HomeMy WebLinkAbout138-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 138-21
File Number: 2021-0328
U.S. DEPARTMENT OF TRANSPORTATION GRANT - 2019 TRAIL IMPROVEMENTS
BOND PROJECT:
A RESOLUTION TO APPROVE A PAYMENT OF $46,000.00 TO THE UNIVERSITY OF
ARKANSAS FOR THE PREPARATION OF A BENEFIT -COST ANALYSIS BY OLSSON
ASSOCIATES,. INC. FOR A REBUILDING AMERICAN INFRASTRUCTURE WITH
SUSTAINABILITY AND EQUITY GRANT THROUGH THE U.S. DEPARTMENT OF
TRANSPORTATION FOR IMPROVEMENTS TO MAPLE STREET, AND "'O APPROVE A
BUDGET ADJUSTMENT - 2019 TRAIL IMPROVEMENTS BOND PROJECT
WHEREAS, *e City of Fayetteville and the University of Arkansas have been working together
toward a common goal of improving the section of Maple Street from the Razorback Greenway to
Garland Avenue to better accommodate all modes of travel; and
WHEREAS, on September 9, 2018, the City Council approved Resolution 198-1F authorizing a cost
share agreement with the University of Arkansas and the Walton Family Founedatio_z for the design of
the Maple Street project which is now completed; and
WHEREAS, :he estimated cost for the project is $6,000,000.00 and the University of Arkansas and
the City have each pledged $1,500,000.00 each, but this still leaves a $3,000,00.0f funding gap for
the project; and
WHEREAS, in order to fill this gap, City and University staff will work together on a Rebuilding
American Infrastructure with Sustainability and Equity (RAISE) grant application --hrough the U.S.
Department of Transportation; and
WHEREAS, Olsson & Associates, Inc. has prepared Amendment #4 for desigr_ costs associated
Page 1 Printed on 5119121
Resolution: 136-21
File Number.' 2021-0328
with preparation of the benefit -cost analysis for the RAISE grant including work from Camion
Associates who have extensive experience in benefit -cost analysis documents; ar_d
WHEREAS, on March 30th, 2021 the Transportation Committee reviewed the Maple Street project
and recommends approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED BV THE CITY COUNCIL OF THE CITY OF
FAVETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of
$46,000.00 to the University of Arkansas, for the preparation of a benefit -cost analysis by Olsson
Associates, Inc. for a Rebuilding American Infrastructure with Sustainability and Equity grant through
the U.S. Department of Transportation for improvements to Maple Street.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby app-oves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 5/18/2021
Attest:
,01111rr r►i�i
.��� C\.ER k
�G
Kara Paxton, City Clerk Treasured
• FgyE �
4£ .
Page 2 Printed on 5119121
City of Fayetteville, Arkansas 113 West Mountain Stmet
/ Fayetteville, AR 727Q1
(479) 575-8323
1
% Text File
\�-- File Number: 2021-0328
Agenda Date: 5/1&/2321 Version: 1 Status: Passed
In Control: City Courcil Meeting File Type: Resolution
Agenda Number: AL
U.S. DEPARTMENT OF TRANSPORTATION GRANT - 2019 TRAIL IMPROVEMENTS BOND
PROJECT:
A RESOLUTION TO APPROVE A PAYMENT OF $46,000.00 TO THE UNIVERSITY OF
ARKANSAS FOR 7_ HE PREPARATION OF A BENEFIT -COST ANALYSIS EY OLSSON
ASSOCIATES, INC. FOR A REBUILDING AMERICAN INFRASTRUCTURE WITH
SUSTAINABILITY AND EQUITY GRANT THROUGH THE U.S. DEPARTMENT OF
TRANSPORTATION FOR IMPROVEMENTS TO MAPLE STREET, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 TRAIL IMPROVEMENTS BOND PROJECT
WHEREAS, the City of Fayetteville and the University of Arkansas have been working together toward a
common goal of improving the section of Maple Street from the Razorback Green -way to Garland Avenue to
better accommodate all modes of travel; and
WHEREAS, on September 9, 2018, the City Council approved Resolution 198-18 authorizing a cost share
agreement with the University of Arkansas and the Walton Family Foundation for the design of the Maple
Street project which is now completed; and
WHEREAS, the estimated cost for the project is $6,000,000.00 and the University of Arkansas and the City
have each pledged $1,500,000.00 each, but this still leaves a $3,000,000.00 funding gag for the project; and
WHEREAS, in order to fill this gap, City and University staff will work together on a Rebuilding American
Infrastructure with Sustainability and Equity (RAISE) grant application through the U.S. Department of
Transportation; and
WHEREAS, Olsson & Associates, Inc. has prepared Amendment #4 for design costs associated with
preparation of the benefit -cost analysis for the RAISE grant including work from Camicr. Associates who have
extensive experience in benefit -cost analysis documents; and
WHEREAS, on March 30th, 2021 the Transportation Committee reviewed the Maple Street project and
recommends approval by the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
City of Fayetteville, Arkansas Page 1 Printed on 511912021
File Number: 2021-0328
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a payment of
$46,000.00 to the University of Arkansas, for the preparation of a benefit -cost analysis by Olsson Associates,
Inc. for a Rebuilding American Infrastructure with Sustainability and Equity grant through the U.S. Department
of Transportation for improvements to Maple Street.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 2 Printed on 511912021
Matt Mihalevich
Submitted By
City of Fayetteville Staff Review Form
2021-0328
Legistar File ID
5/18/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/26/2021 ENGINEERING (621)
Submitted Date Civision / Department
Action Recommendation:
Staff recommends approval of a payment to the University of Arkansas in the amoint of $46,000 for the
preparation of a be-iefit cost analysis by Olsson Associates, Inc. for a Rebuilding American Infrastructure with
Sustainability and Equity (RAISE) grant through the U.S. Department of Transporta-ion for improvements to Maple
Street from the Razorback Greenway west to Garland Avenue and approval of a bcdget adjustment.
4603.860.7215-5860.02
Account Number
46030.7215
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
4603 - Trails Project 2019 Bonds
Find
Maple Street mprovements
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
1,942,010.00
$
711,611.17
1,230,398.83
c
Y
46,000.00
,184,398.83
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 18T", 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director/City Engineer
FROM: Matt Mihalevich, Trails Coordinator
DATE: April 271h, 2021
SUBJECT: 2021-0328 — Maple Street Improvements payment to the University of
Arkansas
RECOMMENDATION:
Staff recommends approval of a payment to the University of Arkansas in the amount of
$46,000 for the preparation of a benefit cost analysis by Olsson Associates, Inc. for a
Rebuilding American Infrastructure with Sustainability and Equity (RAISE) grant through the
U.S. Department of Transportation for improvements to Maple Street from the Razorback
Greenway west to Garland Avenue and approval of a budget adjustment.
BACKGROUND:
The City of Fayetteville and the University of Arkansas have been working together toward a
common goal of improving the section of Maple Street from the Razorback Greenway west to
Garland Ave to better accommodate all modes of travel. In the Spring of 2018, the University
of Arkansas contracted with Alta Planning + Design to develop conceptual plans for Maple
Street that include pedestrian improvements and a protected bicycle cycle track.
On September 9th, 2018, resolution 198-18 was approved to share the cost for the final design
of the Maple Street project between the City of Fayetteville and the University of Arkansas in
the amount of $103,500 each and to accept a grant from the Walton Family Foundation in the
amount of $207,000 to cover the $414,000 final design cost with Olsson Associates.
The proposed improvements to Maple Street include 2,475-linear feet of new roadway
surface, upgraded traffic signals, storm drainage, 8-foot-wide sidewalks on the north and
south sides and a separated a two-way cycle track along the south side extending from the
Razorback Greenway to Garland Avenue. Maple Street has been identified as a catalyst
project in the Northwest Arkansas Regional Bicycle and Pedestrian Master Plan. Currently
bicycle access to the University of Arkansas campus core and the surrounding neighborhoods
is limited. The addition of the Maple Street connection will greatly improve the accessibility
from the trail system to this major destination for the campus's faculty, staff, visitors and
students.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DISCUSSION:
The design plans for Maple Street are complete and the project is ready to bid. The estimated
cost for the project is 6 million. The University of Arkansas and the City nave pledged 1.5
million each, but this still leaves a 3 million funding gap for the project. In order to fill this
funding gap, City and University staff will work together on a grant applicetion through the U.S.
Department of Transportation called the Rebuilding American Infrastructure with Sustainability
and Equity (RAISE). The Maple Street project is a good fit for this prcgram because the focus
is on multi -modal transportation, sustainability and equity.
The most chal enging part of the RAISE grant application is the benefit -cost analysis. For this
detailed analysis, the team would like to bring in a consultant with the expertise to provide the
best service for this competitive grant.
Olsson & Associates, Inc. has prepared Amendment #4 for design costs associated with
preparation cf the benefit -cost analysis for the RAISE grant including work from Camion
Associates who have extensive experience in benefit -cost analysis documents to give us the
best chance of a successful award.
On March, 30st 2021 the Transportation Committee reviewed the Maple Street project and
forwarded a recommendation of approval to the City Council for the to furd the RAISE grant
application.
BUDGET/STAFF IMPACT:
Funds have been identified in the first phase of the 2019 bond with $1 mil ion from the
transportation portion and $500,000 from the trails portion. The payment of $46,000 for the
benefit -cost analysis will be paid by the City of Fayetteville to the University of Arkansas who
will then pay Olsson Associates, Inc. for the service. Funds will be deducted from the
$500,000 allocated from the trails portion of the 2019 bonds.
Attachments:
Maple Street design presentation materials
Invoice from the University of Arkansas
Commitment letter for the City of Fayetteville
Olsson & Associates Amendment #4 for reference only
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University of Arkansas, Make a credit card payment at:
Fayetteville https:Harsweb.azurewetsites.net/
U N I V E R S I T Y o f
TIN: 71-6003252
ARKAN SAS_
Invoice
City of Fayettevdle
CI-00012351
113 W MOUNTAIN ST
FAYETTEVILLE, AR 72701
Apr 26, 2021
United States of America
ACHfWire Instructions:
Bank Name 30K Financial
Accourt Vamp: University of Arkansas Federal Funds Deposit
Accourt Number: 4867003246
ABA/Ro:-iti ng : 082901392
SWIFT: BAOKUS44
Item or Service Description
Quantity
Unit
Price
Amount
City of Fayetteville contribution to complete a cost benefit analysis for the
Maple Street Cycle Track project in preparation for future grant submittals
1.00
Job
46000.00
46000.00
Sales Tax
0.00
Total (Due upon Receipt)
46,000.00
(Please remit this portion with your check payment.l
Invoice Number
Invoice Date
Vendor
Number
Amount Due
CI-00012351
Apr 26, 2021
CST-01053
S46000.00
City of Fayetteville
113 W MOUNTAIN ST
FAYETTEVILLE, AR 72701
United States of America
Remi= To:
Treassrer'E Office
Univerity of Arkansas
P.O. Box IL04
Fayet=evill.-, AR 72702
OFFICE OF THE MAYOR
April 26, 2021
University of Arkansas
Facilities Management
521 S. Razorback Rd.
Fayetteville, AR 72701
Re: City of Fayetteville cost share commitment for matching funds for design fees associated
with the application of a RAISE grant for the Maple Street Cycle Track
Ladies and Gentleman:
This letter is to confirm the commitment of the City of Fayetteville to pay the University of Arkansas
$46,000 for the preparation of a Benefit Cost Analysis by Olsson Associates, Inc. for a Rebuilding
American Infrastructure with Sustainability and Equity (RAISE) grant the Maple Street improvements.
We appreciate the partnership on this project.
Sincerely
Date: ./
ne d Jor n
Mayor
City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 www.fayetteville-ar.gov
LETTER AGREEMENT
AMENDMENT #4
Date: April 26, 2021
This AMENDMENT ("Amendment") shall amend and become a par :)f the Letter Agreement for
Professiona Services dated August 14, 2018 between the University of Arkansas ("Client") and
Olsson, Inc. ("Olsson") providing for professional services for the following Project (the
"Agreement"):
PROJECT DESCRIPTION AND LOCATION
Project is located at: Maple Street, Fayetteville, Arkansas a Or, "
Project Description: Maple Street Bike Circuit 10 eAeC��G
SCOPE OF SERVICES F Or
Client and Olsson hereby agree that Olsson's Scope of Services urder the Agreement is
amended by adding the services specifically described below for the add tional compensation set
forth below:
Phase 600 — RAISE (Formerly BUILD) Grant Benefit Cost Analysis
6.1 Project Management
6.1.1 General. Ongoing task throughout the phase. Brad Hammond will serve as
Olsson's Task Manager and primary point of contact, manage project schedule
and budget, and be responsible for coordinating work of team members. Olsson's
Task Manager will provide continuous project administration, management and
coordination of tasks and activities, issuing of invoices and billings, ensuring
appropriate quality assurance/quality control and other project management
related activities deemed necessary to ensure efficiert anc timely completion.
Deliverables — Monthly invoices, progress reports
6.2 Benefit -Cost Analysis
6.2.1 General. Olsson will work with Camoin to prepare a benefit -cost analysis (BCA)
in accordance with the latest US Department of Transportation's Benefit Cost
Analysis Guidance for Discretionary Grant Programs for 2021.
6.2.2 Identification of Benefit Categories. Camoin will w-Drk collaboratively with
Olsson to identify the most appropriate benefit categories for including in the
analysis. The Camoin team will review all project mate, ials, and, if necessary,
conduct interviews with others involved in the Project to u-iderstand the realm of
potential benefits from the Project. Based on this knowledge, and Camoin's
experience with other RAISE BCA studies, Camoin will prepare a memo to Olsson
Page 1 of 3
with a preliminary list of benefit categories that align with the RAISE guidance for
2021. For each identified benefit, we will indicate the inputs necessary to complete
the BCA and provide ideas and recommendations for methodology approaches for
any non-traditional approaches. For example, if improvements in safety is
identified as a category then a necessary input would likely be the average annual
reduction in traffic accidents. Benefit categories that cannot be quantified will be
described qualitatively.
6.2.3 Analysis of Inputs. Olsson will analyze existing data and information to prepare
for Camoin to be included in the BCA. Existing data sources include traffic counts
taken in the fall of 2018 for the Maple Street Traffic Operations Study completed
in December 2020; the 2019 University of Arkansas Transportation Survey;
existing crash data provided by the Arkansas Department of Transportation and
local sources as necessary; existing e-scooter data from the City; active
transportation mode share data from the League of American Bicyclists; and other
sources as necessary to complete the BCA. The analysis will include additional
traffic analysis to estimate auto delay with and without improvements
(supplemental to the December 2020 study), and estimation of multi -modal users
as a result of the improvements.
6.2.4 Benefit Cost Analysis (BCA). Upon receiving the necessary inputs from Olsson
identified in task 5.2.3, Camoin will prepare the BCA in accordance with the
USDOT Benefit Cost Analysis Guidance for 2021, including using recommended
monetized values and technical methodologies. Camoin will incorporate one
round of comments into a final BCA report and Excel workbook that are suitable
for grant submission. The report and workbook electronic files will be provided to
the Client.
Deliverables — BCA Report and Workbook
*@]7IX717w=9;1073911&**61Z ll`VIANA/1014.'i
Unless otherwise agreed, Olsson expects to perform its services covered by this Amendment as
follows:
Anticipated Start Date: Upon execution of amendment
Anticipated Completion Dates: No later than July 12, 2021 for incorporation into Application
COMPENSATION
For the additional Scope of Services specifically set forth in this Amendment, Client shall pay
Olsson the following fee in addition to the fee(s) set forth in the Agreement:
Phase 600 — RAISE Grant Benefit Cost Analysis: 0\-M
Project Management e,�ee
Olsson Professional Services $4,000 �e�eC
Benefit -Cost Analysis G Or
Olsson Professional Services $32,000 `
Camoin BCA $10,000
Subtotal $42,000
TOTAL ADDITIONAL FEE $46,000
Page 2 of 3
TERMS AND CONDITIONS OF SERVICE
All provisions of the original Agreement not specifically amended herein Shall remain unchanged.
If this Contract Amendment satisfactorily sets forth your understanding of our agreement, please
sign in the space provided below. Retain a copy for your files and re_urn an executed original to
Olsson. This proposal will be open for acceptance for a period of 30 days from the date set fortl
above, unless changed by us in writing.,
OLSSON, INC.
By
- 6J' b kZZJ
Brad Hammond, PE, Office Leader
By/
Ron Mersch, Region Leader
By signing below, you acknowledge that you have full authority to bind Client to the terms of this
Amendment. If you accept this Amendment, please sign:
UNIVERSITY OF ARKANSAS
a
,,Of ge
efeura-
Signature
Printed Name
Title
OXA
Dated:
Page 3 of 3
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2021
Requestor: Matt Mihalevich
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of a payment to the University of Arkansas in the amoun: of $46,000 for the preparation of
a benefit cost analysis by Olsson Associates, Inc. for a Rebuilding American Infrast-uc:ure with Sustainability and Equity
(RAISE) grant through the U.S. Department of Transportation for improvements to Maple Street from the Razorback
Greenway west to Garland Ave. and approval of a budget adjustment.
COUNCIL DATE: 5/18/2021
LEGISTAR FILE ID#: 2021-0328
M at-OWW M a ddoaw
4/2 7/2021 10:32 AM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
I GLDATE: 5/18/2021
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL
v.20210309
- -
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4603.860.7215-5860.02 46,000 - 46030 7215 EX Capital Prof Svcs - Engineering/A,chitectL
4603.860.7999-5899.00 (46,000) - 46030 7999 EX Urallocated - Budget
K:\Budget Adjustme-its\2021_Budget\City Council\05-18-2021\2021-0328 BA Maple Street Improve-nents 1 of 1