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Home My WebLink About2021-04-19 - Minutes -Fayetteville Public Library QD 4)0 Board of Trustees April 19, 2021 4 pm MINUTES Regular Meeting — Event Center 401 W. Mountain St. Fayetteville, AR 72701 479 856 7000 questions@faylib org faylib.org Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland Staff Present: D. Johnson, C. Karnatz, T. Ball, R. Duarte, S. Palmer, C. Moody, C. Henry, S. Houk, S. Herrera, R. Hazelwood, G. Jelinek, B. Eddins, N. Jones, A. Taylor Attorney: V. Chadick Press: S. Ryburn Public: M. Rice Our mission is to strengthen our community and empower our citizens through free and public access to knowledge. I. Call to order: R. Qualls called the meeting to order at 4:OOpm II. Minutes: Approval of minutes from February 22, 2020: H. Garner approved the minutes from February 22, 2020. J. Parry seconded. All voted AYE. III. Swearing in of continuing Trustee Rob Qualls by Judge Clinton Jones IV. Reports A. Key Upcoming Events: Virtual events include Children's Wordplay, a Jazz Festival, and Earth Day crafts. B. Library Administration 1. Management Reports a. Performance Measures through March 2021: FPL adopted a new wireless system, which more accurately reports the number of monthly users. Visits fluctuated due to weather, Spring Break, and Covid-19 vaccine availability. b. Strategic Plan progress through March 2021: Reopening continues despite all events being virtual. 2. Financial reports a. Budget to actual through January 31, 2021; February 28, 2021; and March 31, 2021: Revenue is favorable with millage, as planned. Services revenue is down, but rental fees and fines are planned to be reinstated in the 2nd quarter. Personal and support services expenses are on track with approximately 75% of the budget remaining. b. Balance sheet for January, February, and March 2021: Cash investments decreased by 3%. At the end of March, Accounts Payable was $565,000, 1Vi Im Fayetteville Public Library 401 W. Mountain St. Fayetteville. AR 72701 479.856.7000 questions@)faylib.org faylib.org up from $300,000 a year ago. Due to the Covid-19 pandemic, several grant -funded library programs did not occur in 2020 which resulted in an increase in deferred revenue at the end of CY2020. 3. Informational a. Expansion schedule: The Event Center, Center for Innovation, and Art and Movement rooms are being used. The teaching kitchen received its commercial food safety license, giving the greenlight to Brightwater students. Library staff are looking forward to when they can resume in - person programming. b. Serve2Perform DEI consultants: Fayetteville -based Serve2Perform will offer all board and staff members the opportunity for DEI classes, including unconscious bias. c. Audit update: BKD completed half of the two -week on -site testing. A new component of the audit includes analyzing retirement plans and investments. d. OCLC Wise: In mid -March, Polaris was replaced with OCLC Wise. It has a patron -friendly website and catalog. The new event/room reservation system is Communico. e. Communico demonstration: Included in the previous item. New staff: C. Henry, IT Manager; S. Landers, Custodian; O. Jennings, full- time Assistant Librarian in Reference Services. C. Fayetteville Public Library Foundation: 56% of the campaign goal has been reached, with recent donations equaling $1.4 million in gifts/pledges. $10,600 was raised on Library Giving Day. D. Friends of the Fayetteville Public Library: The new Board President, D. Aasmundstad, will focus on re -opening the Friends Bookstore in conjunction with Arsaga's. E. Fayetteville Public Library Art Committee: Members would like to create a portal on the library's website to allow the public to read art policies and submit art. Old business A. Covid-19 pandemic reopening measures: With the City Board of Health's permission, all the doors are open, meeting rooms are being checked out, and computer access is permitted. The next steps are to remove restrictions on seating and allow patrons to congregate for longer periods of time. Masks are expected, in accordance with the City's mask mandate. New business A. Consent items 18M Fayetteville Public Library 401 W. Mountain St. Fayetteville, AR 72701 479.856.7000 questions@faylib.org faylib.org 1. Support scholarship application for Jessica Smith: H. Garner approved the scholarship application. S. Overbey seconded. All voted AYE. B. Discussion items 1. Resolution of designated authorized staff for bank/credit card management: H. Garner approved the resolution for designated authorized staff in bank/credit card management. B. Park seconded. All voted AYE. 2. Appoint nominating committee to select officers: R. Qualls and S. Overbey 3. Appoint liaison to Foundation Board: B. Bagwell continued service. 4. Appoint liaison to Friends Board: S. Overbey continued service. 5. Appoint Finance Committee: B. Bagwell and R. Qualls. 6. Rollover budget adjustment from 2020: These funds pertain to the IMLS grant, which will purchase the technology for the 24/7 library. H. Garner approved the rollover budget adjustment from 2020. J. Parry seconded. All voted AYE. 7. Parking contract with CR Crawford: Builders working on the Integrity construction across the street will lease 30 parking spaces from the South FPL lot. Rent will be billed retroactively from February at the same rate of the City's parking. H. Garner approved the parking contract. M. Sutherland seconded. All voted AYE. 8. Theatre Squared Matilda agreement: The musical will be performed in the Event Center from mid -June through July, but the room will still be usable when the play is not in progress. 9. Preschool bin loan: In lieu of a public auction, FPL will loan the Jean Tyson Child Discovery Center 5 children's book bins until they can purchase their own. J. Parry approved the preschool bin loan. H. Garner seconded. All voted AYE. Public Comment: None Vill. Adjournment: H. Garner moved to adjourn at 5:02pm. J. Parry seconded. All voted AYE. �gL,�O.O ;.�, � - j 'Z0Z_ Sallie Overbey, Secretary & Date