HomeMy WebLinkAbout172-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 172-21
File Number: 2021-0427
PURCHASE OF PETROLEUM -BASED OILS AND LUBRICANTS:
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM -BASED OILS AND
LUBRICANTS ON AN AS -NEEDED BASIS FROM VARIOUS VENDORS AND IN
VARIOUS QUANTITIES THROUGH THE END OF 2025
WHEREAS, pursuant to Ark. Code Ann. § 14-58-104, the City may purchase motor fuels, oil,
asphalt, asphalt oil, and natural gas without soliciting bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the
purchase of petroleum -based oils and lubricants on an as -needed basis from various vendors and in
various quantities through the end of 2025.
PASSED and APPROVED on 6/15/2021
Attest:
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Page 1 Printed on 6116121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0427
Agenda Date: 6/15/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.2
PURCHASE OF PETROLEUM -BASED OILS AND LUBRICANTS:
A RESOLUTION TO APPROVE THE PURCHASE OF PETROLEUM -BASED OILS AND
LUBRICANTS ON AN AS -NEEDED BASIS FROM VARIOUS VENDORS AND IN VARIOUS
QUANTITIES THROUGH THE END OF 2025
WHEREAS, pursuant to Ark. Code Ann. § 14-58-104, the City may purchase motor fuels, oil, asphalt,
asphalt oil, and natural gas without soliciting bids.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
petroleum -based oils and lubricants on an as -needed basis from various vendors and in various quantities
through the end of 2025.
City of Fayetteville, Arkansas Page 1 Printed on 611612021
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2021-0427
Legistar File ID
6/15/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/26/2021 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of oils and lubricants from various vendors and in various quantities that
exceed $20,000.00 annually.
Budget Impact:
9700.770.1920-5802.00 SHOP
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Current Budget
Funds Obligated $ -
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the Fleet
Division's fluctuating needs based on vehicle needs.
CITY OF
FAYETTEVILLE
ARKANSAS
W
MEETING OF JUNE 15T", 2021
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
CITY COUNCIL MEMO
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: May 26th, 2021
SUBJECT: Approval to Purchase oil and Lubricants within approved budget
RECOMMENDATION:
City Council to authorize the purchase of petroleum -based oil and lubricants within
approved annual budgets from various vendors and quantities that may exceed
$20,000.00
BACKGROUND:
In the past, the City has solicited bids for oils and lubricants on a contract basis. Due to
the volatility of petroleum -based markets, and varied pricing structures that distributors
receive from their suppliers, the City has been unable to maintain an effective contract
that is mutually beneficial to both parties. Purchasing recently notified Fleet Services
that oils and lubricants are now exempt from quotes due to a volatile market.
DISCUSSION:
Fleet recommends that Council authorizes the purchase of oils and lubricants from
various vendors and in various quantities that exceed $20,000.00 annually. Purchases
will be within annual approved budgets.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted for these purchases.
Attachments:
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701