HomeMy WebLinkAbout183-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 183-21
File Number: 2021-0465
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO.2 - 2019
STREET IMPROVEMENTS BOND PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $70,090.00 TO
PROVIDE ADDITIONAL SERVICES ASSOCIATED WITH THE WEST CENTER STREET
AND NORTH HARMON AVENUE INTERSECTION PROJECT - 2019 STREET
IMPROVEMENTS BOND PROJECT
WHEREAS, on November 5, 2019, the City Council passed Resolution No. 242-19, approving a
Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. for the
design of the West Center Street and North Harmon Avenue intersection; and
WHEREAS, Amendment No. 2 will provide for bidding services, construction phase services and
materials testing, which were not included in the original agreement.
NOW THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 2 to the contract with McClelland Consulting Engineers, Inc. in the amount of $70,090.00 to
provide additional services associated with the West Center Street and North Harmon Avenue
Intersection Project.
PASSED and APPROVED on 7/6/2021
Page 1 Printed on 7/7/21
Resolution. 183-21
File Number 2021-0465
Attest:
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Kara Paxton, City Clerk Treasurir �AYf�rn
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Page 2 Printed on 7/7/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0465
Agenda Date: 7/6/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.8
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO.2 - 2019 STREET
IMPROVEMENTS BOND PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO.2 TO THE CONTRACT WITH MCCLELLAND
CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $70,090.00 TO PROVIDE ADDITIONAL
SERVICES ASSOCIATED WITH THE WEST CENTER STREET AND NORTH HARMON AVENUE
INTERSECTION PROJECT - 2019 STREET IMPROVEMENTS BOND PROJECT
WHEREAS, on November 5, 2019, the City Council passed Resolution No. 242-19, approving a
Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. for the design of the
West Center Street and North Harmon Avenue intersection; and
WHEREAS, Amendment No. 2 will provide for bidding services, construction phase services and materials
testing, which were not included in the original agreement.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 2 to
the contract with McClelland Consulting Engineers, Inc. in the amount of $70,090.00 to provide additional
services associated with the West Center Street and North Harmon Avenue Intersection Project.
City of Fayetteville, Arkansas Page 1 Printed on 7/7/2021
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2021-0465
Legistar File ID
7/6/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/17/2021 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Approval of Contract Amendment #2 in the amount of $70,090.00 with McClelland Consulting Engineers, Inc. for
the W. Center Street and N. Harmon Avenue Intersection Project.
Budget Impact:
4602.860.7219-5860.02 4602 - Streets Project (2019 Bonds)
Account Number
46020.7219
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Fund
Center St./Harmon Ave. Intersection
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,244,587.00
$ 67,920.49
$ 1,176,666.51
$ 70,090.00
$ 1,106,576.51
V20210527
Purchase Order Number: 2019-00000775 Previous Ordinance or Resolution # 243-19
Change Order Number:
Original Contract Number:
Comments:
2019-000000049
Approval Date:
—� CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 6, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Matt Casey, Engineering Design Manager
DATE: June 15, 2021
CITY COUNCIL MEMO
SUBJECT: Approval of Contract Amendment #2 in the amount of $70,090.00 with
McClelland Consulting Engineers, Inc. for the W. Center Street and N.
Harmon Avenue Intersection Project.
RECOMMENDATION:
Staff recommends approval of Approval of Contract Amendment #2 in the amount of $70,090.00
with McClelland Consulting Engineers, Inc. for the W. Center Street and N. Harmon Avenue
Intersection Project.
BACKGROUND:
The Center and Harmon intersection is a priority project in the 2019 Bond Program. Located
between the University of Arkansas and Fayetteville High School, this intersection has a high
volume of both vehicular and pedestrian traffic. With the awkward vertical grades and horizontal
alignment of the intersection, it makes for a difficult intersection to navigate. This project will
include some minor alignment changes, a traffic signal and turn lanes to the west and north legs
of the intersection. Pedestrian accommodations will be included with the signal installation as
well. The project bid opening will be scheduled for a date in July of 2021.
DISCUSSION:
The approved contract with MCE does not include bidding services, construction phase services
and materials testing. Staff has worked with MCE to develop a scope that will include support
for the contractor and city staff as needed throughout the construction of this project. In
addition, they will provide as -built plans at the end of the job documenting any field changes
made during construction. MCE has provided a fee in the amount of $70,090.00 for this
additional work. The contract will be paid based on hourly rates for work completed, up to the
total contract amount.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Transportation Bond
Project. The total fee including this change will be $179,765.00. Total funding for this project in
Phase I of the Bond Program is $1,300,000.
Attachments:
Vicinity Map
MCE Scope and Fee - Engineering Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS
AMENDMENT TO OWNER - ENGINEER PROFESSIONAL SERVICES AGREEMENT
Amendment No. 2
1. Background Data:
a. Effective Date of Owner -Engineer Agreement: November 5th, 2019
b. Owner: The City of Fayetteville
c. Engineer: McClelland Consulting Engineers, Inc
d. Project: Harmon Ave. & Center St. Intersection Improvements
2. Description of Modifications:
The Scope of Services currently authorized to be performed by Engineer in accordance
with the Agreement and previous amendments, if any, is modified as follows: shall
perform or furnish the following Additional Services:
a. Revise ATTACHMENT `A', SCOPE OF SERVICES, as attached.
b. Revise ATTACHMENT `D', COMPENSATION, as attached.
3. Agreement Summary (Reference only)
a. Original Agreement amount:
$
90,950.00
b. Net change for prior amendments:
$
18,725.00
c. This amendment amount:
$
70,090.00
d. Adjusted Agreement amount:
$
179,765.00
The foregoing Agreement Summary is for reference only and does not alter the terms of the
original Agreement.
Owner and Engineer hereby agree to modify the above -referenced Agreement as set forth in this
Amendment. All provisions of the Agreement not modified b this or previous Amendments
remain in effect. The Effective Date of this Amendment is 12021.
OATIER:
City of Fayetteville
By: b l)"
Title:
Date
Signed:
ENGINEER:
McClelland Consulting; Engineers, Inc
No
Kevin Beaumont
Title: Vice President
Date Signed: Date: 2021.06.10
-21 Kevin Beaumont 16:39:18-05'00'
ATTACHMENT 'A'
Amendment No. 2
SCOPE OF SERVICES
CITY OF FAYETTEVILLE, ARKANSAS
HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS
1) Bid/Award Phase
During the bidding phase of the project, the ENGINEER will:
a. make available construction documentation to CITY OF FAYETTEVILLE (CITY),
b. prepare addenda as appropriate,
c. manage pre -bid meeting and,
d. issue Notice of Award and Notice to Proceed documents.
e. The CITY Purchasing Department will manage the advertisement for bids, bid
opening and evaluation and further will make recommendation to City Council.
2) Construction Phase Services
During the construction phase of work, the ENGINEER will accomplish the following:
a. Manage preconstruction meeting.
b. Perform survey consisting of the establishment of control points for construction
purposes.
c. Attend preconstruction conferences with CITY.
d. Review submittals.
e. Provide partial on -site observation (maximum 40% of time as an overall average)
of the construction work as it progresses for a period not to exceed 5.5 months.
f. Prepare contractor pay estimates and submit to CITY for review and approval.
g. Prepare change orders as needed.
h. Attend final inspection and prepare punch list.
i. Prepare as -built record drawings utilizing contractor's measurements.
j. Represent CITY at meetings as needed pertaining to this project.
k. Prepare and submit close out documentation.
3) Materials Testing & Special Inspection Services
a. See attached breakdown for construction materials testing services.
A-1
CONSTRUCTION MATERIALS TESTING & SPECIAL INSPECTION SERVICES:
It is anticipated that services for construction -materials testing and special inspections for the
project will include proof roll observations/subgrade recommendations, soil and coarse aggregate
base density testing, reinforcing bar observations, cast -in -place concrete testing, and asphalt
testing. MCE would be happy to provide additional services relevant to the project that are not
currently anticipated by this proposal, at the request of the Client at an agreed -upon unit price.
The fees for each service include travel time, mileage, reporting fees, and assume the following
factors:
i. A Geotechnical Engineer/engineering technician onsite for proof -roll observation and/or
subgrade recommendations regarding the building pad and pavement areas.
• Retaining Wall Footings - 4 trips
• New Pavement Improvements - 2 trips
• Sidewalk Improvements - 4 trips
ii. A certified technician onsite for each soilibase density testing trip
• Trail Subgrade (Select Fill) — 20 trips
• New Pavement Improvements (Select Fill) - 3 trips
• New Pavement Improvements (Base Course) - 2 trips
• Sidewalk Improvements (Select Fill) - 3 trips
• Sidewalk Improvements (Base Course) - 2 trips
• Retaining Wall Leveling Course - 4 trips
• Retaining Wall Backfill - 8 trips
• Utility Backfill - 6 trips
iii. A Geotechnical Engineer or Engineering Technician onsite for the observation of
reinforcing elements.
• Drainage Features (Curb Inlets, Junction Boxes, Manholes, etc.) - 4 trips
• Retaining Wall #1 Footings - 1 trip
• Retaining Wall #1 - 1 trip
iv. A certified technician onsite for each cast -in -place concrete testing trip.
• Drainage Features (Curb Inlets, Junction Boxes, Manholes, etc.) - 4 trips
• Retaining Wall #1 Footings - 1 trip
• Retaining Wall #1 - 1 trip
• Concrete Sidewalk/Trail - 4 trips
• Driveway Patching - 2 trips
• Curb -and -Gutter - 3 trips
V. A certified technician onsite for asphalt testing.
• Rolling Pattern - 1 trip
• Asphalt Coring (3 hr onsite + testing and reporting) - 1 trip
A - 2
Bulk Sample Testing - 2 trips
From the assumptions and project details referenced above, we can provide construction
materials testing and special inspections on this project for a Not -To -Exceed Without Approval
amount of $12,755.00.
A-3
ATTACHMENT 'D'
Amendment No. 2
COMPENSATION
CITY OF FAYETTEVILLE, ARKANSAS
HARMON AVE. & CENTER ST. INTERSECTION IMPROVEMENTS
• The compensation as defined in Attachment `D' of the original Contract, as well as
subsequent amendments, shall remain in full effect, and shall also include compensation
associated with this amendment:
Amend compensation as follows:
• CITY shall pay ENGINEER for Construction Related Services and Reimbursable
Expenses rendered for an amount not exceeding $70,090.00. Professional services shall be
charged using the most recent hourly rates, unless indicated otherwise. Refer to attached
schedule for 2021 rates.
Bidding Services: $ 2,225.00
Construction Administration: $ 18,610.00
Construction Observation: $ 34,750.00
Materials Testing & Special Inspections: $ 12,755.00
Reimbursables: $ 1,750.00
Total Construction Related Services Fee $ 70,090.00
D-1
MrMcCLELLAND
CONSULTING ,E
exammuz= ENGINEERS, INC
2021
McCLELLAND CONSULTING ENGINEERS, INC.
*STANDARD HOURLY RATES
Chief Draftsman
$95 - $110
Clerical
$45 - $75
Construction Observer
$70 - $140
Draftsman
$65 - $95
Environmental Scientist/Designer
$105 - $120
Geotech Engineer
$85 - $170
HR/Payroll Admin
$75-$100
Landscape Architect
$90 - $140
Media Specialist
$80 - $100
Principal
$160 - $230
Project Accountant
$70 - $155
Project Designer
$80 - $140
Project Engineer
$120 - $175
Project Manager
$120 - $200
Registered Land Surveyor
$95 - $140
Soils Lab Technician
$50 - $135
Specification Writer
$50 - $90
Sr. Project Manager
$140 - $230
Survey (2 man or Robotic) Crew
$115 - $160
Survey (3 man) Crew
$135 - $195
Survey Field (1 Man or Rodman)
$45 - $105
Survey GPS
$75 - $130
Survey Technician
$65 - $95
Water Lab Supervisor
$70 - $120
Water Lab Tech
$50 - $95
Expenses
@ Cost
Mileage
.560/mi
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
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