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HomeMy WebLinkAbout131-21 RESOLUTION9RKANS pS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 131-21 File Number: 2021-0293 UNIVERSITY OF ARKANSAS MEMORANDUM OF AGREEMENT: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS ON BEHALF OF THE DIVISION OF AGRICULTURE FOR WATER QUALITY STUDIES FOR THE AMOUNT OF $37,631.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,763.10 WHEREAS, prior to the removal of the pump station dam, the City desires to understand the physical, chemical, and biological differences in the water quality at the WFWR upstream and downstream from the future restoration site; and WHEREAS, a final report detailing the project will be prepared for the City, providing details on water sample collection, water -quality analysis, and statistical evaluations of the data; and WHEREAS, pursuant to Ark. Code Ann. § 19-11-251, formal competitive bidding is not required for contracts with other governmental entities for professional and technical services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Memorandum of Agreement with the Board of Trustees of the University of Arkansas on behalf of the Division of Agriculture for water quality studies upstream and downstream of the Pump Station Dam with for the amount of $37,631.00, and further approves a project contingency in the amount of $3,763.10. PASSED and APPROVED on 5/4/2021 Page 1 Printed on &WI Resolution: 131-21 File Number.' 2021-0293 Attest: 11iff, l TR 11�iii Y per• •sG FAYETTEVILLE;�_ ��z• ; '.y�''•. kANS �•TON Page 2 Printed on 515121 City of Fayetteville, Arkansas 113 West Mountain Street fir- r Fayetteville, AR 72701 (479) 575-8323 tix Text File File Number: 2021-0293 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A 11 UNIVERSITY OF ARKANSAS MEMORANDUM OF AGREEMENT: A RESOLUTION TO AUTHORIZE THE MAYOR TO SIGN A MEMORANDUM OF AGREEMENT WITH THE BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS ON BEHALF OF THE DIVISION OF AGRICULTURE FOR WATER QUALITY STUDIES FOR THE AMOUNT OF $37,631.00, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,763.10 WHEREAS; prior to the removal of the pump station dam, the City desires to understand the physical, chemical, and biological differences in the water quality at the WFWR upstream and downstream from the future restoration site; and WHEREAS, a final report detailing the project will be prepared for the City, providing details on water sample collection, water -quality analysis, and statistical evaluations of the data; and WHEREAS, pursuant to Ark. Code Ann. § 19-11-251, formal competitive bidding is not required for contracts with other governmental entities for professional and technical services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Memorandum of Agreement with the Board of Trustees of the University of Arkansas on behalf of the Division of Agriculture for water quality studies upstream and downstream of the Pump Station Dam with for the amount of $37,631.00, and further approves a project contingency in the amount of $3,763.10. City of Fayetteville, Arkansas Page 1 Printed on 5✓5f2021 City of Fayetteville Staff Review Form 2021-0293 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 4/15/2021 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Memorandum of Agreement with the University of Arkansas in an amount not to exceed $37,631.00 for the collection and analysis of various water samples upstream and downstream of the Pump Station Dam to determine the water quality prior to the dam removal, and approval of a project contingency in the amount of $3,763.10. Budget Impact: 5400.730.5800-5314.00 Water and Sewer Account Number Fund 13018.1 Wastewater Treatment/Water Quality Improvements Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,004,634.00 $ 159,456.49 $ 845,177.51 $ 41, 394.10 $ 803,783.41 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF f ' FAYETTEVILLE ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: April 15, 2021 CITY COUNCIL MEMO SUBJECT: Water Quality Sampling for Pump Station Dam Removal on the West Fork of the White River (WFWR) RECOMMENDATION: Staff recommends approval of a Memorandum of Agreement with the University of Arkansas in an amount not to exceed $37,631.00 for the collection and analysis of various water samples upstream and downstream of the Pump Station Dam to determine the water quality prior to the dam removal, and approval of a project contingency in the amount of $3,763.10. BACKGROUND: Prior to the removal of the pump station dam, the City desires to understand the physical, chemical, and biological differences in the water quality at the WFWR upstream and downstream from the future restoration site. The purpose of this project is to address certain aspects of water quality changes along the WFWR. DISCUSSION: This project will involve the collection of at least 13 water samples at five locations along the WFWR, analyze for select water quality parameters at the Arkansas Water Resources Center (AWRC) water quality lab, and evaluate difference between sites along the WFWR with proximity to the Pump Station Dam. A final report detailing the project will be prepared for the City, providing details on water sample collection, water -quality analysis, and statistical evaluations of the data. BUDGET/STAFF IMPACT: Funds are available in the Wastewater Treatment — Water Quality Improvements account within the Water & Sewer Fund. Attachments: Memorandum of Understanding Statement of Work Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 patent and copyright policy https.//www uasys edu/wp- content/uploads/sites/ 16/2016103/0210 1-Patent-Copyright-Policy-1 pdf . This is a fixed cost agreement. May 10, 2021 ajtL e+n N vi ullenet May 10.2T21 16 15 CDT. Date Jean -Francois Meullenet, Assoc. Sr. VP for Agriculture For the Board of Trustees, University of Arkansas Date Mayor Lion dan For the Ci ayetteville, Arkansas ATTEST: By:" '�, I 11�_' Kara Paxton, City Clerk -Tres urer_ _4TR'E;.S ', iv.• ��Y OF •GAF': 13 ter_• �II�K . 1,1181111110 5 1481 _001 Final Audit Report Created: 2021-05-10 By: Joshua Boice Qboice@uark.edu) Status: Signed Transaction ID: CBJCHBCAABAA--OOA4Tkjg9OUcO6Ra4Q6rEzgkv_hnV "1481 _001 " H istory Document created by Joshua Boice Oboice@uark.edu) 2021-05-10 - 8:27:46 PM GMT- IP address: 167.224.214.101 2021-05-10 �. Document emailed to Jean -Francois Meullenet Qfineull@uark.edu) for signature 2021-05-10 - 8:28:21 PM GMT Email viewed by Jean -Francois Meullenet Ofineull@uark.edu) 2021-05-10 - 9:14:49 PM GMT- IP address: 159.150.4.85 6© Document e-signed by Jean -Francois Meullenet Ofineull@uark.edu) Signature Date: 2021-05-10 - 9:15:23 PM GMT - Time Source: server- IP address: 159.150.4.85 Agreement completed. 2021-05-10 - 9:15:23 PM GMT a Adobe Sign patent and copyright policy https://www.uasys.edu/wp- content/uploads/sites/16/2016/03/0210 1-Patent-Copyright-Policy-1 pdf cost agreement. This is a fixed Date Jean -Francois Meullenet. Assoc. Sr. VP for Agriculture For the Board of Trustees; University of Arkansas Date Mayor Lionpid-JOfdan For the Ci Fayetteville, Arkansas ATTEST: BY lJWLl Kara Paxton, City Clerk-Trea urer 0111111111111�� T RCS OF ' •GPI': • CO . G� i�►►*••����� AESG-05 MEMORANDUM OF AGREEMENT BETWEEN BOARD OF TRUSTEES OF THE UNIVERSITY OF ARKANSAS (UA) ON BEHALF OF THE DIVISON OF AGRICULTURE (UADA) AND CITY OF FAYETTEVILLE, ARKANSAS (CITY) The Board of Trustees of the University of Arkansas (UA) ON BEHALF OF THE DIVISION OF AGRICULTURE (UADA) and CITY are mutually interested in research and development relating to agriculture. To advance such research and development. CITY agrees to make available to UADA for use by the Arkansas Water Resources Center, a unit of the UA Agricultural Experiment Station, a grant-in-aid in the amount of $ 37,631.00 for the period extending from 6/1/2021 to 12/31/2022. Invoices can be submitted quarterly based on work completed and CITY shall remit payment within thirty (30) days of receipt of valid invoices. UADA agrees to accept the funds and use them for the support of research and development in the general field of water quality. UA further agrees to furnish one (1) final progress report which will include a report summary and recommended action plan. CITY shall have the right to publish any of the research data for any non- commercial purpose. In the event that CITY wishes to publish any of the research data, CITY shall furnish to UA a copy of the material to be published in its final form at least two weeks prior to publication, in order to permit UA the opportunity to review and comment. Authorship of publication will be determined by established professional procedures. Cooperation and assistance rendered by CITY will be acknowledged in publications resulting from the joint effort. CITY understands and accepts the University UfAV61.1-a DIVISION or Acwcrn. URE ARKANSAS WATER RFSLARCH & IV1FNSION �;,,,,. ,r4 ,,, . ... Arkansas Water Resources Center RESOURCES CENTER 1371 West Altheimer Drive DTAS 107, Fayetteville AR, 72704 479.387.5547 Project Title: Water sampling, lab analysis and data comparisons at the West Fork of the White River near Pump Station Dam Project Director: Brian Haggard, Professor and Director, Arkansas Water Resources Center University of Arkansas System Division of Agriculture Funding Agency: City of Fayetteville Project Timeline: June 1, 2021 through December 31, 2022 Project Tasks and Budget Need: The City of Fayetteville will be removing the Pump Station Dam on the West Fork of the White River (WFWR) and restoring this river to its natural flow regime and improving habitat. The City desires to understand the physical, chemical and biological differences in water quality at the WFWR upstream and downstream from future restoration site. The purpose of this project is to address certain aspects of water quality changes along the WFWR, excluding stream macroinvertebrates and fish. Objectives: Collect at least 13 water samples at five locations along the WFWR, analyze for select water quality parameters at the Arkansas Water Resources Center (AWRC) water quality lab, and evaluate difference between sites along the WFWR with proximity to the Pump Station Dam. Task 1. Site Selection The AWRC, in cooperation with City of Fayetteville, will select five locations to collect water samples along the WFWR. The proposed sites include the WFWR at Black Oak Road Bridge, WFWR at Pump Station Dam both upstream and downstream, and WFWR at Dead Horse Mountain Road Bridge; an additional site in the back water from the dam will be chosen near Combs Park or the Fayetteville Fire Training Center depending on access. Site selection will be finalized in June 2021 with the City, where the logistical constraint will be public access or private access with permission. Deliverables: (1) Site map with sampling locations, 613012021. Task 2. Water Sample Collection and Analysis Water samples will be collected at least 13 times over the project period at the selected sites, and the AWRC will target seasonal base flow conditions on each sampling event. These water samples will be spread out over the project period with at least five samples during the critical season (May through October, two critical seasons, n=5 per season) and three samples between November and April (n=3, one season). Upon return to the AWRC water -quality lab, the water samples will be analyzed for chlorophyll a (i.e. anions (fluoride, chloride, nitrate and sulfate), dissolved nutrients (ammonia, nitrate plus nitrite, and soluble reactive phosphorus), total nutrients (phosphorus and nitrogen), total organic carbon, turbidity, and dissolved micro elements (aluminum, arsenic, cadmium, cobalt, chromium, copper, iron, manganese, molybdenum, nickel, and zinc). Water samples will be collected in sterile containers for the analysis of bacteria (i.e., E coli) during the growing season, in this case June through October. The analytes will be measured using approved methodology (Standard Methods for the Analysis of Water and Wastewater) and performed at the AWRC water quality labs which are certified by the Arkansas Department of Environmental Quality. The routine sampling will include field measurements of water temperature, pH, dissolved oxygen, and conductivity; these data will be recorded on the field services sheet and reported in the quarterly data reports. Deliverables: (1) Quarterly water quality data and field services sheets reported to the City. (2) Quarterly quality assurance report to the City, detailing any issues with water sampling and analysis. Task 3. Data Analysis and Statistics The collected water -quality data will be analyzed for variability between sites, where the data will be log -transform (if needed) and means separated using analysis of variance (ANOVA) and least significant difference (LSD). The goal will be to evaluate which sites are significantly different from each other along the run of the river, as well as which sites potentially show that constituent concentrations are changing seasonally. These data will provide the baseline for water quality and future comparisons. Deliverables: Updates via graphics and or PowerPoints presentations to the City may be requested. Task 4. Reporting A final report detailing the project will be prepared for the City, providing details on water sample collection, water -quality analysis, and statistical evaluations of the data. This report will be archived in the AWRC digital library. Deliverables: A final report in AWRC MSC format archived in the digital library, December 31, 2022 Budget: $37,631