, TN. In approving this resolution, we will be able to receive the available sweeper within a matter of weeks. BUDGET/STAFF IMPACT: Sufficient funds have been collected for this purchase. Attachments: Sourcewell Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ENVIRONMENTAL PRODUCTS GROUP PROPOSAL SUMMARY Prepared for: Sara Glenn, City of Fayetteville AR �ffLA7ij4 Subsidiary of Fedefaf 5ignaf Corporation Elgin RegenX Street Sweeper RegenX street sweeper 0 ENVIRONMENTAL PRODUCTS GROUP City of Fayetteville AR 6/17/2021 Elgin Street Sweepers Environmental Products would like to thank you for the opportunity to present the Elgin RegenX Street Sweeper. Environmental Products Group is the sole provider of Elgin Street Sweeping Equipment in the State of Arkansas/ West Tennessee, as well as many other leading industry product lines including: Vactor Sewer Cleaners, Envirosight Pipeline Inspection Cameras, Labrie Refuse Equipment, Petersen Grapple Loaders, PB Asphalt Pothole Patchers, Madvac Sweepers and Vacuums, and a host of parts, tools and accessories for all your needs. Environmental Products Group prides itself on our local parts, service, and training capabilities. With multiple full -service locations throughout Florida, Georgia, and Memphis, Tennessee; including Vactor, Elgin, and Envirosight repair centers, extensive parts inventory, factory -trained technicians, mobile parts and service, rentals, turnkey maintenance packages, leasing options, and much more... we are ready to service your every need. EP Rents is a division of Environmental Products Group, EP Rents specializes in rental trucks when you need them. With a large inventory of Vactor Sewer Cleaners and Trailer Jetters, Elgin Sweeper, Envirosight Pipeline Inspection Cameras, Petersen Grapple Loaders. Call us for any of your rental needs. Thank you for your consideration. ENVIRONMENTAL PRODUCTS GROUP Product Description • Tier 4F emissions, John Deere 4045 turbocharged diesel engine, 8 cu. yard tilting hopper w/ 50-degree dump angle, right and left side brooms, sweeper powder coated from powder coatings chart 2003/N with powder coated gray undercarriage and includes the standard features listed below Standard Features • Chassis Painted Standard White • Sweeper Parts Manual • Sweeper Operators Manual • John Deere Operators Manual • John Deere Parts • Broom measurement ruler • 16' 8" Water fill hose • Machine delivery packet • Elgin safety manual • Auto Shutdown, Aux. Engine: low oil pressure, high coolant temp, hydraulic oil level, fuel temp, intake manifold air temp, water -in -fuel, very • high soot loading. • Backup Alarm, electric • Brooms, hydraulic rotation • Brooms, Dual • Console, w/rocker switches for all sweep functions • Full gauge package including tachometer, engine hour meter, oil pressure indicator and coolant temperature. Engine speed control, side broom • down pressure controls and automotive style blade fuses. Standard indicators for full load, screen down, and hydraulic oil temp indicator lamps. • Optional indicator lamps for hopper up, door open and/or hydraulic oil temp. • Sweep resume/sweep transport/reverse pick-up • Fuel Water Separator on Aux Engine • Hopper rear door, hydraulically opened/closed and locked/unlocked with external manual controls • Hose, hydrant fill, 16'8" (5080 mm) with coupling • LED Clearance Lights • Lights; rear clearance and rear identification • 8" convex mirror • Pick-up head, hydraulically operated, 14" (355 mm) outside diameter pressure hose, 13" (324mm) inside diameter suction hose with quick • disconnect on suctions side • Water system; one (1) rocker switch with HI / LOW setting, Spray nozzles: three (3) in the suction, nozzle, three (3) at each side broom • Side Broom Outer Position Stop • Hydraulic Oil Cooler • Vacuum enhancer, cable -controlled in cab, 5 settings • Water tank, molded polyethylene, 250 gallons • Water pre -filter, hydrant fill hose ENVIRONMENTAL PRODI' -T'y GROUP • FUNCTIONAL CONTROL OF WATER SYSTEM dispenses water with the use of the sweeper function rocker switch. Water to pickup head on when water is turned on, water to side brooms on when brooms are deployed. • ANTI SIPHON 2-1/2" AIR GAP • Standard Electric Horns Right Hand Bostrom Air 905 Cloth Hi -Back • Sweeper Painted Standard White Red Logo • 1 Year Parts and Labor Warranty Additional Features 2022 M2 Dual Steer • Sidebroom Tilt Option Right Hand • Sidebroom Tilt Option Left Hand • Right Hand Inspection Door • Front Spray Bar • 12in Convex Mirrors • In -Cab Hopper Dump • LED Stop/Turn/Tail • Dual Sidebroom Lights -LED • Hydraulic Oil Level Gauge W/Thermometer on Tank • Auxiliary Hydraulic Pump • Idle Down / No Water • Left Hand Toolbox • Right Hand Toolbox Chassis Options 2022 Freightliner M2-106 Engine: Cummins B6.7 • 200HP • Transmission: Allison 2000 ENVIRONMENTAL PRODUCTS GROUP Elgi n Sweeper Cam pa ny Pub I I r Utl I I ty Eq uip ment tl?2017 FSC Id Maturity Dale: 02,2012022 https://www.sourcewell-mn.gov Elgin's Sourcewell Contract Number: #122017-FSC Cooperative purchasing is "Procurement conducted by, or on behalf of, one or more Public Procurement Units" as defined by the American Bar Association Model Procurement Code for State and Local Governments. Sourcewell's analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements. Our rigorous process is continually refined to best meet member needs and allows us to offer exceptional products from nationally acclaimed vendors. Leveraging Sourcewell gives you a 3% discount off of the body of the machine. The pricing below breaks down the pricing and shows the discount applied. Sale Price = $ 243,605.00 Body Price = $161,223.00 (3% _ $4,836.69) Sourcewell Discount = $4,836.69 Final Price = $238,768.31 Please don't hesitate to call with questions, or if you need any additional information. Thank you for your interest and the opportunity to earn your business. 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SLON S EEFEN [i WANY i MC W rartld-h dead ¢yin, hkw*►F d01 m City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Insurance funds were received for the total loss of unit 9282, TRAN_F054. Moving funds to purchase replacement unit 9305. COUNCIL DATE: LEGISTAR FILE ID#: 7/6/2021 2021-0490 HoRy 3la,(,� 6/W2021 2:13 PM Budget Director Date TYPE: JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 240,000 240,000 v.20210601 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1910-4999.99 240,000 RE Use Fund Balance - Current 9700.770.1920-5802.00 240,000 - 02080 2021 EX Vehicles & Equipment - base H:\Budget Adjustments\2021_Budget\City Council\07-06-2021\2021-0490 BA Fleet repl unit 9282 (TRAN_F054) 1 of 1