HomeMy WebLinkAbout2021-06-01 - Agendas - ArchiveCouncil Member Sonia Gutierrez
Ward 1 Position 1
Council Member D'Andre Jones
Ward 1 Position 2
Council Member Mark Kinion
Ward 2 Position 1
Council Member Matthew Petty
Ward 2 Position 2
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Treasurer Kara Paxton
City of Fayetteville Arkansas
City Council Meeting
June 1, 2021
Council Member Sloan Scroggin
Ward 3 Position 1
Council Member Sarah Bunch
Ward 3 Position 2
Council Member Teresa Turk
Ward 4 Position 1
Council Member Holly Hertzberg
Ward 4 Position 2
A meeting of the Fayetteville City Council was held on June 1, 2021 at 5:30 p.m. in Room
219 of the City Administration Building located at 113 West Mountain Street, Fayetteville,
Arkansas.
Call to Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions:
1. 2021-0428
Agenda Additions: Amend Ordinance 6323: An ordinance to amend Ordinance 6323 pursuant
to the new recommendations of the Center for Disease Control and Prevention and the City Board
of Health.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6441
A. Consent:
1. Approval of the May 18, 2021 City Council meeting minutes.
APPROVED
2. 2021-0335
Tsa La Gi Trail: A resolution to approve a payment of $97,030.00 to the University of Arkansas
for the construction of a 725 linear foot section of the Tsa La Gi Trail, to approve a project
contingency in the amount of $5,000.00, and to approve a budget adjustment.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 147-21
3. 2021-0340
LFKDF, LLC: A resolution to approve a four year lease agreement with LFKDF, LLC for four
parking spaces in the public parking lot adjacent to 112 West Center Street for use by the Federal
Public Defender's Office in the amount of $50.00 per space per month.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 148-21
4. 2021-0373
Special Needs Assistance Program Grant Agreements: A resolution to approve the renewal of
three Special Needs Assistance Program grant agreements with the U.S. Department of Housing
and Urban Development in the total amount of $250,129.00 for the city to administer programs
to assist homeless Fayetteville residents.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 149-21
5. 2021-0375
Friends of YRCC Summer Camp Programs Donation: A resolution to approve a budget
adjustment in the amount of $16,000.00 representing a donation from friends of YRCC to fund
summer camp programs offered at the Yvonne Richardson Community Center.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 150-21
6. 2021-0378
Whiting Systems, Inc. Change Order No. 2: A resolution to approve Change Order No. 2 to
the Fleet Wash Facility Equipment contract with Whiting Systems, Inc. in the amount of
$8,318.16.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 151-21
7. 2021-0390
Bid # 20-36 Crossland Heavy Contractors Change Order #5: A resolution to approve Change
Order No. 5 with Crossland Heavy Contractors, Inc. in the amount of $694,110.00 for the
construction of a restroom and pavilion structure for the Centennial Park project, to approve a
project contingency in the amount of $40,000.00, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 152-21
8. 2021-0379
Bid #21-43 Mark McLarty Ford: A resolution to award Bid # 21-43 and approve the purchase
of two Ford Ranger trucks from Mark McLarty Ford of Little Rock in the total amount of
$48,402.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 153-21
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
9. 2021-0380
Bid #21-40 Lewis Automotive: A resolution to award Bid # 21-40 and approve the purchase of
four Ford Trucks from Lewis Automotive Group of Fayetteville in the total amount of
$281,376.00.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 154-21
10. 2021-0381
Riggs Cat Company: A resolution to authorize the purchase of a Caterpillar Excavator from
Riggs Tractor Company for the amount of $60,764.31 plus any applicable tax and freight charges,
pursuant to a Sourcewell Cooperative purchasing contract.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 155-21
11. 2021-0382
Lewis Ford: A resolution to approve the purchase of a Dodge Ram 1500 from Lewis Ford of
Fayetteville in the amount of $22,403.00, pursuant to a state procurement contract, for use by the
Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 156-21
12. 2021-0383
Bid #21-31 Pig Trail Harley Davidson: A resolution to award Bid # 21-31 and approve the
purchase of four Harley-Davidson FLHTP Motorcycles from Pig Trail Harley-Davidson of
Rogers in the total amount of $104,676.96 for use by the Police Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 157-21
13. 2021-0385
Bid # 21-45 Freedom Powersports: A resolution to award Bid #21-45 and authorize the purchase
of two Kawasaki Mules from Freedom Powersports of Fayetteville in the total amount of
$22,414.00 for use by the Parks Department.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 158-21
14. 2021-0384
Straights Lawn and Garden: A resolution to authorize the purchase of a mower from Straights
Lawn and Garden in the amount of $6,939.87, pursuant to a Sourcewell Cooperative purchasing
contract, for use by the Transportation Department, and to approve a budget adjustment.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 159-21
15. 2021-0409
Brucker's Truck & Equipment: A resolution to approve the repair of Fire Apparatus Ladder 3
by Brucker's Truck & Equipment of Lowell for the estimated amount of $40,223.97, and to
authorize payment for the repair of any additional damage identified by the repair shop.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 160-21
16. 2021-0366
Bid #21-23 Ferguson waterworks: A resolution to award Bid #21-23 and authorize the purchase
of plastic drainage pipe from Ferguson Waterworks in variable amounts and for varying unit
prices as needed through the end of 2021.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 161-21
17. 2021-0408
CivicPlus, LLC: A resolution to approve a one year Master Services Agreement and Statement
of Work with CivicPlus, LLC for a service request management module in the amount of
$19,987.50 for the first year, to approve automatic renewals for four additional one year terms
with an annual price increase of five percent (5%), and to approve an annual project contingency
in the amount of $2,000.00 each year the contract is in effect.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 162-21
18. 2021-0386
FTN Associates, LTD. Amendment No. 1: A resolution to approve Amendment No. 1 to the
Professional Engineering Services Agreement with FTN Associates, LTD. in the amount of
$107,706.00 for further assessment of the Lake Fayetteville Spillway Capacity and recommended
improvements as required by the Arkansas Natural Resources Commission.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 163-21
19. 2021-0387
RFQ 21-01 Hawkins -Weir Engineers, Inc. Selection #4: A resolution to approve a professional
engineering services agreement with Hawkins -Weir Engineers, Inc in an amount not to exceed
$466,000.00 for utility relocations along Highway 112.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 164-21
20. 2021-0388
RFQ 21-01 McClelland Consulting Engineers, Inc. Selection #5: A resolution to approve a
professional engineering services agreement with McClelland Consulting Engineers, Inc.,
pursuant to RFQ #21-01, Selection 5, in the amount not to exceed $273,388.00 for professional
services associated with utility relocations along Highway 16.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 165-21
21. 2021-0389
Bid #21-37 Crossland Heavy Contractors, Inc.: A resolution to award Bid #21-37 and authorize
a contract with Crossland Heavy Contractors, Inc. in the amount of $996,617.00 for the
construction of an 18-inch sewer line near Gregg Avenue and the Fulbright Expressway, to
approve a project contingency in the amount of $99,661.70, and to approve a budget adjustment.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 166-21
22. 2021-0407
CH2M Hill Engineers, Inc.: A resolution to approve an addendum to the Out -of -Scope
Agreement with CH2M Hill Engineers, Inc. in an amount not to exceed $69,380.00 to complete
the Supervisory Control and Data Acquisition upgrade project for the city's Wastewater
Treatment Facility Operations, Lift Station Operations and Water Distribution System
Operations; and to authorize the purchase of additional networking equipment from
ConvergeOne, Inc. in the amount of $43,303.42 plus applicable taxes and freight charges,
pursuant to Resolution 110-17.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 167-21
23. 2021-0411
Arkansas Department of Transportation - Recreational Trails Program Grant: A resolution
to express the willingness of the City of Fayetteville to apply for and utilize Federal -Aid
Recreational Trails Program funds in the amount of $100,000.00 for improvements to Kessler
Mountain Natural Surface Trails, and to approve a city match of $25,000.00 for the project.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 168-21
B. Unfinished Business:
1. 2021-0358
Amend Chapter 167 Tree Preservation and Protection, Chapter 177 Landscape Regulations
and Chapter 151 Definitions: An ordinance to amend Chapter 167 Tree Preservation and
Protection, Chapter 177 Landscape Regulations, and Chapter 151 Definitions of the Unified
Development Code to offer clarification, efficiencies, and additional options to both tree
preservation and landscaping codes. At the May 18, 2021 City Council meeting this item was left
on the First Reading.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6442
C. New Business:
1. 2021-0414
Juneteenth Official Holiday: A resolution for the City of Fayetteville to recognize and observe
Juneteenth as an official holiday.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 169-21
2. 2021-0396
Jack Tyler Engineering, Inc.: An ordinance to waive competitive bidding and accept a quote in
the amount of $117,034.00 plus applicable taxes and freight charges from Jack Tyler Engineering,
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
Inc. for the purchase of two replacement pumps for the Noland Water Resource Recovery Facility,
and to approve a project contingency in the amount of $17,555.10.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6443
3. 2021-0370
1333 South Dinsmore Trail Streamside Protection Zone Appeal: A resolution to grant the
appeal of Kara L. Stratton regarding a Notice of Violation and Stop Work Order issued by the
city Engineering Division for clearing and removal of woody vegetation within the streamside
protection zone on property located at 1333 South Dinsmore Trail.
THIS ORDINANCE FAILED
4. 2021-0392
Amend Stormwater Regulations: An ordinance to amend various chapters of the Unified
Development Code to update stormwater regulations for developments in Fayetteville.
THIS ITEM WAS LEFT ON A FIRST READING
5. 2021-0393
One Percent (1%) Sales and Use Tax Extending the Expiration Date: An ordinance extending
the expiration date for the current One Percent (1%) Sales and Use Tax enacted by Ordinance
5428 on August 2, 2011 and approved by about 75% of the Fayetteville voters on October 11,
2011 from June 30, 2023 to June 30, 2033.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO.6444
6. 2021-0394
Calling a Special Election on August 10, 2021 to Extend the One Percent (1%) Sales and
Use Tax: An ordinance calling a Special Election in the City of Fayetteville, Arkansas on the
question of extending the expiration date of the One Percent (1%) Sales and Use Tax within the
City of Fayetteville, Arkansas to extend the One Percent (1 %) Sales and Use Tax from the current
expiration date of June 30, 2023 to the new expiration date of June 30, 2033.
PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6445
7. 2021-0395
Special Election Budget Adjustment: A resolution to approve a budget adjustment in the
amount of $20,000.00 to pay for a Special Election for the purpose of continuing the One Percent
City Sales and Use Tax on August 10, 2021.
PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 170-21
Announcements:
City Council Agenda Session Presentations:
Adjournment: 8:30 p.m.
113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov
City Council Meeting: June 1, 2021 Adjourn: 147-21 Res.
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Jones
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Kinion
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Petty
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Scroggin
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Bunch
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Turk
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Hertzberg
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Mayor Jordan
City Council Meeting: June 1, 2021
AMEND CHAPTER 167 TREE PRESERVATION AND PROTECTION,
Subject:
CHAPTER 177 LANDSCAPE REGULATIONS AND CHAPTER 151
DEFINITIONS: 2021-0358
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Hertzberg
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Mayor Jordan