HomeMy WebLinkAbout153-21 RESOLUTION2rj--'
K4N5�
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 153-21
File Number: 2021-0379
BID #21-43 MARK MCLARTY FORD:
A RESOLUTION TO AWARD BID # 21-43 AND APPROVE THE PURCHASE OF TWO
FORD RANGER TRUCKS FROM MARK MCLARTY FORD OF LITTLE ROCK IN THE
TOTAL AMOUNT OF $48,402.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #
21-43 and approves the purchase of two Ford Ranger trucks from Mark McLarty Ford of Little Rock
in the total amount of $48,402.00, for use by the Transportation Department and Utilities Department.
PASSED and APPROVED on 6/1/2021
Attest:
y.Ct E RK 1 .,��i,�i
Kara Paxton, City Clerk Treasutir : FgYFr ;c
ell,
4F •�
s' v9 '
AS
COO
Page 1 Primed on 612121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0379
Agenda Date: 6/1/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.8
BID #21-43 MARK MCLARTY FORD:
A RESOLUTION TO AWARD BID # 21-43 AND APPROVE THE PURCHASE OF TWO FORD
RANGER TRUCKS FROM MARK MCLARTY FORD OF LITTLE ROCK IN THE TOTAL AMOUNT
OF $48,402.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-43 and
approves the purchase of two Ford Ranger trucks from Mark McLarty Ford of Little Rock in the total amount
of $48,402.00, for use by the Transportation Department and Utilities Department.
City of Fayetteville, Arkansas Page 1 Printed on 61212021
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2021-0379
Legistar File ID
6/1/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/12/2021 FLEET OPERATIONS (770)
Submitted Date Division / Department
Action Recommendation:
A resolution to award Bid 21-43 for the purchase of two Ford Rangers in the amount of $48,402.00 from Mark
McLarty Ford out of North Little Rock, AR.
Budget Impact:
9700.770.1920-5802.00
SHOP
Account Number
Fund
02078-2019 & 02078-2020
Light/Medium
Trucks - Replacement
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 583,712.00
Funds Obligated
$ 181,688.00
Current Balance
$ 402,024.00
Does item have a cost? Yes
Item Cost
$ 48,402.00
Budget Adjustment Attached? No
Budget Adjustment
Remaining Budget
353,622.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 01, 2021
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: May 12, 2021
CITY C❑UNCIL MEMO
SUBJECT: Purchase of two Compact Trucks for Transportation and Water & Sewer
RECOMMENDATION:
Council awards Bid 21-43 to Mark McLarty Ford for the purchase of two Ford Rangers
in the amount of $44,402.00.
BACKGROUND:
Unit 2125 is a 2008 Chevrolet Silverado that has 14.5/15 points. Unit 2164 is a 2013
Toyota Tacoma that has 14.3/15 points. These units have exceeded their life
expectancy.
DISCUSSION:
Through Bid 21-43, two replacement Ford Rangers can be purchased through Mark
McLarty Ford of North Little Rock, AR at a cost of $24,201.00 each for a total of
$48,402.00
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for each individual purchase.
This item was approved at the May 11t", 2021 Equipment Committee meeting.
Attachments:
Bid Tab 21-43
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
PAYETTEVILLE
ARKANSAS
BID TABULATION
BID 21-43, INTERMEDIATE PICKUP TRUCKS
Total Cost
Lewis Automotive Group
MARK MCLARTY FORD
Superior Automotive Group
$49,532.00
$48,402.00
$54,680.00
Item #
Items Description
Quantity
Required
Manufacturer
Model
Unit
Price
Total
Cost
Manufacturer
Model
Unit
Price
Total
Cost
Manufacturer
Model
Unit
Price
Total
Cost
#0-1
Intermediate Pickup Truck (Compact 44 extended cab)
2
Ford Ranger
$24,766.00
$49,532.00
FORD
RANGER
$24,201.00
$48,402.00
RAM 1500 $27,340.00
$54,680.00
*NOTICE: Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City Officials.
*Superior Automotive Group took exceptions on several technical specifications requested.
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Bid 21-43, Intermediate Pickup Trucks
Project Overview
Project Details
Reference ID
Bid 21-43, Intermediate Pickup Trucks
Project Name
Bid 21-43, Intermediate Pickup Trucks
Andrea Foren
IFB
Project Owner
Project Type
Department
Purchasing
Project Description The City is seeking bids from qualified vendors for the purchase of two
(2) Intermediate Pickup Trucks.
Open Date Mar 28, 2021 3:00 PM CDT
Close Date Apr 13, 2021 2:00 PM CDT
Highest Scoring Supplier
MARK MCLARTY FORD
Score
100 pts
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Seal status
Requested Information
Bid Document - (Completed &
Signed)
W-9 Form
Arkansas Secretary of State
Filling #
L1IM3
Bid Tab 21-43, Intermediate
Pickup Trucks (BT-08PW)
Conflict of Interest
Unsealed on Unsealed by
Apr 13, 2021 2:02 PM CDT Adonis Bwashi
Apr 13, 2021 2:02 PM CDT Adonis Bwashi
Apr 13, 2021 2:02 PM CDT Adonis Bwashi
Apr 13, 2021 2:02 PM CDT Adonis Bwashi
Apr 13, 2021 2:02 PM CDT Adonis Bwashi
# Declaration of Conflict of Interest You have been chosen as a Committee member for this
Evaluation. Please read the following information on conflict of interest to see if you have any
problem or potential problem in serving on this committee. ## Code of Conduct All information
related to submissions received from Suppliers or Service Providers must be kept confidential by
Committee members. ## Conflict of Interest No member of a Committee shall participate in the
evaluation if that Committee member or any member of his or her immediate family: * has direct or
indirect financial interest in the award of the contract to any proponent; * is currently employed by,
or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement
concerning future employment or contracting with any proponent; or, * has an ownership interest in,
or is an officer or director of, any proponent. Please sign below acknowledging that you have
received and read this information. If you have a conflict or potential conflict, please indicate your
conflict on this acknowledgment form with information regarding the conflict. I have read and
understood the provisions related to the conflict of interest when serving on the Evaluation
Committee. If any such conflict of interest arises during the Committee's review of this project, I will
immediately report it to the Purchasing Director.
Name
Date Signed
Has a Conflict of Interest?
Adonis Bwashi Apr 13, 2021 2:03 PM CDT No
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Submissions
Supplier
Lewis Automotive Group
MARK MCLARTY FORD
Superior Automotive
Group
Date Submitted
Apr 05, 2021 8:13 AM
CDT
Apr 12, 2021 2:52 PM
CDT
Apr 13, 2021 3:30 PM
CDT
Name
Patrick Harrington
JASON Koon
Email
patrick@lewissuperstore.com
jkoon@mclartyauto.com
gdsuperiorsales@gmail.com
Confirmation Code
MTMyNTQ3
MTMOMjc4
MTMONjAx
CITY OF
.� FAYETTEVILLE
ARKANSAS
Project Criteria
Criteria Points
Total Base Bid 100 pts
21-43, Technical Specifications Pass/Fail
Total ' 100 pts
Description
Lowest price offered on the Unit
Does the bid meet all minimum specifications?
P CITY OF
.� FAYETTEVILLE
ARKANSAS
Scoring Summary
Active Submissions
Total ' Total Base Bid
Supplier I / 100 pts I / 100 pts
MARK MCLARTY FORD 1 100 pts 100 pts ($48,402.00)
Lewis Automotive Group 1 97.72 pts 1 97.72 pts ($49,532.00)
Superior Automotive Group 1 88.52 pts 1 88.52 pts ($54,680.00)
Page 6 of 9
21-43, Technical Specifications
Pass/Fail
Pass
Pass
Fail
A . 4. �VICE
ARKAKfl NSA."i
Proposal Score Comments
Lewis Automotive Group - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer
Score
Reason
Adonis Bwashi 97.72 pts ($49,532.00) -
21-43, Technical Specifications - Reviewer Scores
Reviewer
Adonis Bwashi
ore
ss
Reason
Meets the requirement(s)
Comments
Meets all the requested technical
specifications.
Comments
Technical specifications were met
and exceeded.
CITY OF
FAYETTEVILLE
ARKANSRKAAS
MARK MCLARTY FORD - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason Comments
Lowest price offered on the unit.
Adonis Bwashi 100 pts ($48,402.00) - Meets all the technical
specifications requested.
21-43, Technical Specifications - Reviewer Scores
Reviewer Score Reason Comments
Adonis Bwashi Pass Meets the requirement(s) Technical Specifications requested
were met.
CITY OF
.� FAYETTEVILLE
ARKANS
ARKANSAS
Superior Automotive Group - Scoring Comments
Total Base Bid - Reviewer Scores
Reviewer Score Reason Comments
Highest price received and took
Adonis Bwashi 88.52 pts ($54,680.00) - exceptions on some technical
specifications.
21-43, Technical Specifications - Reviewer Scores
Reviewer Score Reason Comments
The bidder took exceptions on
Adonis Bwashi Fail Incomplete response several technical specifications.
Exceptions that showed none or
below the minimum requirements.
CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
Signatures
Name
Signatures
Andrea Foren Andrea Andrea
Foren
by
Andrea Foren
(Project Owner) Foren Date: 2021.04.14
12:49:11-05'00'
Adonis Bwashi Digitally signed by Adonis Bwashi
DN: cn=Adonis Bwashi,
(Evaluator) I�^' email=abwashi@fayetteville-ar.gov, c=US
Date: 2021.04.14 09:50:42-05'00'