HomeMy WebLinkAbout179-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 179-21
File Number: 2021-0436
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $261,000.00 FOR EASEMENT ACQUISITION SUPPORT FOR THE WEST WATER
TRANSMISSION LINE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5th, 2012, the City Council approved Resolution No. 120-12, approving a
contract with McClelland Consulting Engineers, Inc. for the water transmission line layout and
easement acquisition related to a third connection to Beaver Water District; and
WHEREAS, Amendment No. 1 will provide the necessary funds to acquire the remaining 53
easements over the next 3 years.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment
No. 1 to the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the
amount of $261,000.00 for easement acquisition support for the West Water Transmission Line
Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 7/6/2021
Page 1 Printed on 7/7/21
Resolution: 179-21
File Number. 2021-0436
Attest:
R KOTY
f
Vim. 0,� • J'
AYE�EV
Kara Paxton, City Clerk Treast�e`rL•.
NSN
iof 07,
'i;jj;0j4N CO ON����
66
Page 2 Printed on 7/7/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0436
Agenda Date: 7/6/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.4
MCCLELLAND CONSULTING ENGINEERS, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF
$261,000.00 FOR EASEMENT ACQUISITION SUPPORT FOR THE WEST WATER
TRANSMISSION LINE PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, on June 5th, 2012, the City Council approved Resolution No. 120-12, approving a contract with
McClelland Consulting Engineers, Inc. for the water transmission line layout and easement acquisition related to
a third connection to Beaver Water District; and
WHEREAS, Amendment No. 1 will provide the necessary funds to acquire the remaining 53 easements over
the next 3 years.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to
the Engineering Services Agreement with McClelland Consulting Engineers, Inc. in the amount of $261,000.00
for easement acquisition support for the West Water Transmission Line Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 7/7/2021
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2021-0436
Legistar File ID
7/6/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/9/2021 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with McClelland
Consulting Engineers, Inc. in an amount not to exceed $261,000.00 for Easement Acquisition Support for the West
Water Transmission Line Project, and approval of a budget adjustment.
5400.720.5600-5314.00
Account Number
18015.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
Water and Sewer
Fund
West Water Transmission Line
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 100,000.00
$ 100,000.00
$ 261,000.00
$ 161,000.00
$
V20180321
Purchase Order Number: 2016-665 Previous Ordinance or Resolution # 120-12
Change Order Number:
Original Contract Number:
Comments:
1
2254
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 6, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: June 9, 2021
CITY COUNCIL MEMO
SUBJECT: Amendment No. 1 to the Engineering Services Agreement with McClelland
Consulting Engineers, Inc. for Easement Acquisition Support for the West
Corridor Water Transmission Line Project
RECOMMENDATION:
Staff recommends approval of Amendment No. 1 to the Engineering Services Agreement with
McClelland Consulting Engineers, Inc. in an amount not to exceed $261,000.00 for Easement
Acquisition Support for the West Corridor Water Transmission Line Project, and approval of a
budget adjustment.
BACKGROUND:
The City of Fayetteville owns and operates two parallel water transmission lines from Beaver
Water District (BWD) in Lowell that enter the northeast corner of the City. These lines are a 36-
inch pipe installed in 1967 and a 42-inch pipe installed in 1993. The BWD intends to build a
western clear well distribution point near HWY-112 and the newly constructed Springdale
Northern Bypass, HWY-612. This clear well will supply a western water transmission feed to all
four customer cities, helping with hydraulics, critical redundancy, and overall utility resiliency.
This 11-mile connection has been identified in water master plans for many years, but the
timeline was unknown.
In 2012, the City of Fayetteville hired McClelland Consulting Engineers (MCE) to establish a
preliminary alignment for a waterline along this western corridor (Res. 120-12) and begin
easement acquisitions. The remaining funds from this original agreement have been slowly
used to appraise and acquire 15 of 68 easements required for the alignment.
DISCUSSION:
The BWD has been notified by Springdale Water Utility (SWU) that a connection to the western
clear well delivery point is desired by 2025. The BWD and SWU have begun final design for
alignments and pump stations to make this project a reality. The City of Fayetteville desires a
connection to this facility by 2030. With this in mind, the easement corridor should be acquired
by 2025 so that engineering and construction of the 11-mile pipeline can occur between 2025
and 2030. The pipeline may cost approximately $30M-$40M, dependent on many variables.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Once a timeline for connection to this facility was recognized, a detailed plan to complete
easement acquisition was created by City Staff and MCE. Amendment No. 1 will provide the
necessary funds to acquire the remaining 53 easements over the next 3-years. This amendment
consists of $160,000 in engineering services and $101,000 in appraisals and reimbursable
expenses for a total cost of $261,000.00.
BUDGET/STAFF IMPACT:
Funds will be moved from the W/S Improvements Defined by Study account to the West Water
Transmission Line account to cover the cost of this amendment.
Attachments:
Amendment No. 1
Project Vicinity Map
Resolution 120-12
Amendment No. I to the Engineering Services Agreement for
Water Transmission Line Layout and Easement Acquisition
Date: I - 4 - (J
WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc.
(ENGINEER) entered into an Agreement for Professional Engineering Services
(AGREEMENT) on June 5, 2012; and,
WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional
services outside of the scope of the AGREEMENT.
NOW THEREFORE, the following modifications will be made to the AGREEMENT to
include the additional services requested:
MODIFICATIONS:
Section 2.2.1 — the additional scope of services is included in the attached
Appendix "A- I".
2. Section 5.1.1 —the maximum not -to -exceed amount is increased from $388,600.00 to
$649.600.00. Modifications to compensation are included in the attached
Appendix "A- I".
IN WITNESS WHEREOF, the parties execute this Amendment No. 1, to be effective on the
date set out above.
McClelland Consulting Engineers, Inc
BY:
Nicholas R. Batker, P.E.
Senior Associate
City of Fayetteville, Arkansas
APPENDIX A-1 — SCOPE OF ADDITIONAL SERVICES
AMENDMENT NO. 1 TO THE ENGINEERING SERVICES AGREEMENT FOR
WATER TRANSMISSION LINE LAYOUT AND EASEMENT ACQUISITION
1.0 General
As part of the original scope of services, the ENGINEER developed a preliminary alignment for a
future water transmission line from the intersection of Highway 112 and Van Asche Drive in
Fayetteville to a future Beaver Water District pump station site located near the intersection of
Highway 612 and Miller Road in Springdale (total distance of approximately 11 miles). The
ENGINEER completed topographic and boundary surveys along the entire alignment and
prepared easement descriptions and exhibits for 68 parcels. In addition, the ENGINEER obtained
appraisals on 19 of these parcels and assisted the CITY OF FAYETTEVILLE with property owner
coordination/negotiations. To date, a total of 15 easements have been acquired for the project,
and the CITY OF FAYETTEVILLE has active offers out on an additional 12 parcels.
In April 2021, the ENGINEER provided the CITY OF FAYETTEVILLE an easement acquisition
plan to acquire the remaining estimated 53 parcels by December 2024. The following scope of
additional services covers the effort required by the ENGINEER to continue assisting the CITY
OF FAYETTEVILLE in achieving the December 2024 deadline for 100% acquisition.
2.0 Scope of Additional Services
2.1 Continue assisting CITY OF FAYETTEVILLE with property owner coordination and
easement negotiations for remaining parcels to be acquired.
2.2 Continue assisting CITY OF FAYETTEVILLE with stakeholder coordination,
including but not limited to Beaver Water District, Springdale Water Utilities,
ARDOT, City of Springdale, City of Elm Springs, and City of Tontitown.
2.3 Revise portions of the preliminary alignment as required to facilitate property owner
concerns, potential design concerns, or land use changes.
2.4 Provide additional boundary surveys as required and revised easement exhibits
and descriptions related to Item 2.3 above. Note that no additional topographic
surveying will be done at this time. LiDAR data will be utilized to obtain existing
ground information in realignment areas.
2.5 Revise concept plan sheets as required to reflect alignment changes and current
aerial photographs.
2.6 Obtain appraisals on remaining parcels to be acquired. At this time, there are 41
parcels that have not been appraised. It should be noted that additional appraisals
may be required due to alignment changes or subdivision of existing parcels. In
addition, reappraisals of select parcels may be required due to length of time from
the original appraisal. The ENGINEER will coordinate closely with the CITY OF
FAYETTEVILLE to minimize the number of appraisals required to complete
easement acquisition. The ENGINEER will continue to subcontract appraisal
services to Reed & Associates.
2.7 Conduct progress meetings with the CITY OF FAYETTEVILLE. At this time, it is
assumed that progress meetings will be held quarterly; however, the ENGINEER
is available to meet more frequently if required.
Appendix A-1 — Scope of Additional Services — Water Transmission Line Layout and Easement Acquisition
Page 1 of 2 5/28/2021
3.0 Project Deliverables
3.1 Final alignment, affected parcel boundaries, and easement limits in AutoCAD and
GIS format.
3.2 Revised concept plan sheets in PDF format.
3.3 Revised easement descriptions and exhibits in PDF format.
3.4 Appraisal reports in PDF format.
3.5 Other electronic files as requested by the CITY OF FAYETTEVILLE.
4.0 Compensation
In consideration of the performance of the foregoing services by the ENGINEER, the CITY OF
FAYETTEVILLE shall by to the ENGINEER compensation as follows:
4.1 Compensation shall be paid to the ENGINEER on the basis of ENGINEER's
standard hourly rates in effect at the time the work is performed, plus reimbursable
expenses. A task hour fee breakdown is provided as Appendix A-2. ENGINEER's
current rate schedule is attached hereto as Appendix A-3.
4.2 The maximum not -to -exceed for Amendment No. 1 shall be $261,000.00. A task
hour fee breakdown is provided as Appendix A-3.
5.0 Project Schedule
The ENGINEER shall begin work under Amendment No. 1 immediately upon receipt of a Notice
to Proceed (NTP) and shall complete the work described in Section 2.0 by December 31, 2024.
Appendix A-1 — Scope of Additional Services — Water Transmission Line Layout and Easement Acquisition
Page 2 of 2 5/28/2021
APPENDIX A-2
City of Fayetteville - Water Transmission Line Layout and Easement Acquisition
Amendment No. 1
Personnel Hour Fee Estimate
5/28/2021
McCLELLAND
CONSULTING
ENGINEERS, INC
Task Description
Sr. Project
Manager
Project
Manager
Project
Designer
Reg. Land
Surveyor
Survey
Technician
Field
Survey
Crew
Extended Cost
$220.00
$150.00
$110.00
$140.00
$80.00
$160.00
2.1 Property Owner Coordination/Easement Negotiations
40.00
160.00
40.00
$37,200.00
2.2 Stakeholder Coordination
20.00
100.00
40.00
$23,800.00
2.3 Alignment Revisions
10.00
40.00
80.00
$17,000.00
2.4 Add'I Boundary Surveys; Revise Easement Exh/Desc.
40.00
40.00
60.00
100.00
$32,400.00
2.5 Revise Concept Plan Sheets
10.00
40.00
160.00
$25,800.00
2.6 Coordination with Appraiser
60.00
$9,000.00
2.7 Progress Meetings
40.00
40.00
$14,800.00
$0.00
Subtotal Labor Hours / Fee
120.00
480.00
320.00
40.00
60.00
100.00
$160,000.00
Estimated Reimbursable Expenses
Mileage
$1,000.00
Appraisals Reed & Associates; avg. appraisal cost range of $2,000-$2,500
$100,000.00
Subtotal Reimbursable Expensesi
$101,000.00
Total Amendment No. 1
120.00
480.00
320.00
40.00
60.00
100.00
$261,000.00
Page 1 of 1
APPENDIX A-3
mrMcCLELLAND
CONSULTING ,E
examummmm= ENGINEERS, INC
2021
McCLELLAND CONSULTING ENGINEERS, INC.
*STANDARD HOURLY RATES
Chief Draftsman
$95 - $110
Clerical
$45 - $75
Construction Observer
$70 - $140
Draftsman
$65 - $95
Environmental Scientist/Designer
$105 - $120
Geotech Engineer
$85 - $170
HR/Payroll Admin
$75-$100
Landscape Architect
$90 - $140
Media Specialist
$80 - $100
Principal
$160 - $230
Project Accountant
$70 - $155
Project Designer
$80 - $140
Project Engineer
$120 - $175
Project Manager
$120 - $200
Registered Land Surveyor
$95 - $140
Soils Lab Technician
$50 - $135
Specification Writer
$50 - $90
Sr. Project Manager
$140 - $230
Survey (2 man or Robotic) Crew
$115 - $160
Survey (3 man) Crew
$135 - $195
Survey Field (1 Man or Rodman)
$45 - $105
Survey GPS
$75 - $130
Survey Technician
$65 - $95
Water Lab Supervisor
$70 - $120
Water Lab Tech
$50 - $95
Expenses
@ Cost
Mileage
.560/mi
* Standard Hourly Rates may be adjusted annually in accordance with
the normal salary review practices of McClelland Consulting Engineers.
1q AMi eA . I656m-
Clear _
ll
1 � E agonjNheeP
e'• �) i
4Bethel,Heigh
_ Elm Springs__
4-VCV:_.
zr
r +j_rp'
��+�.-�"`��.�' � • U ri •- _�. • . � . r - _�4 n� Har Ee Ave 3 y ,�:. ,
_ . Spriri.gdale r
co
77
77
r
f �,. _. , L+uvene F e
Gnapman
' '. � l+�+atklns-A��o •
a. ,I
'.. q .
Shady Grove
. d V aftNFIRMS ,
on I to
v T .
At
N rg I fO
u� � m'. f • x
RESOLUTION NO. 120-12
A RESOLUTION APPROVING A CONTRACT WITH MCCLELLAND
CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $388,600.00 FOR
WATER TRANSMISSION LINE LAYOUT AND EASEMENT ACQUISITION
RELATED TO A THIRD CONNECTION TO BEAVER WATER DISTRICT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with McClelland Consulting Engineers, Inc. in the amount of $388,600.00 for water
transmission line layout and easement acquisition related to a third connection to Beaver Water
District. A copy of the contract is attached to this Resolution as Exhibit "A".
PASSED and APPROVED this 5 h day of June, 2012.
APPROVED:
LIM
ATTEST:
S0I4DRA E. SMITH, City Clerk/Treasurer
����1NrrrrrlRr���r
6 G�1 Y QF .•p�
��■ :p=
w : FAYETTEVILLE o -
fys'9RkArtSP
�h'+/�G +0 IV�C'� ��'
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 WATER SEWER (720)
2021
Requestor: Cheryl Partain
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A budget adjustment is needed within the West Water Transmission Line project for Engineering Services for Easement
Acquisition Support for the West Corridor Water Transmission Line project. Budgeted funds will be moved from the
W/S Improvements Defined by Study project to cover the cost of the Engineering Services.
COUNCIL DATE:
LEGISTAR FILE ID#:
7/6/2021
2021-0436
Hovy 31a'-�
6/V2021 3:00 PM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
GLDATE:
I CHKD/POSTED:
7/6/2021
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20210601
Account Name
5400.720.5600-5314.00
261,000 -
18015 1 EX
Professional Services
5400.720.5600-5808.00
5400.720.5600-5808.00
(100,000) -
(161,000) -
18015 1 EX
10007 1 EX
Improvements - Water Line
Improvements - Water Line
H:\Budget Adjustments\2021_Budget\City Council\07-06-2021\2021-0436 BA West Water Transmission Line Easement 1 of 1