HomeMy WebLinkAboutOrdinance 6443113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6443
File Number: 2021-0396
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $117,034.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM
JACK TYLER ENGINEERING, INC. FOR THE PURCHASE OF TWO REPLACEMENT
PUMPS FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $17,555.10
WHEREAS, two denitrification pumps at the Noland Water Resource Recovery Facility recently
failed and the quote for the repair of the pumps is higher than the cost of buying new pumps; and
WHEREAS, Jack Tyler Engineering is the sole authorized dealer of this type of pump for our area.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
therefore waives the requirements of formal competitive bidding and authorizes the purchase of two
denitrification pumps for the Noland Water Resource Recovery Facility for the amount of
$117,034.00 (plus any applicable taxes and freight charges) from Jack Tyler Engineering, Inc., and
further approves a project contingency in the amount of $17,555.10.
PASSED and APPROVED on 6/1/2021
Page 1 Printed on &WI
Ordinance: 6443
File Number: 2021-0396
Attest:
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Kara Paxton, City Clerk Treasucir . 4ke 11
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Page 2 Primed on 8/2/21
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0396
Agenda Date: 6/1/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Ordinance
Agenda Number: C.2
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $117,034.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JACK
TYLER ENGINEERING, INC. FOR THE PURCHASE OF TWO REPLACEMENT PUMPS FOR THE
NOLAND WATER RESOURCE RECOVERY FACILITY, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $17,555.10
WHEREAS, two denitrification pumps at the Noland Water Resource Recovery Facility recently failed and
the quote for the repair of the pumps is higher than the cost of buying new pumps; and
WHEREAS, Jack Tyler Engineering is the sole authorized dealer of this type of pump for our area.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the purchase of two denitrification pumps for the
Noland Water Resource Recovery Facility for the amount of $117,034.00 (plus any applicable taxes and
freight charges) from Jack Tyler Engineering, Inc., and further approves a project contingency in the amount of
$17,555.10.
City of Fayetteville, Arkansas Page 1 Printed on 61212021
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2021-0396
Legistar File ID
6/1/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/12/2021 WASTEWATER TREATMENT (730)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of the purchase of two replacement pumps from Jack Tyler Engineering, Inc. in the
amount of $117,034.00 plus applicable taxes and freight charges for the denitrification process at the Noland
WRRF, and approval of a project contingency in the amount of $17,555.10.
5400.730.5800-5801.00
Account Number
02069.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
Water and Sewer
Fund
Plant Pumps and Equipment - WWTP
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 1,317,743.00
$ 216,501.13
$ 1,101,241.87
$ 146,292.50
9'
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Freight is included in the quote, and taxes are estimated at $11,703.40. The total estimated project cost
including freight, taxes, and the contingency is $146,292.50.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 1, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: May 12, 2021
CITY COUNCIL MEMO
SUBJECT: Purchase of Two Denitrification Pumps for the Paul R. Noland WRRF
RECOMMENDATION:
Staff recommends approval of the purchase of two replacement pumps from Jack Tyler
Engineering, Inc. in the amount of $117,034.00 plus applicable taxes and freight charges for the
denitrification process at the Noland WRRF, and approval of a project contingency in the
amount of $17,555.10.
BACKGROUND:
Nitrates are essential plant nutrients, but in excess amounts they can cause significant water
quality problems. Together with phosphorus, nitrates in excess amounts can accelerate the
richness of nutrients in a lake or other body of water, causing dramatic increases in
aquatic plant growth and changes in the types of plants and animals that live in the stream.
Denitrification is the microbial process of reducing nitrate to gaseous forms of nitrogen, which
removes it from the treatment process and returning it to the atmosphere. To accomplish
denitrification at the Noland plant, the wastewater is pumped through a dissolved oxygen free
zone (anoxic) where the bacteria is forced to use nitrogen for respiration, removing it from the
wastewater and releasing it to the atmosphere.
DISCUSSION:
One of the two denitrification pumps at the Noland Plant failed and was sent out to JR Stewart
Pump & Equipment for hidden damages evaluation. The quote for repairs was $71,345.99, plus
applicable taxes and shipping charges. The regional pump supplier, Jack Tyler Engineering was
asked to provide a quote for a replacement pump because the repair costs seemed high. The
cost of a new pump is $58,517.00, plus applicable taxes and freight charges.
The equipment is a FlygtTM pump, which has a specialized volute and motor arrangement for
the application at the Noland Plant. Furthermore, the manufacturer's representatives for FlygtTM
work in established territories, and Jack Tyler Engineering is the Flygt representative for our
area. Therefore, a bid waiver is requested for this purchase.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
During the research and discovery process to finding the best value for the City the second
denitrification pump failed. We now have two failed pumps.
The pumps are critical for the process. The process issues that may develop from the lack of
denitrification pumping would be loss of the conversion to nitrite and further denitrification of the
mixed liquor. Currently, the plant processes have been adjusted to reduce the amount of
nitrogen build-up, but this is a short-term solution.
The total cost for two pumps would be $117,034.00 plus taxes and freight charges. Additionally,
due to the volatile nature of materials purchases that is occurring in the market, it is requested
to add a 15% contingency of $17,555.10 for a total amount of $134,589.10 plus applicable taxes
and freight charges.
BUDGET/STAFF IMPACT:
Funds are available in the Plant Pumps and Equipment project within the Water & Sewer Fund.
��Net E lg -
JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
(501) 562-2296 FAX (501) 562-4273 WATTS 1-800-562-2296
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Ooorpove
QUOTATION NUMBER: SJ3821 D QUOTATION DATE: March 8, 2021 PAGE: 1 OF 2
TO: City of Fayetteville
Noland Treatment Plant
1400 N Fox Hunter Road
Fayetteville, AR 72701
ATTN: Josh Alleman
COPIES: James Spann
Phone: 479-502-0963
Email: Joshua.alleman@jacobs.com
Noland Denitrification Pump:
FLYGT model 3301 NP818-14 60/460V/3Ph/60Hz, with FLS, 14" discharge, suitable for VFD
service and 50ft of cable.
Please see attached
PRICEEACH................................................................................................................. $ 58,517
DELIVERY: 12-14 Weeks, ARO
FOB POINT: Standard Freight Included
'NOTE: FREIGHT CHARGES AND ANY APPLICABLE SALES TAXES ARE NOT INCLUDED
IN QUOTED PRICE.
Thank you for the opportunity to quote on your requirements. If we may be of further assistance,
please do not hesitate to contact me at scott(a)_iteng.com or 479-806-8970.
Very truly yours,
JACK TYLER ENGINEERING, INCORPORATED
Scott Jones
Senior Sales Representative
Nev En_&,�
co
JACK TYLER ENGINEERING, INCORPORATED
6112 PATTERSON AVENUE, LITTLE ROCK, ARKANSAS 72209
♦ a (501) 562-2296 • FAX (501) 562-4273 • ARKANSAS WATS 1-800-562-2296
corpovax.e
STATEMENT OF TERMS AND CONDITIONS
TERMS/PAYMENTS: Our terms of payment are net cash 15 days from date of the invoice subject to
Seller's prior credit approval. If the Buyer shall fail to make any payments in accordance
with the terms and conditions of sale, the Seller, in addition to its other rights and remedies,
but not in limitation thereof, may, at its option, without prior notice, cancel this order as to
any undelivered products or defer shipments or deliveries hereunder, or under any other
agreement between Buyer and Seller, except upon Seller's receipt of cash before shipment
or such security as Seller considers satisfactory. Seller reserves the right to impose an
interest charge of 16%on the balance of each invoice not paid on its due date for the period
from the due date to the date of receipt of payment by Seller. In the event Buyer's failure to
make timely payments to Seller results in Seller incurring additional costs, including but not
limited to collection expenses and attorneys' fees, said costs shall be added to the amount
due Seller from Buyer. Buyer shall have no right to any discount or retainage and shall not
withhold payment as a set-off on Seller's invoice in any amount. Visa, MasterCard,
Discover, and American Express credit card purchases are accepted.
SHIPMENT: The date of shipment is subject to our receiving your order with complete information at our
office, final approval of any prints or drawings as may be required, credit approval, and the
acceptance of your order by the company. Freight Charges are not included in the quoted
price.
EXPIRATION: Quotation expires 30 days from the date of proposal and, in the interim, is subject to change
without notice.
TAXES: Unless otherwise stated in the proposal, the prices quoted herein are exclusive of all sales,
use and similar taxes and, wherever applicable, such taxes will be added to the invoice as
separate items.
RETURNS/REFUNDS: Items wished to be returned are subject to prior approval and must be accompanied by a
Return Merchandise Authorization (RMA). Items returned without proper approval and/or
paperwork will be returned to the customer at their expense. Returns past 30 days of initial
receipt will not be accepted.
All returned items are subject to a restocking fee. The customer's credit will be equal to the
credit Jack Tyler Engineering, Inc. receives from the vendor, minus orginal freight and
freight back to the vendor. Please note that all items must be returned to JTEI, who will
return the item to the vendor. Credit will only be issued once JTEI receives credit from the
vendor.
SPECIAL NOTE:
THIS PROPOSAL IS BASED ON CURRENT PRICES. EQUIPMENT IS SUBJECT TO THE SAME PERCENTAGE
INCREASE AS MADE BY OUR SUPPLIERS AND THE INVOICE WILL REFLECT PRICE IN EFFECT AT TIME OF
SHIPMENT UNLESS SPECIFICALLY EXCEPTED. WE WILL NOT ACCEPT RETAINAGE ON ANY OF OUR
INVOICES!
***** A $50.00 minimum order charge will apply *****
WARRANTY:
"The products sold by Jack Tyler Engineering, Inc. hereunder are manufactured by others, and the only warranties
that apply to these products are those of the manufacturer of the products which can be passed on by Jack Tyler
Engineering, Inc. to its customers. No other warranty of any kind is given in connection with the sale of any of the
above products, and JACK TYLER ENGINEERING, INC. MAKES NO WARRANTY OF ANY KIND, EXPRESS OR
IMPLIED, AS TO MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR AS TO ANY OTHER
MATTER RESPECTING THESE PRODUCTS. Jack Tyler Engineering, Inc. shall not be liable in connection with the
sale of the above products for any incidental or consequential damages of any kind."
An electronic copy of the latest version is available online at www.jteng.com.
Form No. 41-1 Rev. 07 - 07/12/19
