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Home My WebLink About2021-05-11 - Agendas - FinalCITY OF FAYETTEVILLE ARKANSAS Members: City Staff: EQUIPMENT COMMITTEE May 11, 2021 Immediately following Agenda Session Zoom Meeting: Keeping it Together Virtually Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg AGENDA 1. Purchase of four Motorcycles for the Police Department 2. Purchase of one Truck for the Police Department 3. Purchase of four Heavy Duty Trucks for multiple Departments 4. Purchase of two Compact Trucks for Transportation and Water & Sewer Departments 5. Purchase of one stand on Mower for Transportation 6. Purchase of one Mini -Excavator with Breaker for the Water & Sewer Department 7. Purchase of two Utility vehicles for the Parks Department Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of four Motorcycles for the Police Department Units 1286, 1287 and 1288 are all 2015 Harley FLHTP Motorcycles with 15/15 points and they have exceeded their life expectancies. Unit 1309 is a 2016 Harley FLHTP Motorcycle with 13.6/15 points and will move to the spare position as 1309U as a backup. Through Bid 21-31 four Harley FLHTP Motorcycles can be awarded to the lowest eligible bidder, Pig Trail Harley Davidson of Rogers, AR in the amount of $26,169.24 each, for a total of $104,676.96. Sufficient funds have been budgeted and collected for these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Truck for the Police Department Sonia Gutierrez Holly Herztberg Unit 2179 is a Police undercover unit that has exceeded its life expectancy. A Ram 1500 Crew Cab is available for the Arkansas State Contract price of $22,403.00 through the Lewis Ford of Fayetteville, AR. Sufficient funds have been budgeted for this purchase in a Police project. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of four Heavy Duty Trucks for Fleet, Transportation and Water & Sewer Departments Units 362, 367, 373 and 374 are all 2008-2012 Ford heavy duty trucks. They each have between 13.5-15 out of 15 points and have all exceeded their life expectancies. Through Bid 21-40, four Ford heavy duty trucks were bid with various types of equipment. A Ford F350 4x4 flat bed with a crane and starter for $76,610; a Ford F550 4x2 Utility Body and Tommy Gate for $70,643; a Ford F550 4x4 with Dump Body for $64,873; and a Ford F550 4x4 Utility Body for $69,250. The combined total to award Bid 21-40 to Lewis Ford is $281,376. Sufficient funds have been budgeted and collected for all of these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of two (2) Compact Trucks Sonia Gutierrez Holly Herztberg Unit 2125 is a 2008 Chevrolet Silverado that has 14.5/15 points. Unit 2164 is a 2013 Toyota Tacoma that has 14.3/15 points. These units have exceeded their life expectancy. Through Bid 21-43, two replacement Ford Rangers can be purchased through Mark McLarty Ford of North Little Rock, AR at a cost of $24,201.00 each for a total of $48,402.00. Sufficient funds have been budgeted and collected for these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of one Stand -on Mower for Transportation Due to the narrow areas and trees within the medians of Rupple Road, the Right -of - Way crews must use string -trimmers or push mowers to maintain the many miles of greenspace. For safety and efficiency, Transportation requests the purchase of a slim stand -on mower. A Gravely 32" stand -on is available off the Sourcewell Contract in the amount of $6,939.87 through Straights Lawn and Garden of Springdale, AR. A budget adjustment will be brought before City Council for approval. This item is less than $20,000 but does need a vote from Equipment Committee because it is an expansion to the Fleet. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of one mini -excavator with Breaker Attachment for Water/Sewer Unit 697 is a 2012 Caterpillar 420E Backhoe that has has exceeded its life expectancy. A Caterpillar 304E2 Excavator with is available Sourcewell Contract in the amount of $55,213.31 with a Caterpillar B4 Hydraulic hammer for $5,551.00 from the dealer, Riggs CAT for a total of $60,764.31. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS May 11, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of two Utility vehicles for the Parks Department Unit 9154 is a 2011 John Deere Gator with 15/15 points and has exceeded its life expectancy. Unit 5048 is a 2014 Toro Sand Pro with 14.8/15 points. This Sand Pro is used for the ball fields with loose dirt and sand. As the City continues to have more turf fields, the Sand Pros are needed less. Through Bid 21-31 two Kawasaki Mules may be purchased from Freedom Powersports for $11,207.05 each, a total of $22,414.10. In addition to this, Parks would like to purchase a LitterKat Sweeper for the BuyBoard Contract price of $8,170.00 to be pulled by one of these Mules. This will give them additional versatility of their equipment, while remaining within budget. Sufficient funds have been budgeted and collected for these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701