HomeMy WebLinkAbout151-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 151-21
File Number: 2021-0378
WHITING SYSTEMS, INC. CHANGE ORDER NO.2:
A RESOLUTION TO APPROVE CHANGE ORDER NO.2 TO THE FLEET WASH FACILITY
EQUIPMENT CONTRACT WITH WHITING SYSTEMS, INC. IN THE AMOUNT OF
$8,318.16
WHEREAS, on May 7, 2019, the City Council passed Resolution 115-19 to approve a Contract
with Whiting Systems, Inc. to supply and install the equipment for the Fleet Wash Facility; and
WHEREAS, Change Order No. 1 was approved in May of 2021 reducing the amount of the
contract by $2,412.10; and
WHEREAS, Whiting Systems included the wrong sales tax amount in its original proposal and the
correct sales tax amount will increase the contract price by $8,318.16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order
No. 2 to the contract with Whiting Systems, Inc. in the amount of $8,318.16 to provide for the correct
amount of sales tax.
PASSED and APPROVED on 6/1/2021
Page 1 Printed on 612121
Resolution: 151-21
File Number.' 2021-0378
Attest:
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Kara Paxton, City Clerk Treasur3r F4), ;�O
Page 2 Printed on GW1
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Text File
File Number: 2021-0378
Agenda Date: 6/1/2021 Version: 1 Status: Passed
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A.6
WHITING SYSTEMS, INC. CHANGE ORDER NO.2:
A RESOLUTION TO APPROVE CHANGE ORDER NO.2 TO THE FLEET WASH FACILITY
EQUIPMENT CONTRACT WITH WHITING SYSTEMS, INC. IN THE AMOUNT OF $8,318.16
WHEREAS, on May 7, 2019, the City Council passed Resolution 115-19 to approve a Contract with
Whiting Systems, Inc. to supply and install the equipment for the Fleet Wash Facility; and
WHEREAS, Change Order No. 1 was approved in May of 2021 reducing the amount of the contract by
$2,412.10; and
WHEREAS, Whiting Systems included the wrong sales tax amount in its original proposal and the correct
sales tax amount will increase the contract price by $8,318.16.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Change Order No. 2 to
the contract with Whiting Systems, Inc. in the amount of $8,318.16 to provide for the correct amount of sales
tax.
City of Fayetteville, Arkansas Page 1 Printed on 61212021
Wade Aberanthy
Submitted By
City of Fayetteville Staff Review Form
2021-0378
Legistar File ID
6/1/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
5/12/2021 FACILITIES MANAGEMENT (140)
Submitted Date Division / Department
Action Recommendation:
Approval of Change Order in the amount of $8318.16 to the cooperative purchasing agreement contract with
Whiting Systems, Inc. for the supply and installation for the fleet wash equipment. This is a reconciliation
change order for the increase in sales tax.
Budget Impact:
9700.770.1920-5804.00
Account Number
18021.1
Building Cost
Fund
Fleet Vehicle Wash
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget
Project Title
$ 272,209.00
$ 263,687.34
$ 8,521.66
$ 8,318.16
203.50
V20180321
Purchase Order Number: 2019-00000419 Previous Ordinance or Resolution # 115-19
Change Order Number:
Original Contract Number:
Comments:
I
2019-00000020
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JUNE 1, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Paul Becker, Chief Financial Officer
Terry Gulley, Director of Transportation
CITY COUNCIL MEMO
FROM: Wade Abernathy, Director Bond and Building Construction
DATE: May 12, 2021
SUBJECT: Approval of Change Order #2 with Whiting Systems Purchase Agreement
contract for the Fleet Wash Equipment.
RECOMMENDATION:
Staff recommends approval of Change Order #2 in the amount of $8318.16 to the Purchase
Agreement Contract to reconcile the difference of sales tax in the approved resolution and the
actual sales tax required.
BACKGROUND:
Resolution 115-19 approved a contract with Whiting Systems, Inc. in the amount of $532,583.88
to supply and install the equipment for the Fleet Wash Facility.
May 2021, a deductive change order was approved in the amount of $2412.10.
DISCUSSION:
The resolution approved the contract with the sales tax amount of 8.225%. The required sales
tax in Fayetteville is 10%.
BUDGET/STAFF IMPACT:
The project fund balance will be used for this increase.
Attachments:
Change Order
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
f WHITING SYSTEMS, Inc. Change Order
er
' 9000 Highway 5 North
Alexander AR 72002
800-542-9031 FAX 501-847-0074
CUSTOMER #
Company Name City of Fayetteville Date 5/7/2021
Attention Sara Glenn sglenn@fayettevilte.com HGAC# FL09-19
Address 113 W Mountain St PO: 2019-00000419
Address
City Fayetteville State AR Rep Scott white
Phone Zip 72701
Quantity Description
1 Estimated Tax on PO 2019-00000419 8.225%
1 Tax on Chemicals
1 Current Tax Rate
Sub -total
Unit Price Extended Price
$ (40,475.88)
$ (917.45)
$ 49, 711.49
SUB -TOTAL $
PO:2019-0419 $
change order 1 $
8,318.16
................................. s
8,318.16
532,583.88
(2,412.10)
Total $ 538,489.94