HomeMy WebLinkAbout177-21 RESOLUTIONpF FprE rTF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 177-21
File Number: 2021-0433
BID #21-39 MAYER ELECTRIC SUPPLY, INC.:
A RESOLUTION TO AWARD BID # 21-39 AND AUTHORIZE THE PURCHASE OF
HARMONIC FILTERS AND VARIABLE FREQUENCY DRIVES FROM MAYER ELECTRIC
SUPPLY COMPANY, INC. D/B/A UPCHURCH ELECTRICAL SUPPLY IN THE AMOUNT
OF $48,985.88 PLUS APPLICABLE TAXES AND FREIGHT CHARGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-39 and
authorizes the purchase harmonic filters and variable frequency drives from Mayer Electric Supply
Company, Inc. d/b/a Upchurch Electrical Supply. in the amount of $48,985.88 plus applicable taxes
and freight charges for use at the West Side Water Resource Recovery Facility.
PASSED and APPROVED on 7/6/2021
Attest:
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G`ER K
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Kara Paxton, City Clerk Treasured FqY` /?t V/`L
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Page 1 Printed on 7/7/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0433
Agenda Date: 7/6/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.2
BID #21-39 MAYER ELECTRIC SUPPLY, INC.:
A RESOLUTION TO AWARD BID # 21-39 AND AUTHORIZE THE PURCHASE OF HARMONIC
FILTERS AND VARIABLE FREQUENCY DRIVES FROM MAYER ELECTRIC SUPPLY
COMPANY, INC. D/B/A UPCHURCH ELECTRICAL SUPPLY IN THE AMOUNT OF $48,985.88
PLUS APPLICABLE TAXES AND FREIGHT CHARGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-39 and
authorizes the purchase harmonic filters and variable frequency drives from Mayer Electric Supply Company,
Inc. d/b/a Upchurch Electrical Supply. in the amount of $48,985.88 plus applicable taxes and freight charges
for use at the West Side Water Resource Recovery Facility.
City of Fayetteville, Arkansas Page 1 Printed on 7/7/2021
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2021-0433
Legistar File ID
7/6/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
6/9/2021 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends awarding Bid #21-39 and authorizing the purchase of Harmonic Filters and Variable Frequency
Drives (VFD's) from Mayer Electric Supply, Inc. in the amount of $48,985.88 for use at the West Side Water
Resource Recovery Facility.
Budget Impact:
5400.730.5800-5414.00
Water and Sewer
Account Number Fund
02069.1 Plant Pumps and Equipment - WWTP
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,317,743.00
$ 377,315.63
$ 940,427.37
$ 48,985.88
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: Bid #21-39
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JULY 6, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: June 9, 2021
CITY COUNCIL MEMO
SUBJECT: Bid #21-39 — Harmonic Filters and Variable Frequency Drives
for the West Side WWTP
RECOMMENDATION:
Staff recommends awarding Bid #21-39 and authorizing the purchase of Harmonic Filters and
Variable Frequency Drives (VFD's) from Mayer Electric Supply, Inc. in the amount of $48,985.88
for use at the West Side Water Resource Recovery Facility.
BACKGROUND:
Variable Frequency Drives (VFD's) are used for controlling the speed of the motors for the
Return Activated Sludge (RAS) pumps and for the Odor Control Blowers at the West Side plant.
They are used for ramping up the motors for a smooth startup, or to prevent a heavy load from
straining the motor on startup. This is accomplished by adjusting the frequency delivered to the
motor.
When the motor is under voltage coming from a variable frequency drive, it is subjected to
voltage harmonics which are frequencies above the normal frequency. Harmonic filters are
constantly monitoring the equipment and only inject enough corrective current to cancel out
the harmonic current (commonly called "noise) present in the system. It can prevent large
quantities of harmonics from causing damage to equipment, downtime of operation, and
preventing an increase in operating costs.
DISCUSSION:
We are seeking to replace 8 VFD-Harmonic Filter units at the West Side facility, 6 on the
RAS pumps and 2 on blowers #1 and #2 in the odor control building. The existing VFDs are
obsolete with replacement parts and servicing unavailable. We are also beginning to have
issues with failing HMI (Human Machine Interface) panels, thus limiting VFD control and
adjustment capability.
This project was sent out for sealed bids with two bids received. The bid opening occurring on
April 28, 2021. Mayer Electric Supply, Inc provided a low bid of $48,985.88 plus applicable
taxes and freight charges.
Mayer Electric Supply
$48,985.88
Wade Company
$89,955.00
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Plant Pumps & Equipment - WWTP account within the Water &
Sewer Fund.
Attachments:
Bid Tabulation
Mayer Electric Supply, Inc. Submittal
CITE' OF
FATETTEVILLE
ARKANSAS
BID TABULATION
BID 21-39, HARMONIC FILTERS AND VARIABLE FREQUENCY DRIVES (VFD's)
Deadline: Thursday, April 29, 2021 at 2:00 PM, Local Time.
Mayer Electric Supply
Wade Company
Inc
$
48,985.88
$
89,955.00
Total Cost
Quantity
Unit
Total
Unit
Total
Item #
Items Description
Required
Price
Cost
Price
Cost
New Altivar Process ATV630 series VFD controllers for 60HP, 460V, 88 Amp drives. Model #:
#1-1
ATV630D45N4 (see Data Sheet Insert)
8
$
3,575.30
$
28,602.40
$
3,765.00
$ 30,120.00
New Altivar Process ATV630 series 10 HP, 460V, 16 Amp Drives. Model #: ATV630U75N4 (see Data
#1 2
Sheet Insert)
2
$
1,064.09
$
2,128.18 I
$
1,125.00
$ 2,250.00
New Altivar Process ATV 600 series Door Mounted Remote HMI Keypad. Model #: VW3A1112 (see
#1 3
Data Sheet insert)
10
$
43.90
$
439.00
$
465.00
$ 4,650.00
#1-4
New Altivar Process ATV 600 series Data Cables. Model #: VW3A1104R30 (see Data Sheet insert)
10
$
27.79
$
277.90
$
260.00
$ 2,600.00
New MTE Matrix® AP Harmonic Filters, with Capacitor Bank. Open style, 480V/83 Amp Rated Model#:
#1-5
MAPP0083DO02 (see Data Sheet insert)
2
$
2,000.00
$
4,000.00
$
3,595.00
$ 7,190.00
New MTE Matrix® AP Harmonic Filters, with Capacitor Bank. Open style, 600V/83 Amp Rated Model#:
#1 6
MAPP0083EO02 (see Data Sheet insert)
6
$
2,000.00
$
12,000.00
$
4,300.00
$ 25,800.00
New MTE Matrix° AP Harmonic Filters, with Capacitor Bank. Open style, 480V/14 Amp Rated Model#:
#1 7
MAPP0014D (see Data Sheet insert)
2
$
769.20
$
1,538.40
$
1,360.00
$ 2,720.00
Manufacturer Certified Technician For: 1.On-site new system commissioning 2.Site Specific
#1 8
programming & Calibrations 3.Start-up & "Full Load" Performance Testing
1
No Charge
$
$
6,950.00
$ 6,950.00
#1-9
Total Delivery Fee (at both locations, F.O.B. - Destination)
1
No Charge
$
$
7,675.00
$ 7,675.00
*NOTICE: Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City Officials.
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Bid 21-39, Harmonic Filters and Variable
Frequency Drives (VFD's)
Project Overview
Project Details
Reference ID Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Project Name Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Project Owner Andrea Foren
Project Type IFB
Department Purchasing
The City of Fayetteville is accepting bids from qualified vendors for the
purchase of specific brand -name harmonic filters and variable
Project Description frequency drives (VFD's) equipment. Any questions concerning the
bidding process should be addressed to Adonis Bwashi, City of
Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by
calling (479)575-8258.
Open Date Apr 11, 2021 12:00 AM CDT
Close Date Apr 29, 2021 2:00 PM CDT
Highest Scoring Supplier
Score
Mayer Electric Supply Inc 100 pts
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Seal status
Requested Information
Required Forms (Signature
Form)
Arkansas Secretary of State
Filling #
DUNS:
Unsealed on
Apr 29, 2021 2:04 PM CDT
Apr 29, 2021 2:04 PM CDT
Apr 29, 2021 2:04 PM CDT
Bid 21-39, Bid Form (BT-19JZ) Apr 29, 2021 2:04 PM CDT
Conflict of Interest
Unsealed by
Adonis Bwashi
Adonis Bwashi
Adonis Bwashi
Adonis Bwashi
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Adonis Bwashi Apr 29, 2021 2:04 PM CDT No
( T Y --
��FAYETTEVILLE
ARKANSASAS
Submissions
Supplier Date Submitted
Wade Company Apr 29, 2021 8:41 AM
CDT
Mayer Electric Supply
Inc
Project Criteria
Criteria
Total Base Bid
Apr 29, 2021 2:25 PM
CDT
20-39, Technical Specifications
Total
Name
Danny Brown
Email
dbrown@wadecoinc.com
Confirmation Code
MTM3ODg1
Chris Glasco cglasco@mayerelectric.com MTM4MTlw
Points Description
100 pts Lowest price offered on the Unit
Pass/Fail Does the bid meet all minimum specifications?
100 pts
P CITY OF
.� FAYETTEVILLE
ARKANSAS
Scoring Summary
Active Submissions
Total Total Base Bid
Supplier I / 100 pts I / 100 pts
Mayer Electric Supply Inc 1 100 pts 1 100 pts ($48,985.88)
Wade Company 1 54.46 pts 1 54.46 pts ($89,955.00)
Page 5 of 5
20-48, Technical Specifications
Pass/Fail
Pass
Pass
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Signatures
Name
Andrea Foren
(Project Owner)
Adonis Bwashi
(Evaluator)
Signatures
Andrea Digitally signed by
Andrea Foren
Foren Date: 2021.05.06
16:56:50-05'00'
Digitally signed by Adonis Bwashi
O I em it=abw nis Bwashi,
email=abwashi@fayetteville-ar.gov, c=US
Date: 2021.04.30 08:59:42-05'00'
CITY OF
City of Fayetteville, Arkansas
Purchasing Division — Room 306
FAYETTEVILLE 113 W. Mountain
Fayetteville, AR 72701
A R K A N S A S Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
DEADLINE: Thursday, April 29, 2021 before 2:00 PM, Local Time
PRE -BID MEETING: Tuesday, April 20, 2021, at 10:30 AM at WRRF
ACCEPTABLE DELIVERY METHODS:
(1) City's third -party bidding platform, Bonfire OR
(2) sealed and delivered directly to the City of Fayetteville as instructed in the advertisement
PURCHASING AGENT: Adonis Bwashi, abwashi(@faye-tteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Sunday, April 11, 2021
No late bids shall be accepted. Bids shall be submitted in one of the following methods: (1) through the City's third -party
bidding platform, Bonfire, or, (2) mailed and received ad the address in the invitation to bidders prior to the deadline or
(3) delivering in person via sealed envelope by appointment only. Submitting through the City's electronic bidding
platform is strongly encouraged. All bids shall be submitted in accordance with the attached City of Fayetteville
specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all
information requested; failure to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager -
Name of Firm: MAYER ELECTRIC SUPPLY INC
Contact Person: CHRIS GLASCO Title: OUTSIDE ACCOUNT MGR
E-Mail: CGLASCO@MAYERELECTRIC COM Phone: 479-648-1276
Business Address: 2800 S ZERO
City: FORT SMITH
Signature: { --_ {
tate: AR
City of Fayetteville, AR '
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 1 of 15
Date: 04/26/2021
Zip: 72901
City of Fayetteville
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
The City of Fayetteville is accepting bids from qualified vendors for the purchase of specific brand -name
harmonic filters and variable frequency drives (VFD's) equipment. Any questions concerning the bidding process
should be addressed to Adonis Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayet_teville-ar_g0v or
by calling (479)575-8258.
A non -mandatory pre -bid meeting will be held on Tuesday, April 20, 2021, at 10:30 AM at West Side Wastewater
Treatment Facility (WRRF), 15 S. Broyles Avenue, Fayetteville, AR 72704. All interested parties are strongly
encouraged to attend.
Bidding documents, and addenda shall be obtained at the City of Fayetteville Purchasing Division's electronic
bidding platform at www.fayetteville-ar.gnv/bids. All bids shall be received by Thursday, April 29, 2021 before
2:00 PM, Local Time utilizing the electronic bidding software, by mail at the address listed below, or by
submitting a sealed bid via special arrangements made with the City Purchasing Division in advanced by calling
479-575-8256 to schedule a delivery appointment. All bids shall be received prior to the bid deadline.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted shortly after the
deadline at City Hall and livestreamed at htt2s://www.yautUbe.comjriserfcityoffayetteyillear. Late or
misdirected bids shall not be accepted. The City of Fayetteville shall not be responsible for lost or misdirected
bids, or for failure of proposer's technical equipment.
City of Fayetteville
Purchasing Division — Room 306
113 West Mountain Street
Fayetteville, AR 72701
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and
women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of
Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and
women business enterprises.
The City of Fayetteville reserves the right to waive irregularities, to reject bids, and to postpone the award of the Contract
for a period which shall not exceed beyond ninety calendar days from the bid opening date.
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P: 479.575.8258
abwashi@fayetteville-ar.gov
TDD (Telecommunicotions Device for the Deaf): (479) 521-1316
Date of advertisement: 04/11/2021
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 2 of 15
City of Fayetteville
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: 120 CALENDAR DAYS FROM DATE OF ORDER
F.O.B. West Side Wastewater Treatment Facility, 15 S. Broyles Avenue, Fayetteville, AR 72704
Refer to electronic platform to
complete Bid Form
(bid pricing and total base bid)
ALL BIDDERS SHALL READ THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED' TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of product
order.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 3 of 1S
City of Fayetteville
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: 120 CALENDAR DAYS FROM DATE OF ORDER
F.O.B. West Side Wastewater Treatment Facility, 15 S. Broyles Avenue, Fayetteville, AR 72704
F.O.B. Hamestring Lift -Station, 2053 N Sunshine Rd, Fayetteville, AR 72704
ITEM: DESCRIPTION QTY I *PRICE EACH *TOTAL. PRICE
West Side WRRF (15 S. Broyles Avenue, Fayetteville, AR 72704)
1
New Altivar Process ATV630 series VFD
8
controllers for 60HP, 460V, 88 Amp
$ _ 3
( nh �4O
drives.
Model M ATV630D45N4 (see
N
Data Sheet Insert)
2
New Altivar Process ATV630 series 10
2
_
HP, 460V, 16 Amp Drives.
$ 1 hcr-l.hq
$ Q
Model M ATV630U75N4 (see
Data Sheet Insert)
3
New Altivar Process ATV 600 series Door
10
Mounted Remote HMI Keypad.
$ �_°
$ 4 3°I. CYJ
Model #: VW3A1112 (see Data
Sheet insert)
4
New Altivar Process ATV 600 series Data
10
Cables.
$
$ 2--n -90_
Model M VW3A1104R30 (see
Data Sheet insert)
New MTE Matrix` AP Harmonic Filter ,,
2
with Capacitor Bank.
$
$ )-4 000 .
Open style, 480V/83 Amp Rated
Model#: MAPP0083DO02 (see
Data Sheet insert)
6 New MTE Matrix• AP Harmonic Filters,
6
_
with Capacitor Bank.
$ -
$ 2 . Lt±C) _[
Open style, 600V/83 Amp Rated
Model#: MAPP0083EO02 (see
Data Sheet insert)
7 New MTE Matrix' AP Harmonic Filters,
2
with Capacitor Bank.
$ `110S. 2C)
Open style, 48OV/14 Amp Rated
Model#: MAPP0014D (see Data
Sheet insert)
g Manufacturer Certified Technician
For:
$
1. On-slte new system commissioning
L 2. Site Specific programming &
calibrations
3. Start-up &'Full load' Performance4
Testing
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 3 of 15
Total Delivery Fee
1
$- �e
$ DC�
(at both locations, F.O.B. - Destination)
—
TOTAL BASE BID: $
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entire AND accompanied by descriptive literature on the
products being bid. The City reserves the right to award this bid based on the City's best interest at the time of
product order.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 4 of 15
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently
boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with
any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel,
the contractor must notify the contracted public entity in writing.
4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
5. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
7. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
X 1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
8. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 5 of 1S
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: MAYER ELECTRIC SUPPLY
Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name
*BUSINESS ADDRESS: 2800 S ZERO
*CITY: FORT SMITH *STATE: AR *ZIP: 72901
*PHONE: 479-648-1276
*E-MAIL: CGLASCO@MAYERELECTRIC.COM
*BY: (PRINTED NAME) CHRIS GLASCO
*AUTHORIZED SIGNATURE: r
*TITLE: OUTSIDE ACCOUNT MGR
DUNS NUMBER: 006900419
FAX: 479-648-3184
CAGE NUMBER: 3P275
*TAX ID NUMBER: 63-0274133
Acknowledge Addendums:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated:
Acknowledged by:
Addendum No. Dated
Acknowledged by -
ALL BIDDERS SHALL COMPLETE THE "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 6 of 15
City of Fayetteville
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
General Terms and Conditions
1. SUBMISSION OF BID & BID EVALUATION:
a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this
document.
b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing
Division.
c. Bidding documents and addenda shall be obtained at the City of Fayetteville Purchasing Division's
electronic bidding platform at www iayetteville-ar gov/tale,. All bids shall be received by
Thursday, Aril 29 2021 before 2:00 PM Local Time utilizing the electronic bidding software.
Submitting a bid electronically is strongly encouraged. A public bid opening will be conducted
shortly after the deadline at City Hall and livestreamed at
htt s: www. Dutube . co ml user cit offa etteviIlear. No late bids shall be accepted. The City of
Fayetteville shall not be responsible for lost or misdirected bids, or for failure of proposer's
technical equipment.
d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at
479.575.8258 to ensure correct receipt of bidding documents 2riz to opening time and date
listed on the bid form.
e. Bidders shall have experience in providing products and/or services of the same or similar
nature.
f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in
its response to the bid. Failure to do so may lead the City to declare any such term non-
negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it
from consideration for award.
g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids
shall be received before the time as shown by the atomic clock located in the Purchasing Division
Office.
h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City
reserves the right to award bids in their entirety, none, or by line item.
2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION:
No oral interpretations will be made to any firms as to the meaning of specifications or any other contract
documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in
writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the
response would provide clarification to the requirements of the bid. All such addenda shall become part of
the contract documents. The City will not be responsible for any other explanation or interpretation of the
proposed bid made or given prior to the award of the contract.
3. DESCRIPTION OF SUPPLIES AND SERVICES:
Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of
quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality,
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 7 of 15
size, design, and specification as to what has been specified, will be acceptable for consideration only if
approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept
or reject any requested equal.
4. RIGHTS OF CITY OF FAYETTEVILLE BID PROCESS:
In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the
following:
a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best
interest of the City.
b. The City of Fayetteville reserves the right to accept or reject any or all bids.
c. The City of Fayetteville reserves the right to cancel the entire bid.
d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in
the invitation to bid or in bids submitted.
e. The City of Fayetteville reserves the right to request any necessary clarifications, additional
information, or data without changing the terms of the bid.
5. COSTS INCURRED BY BIDDERS:
All expenses involved with the preparation and submission of bids to the City, or any work performed in
connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses
received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement.
6. CONFLICT OF INTEREST:
a. The bidder represents that it presently has no interest and shall acquire no interest, either direct
or indirect, which would conflict in any manner with the performance or services required
hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City
Employee to Contract with the City'.
b. All bidders shall promptly notify Adonis Bwashi, City Purchasing Agent, in writing, of all potential
conflicts of interest for any prospective business association, interest, or other circumstance
which may influence or appear to influence the bidder's judgment or quality of services being
provided. Such written notification shall identify the prospective business association, interest or
circumstance, the nature of which the bidder may undertake and request an opinion to the City
as to whether the association, interest or circumstance would, in the opinion of the City,
constitute a conflict of interest if entered into by the bidder. The City agrees to communicate
with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of
notification.
7. WITHDRAWL OF PROPOSAL:
A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an
authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid
unless approved by the Purchasing Division.
8. LATE PROPOSAL OR MODIFICATIONS:
Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in
writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids.
Bidders should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 8 of 15
prior to opening time and date listed.
9. LOCAL STATE AND FEDERAL COMPLIANCE REQUIREMENTS:
a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall
comply with all local, state, and federal directives, orders and laws as applicable to this proposal
and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO),
Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified
small, minority and women business enterprises to bid on and receive contracts for goods,
services, and construction. Also, City of Fayetteville encourages all general contractors to
subcontract portions of their contract to qualified small, minority and women business
enterprises.
10. PROVISION FOR OTHER AGENCIES:
Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies,
departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal
terms and conditions therein, should any said governmental entity desire to buy under this proposal.
Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political
subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other
public agencies or authorities), which may desire to purchase under the terms and conditions of the
contract.
11. COLLUSION:
The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that
his or her bid is made without previous understanding, agreement, or connection with any person, firm or
corporation making a proposal for the same item(s) and/or services and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action."
12. RIGHT TO AUDIT, FOIA, AND JURISDICITON:
a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records
relate to purchases between the City and said vendor.
Freedom of Information Act: City contracts and documents prepared while performing City
contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of
Information Act request is presented to the City of Fayetteville, the (Contractor) will do
everything possible to provide the documents in a prompt and timely manner as prescribed in
the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas
law applying to the case.
13. CITY INDEMNIFICATION:
The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims,
liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any
actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to
the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the
goods and payment thereof by the City.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 9 of 15
14. VARIANCE FROM STANDARD TERMS & CONDITIONS:
All standard terms and conditions stated in this request for bid apply to this contract except as specifically
stated in the subsequent sections of this document, which take precedence, and should be fully understood
by bidders prior to submitting a proposal on this requirement.
15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION:
Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event,
should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the
deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing
Division, immediately.
16. PROCUREMENT POLICY FOR RECYCLED MATERIALS:
The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual
obligations to the City and that such practices will serve as a model for other public entities and private
sector companies.
17. PAYMENTS AND INVOICING:
The bidder must specify in their bid the exact company name and address which must be the same as
invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible
for immediately notifying the Purchasing Division of any company name change, which would cause
invoicing to change from the name used at the time of the original bid. Payment will be made within thirty
days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or
penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no
additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable
deposit or retainer that would remain property of the bidder even if the hourly work actually performed by
the bidder would not justify such fee.
The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be
made after approval and acceptance of work and submission of invoice. Payments will be made within 30
days of accepted invoice.
18. CANCELLATION:
a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior
notice to the Contractor in writing of the intention to cancel or with cause if at any time the
Contractor fails to fulfill or abide by any of the terms or conditions specified.
b. Failure of the contractor to comply with any of the provisions of the contract shall be considered
a material breach of contract and shall be cause for immediate termination of the contract at the
discretion of the City of Fayetteville.
c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the
right to cancel and obtain from another source, any items and/or services which have not been
delivered within the period of time from the date of order as determined by the City of
Fayetteville.
d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall
notify the vendor of such occurrence and contract shall terminate of the last day of the current
fiscal period without penalty or expense to the City.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 10 of 15
19. ASSIGNMENT SUBCONTRACTING CORPORATE ACQUISITIONS AND/OR MERGERS:
The Contractor shall perform this contract. No assignment of subcontracting shall be allowed
without prior written consent of the City. If a bidder intends to subcontract a portion of this
work, the bidder shall disclose such intent in the bid submitted as a result of this bid.
In the event of a corporate acquisition and/or merger, the Contractor shall provide written
notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon
the occurrence of said action, whichever occurs first. The right to terminate this contract, which
shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in
which a corporate acquisition and/or merger represent a conflict of interest or are contrary to
any local, state, or federal laws. Action by the City awarding a proposal to a firm that has
disclosed its intent to assign or subcontract in its response to the bid, without exception shall
constitute approval for purpose of this Agreement.
20. NON-EXCLUSIVE CONTRACT:
Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which
may develop during the contract period. This is not an exclusive contract. The City specifically reserves the
right to concurrently contract with other companies for similar work if it deems such an action to be in the
City's best interest. In the case of multiple -term contracts, this provision shall apply separately to each item.
21. LOBBYING:
Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding
request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by
the bidder/proposer/protestor or any member of the bid der's/proposer's/protector's staff, and agent of the
bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an
organization that is responding to the request for proposal, request for qualification, bid or contract, or has
a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of
Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City
of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from
contacting the Purchasing Division to address situations such as clarification and/or questions related to the
procurement process. For purposes of this provision lobbying activities shall include but not be limited to,
influencing or attempting to influence action or non -action in connection with any request for proposal,
request for qualification, bid or contract through direct or indirect oral or written communication or an
attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any
request for proposal, request for qualification, bid or contract to be rejected.
22. ADDITIONAL REQUIREMENTS:
The City reserves the right to request additional services relating to this bid from the bidder. When
approved by the City as an amendment to the contract and authorized in writing prior to work, the
Contractor shall provide such additional requirements as may become necessary.
23. ADD OR DELETE LOCATIONS OR SERVICES:
The City reserves the right to unilaterally add or delete locations and/or services, either collectively or
individually, at the City's sole option, at any time after award has been made as may be deemed necessary
or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this
contract in accordance with the terms, conditions, and specifications.
24. INTEGRITY OF BID DOCUMENTS:
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 11 of 15
Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in
the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid
form(s) if sufficient space is not available on the original form for the bidder to enter a complete response.
Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise,
will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes
to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the
original bid documents.
25. OTHER GENERAL CONDITIONS:
a. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which
in any manner affect those engaged or employed in the Work, or the materials or equipment used, or
that in any way affect the Work and shall in all respects comply with said laws, ordinances, and
regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way
serve to modify the provisions of the contract. No representations shall be binding unless embodied in
the contract.
b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the
products and services presented. Sales taxshall not be included in the bid price. Applicable Arkansas sales
tax laws will apply when necessary but will not be considered in award of this project.
c. Each bidder should state the anticipated number of days from the date of receipt of an order for
delivery of services to the City of Fayetteville.
d. Bidders must provide the City with their bids signed by an employee having legal authority to submit
bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the
bidder.
e. The City reserves the right to request any additional information it deems necessary from any or all
bidders after the submission deadline.
The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does
it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood
that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own
risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for
reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal
is accepted.
g. If products, components, or services other than those described in this bid document are proposed, the
bidder must include complete descriptive literature for each. All requests for additional information
must be received within five working days following the request.
h. NOTE: Any uncertainties shall be brought to the attention to Adonis Bwashi immediately via telephone
(479.575.8258) or e-mail (abwashiMayetteville-ar.g,av). It is the intent and goal of the City of
Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of
the scope of work to be completed and/or goods to be provided. We encourage all interested parties to
ask questions to enable all bidders to be on equal bidding terms.
Any inquiries or requests for explanation in regard to the City's requirements should be made promptly
to Adonis Bwashi, City of Fayetteville, Purchasing Agent via e-mail (abwashi fa ettevilie-ar. Dv) or
telephone (479.575.8258). No oral interpretation or clarifications will be given as to the meaning of any
part of this request for proposal. All questions, clarifications, and requests, together with answers, if
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 12 of 15
any, will be provided to all firms via written addendum. Names of firms submitting any questions,
clarifications, or requests will not be disclosed until after a contract is in place.
Any information provided herein is intended to assist the bidder in the preparation of proposals
necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with
sufficient basic information to submit proposals meeting minimum specifications and/or test
requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data.
k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any
manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and
irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of
jurisdiction or improper venue or any similar basis.
The successful bidder shall not assign the whole or any part of this Contract or any monies due or to
become due hereunder without written consent of City of Fayetteville. In case the successful bidder
assigns all or any part of any monies due or to become due under this Contract, the Instrument of
assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in
and to any monies due or to become due to the successful bidder shall be subject to prior liens of all
persons, firms, and corporations for services rendered or materials supplied for the performance of the
services called for in this contract.
m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services
shall apply to the contract throughout, and they will be deemed to be included in the contract as though
written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws,
ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner
affecting those engaged or employed in providing these services or in any way affecting the conduct of the
services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same.
If any discrepancy or inconsistency should be discovered in these Contract Documents or in the
specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he
shall herewith report the same in writing to City of Fayetteville.
26. INVOICING: All invoices shall be presented to the City with the minimum information listed below.
a. City Department that ordered the materials or services
b. Order Date
c. Delivery date or the date of services
d. Name of the City Employee that requested or picked up the goods, materials, or service
e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing.
27. ATTACHMENTS TO BID DOCUMENTS: Data sheets attached.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 13 of 15
City of Fayetteville
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Technical Specification
ALL BIDDERS SHALL COMPLETE THIS "TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THIS "TECHNICAL SPECIFICATION" FORM IN A
COMPLETED FORMAT CAN RESULT IN BID REJECTION.
BIDDING REQUIREMENTS:
NOTICE: THIS SECTION CAN BE COMPLETED ON THE FOLLOWING MANNER: When given a specification option
containing a blank (example a, ), bidder shall write a "check mark" or write "Yes" indicating yes if the
accompanied specification is met. In the event a specification cannot be met, bidder shall indicate so by
writing in "no" and writing on the City's laid forms how the specification is not met or how the unit(s) bid differ
from what has been specified. Leaving item blank shall indicate bidder does not meet the listed $pecificatfon
and can result in bidder DISQUALIFICATION.
Bidders shall NOT supply warranty oa ers for the City to interpret whether a warranty specification is met or
not.
1.GENERAL-
1.1 All unit(s) bid shall meet or exceed the minimum requirements or they will be deemed incomplete
and will not be considered for bid award.
1.2 All specifications written are to minimums, unless otherwise noted.
These specifications are for supplying specific brand -name harmonic filters and Variable
Frequency Drives equipment for the West Side WRRF.
2.INSTALLATION —
2.1 The Bidder will be responsible for providing the specified name brand and model harmonic
filter and VFD equipment (with applicable auxiliary components) necessary for full
compatibility with ancillary components for upgrading the facility Aerator MCC's.
2.2 The Owner (City of Fayetteville) will provide ancillary equipment, coordinate the mounting,
and electrical installation of the systems.
2.3 The Bidder shall also provide by an on -site Manufacturer -certified Technician who will
PROVIDE start-up programming, DETERMINATE appropriate electrical connections, site -
specific calibration programming appropriate for the operational demands of the individual
motors following installations.
2.4 The on -site Manufacturer -Certified Technician will also be responsible for the post -installation
site visit for on -site new system commissioning, start-up programming and calibrations
(equipment testing which will include site -specific calibration -adjustments), and start-up and
"Full Load" Performance Testing.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD"s)
Page 14 of 15
3. PERFORMANCE TESTING
3.1 Final and successful acceptance of product(s) will follow successful performance
demonstration at varying 'representative' loads for both aerator and pump motors.
3.2 Owner or Qualified Agent will be present for all equipment start-up programming and sign -off
on equipment adjustment calibrations prior to Final Acceptance of all equipment(s).
4. DELIVERY/DOCUMENTATION
4.1 All units shall be delivered FOB Destination to the City's West Side Water Resource Recovery
Facility (WRRF), located at 15 S. Broyles Avenue, Fayetteville, AR 72704, and Hamestring Lift -
Station, located at 2053 N Sunshine Rd, Fayetteville, AR 72704 for compliance review and final
acceptance.
4.2 Delivery shall include the following documents as a minimum:
1. Dealer invoice
2. Parts Manual
3. Service Manual
4.3 Unit shall be fully assembled, serviced, and ready for operation as delivered.
5. MANUALS
5.1 The successful bidder agrees to furnish each of the following submittal information:
1. A written description of equipment makes, models and quantities.
o Provision of the specified equipment brands and model types are minimum requirements
as standardization of multiple Motor Control Centers (MCC's), and subsequent
components, are critical for third -party installation which requires 'mirror -image' system
configurations.
o All equipment and components shall be new; any after -market or refurbished equipment
shall not be considered meeting specification requirements.
Contact information of locally available technical support for addressing issues related to
equipment start-up, site -specific calibration -adjustments, maintenance needs and general
operational troubleshooting. ,
3. Statement of pricing for on -site technical support service for start-up and site -specific
calibration programming for harmonic filters & VFD equipment after installations.
6. TECHNICAL & WARRANTY SUPPORT SERVICES
I. Qualified bidders shall demonstrate availability of, and provide pricing for, local technical
support for on -site response for initial start-up, calibration adjustment and troubleshooting
services. An hourly or on -call labor rate for local technical support shall be included in the
final bid. (Optional extended warranty if any)
2. Harmonic filters and VFD's will have a minimum 1-year manufacturer standard warranty.
City of Fayetteville, AR
Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's)
Page 15 of 15
Arkansas Secretary of State
Page 1 of 1
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Search Incorporations, Cooperatives, Banks and Insurance Companies
Notice Tins K onrh a eretrmrary WE and no guarantee that a name is available for initial filing
until a confirmation has been received from the Secretary of Slate after filing has been processed
.. _. ;mod h� Vare101t
LLC Member information is now confidential per Act 865 of 2007
Use your browsers back button to return to the Search Results
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For service of process contact the •:. a sury of State s offc r
Corporation Name
MAYER ELECTRIC SUPPLY COMPANY, INC.
Fictitious Names
Filing 0
811149185
Filing Type
Foreign For Profit Corporation
Fled under Act
Dom Bus Corp; 958 of 1987
Status
Good Standing
Principal Address
3405 4TH AVENUE SOUTH
BIRMINGHAM, AL 35222
Reg. Agent
C T CORPORATION SYSTEM
Agent Address
124 WEST CAPITOL AVENUE, SUITE 1900
LITTLE ROCK, AR 72201
Date Fled
11/07/2017
Of icere
DAVID MORGAN , InoorporstodOrganizer
BRYAN C CHAUVIN , Tax Preparer
JAMES W SMITH, President
CHARLES A COLLAT JR. Secretary
DAVID L MORGAN , Vies-Presldent
KAREN F SMITH, Controller
Foreign Name
MAYER ELECTRIC SUPPLY COMPANY, INC.
Foreign Address
3405 4TH AVENUE SOUTH
BIRMINGHAM, AL 35222
State of Origin
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https://www.sos.arkansas.govlcorpslsearch_corps.php?DETAIL=491176&corp type_id=... 4/26/2021
Item Number Item Descriptiol Quantity Requii Unit Price
#1-1
New Altivar Process
8
3575.3
#1-2
New Altivar Process
2
1064.09
#1-3
New Altivar Process
10
43.9
#1-4
New Altivar Process
10
27.79
#1-5
New MTE Matrix° Al
2
2000
#1-6
New MTE Matrix° Al
6
2000
#1-7
New MTE Matrix° Al
2
769.2
#1-8
Manufacturer Certifi
1
0
#1-9
Total Delivery Fee (a
1
0
4/29/2021
Proposal Data
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Bid 21-39, Harmonic Filters and Variable Frequency Drives (VFD's) - Proposal Data
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Supplier Arkansas Secretary of State Filling # DUN;
Mayer Electric Supply Inc i 006900419
Scorecard Open...
Wade Company 2 10311751
Scorecard Open...
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