HomeMy WebLinkAbout2021-06-01 - Agendas - Revised FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Final Agenda
Tuesday, June 1, 2021
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member D'Andre Jones Ward I
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Holly Hertzberg Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Final Agenda June 1, 2021
Zoom Information:
Public Registration Link:
https://zoom.us/webinar/register[WN—HAbp4cyDRy2GyoAOABQNqw
Webinar ID: 989 1287 4287
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2020-0976
MONTHLY FINANCIAL REPORT
Agenda Additions
2021-0428
AMEND ORDINANCE 6323:
AN ORDINANCE TO AMEND ORDINANCE 6323 PURSUANT TO THE NEW
RECOMMENDATIONS OF THE CENTER FOR DISEASE CONTROL AND PREVENTION
AND THE CITY BOARD OF HEALTH
A. Consent
A.1 2020-0877
APPROVAL OF THE MAY 18, 2021 CITY COUNCIL MEETING MINUTES
City of Fayetteville, Arkansas Page 2 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
A.2 2021-0335
TSA LA GI TRAIL:
A RESOLUTION TO APPROVE A PAYMENT OF $97,030.00 TO THE UNIVERSITY OF
ARKANSAS FOR THE CONSTRUCTION OF A 725 LINEAR FOOT SECTION OF THE
TSA LA GI TRAIL, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$5,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
A.3 2021-0340
LFKDF, LLC:
A RESOLUTION TO APPROVE A FOUR YEAR LEASE AGREEMENT WITH LFKDF, LLC
FOR FOUR PARKING SPACES IN THE PUBLIC PARKING LOT ADJACENT TO 112
WEST CENTER STREET FOR USE BY THE FEDERAL PUBLIC DEFENDER'S OFFICE IN
THE AMOUNT OF $50.00 PER SPACE PER MONTH
A.4 2021-0373
SPECIAL NEEDS ASSISTANCE PROGRAM GRANT AGREEMENTS:
A RESOLUTION TO APPROVE THE RENEWAL OF THREE SPECIAL NEEDS
ASSISTANCE PROGRAM GRANT AGREEMENTS WITH THE U.S. DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT IN THE TOTAL AMOUNT OF $250,129.00
FOR THE CITY TO ADMINISTER PROGRAMS TO ASSIST HOMELESS FAYETTEVILLE
RESIDENTS
A.5 2021-0375
FRIENDS OF YRCC SUMMER CAMP PROGRAMS DONATION:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$16,000.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND
SUMMER CAMP PROGRAMS OFFERED AT THE YVONNE RICHARDSON
COMMUNITY CENTER
City of Fayetteville, Arkansas Page 3 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
A.6 2021-0378
WHITING SYSTEMS, INC. CHANGE ORDER NO.2:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 2 TO THE FLEET WASH
FACILITY EQUIPMENT CONTRACT WITH WHITING SYSTEMS, INC. IN THE
AMOUNT OF $8,318.16
A.7 2021-0390
BID # 20-36 CROSSLAND HEAVY CONTRACTORS CHANGE ORDER #5:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 WITH CROSSLAND HEAVY
CONTRACTORS, INC. IN THE AMOUNT OF $694,110.00 FOR THE CONSTRUCTION
OF A RESTROOM AND PAVILION STRUCTURE FOR THE CENTENNIAL PARK
PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$40,000.00, AND TO APPROVE A BUDGET ADJUSTMENT
A.8 2021-0379
BID #21-43 MARK MCLARTY FORD:
A RESOLUTION TO AWARD BID # 21-43 AND APPROVE THE PURCHASE OF TWO
FORD RANGER TRUCKS FROM MARK MCLARTY FORD OF LITTLE ROCK IN THE
TOTAL AMOUNT OF $48,402.00
A.9 2021-0380
BID #21-40 LEWIS AUTOMOTIVE:
A RESOLUTION TO AWARD BID # 21-40 AND APPROVE THE PURCHASE OF FOUR
FORD TRUCKS FROM LEWIS AUTOMOTIVE GROUP OF FAYETTEVILLE IN THE
TOTAL AMOUNT OF $281,376.00
City of Fayetteville, Arkansas Page 4 Printed on 61112021
City Council Meeting
A.10 2021-0381
RIGGS CAT COMPANY:
A.11
A.12
A.13
Final Agenda
June 1, 2021
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR EXCAVATOR
FROM RIGGS TRACTOR COMPANY FOR THE AMOUNT OF $60,764.31 PLUS ANY
APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT
2021-0382
LEWIS FORD:
A RESOLUTION TO APPROVE THE PURCHASE OF A DODGE RAM 1500 FROM LEWIS
FORD OF FAYETTEVILLE IN THE AMOUNT OF $22,403.00, PURSUANT TO A STATE
PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT
2021-0383
BID #21-31 PIG TRAIL HARLEY DAVIDSON:
A RESOLUTION TO AWARD BID # 21-31 AND APPROVE THE PURCHASE OF FOUR
HARLEY-DAVIDSON FLHTP MOTORCYCLES FROM PIG TRAIL HARLEY-DAVIDSON
OF ROGERS IN THE TOTAL AMOUNT OF $104,676.96 FOR USE BY THE POLICE
DEPARTMENT
2021-0385
BID # 21-45 FREEDOM POWERSPORTS:
A RESOLUTION TO AWARD BID #21-45 AND AUTHORIZE THE PURCHASE OF TWO
KAWASAKI MULES FROM FREEDOM POWERSPORTS OF FAYETTEVILLE IN THE
TOTAL AMOUNT OF $22,414.00 FOR USE BY THE PARKS DEPARTMENT
City of Fayetteville, Arkansas Page 5 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
A.14 2021-0384
STRAIGHTS LAWN AND GARDEN:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A MOWER FROM STRAIGHTS
LAWN AND GARDEN IN THE AMOUNT OF $6,939.87, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE
TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
A.15 2021-0409
BRUCKER'S TRUCK & EQUIPMENT:
A RESOLUTION TO APPROVE THE REPAIR OF FIRE APPARATUS LADDER 3 BY
BRUCKER'S TRUCK & EQUIPMENT OF LOWELL FOR THE ESTIMATED AMOUNT OF
$40,223.97, AND TO AUTHORIZE PAYMENT FOR THE REPAIR OF ANY ADDITIONAL
DAMAGE IDENTIFIED BY THE REPAIR SHOP
A.16 2021-0366
BID #21-23 FERGUSON WATERWORKS:
A RESOLUTION TO AWARD BID #21-23 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2021
A.17 2021-0408
CIVICPLUS, LLC:
A RESOLUTION TO APPROVE A ONE YEAR MASTER SERVICES AGREEMENT AND
STATEMENT OF WORK WITH CIVICPLUS, LLC FOR A SERVICE REQUEST
MANAGEMENT MODULE IN THE AMOUNT OF $19,987.50 FOR THE FIRST YEAR, TO
APPROVE AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS
WITH AN ANNUAL PRICE INCREASE OF FIVE PERCENT (5%), AND TO APPROVE
AN ANNUAL PROJECT CONTINGENCY IN THE AMOUNT OF $2,000.00 EACH YEAR
THE CONTRACT IS IN EFFECT
City of Fayetteville, Arkansas Page 6 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
A.18
A.19
A.20
A.21
2021-0386
FTN ASSOCIATES, LTD. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH FTN ASSOCIATES, LTD. IN THE
AMOUNT OF $107,706.00 FOR FURTHER ASSESSMENT OF THE LAKE
FAYETTEVILLE SPILLWAY CAPACITY AND RECOMMENDED IMPROVEMENTS AS
REQUIRED BY THE ARKANSAS NATURAL RESOURCES COMMISSION
2021-0387
RFQ 21-01 HAWKINS-WEIR ENGINEERS, INC. SELECTION #4:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC IN AN AMOUNT NOT TO
EXCEED $466,000.00 FOR UTILITY RELOCATIONS ALONG HIGHWAY 112
2021-0388
RFQ 21-01 MCCLELLAND CONSULTING ENGINEERS, INC. SELECTION #5:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC., PURSUANT TO
RFQ #21-01, SELECTION 5, IN THE AMOUNT NOT TO EXCEED $273,388.00 FOR
PROFESSIONAL SERVICES ASSOCIATED WITH UTILITY RELOCATIONS ALONG
HIGHWAY 16
2021-0389
BID #21-37 CROSSLAND HEAVY CONTRACTORS, INC.:
A RESOLUTION TO AWARD BID #21-37 AND AUTHORIZE A CONTRACT WITH
CROSSLAND HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $996,617.00 FOR
THE CONSTRUCTION OF AN 18-INCH SEWER LINE NEAR GREGG AVENUE AND
THE FULBRIGHT EXPRESSWAY, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $99,661.70, AND TO APPROVE A BUDGET ADJUSTMENT
City of Fayetteville, Arkansas Page 7 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
A.22 2021-0407
C112M HILL ENGINEERS, INC.:
A RESOLUTION TO APPROVE AN ADDENDUM TO THE OUT -OF -SCOPE
AGREEMENT WITH CH2M HILL ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED
$69,380.00 TO COMPLETE THE SUPERVISORY CONTROL AND DATA ACQUISITION
UPGRADE PROJECT FOR THE CITY'S WASTEWATER TREATMENT FACILITY
OPERATIONS, LIFT STATION OPERATIONS AND WATER DISTRIBUTION SYSTEM
OPERATIONS; AND TO AUTHORIZE THE PURCHASE OF ADDITIONAL
NETWORKING EQUIPMENT FROM CONVERGEONE, INC. IN THE AMOUNT OF
$43,303.42 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO
RESOLUTION 110-17
A.23 2021-0411
ARKANSAS DEPARTMENT OF TRANSPORTATION - RECREATIONAL TRAILS
PROGRAM GRANT:
A RESOLUTION TO EXPRESS THE WILLINGNESS OF THE CITY OF FAYETTEVILLE
TO APPLY FOR AND UTILIZE FEDERAL -AID RECREATIONAL TRAILS PROGRAM
FUNDS IN THE AMOUNT OF $100,000.00 FOR IMPROVEMENTS TO KESSLER
MOUNTAIN NATURAL SURFACE TRAILS, AND TO APPROVE A CITY MATCH OF
$25,000.00 FOR THE PROJECT
B. Unfinished Business
BA 2021-0358
AMEND CHAPTER 167 TREE PRESERVATION AND PROTECTION, CHAPTER
177 LANDSCAPE REGULATIONS AND CHAPTER 151 DEFINITIONS:
AN ORDINANCE TO AMEND CHAPTER 167 TREE PRESERVATION AND
PROTECTION, CHAPTER 177 LANDSCAPE REGULATIONS, AND CHAPTER 151
DEFINITIONS OF THE UNIFIED DEVELOPMENT CODE TO OFFER
CLARIFICATION, EFFICIENCIES, AND ADDITIONAL OPTIONS TO BOTH TREE
PRESERVATION AND LANDSCAPING CODES
At the May 18, 2021 City Council meeting this item was left on the First Reading.
City of Fayetteville, Arkansas Page 8 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
C. New Business
C.1 2021-0414
JUNETEENTH OFFICIAL HOLIDAY:
A RESOLUTION FOR THE CITY OF FAYETTEVILLE TO RECOGNIZE AND OBSERVE
JUNETEENTH AS AN OFFICIAL HOLIDAY
C.2 2021-0396
JACK TYLER ENGINEERING, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $117,034.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM
JACK TYLER ENGINEERING, INC. FOR THE PURCHASE OF TWO REPLACEMENT
PUMPS FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $17,555.10
C.3 2021-0370
1333 SOUTH DINSMORE TRAIL STREAMSIDE PROTECTION ZONE APPEAL:
A RESOLUTION TO GRANT THE APPEAL OF KARA L. STRATTON REGARDING A
NOTICE OF VIOLATION AND STOP WORK ORDER ISSUED BY THE CITY
ENGINEERING DIVISION FOR CLEARING AND REMOVAL OF WOODY
VEGETATION WITHIN THE STREAMSIDE PROTECTION ZONE ON PROPERTY
LOCATED AT 1333 SOUTH DINSMORE TRAIL
CA 2021-0392
AMEND STORMWATER REGULATIONS:
AN ORDINANCE TO AMEND VARIOUS CHAPTERS OF THE UNIFIED
DEVELOPMENT CODE TO UPDATE STORMWATER REGULATIONS FOR
DEVELOPMENTS IN FAYETTEVILLE
City of Fayetteville, Arkansas Page 9 Printed on 61112021
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C.5
C.6
C.7
2021-0393
ONE PERCENT (1%) SALES AND USE TAX EXTENDING THE EXPIRATION
DATE:
AN ORDINANCE EXTENDING THE EXPIRATION DATE FOR THE CURRENT ONE
PERCENT (1%) SALES AND USE TAX ENACTED BY ORDINANCE 5428 ON AUGUST
2, 2011, AND APPROVED BY ABOUT 75% OF THE FAYETTEVILLE VOTERS ON
OCTOBER 11, 2011 FROM DUNE 30, 2023 TO JUNE 30, 2033
2021-0394
CALLING A SPECIAL ELECTION ON AUGUST 10, 2021 TO EXTEND THE ONE
PERCENT (1%) SALES AND USE TAX:
AN ORDINANCE CALLING A SPECIAL ELECTION IN THE CITY OF FAYETTEVILLE,
ARKANSAS ON THE QUESTION OF EXTENDING THE EXPIRATION DATE OF THE
ONE PERCENT (1%) SALES AND USE TAX WITHIN THE CITY OF FAYETTEVILLE,
ARKANSAS TO EXTEND THE ONE PERCENT (1%) SALES AND USE TAX FROM THE
CURRENT EXPIRATION DATE OF JUNE 30, 2023 TO THE NEW EXPIRATION DATE OF
JUNE 30, 2033
2021-0395
SPECIAL ELECTION BUDGET ADJUSTMENT:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$20,000.00 TO PAY FOR A SPECIAL ELECTION FOR THE PURPOSE OF CONTINUING
THE ONE PERCENT CITY SALES AND USE TAX ON AUGUST 10, 2021
D. City Council Agenda Session Presentations
D.1 2021-0415
AGENDA SESSION PRESENTATION - SALES TAX CONTINUATION ELECTION
D.2 2021-0417
AGENDA SESSION PRESENTATION - DISCUSSION OF CITY MASK ORDINANCE
City of Fayetteville, Arkansas Page 10 Printed on 61112021
City Council Meeting Final Agenda June 1, 2021
D.3 2021-0148
AGENDA SESSION PRESENTATION -
SALES TAX REPORT BY PAUL BECKER
ENERGY REPORT BY PETER NIERENGARTEN
DA 2021-0391
AGENDA SESSION PRESENTATION STORMWATER UDC REVISIONS
D.5 2021-0416
AGENDA SESSION PRESENTATION - DISCUSSION OF CONFLICTS OF INTERESTS
AND REQUIRED RECUSALS OF COUNCIL MEMBERS BY CITY ATTORNEY KIT
WILLIAMS
E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
City of Fayetteville, Arkansas Page 11 Printed on 61112021