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Home My WebLink About149-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 149-21 File Number: 2021-0373 SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS: A RESOLUTION TO APPROVE THE RENEWAL OF THREE SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $250,129.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I.: That the City Council of the City of Fayetteville, Arkansas hereby approves the renewal of three Special Needs Assistance Program grants with the U.S. Department of Housing and Urban Development in the total amount of $250,129.00 for the City to administer programs to assist homeless Fayetteville residents and authorizes Mayor Jordan to sign the grant agreements when received. PASSED and APPROVED on 6/1/2021 Attest: NO C\-ERK ,/i�2 0,�' �J'G Kara Paxton, City Clerk TreasuFer Page 1 Printed on ti/W1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0373 Agenda Date: 6/1/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.4 SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS: A RESOLUTION TO APPROVE THE RENEWAL OF THREE SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $250,129.00 FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE RESIDENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the renewal of three Special Needs Assistance Program grants with the U.S. Department of Housing and Urban Development in the total amount of $250,129.00 for the City to administer programs to assist homeless Fayetteville residents and authorizes Mayor Jordan to sign the grant agreements when received. City of Fayetteville, Arkansas Page 1 Printed on 61212021 Yolanda Fields Submitted By City of Fayetteville Staff Review Form 2021-0373 Legistar File ID 6/1/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/12/2021 COMMUNITY RESOURCES (642) Submitted Date Division / Department Action Recommendation: Staff recommends approval SNAPS grants renewal award amounts and approval for the Mayor's authority to sign the renewal agreement. Budget Impact: N/A N/A Account Number N/A Project Number Budgeted Item? NA Fund N/A Project Title Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget t - V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Approval Date: CITY OF FAYETTEVILLE ~~� ARKANSAS MEETING OF JUNE 1, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Community Resou DATE: May 12, 2021 CITY COUNCIL MEMO SUBJECT: Special Needs Assistance Program Renewal Grants RECOMMENDATION: Staff recommends approval of the SNAPS grants renewal award amounts and approval for the Mayor's authority to sign the renewal agreement. BACKGROUND: The City of Fayetteville Hearth Program has been in operation since February of 2016, and to date we have housed 95 adults and 106 children. This program is funded by three annual grants. Grant AR0043 will expire on May 31, 2021 and grants AR00039 and AR0044 will expire on August 31, 2021. Renewal grant funding will begin on June 1, 2021 and September 1, 2021, respectively. DISCUSSION: The renewal grants are SNAPs Grant AR0039L6F012007 in the amount of $33,761.00, SNAPS Grant AR0043L6F012006 in the amount of $179,502.00, and SNAPS Grant AR0044L6F012006, in the amount of $36,866.00. BUDGET/STAFF IMPACT: None Attachments: SNAPS Grant Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 U.S. Department of Housing and Urban Development Office of Community Planning and Development 425 West Capitol Avenue Suite 1000 Little Rock, AR 72201 Grant Number (FAIN): Multiple Projects Tax ID Number: 71-6018462 DUNS Number: 141310578 CONTINUUM OF CARE PROGRAM (CDFA# 14.267) GRANT AGREEMENT This Grant Agreement ("this Agreement") is made by and between the United States Department of Housing and Urban Development ("HUD") and City of Fayetteville (the "Recipient"). This Agreement, the use of funds provided under this Agreement (the "Grant" or "Grant Funds"), and the operation of projects assisted with Grant Funds are governed by title IV of the McKinney-Vento Homeless Assistance Act 42 U.S.C. 11301 et seq. (the "Act"), the Continuum of Care Program rule at 24 CFR part 578 (the "Rule"), as amended from time to time, and the Fiscal Year (FY) 2020 Continuum of Care (CoC) Program Non-competitive Funding Notice, Notice CPD- 21-01. Capitalized terms that are not defined in this Agreement shall have the meanings given in the Rule. Only the project (those projects) listed below are funded by this Agreement. HUD's total funding obligation for this grant is $250,129, allocated between the projects listed below and, within those projects, between budget line items, as shown below. Project No. Grant Term Budget Period/Performance Period AR0039L6F012007 12 9-01-2021- 8-30-2022 allocated between budget line items as follows: a. Continuum of Care planning activities Leasing b. Rental assistance c. Supportive Services d. Operating costs e. Homeless Management Information System f. Administrative costs g. Relocation costs HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium term rental assistance Total Amount $33,761 $0 $0 $29,124 $4,637 $0 $0 $0 $0 $0 $0 Project No. Grant Term Budget Period/Performance Period AR00431,617012006 12 6-01-2021- 5-31-2022 allocated between budget line items as follows: a. Continuum of Care planning activities Leasing b. Rental assistance c. Supportive Services d. Operating costs e. Homeless Management Information System f. Administrative costs g. Relocation costs HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium term rental assistance Total Amount $179,502 $0 $0 $142,416 $30,731 $0 $0 $6,355 $0 $0 $0 Project No. Grant Term Budget Period/Performance Period AR0044L6F012006 12 8-01-2021 - 8-30-2022 allocated between budget line items as follows: a. Continuum of Care planning activities Leasing b. Rental assistance c. Supportive Services d. Operating costs e. Homeless Management Information System f. Administrative costs g. Relocation costs HPC homelessness prevention activities: Housing relocation and stabilization services Short-term and medium term rental assistance Total Amount $36,866 $0 $0 $29,124 $5,734 $0 $0 $2,008 $0 $0 $0 Pre -award Costs for Continuum of Care Planning The Recipient may, at its own risk, incur pre -award costs for continuum of care planning awards, after the date of the HUD selection notice and prior to the start date of the award budget period/performance period, if such costs: a) are consistent with 2 CFR 200.458; and b) would be allowable as a post -award cost; and c) do not exceed 10 percent of the total funds obligated to this award. The incurrence of pre -award costs in anticipation of an award imposes no obligation on HUD either to make the award, or to increase the amount of the approved budget, if the award is made for less than the amount anticipated and is inadequate to cover the pre -award costs incurred. These provisions apply to all Recipients: The Agreement constitutes the entire agreement between the parties, and may be amended only in writing executed by HUD and the Recipient. The budget period/performance period of renewal projects funded by this Agreement will begin immediately at the end of the budget period/performance period (or final operating year for Supportive Housing Program (SHP) and Shelter Plus Care (S+C) grants being renewed for the first time) under the grant agreement being renewed. Eligible costs incurred between the end of Recipient's budget period/performance period (or final operating year for SHP and S+C grants being renewed for the first time) under the grant agreement being renewed and the date this Agreement is executed by both parties may be reimbursed with Grants Funds from this Agreement. No Grant Funds for renewal projects may be drawn down by Recipient before the end date of the project's budget period/performance period (or final operating year for SHP and S+C grants being renewed for the first time) under the grant that has been renewed. The Recipient must complete the attached "Indirect Cost Rate Schedule" and return it to HUD with this Agreement. The Recipient must provide HUD with a revised schedule when any change is made to the rate(s) included in the schedule. The schedule and any revisions HUD receives from the Recipient will be incorporated into and made part of this Agreement, provided that each rate included satisfies the applicable requirements under 2 CFR part 200 (including appendices). This Agreement shall remain in effect until the earlier of 1) written agreement by the parties; 2) by HUD alone, acting under the authority of 24 CFR 578.107; 3) upon expiration of the budget period/performance period for all projects funded under this Agreement; or 4) upon the expiration of the period of availability of Grant Funds for all projects funded under this Agreement. HUD notifications to the Recipient shall be to the address of the Recipient as stated in the Recipient's applicant profile in e-snaps. Recipient notifications to HUD shall be to the HUD Field Office executing the Agreement. No right, benefit, or advantage of the Recipient hereunder may be assigned without prior written approval of HUD. The Agreement constitutes the entire agreement between the parties and may be amended only in writing executed by HUD and the Recipient. By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: By signing below, Recipients that are states and units of local government certify that they are following a current HUD approved CHAS (Consolidated Plan). This agreement is hereby executed on behalf of the parties as follows: UNITED STATES OF AMERICA, Secretary of Housing and Urban Development (Signature) Renee Ryles, Acting CPD Director (Typed Name and Title) May 11, 2021 (Date) RECIPIENT City of Fayetteville (Name of Organization) of Au rind 6ffickal) (Typed Name and Title of Authorized Official) (Date) INDIRECT COST RATE SCHEDULE Agency/Dept./Major Function Indirect cost rate Direct Cost Base This schedule must include each indirect cost rate that will be used to calculate the Recipient's indirect costs under the grant. The schedule must also specify the type of direct cost base to which each included rate applies (for example, Modified Total Direct Costs (MTDC)). Do not include indirect cost rate information for subrecipients. For government entities, enter each agency or department that will carry out activities under the grant, the indirect cost rate applicable to each department/agency (including if the de minimis rate is used per 2 CFR §200.414), and the type of direct cost base to which the rate will be applied. For nonprofit organizations that use the Simplified Allocation Method for indirect costs or elects to use the de minimis rate of 10% of Modified Total Direct Costs in accordance with 2 CFR §200.414, enter the applicable indirect cost rate and type of direct cost base in the first row of the table. For nonprofit organizations that use the Multiple Base Allocation Method, enter each major function of the organization for which a rate was developed and will be used under the grant, the indirect cost rate applicable to that major function, and the type of direct cost base to which the rate will be applied. To learn more about the indirect cost requirements, see 24 CFR 578.63; 2 CFR part 200, subpart E; Appendix IV to Part 200 (for nonprofit organizations); and Appendix VII to Part 200 (for state and local governments).