HomeMy WebLinkAbout2021-06-21 - Agendas - FinalFayetteville Fa Mountain St.
Fayetteville, AR 72701
4
Public Library 479.856.7000
® questions@faylib.org
faylib.org
Board of Trustees
June 21, 2021 4 pm
AGENDA
Regular Meeting — Walker Room
Rob Qualls, President Hershey Garner
Bret Park, Vice -President Janine Parry
Bryn Bagwell, Treasurer Martha Sutherland
Sallie Overbey, Secretary
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order
II. Minutes: Approval of minutes from April 19, 2021— pages 1-3
III. Reports
A. Key Upcoming Events — page 4
B. Library Administration
1. Management Reports
a. Performance Measures through May 2021— pages 5-6
b. Strategic Plan progress through May 2021— pages 7-10
2. Financial reports
a. Budget to actual through May 2021— pages 11-15
b. Balance sheet through May 2021— pages 16-21
3. Informational
a. Library expansion schedule
b. Kitchen basics training
c. SRC
d. DEI training for Boards
e. ARPA and ALA
f. New staff
C. Fayetteville Public Library Foundation — pages 22-23
D. Friends of the Fayetteville Public Library
E. Fayetteville Public Library Art Committee
IV. New business
A. Consent items
1. Study room policy— pages 24-25
2. Center for Innovation policy — pages 26-30
V.
VI
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
3. Conflict of interest policy — pages 31-32
4. Liquidation of expired furniture — pages 33-43
5. Removal of the Friends Bookstore clerk's desk — page 44
6. Fab Lab safety guidelines and release for Fab Lab — pages 45-48
B. Discussion items
1. Report of the Nominating Committee
2. Resolution of the Fayetteville Public Library Board of Trustees to recognize
the Controlling Manager and Authorized Contacts of the financial accounts —
page 49
3. Rental fees for new facility spaces — pages 50-53
4. Budget adjustment for Bookmobile — pages 54-55
5. Budget adjustment for car simulator — pages 56-57
8. Fines and Fees — pages 58-59
Public Comment
Adjournment
Board of Trustees
April 19, 2021 4 pm
MINUTES
Regular Meeting — Event Center
Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland
Staff Present: D. Johnson, C. Karnatz, T. Ball, R. Duarte, S. Palmer, C. Moody, C. Henry, S. Houk,
S. Herrera, R. Hazelwood, G. Jelinek, B. Eddins, N. Jones, A. Taylor
Attorney: V. Chadick
Press: S. Ryburn
Public: M. Rice
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:OOpm
II. Minutes: Approval of minutes from February 22, 2020: H. Garner approved the minutes
from February 22, 2020. J. Parry seconded. All voted AYE.
III. Swearing in of continuing Trustee Rob Qualls by Judge Clinton Jones
IV. Reports
A. Key Upcoming Events: Virtual ev is include Children's Wordplay, a Jazz Festival,
and Earth Day crafts.
B. Library Administration
1. Management Reports
a. Performance Measures through March 2021: FPL adopted a new
wireless system, which more accurately reports the number of
monthly users. Visits fluctuated due to weather, Spring Break, and
Covid-19 vaccine availability.
b. Strategic Plan progress through March 2021: Reopening continues
despite all events being virtual.
2. Financial reports
a. Budget to actual through January 31, 2021; February 28, 2021; and
March 31, 2021: Revenue is favorable with millage, as planned. Services
revenue is down, but rental fees and fines are planned to be reinstated in
the 2nd quarter. Personal and support services expenses are on track with
approximately 75% of the budget remaining.
b. Balance sheet for January, February, and March 2021: Cash investments
decreased by 3%. At the end of March, Accounts Payable was $565,000,
up from $300,000 a year ago. Due to the Covid-19 pandemic, several
grant -funded library programs did not occur in 2020 which resulted in an
increase in deferred revenue at the end of CY2020.
3. Informational
a. Expansion schedule: The Event Center, Center for Innovation, and Art and
Movement rooms are being used. The teaching kitchen received its
commercial food safety license, giving the greenlight to Brightwater
students. Library staff are looking forward to when they can resume in -
person programming.
b. Serve2Perform DEI consultants: Fayetteville -based Serve2Perform will
offer all board and staff members the opportunity for DEI classes,
including unconscious bias.
c. Audit update: BKD completed half of the two -week on -site testing. A new
component of the audit includes analyzing retirement plans and
investments.
d. OCLC Wise: In mid -March, Polaris was replaced with OCLC Wise. It has a
patron -friendly website and catalog. The new event/room reservation
system is Communico.
e. Communico demonstration: Included in the previous item.
f. New staff: C. Henry, IT Manager; S. Landers, Custodian; 0. Jennings, full-
time Assistant Librarian in Reference Services.
C. Fayetteville Public Library Foundation: 56% of the campaign goal has been
reached, with recent donations equaling $1.4 million in gifts/pledges. $10,600
was raised on Library Giving Day.
D. Friends of the Fayetteville Public Library: The new Board President, D.
Aasmundstad, will focus on re -opening the Friends Bookstore in conjunction with
Arsaga's.
E. Fayetteville Public Library Art Committee: Members would like to create a portal
on the library's website to allow the public to read art policies and submit art.
V. Old business
A. Covid-19 pandemic reopening measures: With the City Board of Health's
permission, all the doors are open, meeting rooms are being checked out, and computer
access is permitted. The next steps are to remove restrictions on seating and allow
patrons to congregate for longer periods of time. Masks are expected, in accordance
with the City's mask mandate.
VI. New business
A. Consent items
2
1. Support scholarship application for Jessica Smith: H. Garner approved the
scholarship application. S. Overbey seconded. All voted AYE.
B. Discussion items
1.
Resolution of designated authorized staff for bank/credit card management:
H. Garner approved the resolution for designated authorized staff in
bank/credit card management. B. Park seconded. All voted AYE.
2.
Appoint nominating committee to select officers: R. Qualls and S. Overbey
3.
Appoint liaison to Foundation Board: B. Bagwell continued service.
4.
Appoint liaison to Friends Board: S. Overbey continued service.
5.
Appoint Finance Committee: B. Bagwell and R. Qualls.
6.
Rollover budget adjustment from 2020: These funds pertain to the IMLS
grant, which will purchase the technology for the 24/7 library. H. Garner
approved the rollover budget adjustment from 2020. J. Parry seconded. All
voted AYE.
7.
Parking contract with CR Crawford: Builders working on the Integrity
construction across the street will lease 30 parking spaces from the South
FPL lot. Rent will be billed retroactively from February at the same rate of the
City's parking. H. Garner approved the parking contract. M. Sutherland
seconded. All voted AYE.
8.
Theatre Squared Matilda agreement: The musical will be performed in the
Event Center from mid -June through July, but the room will still be usable
when the play is not in progress.
9.
Preschool bin loan: In lieu of a public auction, FPL will loan the Jean Tyson
Child Discovery Center 5 children's book bins until they can purchase their
own. J. Parry approved the preschool bin loan. H. Garner seconded. All
voted AYE.
VII. Public Comment: None
Vill. Adjournment: H. Garner moved to adjourn at 5:02pm. J. Parry seconded. All voted
AYE.
3
Key Upcoming Events
Audio 102
Monday, June 21, 5pm
Following the Audio 101 class, Audio 102 further expands
patrons' skills in the Center for Innovation's audio studio.
Under the instruction of one of FPL's skilled audio/visual
technicians, participants will orient themselves with our
specific studio and a basic Pro Tools overview. Completion
of this class will grant the patron permissions to use all
designated equipment in the audio studio.
Goats on the Glade
Tuesday, June 22, 9:30am
Join Greedy Goats of NWA to meet, pet and learn about
goats. This is an outdoor event; about 10 people at a time
will be able to meet the goats, and then we will invite
another group to participate. This event is a drop -in
from 9:30-11:30 a.m.
Cupcake Decorating with Bliss Cupcake Cafe
Wednesday, June 23,11am
Join us in our new Teaching Kitchen for a class with
local business Bliss Cupcake Cafe! This session will
be foryounger patrons and is open to those who
have completed grades K-4.
Fabrication Lab Orientation
Wednesday, June 23, 4pm
This is your opportunity to learn all the safety rules and
discover the innovative tools within the fabrication lab. All
fabrication lab users will be required to attend an orientation
before gaining access to this space, and completion of this
class will result in ongoing access to the space during open
maker hours.
0 Fayetteville
Public Library
Outdoor Movie: Raya and the Last Dragon
Thursday, June 24, 7:30pm
In partnership with the Arkansas Cinema Society, we
present "Raya and the Last Dragon". Bring your blankets
and lawn chairs, and enjoy a summer movie on our outdoor
screen on the J.B. and Johnelle Hunt Family Gathering
Glade! This event includes a pre-recorded Q&A with the
director shown prior to the start of the movie.
Arabic Calligraphy
Saturday, June 26, 10am
Join artist Shameer Abdeen in this beginner's Arabic
calligraphy class. The class aims to cover the basics of this
age-old art form for participants.
Mountain Street Stage: The Odds
Sunday, June 27, 2pm
Since 2002, The Odds have been a live -music staple in
Fayetteville. In the style of Little Feat, Allmans, Widespread
Panic, with just a hint of Steely Dan, this band will get you
dancing to original songs, plus covers of the Beatles, Rolling
Stones, Hank Williams, Talking Heads, The Doors and more.
faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
4
FPL Performance Report: May 2021
_ _
JAN*
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
7 NOV
DEC
21 YTD
20 YTD
CHANGE
I
Circulation
77,002
82,963
91.038
88,409
90,682
0
0
0
0
0
0
0
430,094
451,993
4.8%
Physical Checkouts
47,496
57.814
64,991
64.727
64,147
0
0
0
0
0
0
0
299,175
320,159
6.6%
Digital Checkouts
23,454
19,854
19.9421
18.758
20.477
0
0
0
0
0
0
102,485
94.570
8.4%
Streamed Accesses
6,052
5,295
6,105
4,9241
6,058
01
0
0
0
0
0
0
28,434
37.264
23.7%
Reference Queries
3.528
2,278
1,714
2,650
3,901
0
0
0
0
0
0
0
14.071
17,203
18.2%
I
Total Collection Size
425,6941
426,916
428.128
350,013
350,6581
01
01
0
0
01
0
0
1,981,409
2,016,714
-1.8%
Physical Collection
360,387
361,3311
362,072
283.460
283,825
0
0
0
0
Ol
0
0
1.651,075
1,727,377
-4.4%
Digital Collection
26,161
26,387
26.513
26,634
26.595
0
0
0
0
0
0
0
132,290
113.813
16.2%
Digital Consortia Collection*
39,146
39,198
39.543
39.919
40,238
0
0
0
0
01
0
0
198.044
175.524
12.8%
Total Digital Items
65.307
65.585
66,056
66.553
66.833
0
01
0
0
0
0
0
330.334
289,337
14.2%
I
TotalItems Added
735
1,199
7721
1,957
921
0
01
0
0
01
0
0
5.584
11,358
-50.8%
New Card Registrations
180
202
954
362
511
0
0
0
0
0
0
0
2.209
1.042
112.0%
Cardholders
73.134
72.030
72,631
72.980
70,667
0
0
0
0
0
0
0
70.667
407,853
-82.7%
Visits1
14,9711
34,061
20,283
18,447
20,319
0
0
0
0
01
0
0
108,081
96.989
11.4%
Libra P rams**
48
37
43
49
33
0
0
0
0
0
0
0
210
486
-56.8%
Libra attendance
150
291,
542
189
289
0
0
0
01
0
0
0
1.461
1.545
-5.4%
Outreach attendance
81
01
81
01
01
0
0
0
0
01
0
0
16
934
-98.3%
Online views
3.299
4.224
3.508
6,359
5,945
0
0
0
0
01
0
0
23,335
4.955
370.9%
I
MeetingRoom Usage
1
2
6
27
25
0
0
0
0
0,
0
0
611
31
96.8%
Study Room Checkouts
01
01
01
4461
432
0
0
01
0
0
0
0
878
1,116
21.3%
Volunteers
242
242
242
242
246
Ul
0
01
0
01
1.214
967
25.5%
Volunteer Hours
2491
110
355
402
357
0
01
01
0
01
0
0
1,473
2,077
-29.1%
Computer Sessions
0
0
442
591
8201
0
01
01
0011
0
0
1.8531
17,539
-89.4%
Holds Filled
9,838
6,626
3,781
4,771
4,638
0
0
01
0
01
0
0
29,6541
19,609
51.2%
eFPL Usage**
14.1901
13,006
15,792
14.086
13,4171
0
0
01
0
0
0
0
70,4911
77,579
-9.1%
Wireless Usa e
Bandwidth Consumed
8091
7461
1.040
1,630
1,870
0
0
0
0
01
01
0
6,0951
5,065
20.3%
Unique Users
1,4241
1,4161
1.782
2,357
3,006
0
01
0
0
01
0
0
9,985
0
0.0%
*This includes all e-titles
available to patrons through an Arkansas Libraries
Consortium.
Some database access statistics are not available until after board packets are printed, thus stats are incomplete.
***As of April 2020. library event attendance was virtual I
E-card registrations are currently unavailable, but are in development with OCLC Wise.
YTD Key Performance Measures
Circulation Circulation Distribution,
YTD 2021
20 YTD
21 YTD
Cardholders
YTD
20 YTD
21 YTD ■ 70,667
451,993
- 430.094
407,853
Wireless Bandwidth
Consumed (Gigabytes)
YTD
20 YTD 5,065
21 YTD
6,095
7%
24 % J
69%
■ Physical Checkouts Digital Checkouts
■ Streamed Accesses
PROGRAMS
Program Attendance
OFFERED
YTD
210 486
i 5555
Library
1,461
attendance
1,545
Outreach
16
attendance
1934
Online views
23,335
r4,9=..
■ 2021 ■ 2020
Unique Wireless Users
YTD
20 YTD 0
21 YTD 9,985
0 2,000 4,000 6,000 8,000 10,000 12,000
N.
0 Fayetteville
Public Library
Strategic Plan Progress Report
April 2027 - May 2027
Purpose: We inspire imagination and foster learning.
I. Programs & Services: We offer inspiring and relevant programs and services that engage the
community's curiosity, provide opportunities for education and self-improvement, and serve as the
gateway to the library by addressing the diverse needs and interests of our community.
a. Programs
L Hosted virtual poetry reading with Suzanne Underwood Rhodes.
ii. Presented virtual authors talks with Dr. Frederick Gooding Jr. on "Black Oscars," and
Jennifer Ogle and Theo Witsell on "Trees, Shrubs, and Woody Vines of Arkansas".
iii. Held the multi -event Fayetteville Jazz Festival. Featured performers included vocalist
Carmen Bruner, a performance of "Nancy Wilson/Cannonball Adderley,"and a lecture on
jazz history.
iv. Presented a virtual three-part series on the American Wetlands.
v. Hosted two virtual Nonprofit and Small Business talks: "Developing Your Brand Voice to
Improve Your Business," and "Finding Work/Life Balance."
vi. Welcomed "The Comedy of Errors," presented by the Northwest Arkansas Audio Theater.
vii. Featured in -person preview of Chamber Music on the Mountain Festival.
viii. Offered Volunteer Income Tax Assistance with CARE Community Center.
ix. Taught weekly yoga classes and a one-time Feldenkraisl : Awareness Through Movement
virtual class.
x. Maintained bi-monthly virtual Book Chatter book discussions, and six librarian -led book
clubs.
xi. Held the Washington County Remembrance Project event in partnership with the Equal
Justice Initiative.
xii. Continued virtual after school workshops, and virtual story times for babies,
preschoolers, and toddlers.
xiii. Hosted a Parenting Workshop Series on Baby Sign Language.
xiv. Taught an Earth Day program about making pencils from old magazines; delivered
hand -made pencils to all2"d grade students atAsbell Elementary.
xv. Hosted two Boxed Book Society meetings for teens; the May program allowed in -person
and virtual attendance simultaneously.
xvi. Held two in -person Teen Advisory Board meetings, and ten virtual writing club meetings.
xvii. Created two virtual story times for the Creative School's preschool.
xviii. Continued bi-weekly Ositos Bilingues: Spanish/English story time.
b. Services
i. Remodeled the "1,000 Books Before Kindergarten" program, which featured a new logo
design and complete program re -fresh. All prior participants who are still eligible for the
program (pre -kindergarten) were encouraged to sign up for the new program.
ii. Answered 151 in-depth genealogy and reference consultations and queries.
7
11. Collections: We will build and support collections that inspire the community with the resources they
need to explore topics of personal interest and continue to learn throughout their lives.
a. Inspire learning/imagination
i. Worked to establish a "bee collection" to compliment the installation of the three apiaries,
which took place on May 20th with Ed Levy. Ongoing programming and resources will be
part of this project and exhibit.
ii. Expanded the collection for FPL's Citizenship Hub.
111. Access: We will build and expand the ease and convenience of the library experience through virtual
and physical reach to all in the community, reflecting the FPL welcoming, convening and destination
culture.
a. Outreach partnerships
i. Continued planning 2021 True Lit Festival with Fayetteville Public Schools, Fayetteville
Public Education Foundation, Altrusa of Fayetteville, Barnes and Noble, UA Creative Writing,
and the Walton Arts Center.
ii. Maintained partnerships with Northwest Arkansas Audio Theater, the University of
Arkansas Community Music School, the Institute for Creative Music, and Music Moves.
iii. Planned a partnership program with Washington County Community Remembrance
Project and The Writer's Colony at Dairy Hollow.
iv. Met with Start -Up Junkie to discuss workforce Development classes.
v. Led Springdale Public Librarians on tour of expanded library.
vi. Partnered with FPS social workers to distribute additional SRC flyers through the social
work services offered through local schools.
vii. Met with Ozark Ballet Theatre to establish a summer programming partnership.
viii. Gave Juvenile Detention Center staff and court liaison staff a tour of the library
expansion. Programming support was discussed.
vix. Met with Creative Arkansas Community Hub and Exchange to explore partnership.
xx. Discussed English Conversation Hour with the Denver Public Library.
xi. Partnered with the Arkansas Immigrant Defense to plan an August Citizenship workshop.
xii. Had a conversation with the Teen Action Support Center to explore options for
welcoming teens.
xiii. Met with the Diversity & Inclusion Coordinator at the Jefferson County Public Library.
xiv. Continued bi-weekly meetings with NWA Latinx Task Force.
xv. Discussed programming framework with Gisela Trevino from Para Los Ninos.
xvi. Provided a tour to a representative of the University of Arkansas Libraries.
b. Virtual
L Created a virtual version of the yearly kindergarten field trip for all FPS Kindergarten
students; the video gave a tour of the FPL expansion through the eyes of Coyote the puppet.
School librarians showed the video to all K-4 FPS students.
ii. Filmed a virtual Summer Reading sign-up video for school librarians to show in the last
week of school and encourage Summer Reading sign-ups; this featured YS staff and their
pets to fit the "Tails and Tales" theme.
iii. Dispatched a summer reading club flyer through Peach Jar, a virtual flyer program that
FPS utilizes. This replaced the paper flyers usually distributed to all FPS students.
iv. Created an Earth Day video for the Botanical Gardens of the Ozarks for their virtual
Kindergarten field trips.
F-1
v. Activated the READsquared platform for Summer Reading Club enrollment and reading
reports.
c. Physical
i. Removed pandemic library restrictions by increasing available seating, expanding time
allowed in library, opening computer access and study room access, and offering in -person
programming.
IV. People: We create and maintain a culture of excellence by supporting and inspiring our staff, boards,
and volunteers.
a. Staff
i. Patrick Ray hired as Library Services Generalist in Circulation.
ii. 011ie Jennings hired as Assistant Librarian in Reference.
iii. Clay Henry hired as Manager of IT.
iv. Provided Center for Innovation orientation classes for staff.
v. Commenced DEI training process with Serve2Perform. Introduced staff to the firm and
have begun scheduling training sessions. Policies and library practices have been shared
with the firm.
vi. YS and CE staff participated in an Art Feeds training for curriculum and programming
support for the calendar year.
vii. Becky Berry, Circulation staff, completed an internship in Youth Services for her graduate
degree in Library Science.
viii. Youth and Adult Services staff began training in ServSafe certification for kitchen
programming.
ix. Addison Sherman hired as marketing and communications design specialist
x. Diana Dominguez, the Multicultural Community Liaison, attended "Library Programming
for Beginners: How to Make it Happen."
xi. Diana Dominguez was featured in the podcast Affirmative Action, produced by the
Arkansas Multicultural Community Liaisons and Librarians in Arkansas' Soul.
b. Volunteers
i. Youth Services hosted an undergraduate library intern for the month of April.
ii. Department volunteers were welcomed in greater capacity.
V. Communication: We maximize ongoing communication to increase awareness of the library and
understanding of its value and impact on the community.
a. Marketing plan
i. Currently developing the plan for an official opening of the Center for Innovation in July,
brochure, press release, social media, and programs.
i. In the process of planning an official opening of the Center for Innovation in July,
brochures, press releases, social media posts, and programs will be coordinated.
ii. Learned the new Communico process for utilizing the LCDs in the building.
iii. Discussed necessary wayfinding signage as in -person events become more regular.
b. Public awareness campaign
i. Created ad in May Citiscapes to promote SRC; created ad in June Citiscapes promoting
outdoor spaces.
ii. Promoted Library Giving Day through a regular series of donor profiles in the weeks
leading up to LGD, as well as call -to -donate graphics.
iii. Submitted SRC flyer to Peachjar service in order to reach all Fayetteville Public Schools.
M
iv. Began distributing new welcome/library card brochures.
v. Created and distributed new Lending Hands brochures.
c. Operationalize brand
i. Created a logo for the Center for Innovation.
ii. Developed in -theme Summer Reading Club icon concepts for youth, teens, and adults.
iii. Created and order business cards as staff members run out and new staff starts.
iv. Developed 7-Up! volunteer program logo.
v. Continued to update existing policies and other documents with rebrand guidelines.
d. Public relations
i. Sent a press release promoting in -person May ceremony honoring the Washington County
Remembrance Project racial justice essay contest.
e. Website
i. Released 1,000 Books before Kindergarten webpage to coordinate with the May rollout of
the refreshed program.
ii. Continued to make edits to webpages as necessary after receiving feedback from
staff/patrons.
iii. Created 7-Up! volunteer program webpage containing registration forms.
iv. Created a new banner system for high -priority announcements/events.
v. Continued the buildout of FPL website and created new pages.
VI. Funding: As good stewards of the public trust, we will pursue diverse, sustainable funding.
a. Reviewed the American Rescue Plan Act funding opportunities through the State Library.
b. Worked with the City's Director of Economic Development on funding opportunities for
workforce development programs.
c. Developed strategies to close out the capital campaign.
d. Secured capital donations from two new organizational partners.
e. Had a successful online campaign for Library Giving Day on April 7, resulting in 90 new
donors.
10
6/16/2021 04:08:36 PM
Revenues
Local Tax Support
10-0-4882-00
Transfer for Operations - MillLibraryLibrary
70-0-4883-00
Transfer for Debt Service - MiLibraryLibrary
Total Local Tax Support
City of Fayetteville Transfers
10-0-4880-00
Transfer for Operations - CityLibraryLibrary
10-0-4884-00
Transfer for Books - City of FLibraryLibrary
10-0-4886-00
Transfer for Computers - City LibraryLibrary
50-0-4886-00
Transfer for Computers - City LibraryLibrary
Total City of Fayetteville
Transfers
Transfers from Foundation
& Friends
10-0-4888-00
Transfer from FoundationLibraryLibrary
Total Transfers from Foundation & Friends
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TumbackLibraryLibrary
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
10-0-4055-00
Grants - FederalLibraryLibrary
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
Total State Aid & Grants
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
10-0-4203-00
Rent Income - Teaching KitchenLibraryLibrary
10-0-4204-00
Rent Income - Event CenterLibraryLibrary
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
10-0-4220-00
Merchandise SalesLibraryLibrary
10-0-4300-00
Fees - Library CardsLibraryLibrary
Fayetteville Public Library Page 1
Summarized Budget to Actual
Preliminary: Subject to Audit - May 31, 2021
2021
Current Year Annual Budget Annual Budget
Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining %
$4,350,000.00
$28,029
$86,870
$1,370,511
$1,897,002
$2,452,998
(56.39)%
$2,087,975.00
$13,454
$41,693
$657,844
$910,555
$1,177,420
(56.39)%
$6,437,975.00
$41,483
$128,562
$2,028,355
$2,807,557
$3,630,418
(56.39)%
$1,677,400.00
$139,783
$139,783
$139,783
$698,917
$978,483
(58.33)%
$561,000.00
$46,750
$46,750
$46,750
$233,750
$327,250
(58.33)%
$185,000.00
$0
$0
$0
$185,000
$0
0.00%
$16,000.00
$0
$0
$0
$0
$16,000
(100.00)%
$2,439,400.00
$186,533
$186,533
$186,533
$1,117,667
$1,321,733
(54.18)%
$105,500.00
$0
$53,851
$0
$53,851
$51,649
(48.96)%
$105,500.00
$0
$53,851
$0
$53,851
$51,649
(48.96)%
$136,400.00
$34,104
$0
$0
$34,104
$102,296
(75.00)%
$217,561.00
$0
$0
$0
$0
$217,561
(100.00)%
$16,000.00
$0
$0
$0
$0
$16,000
(100.00)%
$374,500.00
$0
$15,015
$100,000
$115,015
$259,485
(69.29)%
$744,461.00
$34,104
$15,015
$100,000
$149,119
$595,342
(79.97)%
$7,000.00
$0
$0
$0
$0
$7,000
(100.00)%
$500.00
$0
$970
$440
$1,410
($910)
181.90%
$0.00
$0
$0
$125
$125
($125)
0.00%
$0.00
$1,500
$1,950
$13,075
$16,525
($16,525)
0.00%
$2,200.00
$79
$161
$381
$635
$1,565
(71.15)%
$300.00
$0
$0
$0
$0
$300
(100.00)%
$200.00
$0
$0
$0
$30
$170
(85.00)%
11
6/16/2021 4:08:36PM Fayetteville Public Library Page 2
Summarized Budget to Actual
Preliminary: Subject to Audit - May 31, 2021
10-0-4302-00
Fees - Fines & OverduesLibraryLibrary
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
Total
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
10-0-4651-00
Contributions - Money JarLibraryLibrary
10-0-4660-00
Contributions - DesignatedLibraryLibrary
10-0-4662-00
Contributions - Designated YouLibraryLibrary
10-0-4664-00
Contributions - Designated AduLibraryLibrary
10-0-4666-00
Contributions - Designated MemLibraryLibrary
Total
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
10-0-4703-00
Interest - Undesignated FundsLibraryLibrary
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
10-0-4995-00
Cash (Short)/OverLibraryLibrary
15-0-4702-00
Interest - Designated Fund IncLibraryLibrary
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
15-0-4772-00
Gain/Loss on Investments - UeaLibraryLibrary
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
20-0-4772-00
Gain/Loss on Investments - UeaLibraryLibrary
20-0-4779-00
Investment Management FeesLibraryLibrary
30-0-4702-00
Interest - Designated Fund IncLibraryLibrary
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
30-0-4772-00
Gain/Loss on Investments - UeaLibraryLibrary
30-0-4779-00
Investment Management FeesLibraryLibrary
2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Mar Actual
Apr Actual
May Actual
YTD Actual
Remaining
Remaining %
$45,000.00
$898
$1,486
$1,787
$5,874
$39,126
(86.95)%
$100.00
$0
$0
$0
$0
$100
(100.00)%
$0.00
$33
$21
$0
$54
($54)
0.00%
($100.00)
$0
$0
$0
($16)
($84)
84.23%
$55,200.00
$2,510
$4,589
$15,807
$24,637
$30,563
(55.37)%
$0.00
$0
$158
$326
$651
($651)
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$150
($150)
0.00%
$0.00
$0
$0
$0
$1,025
($1,025)
0.00%
$0.00
$300
$125
$50
$1,700
($1,700)
0.00%
$0.00
$300
$283
$376
$3,526
($3,526)
0.00%
$5,600.00
$27
$36
$4
$164
$5,436
(97.08)%
$400.00
$25
$28
$0
$84
$316
(78.92)%
$0.00
$1,201
$0
$2,250
$3,456
($3,456)
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$1,015.00
$7
$8
$9
$36
$979
(96.44)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$41,000.00
($1,083)
$1,354
$1
$2,263
$38,737
(94.48)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$275
($326)
$543
($1,691)
$1,691
0.00%
($4,700.00)
$0
($1,032)
$0
($2,064)
($2,636)
56.09%
$7,127.00
($264)
$359
$0
$398
$6,729
(94.41)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
($1,101)
$635
$452
($1,777)
$1,777
0.00%
($2,000.00)
$0
($328)
$0
($668)
($1,332)
66.60%
12
6/16/2021 4:08:36PM
40-0-4702-00
Interest - Designated Fund IncLibraryLibrary
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
40-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
40-0-4779-00
Investment Management FeesLibraryLibrary
50-0-4702-00
Interest - Designated Fund IncLibraryLibrary
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
50-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
50-0-4779-00
Investment Management FeesLibraryLibrary
Total Contributions &
Investment Earnings
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
10-0-4950-00
Transfer from IT ReserveLibraryLibrary
30-0-4910-00
Transfer from Operating - 10
40-0-4910-00
Transfer from OperationsLibraryLibrary
50-0-4910-00
Transfer from OperationsLibraryLibrary
Total In
Total Revenues
Expenses
Library Services
Personnel Services
Library Materials, Program Supplies
Program Services
Total
Support Services
Support Services - Personnel Services
Internal Library - Materials & Supplies
Internal Library - Services & Charges
Fayetteville Public Library Page
Summarized Budget to Actual
Preliminary: Subject to Audit - May 31, 2021
2021
Current Year Annual Budget Annual Budget
Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining %
$4,506.00
$64
$84
$1
$298
$4,208
(93.38)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
($226)
$77
$44
($339)
$339
0.00%
($525.00)
$0
($147)
$0
($294)
($231)
44.00%
$7,400.00
$1
$1
$0
$356
$7,044
(95.20)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
($668)
$493
$265
($1,135)
$1,135
0.00%
($850.00)
$0
($159)
$0
($318)
($532)
62.59%
$58,973.00
($1,742)
$1,083
$3,569
($1,230)
$60,203
(102.09)%
$0.00
$0
$0
$0
$0
$0
0.00%
$0.00
$0
$0
$0
$0
$0
0.00%
$100,000.00
$0
$0
$0
$0
$100,000
(100.00)%
$25,000.00
$0
$0
$0
$0
$25,000
(100.00)%
$100,000.00
$0
$0
$0
$0
$100,000
(100.00)%
$225,000.00
$0
$0
$0
$0
$225,000
(100.00)%
$10,066,509.00
$263,188
$389,916
$2,334,640
$4,155,127
$5,911,382
(58.72)%
$2,585,764.00
$195,836
$215,289
$211,418
$1,060,445
($1,525,319)
58.99%
$1,002,782.00
$26,787
$47,788
$14,030
$227,077
($775,705)
77.36%
$353,179.00
$8,129
$7,284
$8,428
$38,988
($314,191)
88.96%
$3,941,725.00
$230,752
$270,361
$233,877
$1,326,510
($2,615,215)
66.35%
$2,199,945.00
$190,191
$151,347
$154,576
$824,408
($1,375,537)
62.53%
$406,078.00
$120,715
$8,212
$15,593
$170,599
($235,479)
57.99%
$1,463,369.00
$103,076
$107,446
$79,687
$479,474
($983,896)
67.24%
13
6/16/2021 4:08:36PM
Fayetteville Public Library Page
Summarized Budget to Actual
Preliminary: Subject to Audit - May 31, 2021
2021
Current Year Annual Budget Annual Budget
Adjusted Budg Mar Actual Apr Actual May Actual YTD Actual Remaining Remaining %
Internal Library - Maintenance
S236,372.00
Total
$4,305,764.00
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
$299,754.00
Total
$299,754.00
Depreciation
10-0-5990-00
Depreciation ExpenseLibraryLibrary
$0.00
10-1-5990-05
Depreciation ExpenseAdministrationAdministra
$0.00
Total
$0.00
Financial Stabilty Transfers
10-0-5701-00
Transfer to Facility ReservesLibraryLibrary
$100,000.00
10-0-5715-00
Transfer to Furniture & EquipmLibraryLibrary
$25,000.00
10-0-5750-00
Transfer to IT ReserveLibraryLibrary
$100,000.00
15-1-5700-00
Transfer to OperatingAdministrationLibrary
$300,000.00
50-1-5700-30
Transfer to Operating - IOAdministrationlnformat
$0.00
70-1-5770-05
Transfer to the City of FayettAdministrationAdmin
$2,087,975.00
Total Financial Stabilty Transfers
$2,612,975.00
Capital Reinvestment
10-1-5810-25
Computer & Technological EquipAdministrat
$0.00
10-1-5810-30
Computer & Technological EquipAdministrat
$379,200.00
10-1-5870-25
Furniture & Equipment (less thAdministration
$4,500.00
30-1-5871-25
Furniture & Equipment (greaterAdministratio
$42,000.00
50-1-5810-30
Computer & Technological EquipAdministrat
$24,000.00
Total Capital Reinvestment & Depreciation
$449,700.00
Expansion
60-1-5339-05
Professional FeesAdministrationAdministration
$0.00
Total Expansion
$0.00
$0 $0 $0 $101,562 ($198,192) 66.12%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$0
($100,000)
100.00%
$0
$0
$0
$0
($25,000)
100.00%
$0
$0
$0
$0
($100,000)
100.00%
$0
$0
$0
$0
($300,000)
100.00%
$0
$0
$0
$0
$0
0.00%
$13,454
$41,693
$657,844
$910,555
($1,177,420)
56.39%
$13,454
$41,693
$657,844
$910,555
($1,702,420)
65.15%
$0
$0
$0
$0
$0
0.00%
$0
$0
$0
$44,100
($335,100)
88.37%
$880
$711
$0
$1,591
($2,909)
64.64%
$0
$0
$2,965
$2,965
($39,035)
92.94%
$17,992
$0
$0
$17,992
($6,008)
25.03%
$0 $0 $0 $0 $0 0.00%
$0 $0 $0 $0 $0 0.00%
14
6/16/2021 4:08:36PM Fayetteville Public Library
Page 5
Summarized Budget to Actual
Preliminary: Subject to Audit - May 31, 2021
2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg Mar Actual Apr Actual May Actual
YTD Actual Remaining
Remaining %
Total Expenses $11,609,918.00 $686,743 $617,547 $1,147,995
$3,986,683 ($7,623,235)
65.66%
NET SURPLUS/(DEFICIT) ($1,543,409.00) ($423,554) ($227,630) $1,186,646
$168,443 ($1,711,852)
110.91%
15
6/16/2021 02:41:49 PM
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit
- March - May
2021
2021
March
April
May
Assets
Cash & Investments - Unresstricted
Bank CreditLibraryLibrary
10-0-1001-00
($357)
($451)
($452)
Bank DebitLibraryLibrary
10-0-1002-00
$0
$0
$1,171
Petty CashLibraryLibrary
10-0-1003-00
$1,156
$1,156
$1,156
Bank of FayettevilleLibraryLibrary
10-0-1010-00
$16,558
$18,070
$18,359
ArvestLibraryLibrary
10-0-1020-00
$796,806
$945,043
$654,294
1 st SecurityLibraryLibrary
10-0-1030-00
$254,929
$289,548
$400,174
Schwab Institutional-OperatingLibraryLibrary
10-0-1120-00
$574,353
$195,829
$1,280,637
Schwab Institutional-ExpansionLibraryLibrary
15-0-1123-00
$986,061
$986,069
$986,078
Total Cash & Investments
$2,629,507
$2,435,264
$3,341,417
Accounts Receivable - Unrestricted
Due from Foundation
10-0-1210-00
$245,603
$249,530
$353,556
Due from FriendsLibraryLibrary
10-0-1215-00
$780
$780
$780
Due From Other Gov. UnitsLibraryLibrary
10-0-1225-00
$4,944,442
$4,944,442
$4,944,442
Accounts ReceivableLibraryLibrary
10-0-1240-00
$3,605
$3,002
$2,430
Payroll Tax Refund ReceivableLibraryLibmry
10-0-1260-00
($794)
($794)
($794)
Claim against credit cardLibraryLibrary
10-0-1270-00
$635
$635
$635
Less: Claim against credit cardLibraryLibrary
10-0-1271-00
($570)
($570)
($570)
Total Acounts Receivable - Unrestricted
$5,194,841
$5,198,165
$5,301,619
Cash & Investments - Designated
Schwab Institutional - Long-teLibraryLibrary
20-0-1125-00
$1,649,789
$1,649,786
$1,650,330
Schwab - Facilities ReplacemenLibmryLibrary
30-0-1126-00
$466,100
$466,765
$467,218
Schwab - Fum. & Eq. 2100-3837LibraryLibrary
40-0-1127-00
$234,591
$234,605
$234,650
Schwab - Technological EquipmeLibraryLibrary
50-0-1128-00
$252,870
$253,205
$234,970
Schwab - Expansion Capitall - LibraryLibrary
60-0-1140-00
$4
$4
$4
Total Cash & Investments- Designated
$2,603,355
$2,604,365
$2,587,172
Accounts Receivable - Restricted
Page 1
16
6/16/2021 2:41:49PM Fayetteville Public Library Page
Comparative Balance Sheet
Preliminary: Subject to Audit - March - May 2021
2021
March
April
May
DataPath Held DepositLibraryLibrary
10-0-1150-00
$1,200
$1,200
$1,200
Claims PendingLibraryLibrary
10-0-1190-00
$0
($2,778)
($2,072)
Prepaid ExpensesLibraryLibrary
10-0-1280-00
$33,986
$39,893
$39,893
Due From Other Gov. UnitsLibraryLibrary
70-0-1225-00
$2,373,332
$2,373,332
$2,373,332
Total Accounts Receivable - Restricted
$2,408,518
$2,411,647
$2,412,353
Internal Due From
Due From Expansion Operating Reserves - 15
10-0-1221-00
$0
$0
$0
Due From Facilities Reserve - 30
10-0-1223-00
($70,267)
($70,267)
($70,267)
Due From Furniture & Equipment -40
10-0-1224-00
($12,803)
($12,803)
($12,803)
Due From Technology Reserve - 50
10-0-1228-00
$70
$70
$70
Due From Operating - 10
20-0-1220-00
$76,241
$76,241
$76,241
Due From Facilities Reserve - 30
20-0-1223-00
$0
$0
$0
Due From Technology Reserve -50
20-0-1228-00
($1)
($1)
($1)
Due From Operating -10
50-0-1220-00
$103,000
$103,000
$103,000
Due from UmeservedLibraryLibrary
70-0-1227-00
($1)
($1)
($1)
Total Internal Due From
$96,240
$96,240
$96,240
Interfund
Due from Other Funds - InterfuLibraryLibrary
10-0-1238-00
$251,328
$251,328
$254,292
InterfundLibraryLibrary
10-0-1400-00
($1,232,239)
($1,232,239)
($1,232,239)
InterfundLibraryLibrary
15-0-1400-00
$3,899,883
$3,899,883
$3,899,883
InterfundLibraryLibrary
20-0-1400-00
($1,115,400)
($1,115,400)
($1,115,400)
Due from Other Funds - InterfuLibraryLibrary
30-0-1238-00
$30
$30
$30
InterfundLibraryLibrary
30-0-1400-00
$3,787
$3,787
$3,787
InterfundLibraryLibrary
40-0-1400-00
$43,381
$43,381
$43,381
Due from Other Funds - InterfuLibraryLibrary
50-0-1238-00
$0
$0
$18,500
InterfundLibraryLibrary
50-0-1400-00
$365,371
$365,371
$365,371
InterfundLibraryLibrary
60-0-1400-00
($192,504)
($192,504)
($192,504)
InterfundLibraryLibrary
70-0-1400-00
($1,772,280)
($1,772,280)
($1,772,280)
Total Interfund
$251,357
$251,357
$272,822
17
6/16/2021 2:41:49PM
Fayetteville Public Library
Comparative Balance Sheet
Preliminary:
Subject to Audit - March - May 2021
2021
March
April
May
Depreciable Assets
BuildingsLibraryLibrary
10-0-1801-00
$21,080,384
$21,080,384
$21,080,384
SoftwareLibraryLibrary
10-0-1805-00
$163,841
$163,841
$163,841
Books & PublicationsLibraryLibrary
10-0-1811-00
$5,427,926
$5,427,926
$5,427,926
EquipmentLibraryLibrary
10-0-1813-00
$2,542,621
$2,542,621
$2,542,621
Construction In Progress (CIP)LibraryLibrary
10-0-1890-00
$113,530
$113,530
$113,530
Accumulated DepreciationLibraryLibrary
10-0-1999-00
($13,153,177)
($13,153,177)
($13,153,177)
Construction In Progress(CIP)LibraryLibrary
60-0-1890-00
$1,080,832
$1,080,832
$1,080,832
Total Depreciable Assets
$17,255,956
$17,255,956
$17,255,956
Non -Depreciable Assets
Land
10-0-1800-00
$1,449,585
$1,449,585
$1,449,585
Library Owned ArtLibraryLibrary
10-0-1850-00
$150,000
$150,000
$150,000
Fixed AssetAdministrationLibrary
10-1-1800-00
$0
$0
$0
Total Non-Depeciable Assets
$1,599,585
$1,599,585
$1,599,585
Total Assets
$32,039,359
$31,852,580
$32,867,165
Liabilities and Fund Balance
Liabilities - Accounts Payable
Accounts PayableLibraryLibrary
10-0-2001-00
$281,357
$334,485
$39,047
Security Bankcard Center, INC.LibraryLibrary
10-0-2003-00
$2,271
$2,271
$2,271
Accounts Payable- AccruedLibmryLibrary
10-0-2020-00
$0
$0
$0
Accrued Sales Tax PayableLibmryLibrary
10-0-2025-00
($5,436)
($5,436)
($5,436)
Federal Withholding PayableLibraryLibrary
10-0-2055-00
$1,068
$1,068
$1,068
FICA PayableLibraryLibrary
10-0-2065-00
($1,105)
($1,105)
($1,105)
Health InsuranceLibraryLibrary
10-0-2075-00
($189)
$480
$421
State Withholding PayableLibraryLibrary
10-0-2080-00
$525
$525
$525
State Unemployment PayableLibraryLibrary
10-0-2082-00
$426
$426
$426
Medical ReimbursementLibraryLibrary
10-0-2085-00
$0
$0
$0
Page 3
18
6/16/2021 2:41:49PM
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit - March - May 2021
2021
March April
May
EE Dependent CareLibraryLibrary
10-0-2086-00
$0
$0
$0
Accident Death & Disability InLibraryLibrary
10-0-2094-00
$0
$0
$0
Vision InsuranceLibraryLibrary
10-0-2130-00
$0
$0
$0
Life, AD&D and LTDLibraryLibrary
10-0-2135-00
($68)
($68)
($68)
Voluntary Life, STD & AD&DLibraryLibrary
10-0-2140-00
$146
$117
$117
Employee paid Supplemental InsLibraryLibrary
10-0-2145-00
($29)
$0
$0
Voluntary Dental Insurance
10-0-2155-00
$242
$187
$160
Caring CommitteeLibraryLibrary
10-0-2180-00
($1,010)
($1,037)
($541)
Healthy HabitsLibraryLibrary
10-0-2185-00
$5,142
$5,142
$5,142
Arkansas State Library ScholarLibraryLibrary
10-0-2190-00
$793
$793
$793
Deferred RevenueLibrwyLibrary
10-0-2410-00
$523,724
$508,709
$608,709
Security DepositsLibraryLibrary
10-0-2415-00
$0
$500
$1,000
Deferred RevenueLibrwyLibrary
50-0-2410-00
$0
$0
$0
Total Liabilities - Accounts Payable $807,858
$847,057
$652,529
Accrued Liabilities
Salaries & Wages AccrualLibraryLibrary
10-0-2030-00
$77,867
$77,867
$77,867
Vacation AccrualLibraryLibrary
10-0-2045-00
$208,371
$208,371
$208,371
Sick Time AccmalLibmryLibrary
10-0-2060-00
$83,094
$83,094
$83,094
Total Accrued Liabilities $369,332
$369,332
$369,332
Internal Due To
Due to Operating Capital - 15
10-0-2223-00
$0
$0
$0
Due to Long Term -20
10-0-2225-00
$76,241
$76,241
$76,241
Due to FriendsLibraryLibrary
10-0-2230-00
($3,253)
($3,253)
($3,253)
Due to Technology Reserve - 50
10-0-2235-00
$102,499
$102,499
$102,499
Due to FoundationLibraryLibrary
10-0-2240-00
$26,343
$26,995
$27,998
Due to Debt Service FundLibraryLibrary
10-0-2270-00
($1)
($1)
($1)
Due to FPLF Capital Campaign (LibraryLibrary
10-0-2296-00
$88,019
$89,019
$89,019
Due To Operating-IOLibraryLibrary
15-0-2220-00
$0
$0
$0
Due To Operating - 10
30-0-2220-00
($70,267)
($70,267)
($70,267)
Page 4
19
6/16/2021 2:41:49PM
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit - March - May 2021
2021
March
April
May
Due to Long Term -20
30-0-2225-00
($1)
($1)
($1)
Due To Operating -10
40-0-2220-00
($12,803)
($12,803)
($12,803)
Due To Operating - 10
50-0-2220-00
$70
$70
$70
Due to Long Term -20
50-0-2225-00
($1)
($1)
($1)
Total Internal Due To
$206,846
$208,498
$209,501
Interfund
Due to Other Funds- InterfundLibraryLibrary
10-0-2255-00
$30
$30
$18,530
Due to Other Funds- InterfundLibraryLibrary
30-0-2255-00
$138,784
$138,784
$141,748
Due to Other Funds - InterfundLibraryLibrary
40-0-2255-00
$12,803
$12,803
$12,803
Due to Other Funds - InterfundLibraryLibrary
50-0-2255-00
$22,162
$22,162
$22,162
Due to Other Funds- InterfundLibraryLibrary
60-0-2255-00
$77,580
$77,580
$77,580
Total Interfund
$251,358
$251,358
$272,822
Fund Balance
UnrestrictedLibraryLibrary
10-0-3001-00
$1,888,425
$1,659,776
$2,848,071
Fund Balance - Current Year NeLibraryLibrary
10-0-3900-00
$793,565
$793,565
$793,565
Investment in Capital AssetsLibraryLibrary
10-0-3950-00
$19,435,215
$19,435,215
$19,435,215
UnrestrictedLibraryLibrary
15-0-3001-00
$4,885,944
$4,885,952
$4,885,961
Designated - Long Term ReserveLibraryLibrary
20-0-3015-00
$652,545
$652,541
$653,085
Fund Balance - Current Year NeLibraryLibrary
20-0-3900-00
($41,914)
($41,914)
($41,914)
Designated - Facility ReserveLibraryLibrary
30-0-3020-00
$431,196
$431,862
$429,350
Fund Balance - Current Year NeLibraryLibrary
30-0-3900-00
($29,796)
($29,796)
($29,796)
Designated - Furniture & EquipLibraryLibrary
40-0-3025-00
$286,721
$286,735
$286,780
Fund Balance - Current Year NeLibraryLibrary
40-0-3900-00
($8,749)
($8,749)
($8,749)
Designated - Technological EquLibraryLibrary
50-0-3030-00
$717,348
$717,683
$717,948
Fund Balance- Current Year NeLibraryLibrary
50-0-3900-00
($18,337)
($18,337)
($18,337)
Restricted Fund BalanceLibraryLibrary
60-0-3005-00
$810,752
$810,752
$810,752
Restricted Fund BalanceLibraryLibrary
70-0-3005-00
$601,051
$601,051
$601,051
Total Fund Balance
$30,403,966
$30,176,335
$31,362,981
Page 5
20
6/16/2021 2:41:49PM Fayetteville Public Library Page
Comparative Balance Sheet
Preliminary: Subject to Audit - March - May 2021
2021
March April May
Total Liabilities and Fund Balance $32,039,359 $31,852,580 $32,867,165
21
BEYOND
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
6/15/2021
Pledged To Date: $12,903,110 = 56.1 % Of Goal
Balance Required: $10,096,890
Camaaian Summa
Gift Cateaories
Percent to
Balance
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
# of Gifts
$250,000 & above Pacesetter
$20,000,000
$10,337,463 =
51.7%
$9,662,537
$3,387,463
$6,950,000
6
$50,000 - $249,999 Leadership
2,250,000
1,557,134 =
69.2%
$692,866
$912,134
$695,000
17
$5,000 - $49,999 Major
650,000
891,762
137.2%
($241,762)
$620,893
$270,869
60
Under$5,000 Community
100,000
116,751 =
116.8%
($16,751)
$103,231
$9,520
200
TOTAL:
$23,000,000
$12,903,110
56.1%
$10,096,890
$5,023,721
$7,925,389
283
22
CAMPAIGN ACTIVITIES
Meetings and Actions
Meeting/Action Date
Outcome
Notes
Tour: Donny Story
5/17/2021
Prospect cultivation
Donny is a long-time FPL Friends member.
Celebration of Excellence
5/20/2021
Commuity exposure and donor
cultivation
FPL hosted Fayetteville Public Education Foundation's Celebration of Excellence event. Development staff identified and
cultivated numerous prospects throughout the event.
Tour: Tia Odom and Family
5/24/2021
Prospect cultivation
Tour and meeting: Joel Gordon
5/24/2021
CFI development
Joel is a nationally renowned maker's space coordinator and will help the Foundation find prospective funding and partners
for the Center for Innovation.
Tour: Concord Adams (Mailena Urso and
team)
5/28/2021
Donor cultivation
Mailena Urso is an FPL Foundation Board member, and Concord Adams is her marketing consulting company.
Meeting: Walton Family Foundation
6/1/2021
Proposal invitation
Conversation with Yee -Lin Lee, program manager with WFF, regarding funding for the CFI.
Presentation: PEO
6/1/2021
Prospect cultivation
Tour: GB Cazes and Kent Watson
6/2/2021
Donor cultivation
Kent Watson is a member of the Economic Develepment Committee that is steering the distribution of the City's ARPA funds;
GB Cazes advises the NWA Council and has made numerous connections for FPL.
Event: Ozark Literacy Council
Prospect cultivation
FPL hosted Ozark Literacy Council's donor and partner recognition event. Development staff identified and cultivated
numerous prospects throughout the event.
Theater Squared Gala
6/3/2021
Commuity exposure and donor
cultivation
FPL hosted Theater Squared's annual fundraising event. Development staff identified and cultivated numerous prospects
throughout the event.
Tour: David and Jane Gearhart
6/7/2021
Donor cultivation
David and Jane have an open Major level pledge to the Capital Campaign.
Presentation: Washington County Bar
Association
6/7/2021
Prospect cultivation
Tour: Bill Yoder and Lonnie Emard
6/7/2021
CFI development
Bill and Lonnie represent the Arkansas Center for Data Sciences.
Tour: Rich Davis
6/8/2021
Prospect cultivation
Rich Davis is retired from Black Hills Energey and is currently working with the NWA Council.
Tour: Jacob Arnold
6/9/2021
Kitchen development
Jacob Arnold is Frank Broyles grandson and works for NWA Food Bank.
Tour: Butterfield Trail Village
6/11/2021
Prospect cultivation
40 residents attended Expansion tours.
Tour: Hope and John Bradberry
6/11/2021
Donor cultivation
John and Hope have completed their Major level pledge and have recently successfully solicited the Bradberry Family
Foundation for an additional Pacesetter level gift to the Capital Campaign.
Event: SONA
6/12/2021
Prospect cultivation
FPL staff atteneded an event recognizing SONA donors. Development staff identified and cultivated numerous prospects
throughout the event.
Tour: Brock and Lindsey Gearhart
6/14/2021
Major capital donation
ICapital donors David and Jane Gearhart's son Brock and his wife Lindsey.
Tour: Margaret Whillock
I 6/15/2021
Donor cultivation
IMargaret has an open Community level pledge to the Capital Campaign.
23
0 FAYETTEVILLE PUBLIC LIBRARY
Code
Date Approved:
Date Revised:
Policy Name: Study Room Policy
I. Overview
The purpose of the Library's study rooms is to provide quiet and productive spaces for patrons and
to fulfill the Library's role as a community center where the public can have access to free,
accessible spaces. The Library permits the public to use its facilities and study rooms when such
use does not interfere with Library -sponsored programs and services.
It is the policy of the Fayetteville Public Library to provide study room space to Fayetteville
residents, Library patrons, governmental agencies, nonprofit groups, and local businesses and
associations. The Library shall not discriminate in granting permission for the use of study rooms
on the basis of race, color, religion, gender, gender expression, national origin, disability, marital or
family status, sexual orientation, political opinions, or socioeconomic status. Permission to use a
Library study room does not constitute the Library's endorsement of the group or individual's
policies or beliefs, and no claim to that effect may be used, explicitly or implicitly in advertising.
The individual reserving the study room agrees to comply with the Library's Use of Study Rooms
Policy and the Library's Code of Conduct. A completed booking through the Library's reservation
system shall serve as authorization that the cardholder has electronically signed and agreed.
Study Rooms Available
➢ Adult Study Rooms
➢ Grade School Study Rooms
➢ Preschool Study Rooms
➢ Teen Study Rooms
III. Requirements for using the Study Rooms
a. Study rooms are free to use and require a reservation. Reservations can be made online,
by phone or in person.
b. Reservations are honored on a first -come, first -serve basis.
c. A study room can be used for one session a day up to four hours and may be booked up to
30 days in advance.
d. Prior to the start of the reservation, the user or group must check in at a customer service
desk.
e. Study rooms are age specific. Individuals booking preschool, grade school, or teen study
rooms must fall within these age categories or must be working with a child or teen present
in the room.
f. The Library requires notification of cancellation no fewer than 24 hours.
g. If a study room has not been checked in to within 30 minutes of the start of a reservation,
the reservation for that day may be forfeited and the room will be available for another
customer to reserve.
h. The Library reserves the right to cancel reservations for study rooms. If changes or
cancellations are necessary, the Library will provide the affected user or group with as
much notice as possible.
24
i. When the Library closes because of an electrical or heating/cooling equipment failure,
power outage or a weather -related emergency, all efforts will be made to notify patrons and
organizations scheduled to use a study room. During adverse weather conditions, the user
or group should check the Library's website or voicemail for closing information.
IV. Use of Study Rooms
a. Those using study rooms are responsible for maintaining order. Appropriate conduct is
expected as a condition of room use.
b. Occupancy may not exceed the stated limit.
c. Nothing may be affixed to walls, flooring, woodwork, ceiling, or furniture.
d. No blocking off windows or locking of study room doors. Library personnel will have open
access to study rooms at all times.
e. No entrance or admission fee may be charged for any use of Library study rooms.
Solicitation of donations or requests for contributions are not permitted.
f. Usage must take place within the confines of the room.
g. Study rooms must be vacated by the end of their reservation time and at least fifteen
minutes before Library closing time. All room straightening and clean-up must be
completed prior to Library closing time.
j. The patron is fully responsible for assuring that sound levels during the entire reservation
stay within acceptable limits so as not to disturb other library patrons.
k. Abuse to a study room, to the Library building, or to the contents of the Library may result in
the termination of the privilege to use the Library's facilities. Matters of abuse may be
defined as, but are not limited to:
1. Damage to the room, building or contents. The user or group using the room when
the damage occurs, including the soiling of carpets, walls, furnishings etc., is
responsible for the cost of repair, cleaning, or replacement.
2. Failure to leave the room at the end of reservation unless an extension has been
approved.
3. Failure to leave the room or building in a neat and clean condition.
4. Excessive noise or activity which disturbs other Library patrons.
5. Failure to adhere to Library policies.
I. Food is not permitted.
V. Failure to Comply
a. Failure to comply with this policy may result in denial of future use of the Library study
rooms, financial liability for damages and/or immediate removal from the study room.
25
Policy: Use of J.B. and Johnelle Hunt Center for Innovation in Fayetteville Public Library
A. Overview
The purpose of the Library's Center for Innovation is to provide a public space for specialized
skill -training, education, research, and technical exploration, creating a highly interactive culture
conducive to innovation. The Center for Innovation space is provided for library programs,
patron use of technology, to fulfill the Library's role as a community center, and to champion the
principle of intellectual freedom by providing a forum for the exchange of ideas. The Library
permits the public to use its facilities and the Center for Innovation when such use does not
interfere with Library -sponsored programs and services.
It is the policy of the Fayetteville Public Library to provide technology creation spaces to
Fayetteville residents, Library patrons, governmental agencies, nonprofit groups, and local
businesses and associations. Permission to use the Center for Innovation does not in any way
constitute the Library's endorsement of the group or individual's policies or beliefs, and no claim
to that effect may be used, explicitly or implicitly, in advertising. The Library neither approves
nor disapproves of content, ideas, or subject matter presented or created in the Center for
Innovation and does not accept responsibility for ensuring accuracy or that all points of view are
represented.
Use of the Library's Center for Innovation must meet the policies approved by the Library's
Board of Trustees; any activities that are inconsistent with these policies will be denied or
terminated. This policy shall be administered by the Executive Director, or her/his designee(s),
who is (are) authorized to make any exceptions to this policy when in the best interest of the
public and the Library. The Fayetteville Public Library and the Board of Trustees are not
responsible for accidents, injury, or loss of individual property while using the Center for
Innovation.
B. Center for Innovation spaces available
• Koenig Family Fabrication and Robotics Lab
• John and Hope Bradberry Virtual Reality Studio
• Crossland Companies Simulation Lab
o Truck Driving Simulator
o Flight Simulator
o Forklift Simulator
o Caterpillar Simulator
• Orville and Susan Hall Audio Studio
• Video Suite
• Photography Studio
• Computer bay
• Editing Suite
• Whisper Podcast Room
C. Library rights and requirements
1. To access the Center for Innovation, patrons must complete a general orientation and
agree to these terms of use. Prior to reserving a studio or simulator, patrons must
receive the required orientation and training for access to the applicable space and
26
demonstrate proficiency in using the library -owned technology based on a hands-on
assessment. Orientations and assessments are free to all cardholders. Library staff
reserves the right to require a cardholder to receive additional orientation and training if
the recommended proficiency is not met. Persons with a disability may request
reasonable accommodations to be able to attend a class or use certain spaces. Such
request must be made at least seven (7) days prior to the date of requested use.
2. The Library reserves the right to change or cancel reservations for Center for Innovation
rooms. If changes or cancellations are necessary, the Library will provide the affected
individual or group with as much notice as possible.
3. The Library reserves the right to publish a list of reservations taking place in its Center
for Innovation, place a sign announcing the name of the individual or group and the time
of the reservation, and move low attendance reservations to a smaller, more appropriate
room where applicable and require changes in reservations due to conflicts with Library
programs.
4. The Library requires prior notice and approval for any needed assistance from Library
staff.
5. Library personnel will have open access to the Center for Innovation rooms at all times.
Failure to meet this requirement may cancel the meeting and shall be grounds for denial
of future use of library meeting space.
6. When the Library closes because of an electrical or heating/cooling equipment failure,
power outage or a weather -related emergency, all efforts will be made to notify
individuals or organizations scheduled to use a Center for Innovation room. During
adverse weather conditions, the group should check with the Library or local media for
closing information.
D. Uses not permitted
1. Commercial uses, e.g., bazaars, special benefit sales, retail sales and programs
designed to promote the purchase of products or services.
2. Social events and parties, e.g., birthdays, anniversaries, baby showers, weddings, play
groups.
3. Meetings outside of library hours except with approval.
E. Responsibilities of users
1. No organization or group using the Center for Innovation will discriminate on the basis of
race, color, religion, gender, gender expression, national origin, disability, marital or
family status, sexual orientation, political opinions or socioeconomic status.
2. Those using the Center for Innovation are responsible for maintaining order. Appropriate
conduct is expected as a condition of room use.
3. Communicate all room set-up needs to the manager of the Center for Innovation by
established deadlines. Room set-up changes cannot be accommodated on the day of
the reservation. Room set-up must be requested and approved by manager of the
Center for Innovation prior to the reservation date.
4. Nothing may be affixed to walls, flooring, woodwork, ceiling, or furniture. All decorations
must have approval.
5. Food allowances will be made on a case -by -case basis and require prior approval.
6. No alcoholic beverages except with prior approval.
27
7. No lit candles, open flames, cooking, smoking, glitter, or smoke bombs.
8. No use of auxiliary lighting or special equipment without prior approval.
9. No blocking off windows, locking of Center for Innovation room doors or use of
emergency exit doors for anything but their intended purpose.
10. All set up/tear down for reservations must be held during Library hours unless prior
authorization has been granted.
11. Reservations must take place within the confines of the room.
12. Entrances and exits must take place through the main library doors.
13. Center for Innovation room users must follow all applicable city codes.
14. The renter is fully responsible for assuring that sound levels during the entire reservation
comply with the City of Fayetteville code, as well as staying within acceptable limits as
approved by the manager of the Center for Innovation at time of booking so as not to
disturb other library patrons.
15. The renter is financially responsible for the full cost of the repair or replacement of any
damaged, stolen, or missing library -owned apparatus or technology from the Space
used by the Cardholder and/or their guests.
16. Abuse to a Center for Innovation room, to the Library building, or to the contents of the
Library may result in the termination of the privilege to use the Library's facilities.
Matters of abuse may be defined as, but are not limited to:
a. Damage to the room, building, equipment, or contents. The group using the room
when the damage occurs, including the soiling of carpets, walls, furnishings, etc., is
responsible for the cost of repair, cleaning, or replacement.
b. Failure to leave the room before or at closing time unless approval for afterhours use
was granted by Library Administration.
c. Failure to leave the room or building in a neat and clean condition.
d. Failure to submit a signed "reservation completion" form at the end of the
reservation.
e. Failure to notify the Library of meeting time changes or cancellations.
f. Excessive noise or activity which disturbs other Library patrons.
g. Failure to pay assessed Library fees.
h. Failure to adhere to Library policies.
F. Charges for use of Center for Innovation spaces
1. Patrons who complete required orientations may reserve spaces in the Center for
Innovation at no charge.
2. Supply fees may be required for use of some equipment. Any supplies brought in by
individual/group booking a space will require approval from the Center for Innovation
manager.
3. The Library reserves the rights to charge organizations and groups renting spaces for
private events.
4. For rentals, the Library reserves the right to charge a cleaning fee, deposit, and/or
require liability insurance for use of the Center for Innovation.
5. For rentals, the Library reserves the right to charge for technical support, use of
equipment, and room setup fees for layouts differing from those choices provided by the
Library.
6. Refunds are available if cancellation is made 30 days in advance.
28
G. Procedure for booking Center for Innovation spaces
1. Reservations can be made online, by phone, or in person.
2. Reservations are honored on a first -come, first -served basis. A reservation is not final
until all required paperwork is completed and approved by the Library, and all initial
deposits are paid in full, if applicable.
3. An orientation class may be required prior to booking a space.
4. If different than the default setup, a room setup diagram must be submitted to the
manager of the Center for Innovation a minimum of 14 days before a rental.
5. Individuals booking rooms must be at least 18 years old. Juveniles under 18 years old
must be accompanied and supervised at all times by the adult Cardholder (18+ years of
age) who made the reservation.
6. Individuals 15 years old and up may use the fabrication lab, virtual reality studio, and
simulation lab with a guardians' signed approval.
7. Individuals booking a space are responsible for all other individuals who accompany
them.
8. Booking details are as follows:
a. Reservations can be made up to 30 days in advance.
b. The Fabrication Lab and the Virtual Reality Lab checkout for a maximum of two
hours a day. All other rooms checkout for a maximum of five hours a day.
c. Rooms can be booked twice a month, and after that rooms may be available on a
walk-in basis or with permission from the Center for Innovation manager.
d. Rooms are not reserved until the application has been approved.
e. If a room has not been checked into within 30 minutes of the start of a
reservation, the reservation for that day may be forfeited and the room will be
available for another library patron to reserve.
f. The Library requires notification of cancellation no fewer than 24 hours before the
check -in time.
H. Procedure for day of booking
1. Prior to the start of a reservation, the individual checking out a room must check -in with
their valid photo ID and sign a liability waiver and usage agreement form if necessary.
2. The photo ID will be exchanged for an access badge to the room that is being checked
out.
3. Room set-up changes cannot be accommodated on the day of the reservation. Room
set-up must be requested and approved prior to reservation date.
4. The Fayetteville Public Library asks patrons to "clean as they go" and keep rooms neat
and orderly during their reservations.
5. The Center for Innovation must be vacated thirty minutes before Library closing time
unless prior arrangements have been made. All room straightening and clean-up must
be completed prior to Library closing time.
6. The patron must check out at the end of each rental to exchange their access badge for
their photo ID. At this time any damage to the room, carpet, doors, furniture, or
equipment, etc., must be reported. A Library staff member will inspect the room for
cleanliness and damage.
29
Failure to Comply
1. Failure to comply with this policy may result in denial of future use of the Center for
Innovation, financial liability for damages, and/or immediate removal from the Library.
30
Policy Name: Conflict of Interest
I. Objective
Fayetteville Public Library (FPL) is committed to conducting its organizational operations with the highest level of
integrity and ethical standards, and to following the law. Obedience to the law in both letter and spirit is the foundation
of Fayetteville Public Library's ethical standards. In carrying out this goal, FPL has developed the following policy.
This policy applies to all employees of Fayetteville Public Library. It covers a wide range of business practices and
procedures. It does not cover every ethics and compliance issue that may arise, but it sets out basic principles to guide
staff.
In doing work for Fayetteville Public Library, staff must follow the highest ethical standards and make every effort to
avoid even the appearance of improper behavior. In addition, they are responsible for:
• Asking questions if there are doubts about the best course of action in a particular situation; and
• Reporting ethics and compliance issues promptly.
An employee who has questions or concerns about these policies should talk with Human Resources and may do so
confidentially.
Violations of the policy will be addressed promptly. Individuals who violate the standards will be subject to appropriate
disciplinary action, which may include termination of employment.
II. Family Conflict
Staff are expected to act in the best interests of Fayetteville Public Library. This includes avoiding activities and situations
that would interfere with the interests of FPL or responsibilities to FPL. If an activity or situation could make it hard for
staff to do work for FPL objectively or effectively, it may create a conflict of interest. In thinking about whether
something creates a conflict, staff should remember that:
• Situations involving immediate family members may create a conflict if they interfere with the interests of FPL or
employee responsibilities to FPL. As used herein, immediate family members include a spouse, domestic
partner, child (by blood, adoption, or marriage), parent, parent's spouse (if a parent has remarried), sibling, legal
guardian, grandparent, grandchild, or the spouse of a child or sibling, as well as the parents and siblings of a
spouse.
• Situations involving close personal relations other than immediate family members may create a conflict if they
interfere with the interests of FPL or staff responsibilities to FPL. As used herein, close personal relations include
anyone with whom staff have a personal relationship which could project the presence or appearance of
conflict.
• Situations involving an organization that staff or an immediate family member or close personal relation have a
significant relationship with, such as a small business, may create a conflict. This is significant if they interfere
with the interests of FPL or a staff member's responsibilities to FPL.
• Even the appearance of a conflict may be a conflict of interest and affect FPL's relationships with its customers,
suppliers, vendors, employees, etc.
III. Personal Conflict
This policy cannot list every possible conflict of interest, but some common examples of situations that could create a
conflict are:
• Personal Benefits. Receiving improper personal benefits because of a staff member's position with FPL.
31
Relationships with Other Organizations. Working for a company that does business with FPL (such as a supplier
or vendor).
Gifts and Entertainment. Offering, giving, soliciting, or accepting gifts, money, services, or anything of value
when doing so may influence, or be perceived as influencing, a decision or action.
Working with Immediate Family Members or Close Personal Relations. Working in the same department at FPL
or having a supervisor/subordinate relationship with an immediate family member, or close personal
relationships that project the presence or appearance of favoritism into the supervisory relationship (see policy
PA-55: Appointments for more information).
IV. Disclosure
FPL recognizes that actual or potential conflicts of interest may arise from time to time. Staff must disclose any actual or
potential conflicts of interest to FPL. Many conflicts can be avoided or appropriately managed if they are disclosed and
approved. Sometimes, steps can be taken to manage the conflict, such as not participating in making decisions on FPL's
behalf about a matter where there may be a conflict. Remember, having a conflict of interest is not necessarily a
violation of policy, but failing to disclose it is.
The first step in addressing an actual or potential conflict is for staff to inform a supervisor of the situation. Conflicts of
interest may not always be clear-cut, so staff should contact Human Resources if there are questions. In cases with the
Executive Director, FPL's General Legal Counsel should be consulted.
32
4)0 FAYETTEVILLE PUBLIC LIBRARY
MEMO
To:
David Johnson: Executive Director
From:
Sam Palmer: Director of Facilities
CC:
Tamika Ball: Director of Accounting
Date:
June 17, 2021
Re:
Liquidation of expired furniture
Background:
The Fayetteville Public Library has several storage units that store furniture that has been
decommissioned. Items were placed in storage and used for the expansion. Now that the
expansion is complete, Facilities would like to close these storage units. This would
require us to sell the furniture that is not owned by the Fayetteville Public Library
Foundation and will not be used in the Library.
Items and storage units include the following:
• Units C-28 and C-29: Light fixtures, Teen and Children's furniture.
• Units F-41 and F-43: Security cameras, Knoll office systems, Knoll overhead
cabinets, computers.
• Unit A-32: Office chairs, computers, sorter book bins.
Recommendation:
Staff recommends allowing FPL to liquidate expired furniture and old technology, thereby
closing the storage units.
33
34
35
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43
4)0 FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: June 21, 2021
Re: Removal of Friends of the Fayetteville Public Library Bookstore Clerk's Desk
Background:
In March of 2020, the Friends of the Public Library Bookstore closed due to the COVID-19 Pandemic and
has remained closed. The Friends Board has resumed their meetings in preparation for reopening the
bookstore and have requested a couple of facilities changes to the bookstore prior to opening. One of the
changes is the removal of the bookstore clerk's fixed desk.
Discussion:
FPL policy FN requires that all modifications, deletions, or additions to library facilities be approved by
the Board of Trustees. The fixed desk in the bookstore is considered a part of the building, and the request
for its removal constitutes a modification of the building.
Recommendation:
Staff recommends allowing FPL Facilities to remove the fixed desk in the Friends of the Fayetteville Public
Library Bookstore.
44
Fabrication and Robotics Lab Safety Guide
Read this information before you begin a project.
Get "Certified." Certification is required of all FPL Center for Innovation users who want to use
the laser cutter/engraver, soldering irons, robotics, heat press, 3D printers, and other like
equipment. Certification is also required to use any other suite in the Center for Innovation.
Contact mtaylorCfaylib.org to schedule an appointment.
Review the Health and Safety sheet before using the Fabrication and Robotics Lab.
Focus. Do not distract others or let yourself be distracted when using tools/equipment.
Keep hands, fingers, and hair away from the laser, blades, or other moving parts of equipment.
Maintain a safe work area.
• Keep area free of debris and clutter while working.
• When using blades, always close or cover the blade if possible when not in use.
• Let hot items cool first.
• ALWAYS use gloves and safety glasses when working with resin.
• Clean up after you are finished working.
• Return tools to their proper storage area when not in use.
Wear proper attire Ft safety equipment.
• Safety glasses and gloves are available in the Fabrication and Robotics Lab.
• Wear closed -toed shoes.
• Tie back long hair.
• Avoid dangling jewelry.
• Wear clothing appropriate for the activity being performed.
• Keep sharp tools out of pockets.
Notify staff immediately if you experience an injury or if a tool is not working right and make
sure that your notification is put in writing (whether by you or staff).
Supervise minors. It is required that anyone under age 13 is always supervised by a parent or
guardian in all Canter for Innovation spaces. Supervision is highly encouraged for families of all
ages, as the Fabrication and Robotics Lab contains sharp, hot, and potentially dangerous items.
Ask us if you have questions about proper operation of equipment or tools. If we do not know, we
can help you find the answer.
45
FPL Fabrication and Robotics Lab Waiver of Liability & Release
Please review the policies and guidelines set forth below. Acceptance of and compliance with these
provisions is required for your use of the space, tools, equipment and materials provided within.
Name
Card #
Email
Parent/Guardian's Name (if under 18)
Phone #
Email
Phone #
What would you most like to learn or make in the Fabrication and Robotics Lab?
How do you plan on using the Fabrication and Robotics Lab?
Share Your Skills and Passions! Interested in helping with classes or programs in the Fabrication and
robotics lab? (Circle One) Yes Maybe Not right now
If so, on what projects or topics?
Certifications (to be completed by FPL staff):
Laser Cutter/Engraver
Date: Staff Initials:
Fusion 3D Printer
Date:
Staff Initials:
Resin 3D Printer
Date:
Staff Initials:
Snap Maker
Date:
Staff Initials:
Vinyl Cutter
Date:
Staff Initials:
46
Heat Press
Date: Staff Initials:
Soldering Irons
Date: Staff Initials:
(print name), the Maker, affirm that the
information I have provided on this agreement is current, true, and correct. I understand that this
information may be subject to verification.
nt name), the Maker, do hereby for myself, on
behalf of my heirs, successors, and assigns, in consideration of being permitted to use tools and
equipment, understand and agree that Fayetteville Public Library is not responsible for any personal
injury, illness, death, or liability resulting from or arising out of the use of the space, tools, equipment
and materials the FPL Fabrication and Robotics lab, whether the damages are due to the carelessness,
recklessness, negligence and/or fault of the Fayetteville Public Library, regardless of who happens to be
using the space, tools, equipment and materials. I, the Maker, assumes full liability during the time of
my use of the space, tools, equipment and materials, and I waive any and all claims against the
Fayetteville Public Library.
I, (print name), the Maker, hereby for myself, on
behalf of my heirs, successors, and assigns, in consideration of being permitted to use the space, tools,
equipment and materials, agree to release and indemnify and hold harmless and defend the Fayetteville
Public Library, its officers, agents, volunteers, employees, and trustees from any and all liability, loss,
claims, and demands, actions, or cause of action for the death or injury to any persons and for any
property damage suffered or incurred by any person which arises or may arise or be occasioned in any
way from the Maker or possession of tools, technology, equipment or supplies I am using in the FPL
Fabrication and Robotics Lab. Any available insurance of the Maker's shall be primary, and the
Fayetteville Public Library be Non -Contributory. The parties intend each provision to be severable and
separate and apart from one another. The parties agree that any and all disputes resulting in litigation
will be commenced, litigated, and adjudicated only in the County of Washington, State of Arkansas
pursuant the laws of the State of Arkansas. If a court of law construes that any part of this release is
invalid, such construction shall not invalidate the remainder of this release.
47
print name), the Maker, have read this waiver of
liability and release, have no questions about its meaning and voluntarily accept the terms of this waiver
of liability and release by signing my name below.
By signing this waiver of liability and release, I agree to abide by Fayetteville Public Library policies and
safety guidelines, and I acknowledge receipt of the same.
Signature Date
Printed Name
Any Maker under eighteen (18) years of age must also obtain the following consent, waiver of liability
and release before using the Fayetteville Public Library Fabrication and Robotics Lab.
(print name), am the parent or guardian of
(print name), the Maker. I consent to this and state that I have read
the above waiver of liability and release, have no questions about its meaning and voluntarily accept the
terms of this waiver of liability and release by signing my name below.
Parent/Guardian Signature Date
Printed Name
48
Fayetteville
Public Library
RESOLUTION
WHEREAS, the Directors of the Fayetteville Public Library Board of Trustees determine it is in the best
interest of the Library to designate certain Fayetteville Public Library staff to administer the various
banking, investment, and credit card affairs of the Library,
NOW, THEREFORE BE IT RESOLVED that:
The Fayetteville Public Library Board of Trustees authorizes the Fayetteville Public Library Staff
listed below to serve as Controlling Manager and Authorized Contacts for the Fayetteville Public
Library banking, investment, and credit card accounts established with and/or issued by: Arvest
Bank, 1st Security Bank, Bank of Fayetteville/Farmers and Merchants Bank, Garrison Investment
Management, Charles Schwab, and Arvest/CentreSuite.
BE IT RESOLVED that any persons not listed below be removed as Controlling Manager or Authorized
Contacts to Fayetteville Public Library banking, investment, and/or credit card accounts.
Fayetteville Public Library Staff
Designation
Director of Accounting, Tamika Ball
Controlling Manager/Authorized Contact
Accountant, Benee Eddins
Authorized Contact
Accounting Clerk, Stacy Denson
Authorized Contact
Rob Qualls, President
Fayetteville Public Library Board of Trustees
Sallie Overbey, Secretary
Fayetteville Public Library Board of Trustees
Date
Date
49
Mountain Fayetteville Fayetteville, R 72701
Public Library 479.8567000
0 questions@faylib.org
faylib.org
MEMO
To: FPL Board of Trustees
From: David Johnson, Executive Director
Date: June 21, 2021
Re: Facility Fee Schedule
Background:
In the October 2020 board meeting, rental policies and pricing packages were presented
to the BOT. Six months into renting event spaces, Fayetteville Public Library has
discovered the need to offer hourly rates in addition to the rental packages and would
like to present the facility fee schedule for board approval.
The pricing was developed from estimating operational costs for each space at an hourly
rate. There was also research done by comparing prices to other local public meeting
spaces, such as the Town Center and Walton Arts Center.
Recommendation:
We ask that the board approve the fee schedule as presented.
50
0 Fayetteville
Public Library
Regular Pales Weekend Rates
401 W. Mountain St.
Fayetteville. AR 72701
479.656.7000
questions@fayl i b.org
foylib.org
Regal S to
Rh
Deposit
(refundable)
Private &
Corporate_
No profit
Private &
Corporate Non2 ofit
Event Center (4 mimmumi
500,00 $$
420.00
$
336,()0
$ 440.00 $ 350.00
__$
Pre -function
$
40.00
$
32.00
Gathering Glade _ ------
350.00
$
280.00
$ 370.00 290.00
Green Room
$
15.00
$
12.00
Dressing Room (WZprivate bathroom) _-
$
25.00
$
20,00
)fool Library _
$
70-00
56.00
Loading Dock
_
20.00
$
20.00
C Storage North
$
15.00
$
15.00
EC Storage South
_
— _ $
15.E
15.00
I-C Stnr e'^lest
$
20.00
$
20.00
Grand Piano
_
; 90.00
90,00
dio Control Hale
$
15.00
15.00
th Hallwa s (Green Room & BQH hall)
$
10.00
'$
10.00
eeaer.'Refrigerator
I
$
10.00nter
For Innovation Lobby
$ $
30.00
S
24.00
Additional Costs
After Hours Dail Fee
51
Event Center Packaging
Standard Event Package
Non -Profit Rate: $2, 750 Commercial Rate: $3, 900
IT packaging includes podium lighting, Facilities packaging includes Event Center,
generic stage wash and: Green Room and Dressing room:
• Speaker Mic • Access to 72" tables, up to 60
(Podium, Lavaliere, or Handheld) . Access to 6' rectangle tables up to 60
• Stereo audio • Herman Miller armless chairs, up to 220
(Phone or laptop playback) • 12 trash cans
• Windows Laptop for presentation . Equipment setup and clean up
• Presentation remote • 2 Facilities staff during event
• Projection onto large screen • Bleacher seating
• Video/DVD playback • Podium
• 3 IT staff
Other Event Packages
Concert (includes Standard Event package)
• Allen & Heath DLive S5000 FOH console
• L'Acoustics A15 line array and subs
• 6 monitor mixes (floor wedges or in -ears)
• FOH Audio technician
• Lighting technician
• Mic and DI Package
• Video projection
Theater (includes Standard Event package)
• ETC ION Lighting Console
• Video projection (this should be extra)
• Variety of profile spots, washes, cycs and 2 follow spots
• 20' x 49' cyclorama wall
• Up to 12 body mics available
• Stage apron mics
• QLab available
• Clearcom Helixnet comms system
Banquet (includes Standard Event package)
• Allen & Heath DLive S5000 FOH console
• L'Acoustics A15 line array and subs
• 6 monitor mixes (floor wedges or in -ears)
• FOH Audio technician
52
• Lighting technician
• Mic and DI Package
• Video projection
Speaker (includes Standard Event package)
• ETC ION Lighting Console
• Video projection
• Variety of profile spots, washes, cycs and 2 follow spots
• 20' x 49' cyclorama wall
• Up to 12 body mics available
• Stage apron mics
• QLab available
• Clearcom Helixnet comms system
Additional Options, with fees
Video confidence monitors (2) (needs staff)
$50.00
Audience Q&A Mics (2)
$25.00
Additional Stage Mics - Panel, Instrument Mics, etc. (up to 6)
$50.00
Additional Screens (LED TVs or Projection)
$25.00
Video/Audio Recording or Streaming (needs staff)
$100.00
Additional lighting cues, gobos, follow spots or banner lighting
$50.00
Grand Piano
$50.00
Additional Staffing Needs:
Staff support for video recording/streaming; follow -spot
$25.00/hour
operators; advanced productions
Facilities Staff support
$24.00/hour
Additional Room Rates
Non -Profit
Commercial
Reception Room, minimum 6 hour rental
$600.00
$780.00
Walker Room
$35.00/hour
$45.00/hour
Art and Movement Room
$30.00/hour
$40.00/hour
Ann Henry Board Room
$20.00/hour
$30.00/hour
Lobby Board Room
$25.00/hour
$35.00/hour
53
Fayetteville 401 et Mountain St.
Fayetteville. AR 72701
Public Library 479 856.7000
questions@faylib.org
fayl Ib.org
MEMO
TO: Fayetteville Public Library Board of Trustees
FROM: David Johnson, Executive Director
DATE: June 21, 2021
RE: Book Mobile Budget Adjustment
Background:
Fayetteville Public Library (FPL) applied for a grant through an anonymous donor for funding to
obtain a bookmobile, which is an electric vehicle providing outreach services throughout the
community. FPL was notified of the grant award on April 21, 2021, in the amount of
$100,000.00. The grant pays for all equipment and build out.
Recommendation:
Staff requests the Board of Trustees recognize the grant and approve the attached budget
adjustment.
54
Fayetteville Public Library Staff Review Form
Tamika Ball
June 2021 BOT Meeting
Library Board of Trustees Meeting Date - Agenda Item Only
Accounting
Submitted By Submitted Date Division / Department
Action Recommendation:
6/21/2021
Approval of a budget adjustment recognizing the $100,000 grant awarded to the Fayetteville Public Library (FPL) from
an anonymous donor. This grant provides funding to obtain a bookmobile, which is an electric vehicle providing outreach
services throughout the community. FPL was notified of the grant award on April 21, 2021. The grant pays for all
equipment and build out.
10-0-4080-00
Account Number
21-030
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Review
Previous Resolution #
Original Contract Number:
Comments:
Budget Impact:
Library Operations
Current Budget - 2021
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Book Mobile
Project Title
$
374,500.00
$
115,015.00
259,485.00
$
100,000.00
$
100,000.00
259,485.00
Approval Date:
55
0 Fayetteville
Public Library
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: June 21, 2021
Subject: Friends of Fayetteville Public Library Funding — Car Simulator
401 W. Mountain St,
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
Background:
In April 2021, the Friends of Fayetteville Public Library informed the Library that they would
fund a total of $65,500 to purchase a Distracted Driver system and car simulator for use in the
Center for Innovation.
Recommendation:
Staff requests the Board of Trustees to approve the attached budget adjustment.
56
Fayetteville Public Library Staff Review Form
N/A for Non -Agenda Item
June 2021 BOT Meeting
Library Board of Trustees Meeting Date - Agenda Item Only
Tamika Ball 6/21/2021 Accounting
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a budget adjustment to recognize the funds received by the Friends of the Fayetteville Public Library $65,500
funded to purchase a Distracted Driver system and Car simulator which will be used in the Center for Innovation.
10-0-4890-00
Account Number
Project Number
Budgeted Item? No
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Review
Previous Resolution #
Original Contract Number:
Comments:
Budget Impact:
Library Operations
Current Budget - 2021
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
$ -
$ 65,000.00
$ 65,000.00
Approval Date:
57
Code JF
Date Approved 1/20/03
Date Revised 4/1/03; 12/4/03; 12/8/03; 2/18104; 3/23/04; 10/26/04;
1113/05; 511/05; 12/30/05; 1/26/06; 7/17/06; 2/19/07; 6/16/08; 12/15/08;
8/17109; 12/21/09; 12120110; 2/18/2013; 10126115; 02128/17; 11/28/17;
11 /3120
Policy Name Fee Schedule
The Executive Director is authorized to adjust fees on a periodic basis. Any fee changes that impact policy, such as adding or removing
fees, will be referred to the board for action.
Fee
Amount
Library cards
non-resident
Based on average total cost Fayetteville residents pay annually in
property taxes for the library. Calculated by dividing annual revenue to
the library from property taxes by estimated number of Fayetteville
dwelling units and divided by US census bureau's average family size
for the City of Fayetteville. To be reviewed every three years and
rounded to the nearest ten. $60 in 2020-2023.
replacement
$1
Late materials
$.25/day (all materials except equipment);
Late materials: maximum fee
$8 all items except periodicals;
$5 eriodicals
Late equipment
Laptop, mifi, bike lock,
$5/hour (in house) and $5/day (circulating) ($50 maximum)
games/controllers, DVD players,
$.25/hour ($8 max)
$1/day $8 maximum
Items returned with missing arts
$5 processing fee per item
Damaged materials
De ends on condition of material + $5 processing fee
Lost materials
Material list price + $5 processing fee
Replacement discs that can be ordered individually are $10 each plus a
$5 processing fee
Collection agency fee
$10 non-refundable
Copies & Printing (Including mistakes)
$.10 per side; color $.25 per side
Faxing
$1 per page
Interlibrary loans
$2 nonrefundable processing fee for each request
Interlibrary loans: lost/damaged items
Cost of the item plus a $10 processing fee
Genealogy research
$15/hour 1 hour minimum, includes copies and postage)
Obituary requests
$8/each includes postage)
Event Center rental
$2,750/6 hours for nonprofits
$3,900/6 hours for private and corporate
Reception Room
$600/6 hour rental for nonprofits
$780/6 hour rental for private and corporate
Walker Community Room rental
$35/hour for nonprofits
$45/hour for private and corporate
Art & Movement Room
$30/hour for nonprofits
$40/hour for private and corporate
Ann Henry Board Room
$20/hour for nonprofits
$30/hour for private and corporate
First Security Board Room
$25/hour for nonprofits
$35/hour for private and corporate
58
Security deposit
50% of rental fee due with signed contract
Damage deposit: Event Center and
Reception Room
$500 deposit to be returned barring room damage or time overages
Grand piano use: Walker Room or Event
Center
$50
Portable stage non-standard: Walker Room
$50
Video confidence monitors
$50 for 2 monitors
Audience Q & A mics
$25 for 2 mics
Additional stage mics
$50 for up to 6
Additional screens LED TV or projection
$25
Video/Audio recording or streaming
$100
Additional lighting cues, gobos, follow
spots or banner lighting
$50
IT staff support for advanced productions
$25/hour
Facilities staff support
$24/hour
Damage and cleaning: meeting/study rooms
Case -by -case basis
59