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Home My WebLink About158-21 RESOLTUION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 158-21 File Number: 2021-0385 BID # 21-45 FREEDOM POWERSPORTS: A RESOLUTION TO AWARD BID #21-45 AND AUTHORIZE THE PURCHASE OF TWO KAWASAKI MULES FROM FREEDOM POWERSPORTS OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $22,414.00 FOR USE BY THE PARKS DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #2145 and authorizes the purchase of two Kawasaki Mules from Freedom Powersports of Fayetteville in the total amount of $22,414.00 for use by the Parks Department. PASSED and APPROVED on 6/l/2021 Attest: RKrn tri��i' CkTy .� Kara Paxton, City Clerk Treasury ; FAYETrE�'Q f PIS Page 1 Printed on &W1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0385 Agenda Date: 6/1/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.13 BID # 21-45 FREEDOM POWERSPORTS: A RESOLUTION TO AWARD BID #21-45 AND AUTHORIZE THE PURCHASE OF TWO KAWASAKI MULES FROM FREEDOM POWERSPORTS OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $22,414.00 FOR USE BY THE PARKS DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #21-45 and authorizes the purchase of two Kawasaki Mules from Freedom Powersports of Fayetteville in the total amount of $22,414.00 for use by the Parks Department. City of Fayetteville, Arkansas Page 1 Printed on 61212021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0385 Legistar File ID 6/1/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/12/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to award Bid 21-45 to Freedom Powersports for the purchase of two Kawasaki Mules in the amount of $22,414.00. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02080-2018 & 02083-2019 Other Vehicles / Equipment; Tractors / Mowers Project Number Project Title Budgeted Item? Yes Current Budget $ 338,946.00 Funds Obligated $ 9,400.00 Current Balance $ 329,546.00 Does item have a cost? Yes Item Cost $ 22,414.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget F 307,132.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JUNE 01, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: May 12, 2021 SUBJECT: Purchase of two Utility Vehicles for Parks CITY COUNCIL MEMO RECOMMENDATION: Council awards Bid 21-45 to Freedom Powersports for the purchase of two Kawasaki Mules in the amount of $22,414.00. BACKGROUND: Unit 9154 is a 2011 John Deere Gator with 15/15 points and has exceeded its life expectancy. Unit 5048 is a 2014 Toro Sand Pro with 14.8/15 points. This Sand Pro is used for the ball fields with loose dirt and sand. As the City continues to have more turf fields, the Sand Pros are needed less. DISCUSSION: Through Bid 21-45 two Kawasaki Mules may be purchased from Freedom Powersports for $11,207.05 each, a total of $22,414.10. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for each individual purchase. These items were approved at the May 11t", 2021 Equipment Committee meeting. Attachments: Bid Tab 21-45 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF F Y E'TT EVI LLE ARKANSAS BID TABULATION BID 21-45, UTILITY TASK VEHICLES Deadline: Wednesday, May 5, 2021 at 2:00 PM, Local Time. Total Base Bid Williams Tractor $22,414.10 I Item # I Item Description I Quantity II Manufacturer I Model I Unit I Total I Required Price Cost #0-1 1 Utility Task Vehicle 2 Kawasaki Mule 4010 Trans $11,207.05 $22,414.10 *NOTICE: Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City Officials. CITY OF FAYETTEVILLE ARKANS ARKANSAS Bid 21-45, Utility Task Vehicles Rebid Project Overview Project Details Reference ID I Bid 21-45, Utility Task Vehicles Rebid Project Name I Bid 21-45, Utility Task Vehicles Rebid Project Owner I Andrea Foren Project Type I IFB Department Purchasing Project Description The City is seeking bids from qualified vendors for the purchase of two (2) Utility Task Vehicles. Open Date Apr 18, 2021 12:00 AM CDT Close Date May 05, 2021 2:00 PM CDT Highest Scoring Supplier Williams Tractor 100 pts CITY OF FAYETTEVILLE ARKANS ARKANSAS Seal status Requested Information Bid Document - (Completed & Signed) W-9 Form Arkansas Secretary of State Filling # LROM10**1 Bid Tab 21-45, Utility Task Vehicles Rebid (BT-47FU) Conflict of Interest Unsealed on Unsealed by May 05, 2021 2:09 PM CDT Adonis Bwashi May 05, 2021 2:09 PM CDT Adonis Bwashi May 05, 2021 2:09 PM CDT Adonis Bwashi May 05, 2021 2:09 PM CDT Adonis Bwashi May 05, 2021 2:09 PM CDT Adonis Bwashi # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi May 05, 2021 2:09 PM CDT No ( T Y -- ��FAYETTEVILLE ARKANSASAS Submissions Supplier Williams Tractor Project Criteria Date Submitted May 04, 2021 1:15 PM CDT Name Email Tim Bailey tbailey@williamstractor.com Confirmation Code MTM5MDk4 Criteria Points Description Total Base Bid 100 pts Lowest price offered on the Unit 21-45, Technical Specifications Pass/Fail Does the bid meet all minimum specifications? Total 100 pts P CITY OF .� FAYETTEVILLE ARKANSAS Scoring Summary Active Submissions Total Total Base Bid Supplier i / 100 pts / 100 pts Williams Tractor 100 pts 100 pts ($22,414.10) 21-45, Technical Specifications Pass/Fail Pass CTv of FAY ETTEVILLE ARKANSA$ Proposal Score Comments Williams Tractor - Scoring Comments Total Base Bid - Reviewer Scores Reviewer i Score Adonis Bwashi 1100 pts ($22,414.10) 21-45, Technical Specifications - Reviewer Scores Reason Lowest Price Offered Reviewer Score Reason Adonis Bwashi Pass Meets the requirement(s) Comments Lowest price offered on the Unit. Comments Met all the minimum requirements specified in the technical specifications section of the bid document. CITY OF FAYETTEVILLE ARKANS ARKANSAS Signatures Name Andrea Foren (Project Owner) Adonis Bwashi (Evaluator) Signatures Andrea Digitally signed by Andrea Foren Date: 2021.05.06 Foren 16:51:35-05'00' Digitally signed by Adonis Bwashi O I cn=Adonis Bwashi, em email=abwashi@fayetteville-ar.gov, c=US Date: 2021.05.05 16:33:28-05'00'