HomeMy WebLinkAbout133-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 133-21
File Number: 2021-0279
MCCLELLAND CONSULTING ENGINEERS, INC. - 2019 POLICE HEADQUARTERS
BOND PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $29,515.00 FOR MATERIALS TESTING SERVICES ASSOCIATED WITH THE NEW
POLICE HEADQUARTERS FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $6,000.00 AND TO APPROVE A BUDGET ADJUSTMENT - 2019 POLICE
HEADQUARTERS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAVETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a professional engineering services agreement with McClelland Consultirg Engineers, Inc. in the
amount of $29,515.00 for materials testing services associated with the construction of the new Police
Headquarters Facility, and further approves a project contingency in the amount of $6,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 5/4/2021
Page 1 Printed on 515121
Resolution: 133-21
File Number.' 2021-0279
Attest:
Kara Paxton, City Clerk T as
FAYETTEVILLE;
�''.�s''•�kANSP• J�`.
SON,`
Page 2 Printed on 515121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
—� (479) 575-8323
m Text File
File Number: 2021-0279
Agenda Date: 5/4/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.13
MCCLELLAND CONSULTING ENGINEERS, INC. - 2019 POLICE HEADQUARTERS BOND
PROJECT:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $29,515.00 FOR
MATERIALS TESTING SERVICES ASSOCIATED WITH THE NEW POLICE HEADQUARTERS
FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,000.00 AND TO
APPROVE A BUDGET ADJUSTMENT - 2019 POLICE HEADQUARTERS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
professional engineering services agreement with McClelland Consulting Engineers, Inc. in the amount of
$29,515.00 for materials testing services associated with the construction of the new Police Headquarters
Facility, and further approves a project contingency in the amount of $6,000.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville,. Arkansas Page 1 Printed on 51512021
Wade Abernathy
Submitted By
City of Fayetteville Staff Review Form
2021-0279
Legistar File ID
5/4/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/15/2021
Submitted Date
Action Recommendation:
FACILITIES MANAGEMENT (140)
Division / Department
Approval of RFQ# 21-01 Contract with McClelland Consulting Engineers, Inc. for materials testing services for the
Police Headquarters Facility in the amount of $29,515.00 and a contingency of $6,000 and approve a budget
adjustment. This is a 2019 Police Headquartes Bond Project.
4609.860.7900-5860.02
Account Number
46090.7900.8315
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
4609 - Police Projects 2019 Bonds
Fund
Police Headquarters Building
Materials Testing / Survey / Geotechnical
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 19,787.00
$ 17,787.00
$ 2,000,00
$ 35,515.00
$ 35,515.00
$ 2,000.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
Q FAYETTEVILLE
ARKANSAS
MEETING OF MAY 4, 2021
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Paul Becker, Chief Financial Officer
Mike Reynolds, Chief of Police
CITY COUNCIL MEMO
FROM: Wade Abernathy, Director Bond and Building Construction Projects
DATE: April 15, 2021
SUBJECT: RFQ# 21-01 Contract with McClelland Consultant Engineers, Inc. for
Materials Testing for Police Headquarters Facilities Project.
RECOMMENDATION:
Staff recommend approval of RFQ# 21-01 Contract with McClelland Engineers, Inc. for the
Materials testing at the Police Headquarters Facility in the amount of $29,515.00, approve a
project contingency in the amount of $6,000 and a budget adjustment. This is a part of 2019
Police Headquarters Bond.
BACKGROUND:
In April of 2021, Resolution 116-21 authorized approval of Change Order #2 with Flintco LLC.,
for foundations, masonry, and structural steel.
DISCUSSION:
This contract will enable materials testing for the items approved in CO #2, in addition to testing
of asphalt placement to ensure components are installed in accordance with Plans and
Specifications.
BUDGET/STAFF IMPACT:
A budget adjustment is included. A contingency is requested in the amount of $6,000.
Attachments:
Proposal Letter
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
McCLELLAND 1580 E. Stearns St.
CONSULTING Fayetteville, 47-3- 72703
479-443-2377 O 479-443-9241 F
ENGINEERS, INC. www.mce.us.com
March 19, 2021
CITY OF
10 FAYETTEVILLE
ARKANSAS
113 West Mount Street
Fayetteville, AR 72701
ATTN: Mr. Wade Abernathy
Director of Bond Projects and Facilities
RE: Proposal for Construction Materials Testing and Special Inspections
PDHQ
Fayetteville, Arkansas
Dear Mr. Abernathy,
We are pleased to present a Proposal for the Construction Materials Testing and Special Inspections relevant to the
planned new Police Department Headquarters (PDHQ) project to be located in Fayetteville, Arkansas.
The information on the following pages provides further detail regarding the anticipated testing scope on the project
which includes several trips for each service, time spent on -site for each service, and other znticipations which were
integral in arriving at the lump sum fee amount.
Project Description
The current project scope consists of the construction of a new PDHQ building at 2300 West Deane Street in
Fayetteville, Arkansas. The proposed PDHQ structure has a footprint of approximately 35,000 square -feet (sf). The
PDHQ building is a multi -level structure expected to include lobby/gathering areas, offices, conference rooms, and an
additional16,500 sf firing range to the south. Additional site improvements are expected tc consist of paved access
drives and parking areas as well as utility improvements across the site.
Scope of Work
It is anticipated that services for construction -materials testing and special inspections for the project will include
coarse aggregate base density testing, reinforcing bar observations, cast -in -place concrete testing and continuous
placement observations, grout and mortar testing, drill -and -epoxy observations, asphalt testing, and structural steel
inspections.
It should be noted that at the time of preparing this proposal, proof roll/subgrade observations, select fill/soil
density testing, and floor flatness and levelness inspections are not expected to be required. It is our understanding
that observations during earthwork operations along with select fill/soil density testing (not including aggregate
PDHQ— Fayetteville, AR
Mr. Wade Abernathy — City of Fayetteville
March 19, 2021
Page 12
base course) will be conducted by another Geotechnical/testing firm. MCE would be happy to provide these services
should they be requested, with the understanding that inspection and documentation of these items would be in
addition to the scope and fee services presented in this proposal, if requested.
To better your understanding of our associated fees, we presented an estimated per -trip price for the services we
anticipate providing on this project. The provided per -trip prices assume the following factors:
• A certified technician spending 30 minutes onsite for each base density testing trip
- Four (4) density tests being conducted per trip
- Travel time, mileage, and report writing is factored into the unit trip price
• A Geotechnical Engineer or Engineering Technician spending one (1) hour onsite for the observation of
reinforcing elements.
- Travel time, mileage, and report writing is factored into the unit trip price
• A certified technician spending one (1) hour onsite for each cast -in -place concrete testing trip.
MCE assumes that one (1) set of five (5) lab -cured 4" x 8" cylinders being sampled for every 50 cubic
yards of concrete will satisfy testing frequency for the project based on project specifications.
Additional cylinders and onsite technician time may be required for large monolithic concrete
placements exceeding 50 yd3
- Travel time, mileage, and reporting fees are included in the per -trip amount for this service
• A certified technician spending two (2) to six (6) hours performing continuous observations for the
placement of concrete
• A certified technician spending 30 minutes on -site for each grout testing trip.
- Four (4) 4"x8" grout samples being conducted each trip
- Travel time, mileage, and reporting fees are included in the per -trip amount for this service.
• A certified technician spending 30 minutes on -site for each mortar testing trip.
- Three (3) 2"x2" mortar cube samples being conducted each trip
- Travel time, mileage, and reporting fees are included in the per -trip amount for this service
• A Geotechnical Engineer or Engineering Technician spending two (2) hours onsite for the observation of
drill -and -epoxy anchor bolt installation.
- Travel time, mileage, and reporting fees are included in the per -trip amount for this service
• A certified technician spending one (1) hour on -site to assist with establishing a rolling pattern during the
placement of asphalt in pavement improvement areas.
Additional time spent on -site may be required if asphalt placement operations require rolling
patterns at intervals per the project specifications or if the contractor requests a technician remain
on -site to assist until daily placement operations conclude
PDHQ— Fayetteville, AR March 19, 2021
Mr. Wade Abernathy — City of Fayetteville P a g e 13
- Travel time, mileage, and reporting fees are included in the unit price
• A certified technician spending two (2) hours on -site coring asphalt samples for laboratory testing.
- Travel time, mileage, and reporting fees are included in the per -trip amount for this service
• A Certified Welding Inspector (CWI) spending two (2) hours on -site for each periodic structural steel and/or
welding inspection trip. Site visits relevant to continuous inspections, where applicable, may require up to
eight (8) hours on -site.
We also expect that the project duration will be approximately nine (9) months. From the assumptions and project
details referenced above, we estimated the following per -trip prices and subtotals for each service anticipated being
required:
Base Course Density Testing $120.00 per trip
• PDHQ Pavement Improvements (Base Course).................................................................................. 5 trips
• Utility Backfill and Additional Sitework (Base Course).................................................................... 3 trips
Subtotal: $960.00
Reinforcing Bar Observations $155.00 per trip
Police Department Headquarters
• West Perimeter Footings (Continuous and Spread).......................................................................... 3 trips
• West Interior Footings (Spread)............................................................................................................
2 trips
• East Perimeter Footings (Continuous and Spread)...........................................................................
2 trips
• East Interior Footings (Spread)................................................................................................................1
trip
• Range Footings (Continuous and Spread)........................................................................................... 2 trips
• West Wing Elevator Pit Foundations.................................................................................................... 2 trips
• West Wing Elevator Pit Walls................................................................................................................. 2 trips
• East Wing Elevator Pit Foundation.........................................................................................................1
trip
• East Wing Elevator Pit Walls....................................................................................................................1
trip
• West Wing Slab-on-Grade........................................................................................................................1
trip
• East Wing Slab-on-Grade......................................................................................................................:..1
trip
• Range Slab-on-Grade.............................................................................................................................
2 trips
• West Wing CMU Walls, Stairwells, and Elevator Cores.....................................................................
5 trips
• East Wing CMU Walls, Stairwells, and Elevator Core.......................................................................
4 trips
• Range Ramp -Down and Perimeter CMU Walls..................................................................................
8 trips
PDHQ — Fayetteville, AR
Mr. Wade Abernathy— City of Fayetteville
March 19, 2021
Page 14
• West Wing Level 2 Deck............................................................................................................................1 trip
• East Wing Level 2 Deck.............................................................................................................................1 trip
• West Wing Roof Level Deck......................................................................................................................1 trip
• East Wing Roof Level Deck.......................................................................................................................1 trip
Subtotal: $6,35S.00
Cast -in -Place Concrete Testing
Police Department Headquarters
$240.00 per trip
• West Perimeter Footings (Continuous and Spread)............................................................................ 3 trips
• West Interior Footings (Spread).............................................................................................................. 2 trips
• East Perimeter Footings (Continuous and Spread)............................................................................. 2 trips
• East Interior Footings (Spread).................................................................................................................1 trip
• Range Footings (Continuous and Spread)............................................................................................ 2 trips
• West Wing Elevator Pit Foundations..................................................................................................... 2 trips
• West Wing Elevator Pit Waits .................................................................................................................. 2 trips
• East Wing Elevator Pit Foundation..........................................................................................................1 trip
• East Wing Elevator Pit Walls.....................................................................................................................1 trip
• West Wing Slab-on-Grade.........................................................................................................................1 trip
- Additional fees applied for large monolithic pours of all project slabs
• East Wing Slab-on-Grade..........................................................................................................................1 trip
• Range Slab-on-Grade..........................................................................................._.................................. 2 trips
• West Wing Level 2 Deck..............................................................................................................................1 trip
- Additional fees applied for large monolithic pours of at[ project decks
• East Wing Level 2 Deck...............................................................................................................................1•trip
• West Wing Roof Level Deck.......................................................................................................................1 trip
• East Wing Roof Level Deck........................................................................................................................1 trip
Subtotal: $5,760.00
PDHQ — Fayetteville, AR
Mr. Wade Abernathy— City of Fayetteville
Continuous Concrete Placement Observations
March 19, 2021
Page 15
• The unit price will reflect an observer being onsite during all structural concrete placements to verify that
concrete conveyance and depositing avoid segregation and contamination, as well as proper consolidation
per IBC Table 1705.3 under special inspections. The subtotal presented below also includes report writing
and administrative fees. The below subtotal estimates that project concrete placements will generally
require between two (2) and six (6) hours on -site for this service, which is likely a conservative estimate.
Subtotal: $4,500.00
Concrete Cylinder Pick -Up
$105.00 per trip
• A charge for concrete cylinder pick-up will only be applied in the event that it is the sole reason for the site
visit on days where no other testing is scheduled. We have assumed that this will be required for
approximately one-half (0.5) of the total concrete placements.
Subtotal: $1,260.00
Grout & Mortar
Police Department Headquarters
$200.00 per trip
• West Wing CMU Walls, Stairwells, and Elevator Cores (Grout)....................................................... 3 trips
• West Wing CMU Walls, Stairwells, and Elevator Cores (Mortar) ..................................................... 2 trips
• East Wing CMU Walls, Stairwells, and Elevator Core (Grout).......................................................... 2 trips
• East Wing CMU Walls, Stairwells, and Elevator Core (Mortar)........................................................1 trip
• Range Ramp -Down and Perimeter CMU Walls (Grout)................................................................. 4 trips
• Range Ramp -Down and Perimeter CMU Walls (Mortar)................................................................. 2 trips
Subtotal: $2,800.00
Grout/Mortar Pick -Up $105.00 per trip
• A charge for grout/mortar sample pick-up will only be applied in the event that is the sole reason for the site
visit on days where no other testing is scheduled. We have assumed that one-half (0.5) of the total
grout/mortar testing trips will be needed for this service.
Subtotal: $735.00
PDHQ— Fayetteville, AR
Mr. Wade Abernathy— City of Fayetteville
Drill -and -Epoxy
March 19, 2021
Page 16
$245.00 per trip
Based on the provided project documents, we anticipate that a Geotechnical Engineer or Engineering Intern
will be required to make approximately five (5) trips to observe the proper installation of 3/4-inch drilled -
and -epoxied anchor bolts at roof -level angle connections within the planned PDHQ structure.
Subtotal: $1,225.00
Asphalt Rolling Pattern
$120.00 per trip
A certified technician conducting asphalt rolling patterns during asphalt placement operations., It is
anticipated that two (2) trips will be required for this service.
Subtotal: $240.00
Asphalt Coring
$680.00 per trip
A certified technician coring asphalt samples for final laboratory acceptance testing. It is anticipated that
up to six (6) cores will be required for laboratory testing. The cores will be tested for bulk -specific gravity
and thickness verification. It is anticipated that one (1) trip will be conducted for this service.
Subtotal: $680.00
Structural5teel & Welding Inspections
Based on current project documents and specifications, MCE can provide Structural Steel inspection services, with the
following factors taken into account: .
• The referenced project documents require special inspections per IBC Chapter 17 and AWS D1.1.
• We anticipate that approximately five (5) site visits will be necessary for the periodic inspection of embed
plates, structural bolt -ups, and other structural steel connections relevant to the structures.
• We also anticipate that approximately three (3) site visits will be necessary for continuous observation of
complete joint penetrations and fillet welds greater than 5/16" within the planned PDHQ structure.
Subtotal: $5,000.00
PDHQ— Fayetteville, AR March 19, 2021
Mr. Wade Abernathy— City of Fayetteville P a g e 17
Estimated Budget
Based on the assumptions detailed in the foregoing proposal, we can provide construction materials testing and
special inspections on this project for a Not -To -Exceed Without Approval amount as detailel below:
• Base Course Density Testing................................................................................................_......................
$960.00
• Reinforcing Observations..............................................................................................................................
$6,355.00
• Cast -in -Place Concrete Testing.....................................................................................:.........._..:................:
$5,760.00
• Continuous Concrete Placement Observation............................................................................................
$4,500.00
• Concrete Cylinder Pick-Up.............................................................................................................................
$1,260.00
• Grout & Mortar Testing................................................................................................................................... $2,800.00
• Grout & Mortar Pick-Up............................................................................................................__.......................
$735.00
• Drill -and -Epoxy Observations..................................................................................................._....................
$1,225.00
• Asphalt Rolling Pattern.............................................................................................................__......................
$240.00
• Asphalt Coring....................................................................................................................................................
$680.00
• Structural Steel & Welding Inspections....................................................................................................
$5,000.00
Total Lump Sum Fee: $29,515.00
Our estimated number of trips for each testing service is based on our experience on projects in the area with similar
scope and size. Our fees are directly related to the number of trips made for each service and -Jme spent on site. If the
project scope varies after the submittal of this document and prior to construction, please allow for the
review/revision of this document.
We appreciate the opportunity to submit this proposal for construction materials testing relevant to the PDHQ
project located in Fayetteville, Arkansas. If this Proposal is acceptable, please sign the Work Authorization Agreement
at the end of this document and return a copy to our office. If there are any questions regarding this Proposal, please
do not hesitate to contact us.
Sincerely,
<teP.E. f�oger?a�hena
Principal I Geotechnical Department Head Materials Testing Supervisor
PDHQ— Fayetteville, AR
Mr. Wade Abernathy — City of Fayetteville
Work Authorization Agreement
March 19, 2021
Page 18
McClelland Consulting Engineers, Inc., is authorized to proceed in accordance with this Letter of Proposal, consisting
of eight (8) pages.
or
v SignaKre Title d Date
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division FACILITIES MANAGEMENT (140) Adjustment Number
2021 /Org2
Requestor: Wade Abernathy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of RF4# 21-01 Contract with McClelland Consulting Engineers, Inc. for materials testing services for the Police
Headquarters Facility in the amount of $29,515.00 and a contingency of $6,000 and approve a budget adjustment. This
is a 2019 Police Headquartes Bond Project.
COUNCIL DATE:
LEGISTAR FILE ID#:
5/4/2021
2021-0279
MattheAv Ma.dd o%,
411212021 12:25 PM.
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
I
GLDATE:
CHKD/POSTED:
5/4/2021
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Defl AT
v.20210309
Account Name
4609.860.7900-5860.02
29,515 -
46090
7900.8315 EX
Capital Pro- Svcs - Engineering/Architects
4609.860.7900-5911.99
4609.860.7999-5899.00
6,000 -
(35,515) -
46090
46090
7900.8315 EX
7999 EX
Contingency -Capital Project
Unallocated - Budget
KABudget Adjustments\2021_Budget\City Council\05-04-2021\2021-0279 BA PDHQ Materials Testing 1 of 1
MCCLELLAND CONSULTANT ENGINEERS FOR
POLICE HEADQUARTERS
Wade Abernathy
Submitted By
City of Fayetteville Staff Review Form
2022-0345
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/12/2022 FACILITIES MANAGEMENT (140)
Submitted Date Division / Department
Action Recommendation:
Approval of Amendment #2 TO RFQ # 21-01 Contract with McClelland Consultant Engineers for Materials
Testing Services for the Police Headquarters Facility in the amount of $5,990.95 funded from the
approved contingency and 2019 bond funds.
4609.860.7900-5860.02
Account Number
46090.7900.8315
Project Number
Budgeted Item? Yes
Budget Impact:
4609-Police Projects 2019 Bonds
Fund
PDHQ Materials Testing/Survey/Geotech
Project Title
Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$ 24,320,387.00
$ 24,279,082.96
$ 41,304.04
$ 5990.95
$ 35,313.09
V20210527
Purchase Order Number: 2021-330 Previous Ordinance or Resolution # 133-21
Change Order Number:
Original Contract Number:
Comments:
9
2021-25
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Paul Becker, Chief Financial Officer
FROM: Wade Abernathy, Director Bond Construction Projects
DATE: April 11, 2022
STAFF MEMO
SUBJECT: Amendment #2 to RFQ#21-01 Contract with McClelland Consultant
Engineers, Inc. for Materials Testing for Police Headquarters Facility.
RECOMMENDATION:
Staff recommend approval of an amendment to RFQ# 21-01 Contract with McClelland
Engineers, Inc. for the Materials testing at the Police Headquarters Facility in the amount of
$5,990.95 to be funded with approved contingency. This is a part of 2019 Police Headquarters
Bond
Project.
BACKGROUND:
In April of 2021, Resolution 116-21 authorized approval of Change Order #2 with Flintco LLC.,
for foundations, masonry, and structural steel.
In May of 2021, Resolution 133-21 authorized a material testing service contract with
McClelland.
In November of 2021, Resolution 281-21 approved an amendment to the contract.
DISCUSSION:
This amendment includes additional testing for Asset buildings earthwork, and concrete
testing. It also includes asphalt base compaction and core sample testing.
BUDGET/STAFF IMPACT:
Approved Contingency to be used to fund the amendment.
Attachments:
McClelland Amendment 2
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
McCLELLAND
CSt
ONSULTING 15te E. Stearns 03
Fayetteville, AR 72703
479-443-2377/Fax 479-443-9241
ENGINEERS, INC. www.mce.us.com
April 8, 2022
Aft CITY OF
FAYETTEVILLE
ARKANS
ARKANSAS
113 West Mount Street
Fayetteville, AR 72701
ATTN: Mr. Wade Abernathy
Director of Bond Projects and Facilities
RE: Police Department Headquarters (PDHQ)
Request for Change Order #2 for CMT Services
Fayetteville, Arkansas
Dear Mr. Abernathy,
This document will serve as a request for Change Order #2 to our current Amendment to RFQ# 21-01
Contract, executed May 41h, 2021, and our Change Order #1 document dated October 251h, 2021. ,The
current agreement details a sum of $48,665.00 for professional engineering services regarding materials
testing and special inspection.
Through the end of December 2021, MCE has invoiced a total of $48,572.45 for services provided on the
project, which nearly exhausts the current contract amount. During the months of January and February
2022, MICE has continued responding to requests for services onsite, while also coordinating with the
Contractor and relevant Subcontractors to estimate the remaining services that will be requested and
required for the remainder of the project. Services provided through the, months of January and February
total a sum of $6,603.50.
At the date of this document, some of the provided services have exceeded those that were outlined as
expectations in the Change Order #1 agreement. The following items provide detail towards services
already performed beyond those expected by Change Order #1, as well as a comprehensive list of
expected remaining services through the end of construction on the project:
o Proof Roll Observation and Recommendations. Through coordination with onsite representatives,
the below provides a best -estimate of remaining inspection trips for this service relevant to proof
rolling observations and corresponding recommendations:
• Police Mesh Yard —1 trip
• Asset Buildings 1 & 2 —1 trip
• Pavement - Parking Lot — 1 trip
■ Subtotal = $645.00
The above items result in a fee of $645.00 for a total of three (3) trips. This Fee includes the
evaluation of soils in locations that were not anticipated after Change Order #1. It should be noted
that the number of trips that exceeded Change Order #1 has resulted in a difference of one (1)
additional proof rolling observation trip which has been performed as of the date of this document.
This is a result of winter weather conditions and heavy construction traffic that occurred during
project operations.
PDHQ — CO #2 Request
Mr. Wade Abernathy— City of Fayetteville
April 8, 2022
Page 12
o Soil and Base Density Testing. Through coordination with onsite representatives, the below
provides a best -estimate of remaining inspection trips or trips that have already occurred for this
service relevant to select fill and base course material placements:
• Asset Buildings 1 & 2 — 2 trips
• PDHQ Parking Lot Base —1 trip
• PDHQ Parking Lot Subgrade —1 trip
• Utility Lines, Sewer Lines, & Trenches — 6 trips (already occurred)
■ Subtotal = $1,900.00.
The above items result in a fee of $1,900.00 for a total of 10 trips. This Fee includes the
evaluation of soils in locations that were not anticipated after Change Order #1. It should be noted
that the number of trips that exceeded Change Order #1 has resulted in a difference of four (4)
density testing trips which have been performed as of the date of this document. This is a result
of winter weather conditions and heavy construction traffic that occurred during project
operations.
o Reinforcing Bar Observation. Through coordination with onsite representatives, the below
provides a list of remaining inspection trips or trips that have already occurred for this service
relevant to cast -in -place concrete and CMU elements:
• Asset Buildings 1 & 2 — 2 trips
• Ramp - Retaining Walls and S.O.G. —1 trip (already occurred)
• S.O.D. Topping Slabs - Main Building Roof Level and Range Roof Level — 2 trips (already
occurred)
• Range - CMU Interior Walls Level 1 - Roof Level — 2 trips (already occurred)
■ Subtotal = $1,505.00
The above items result in a fee of $1,505.00 for a total of seven (7) trips. This Fee includes
unforeseen inspection services and additional services that exceeded our request on Change
Order #1. It should be noted that the number of total trips that were expected after Change Order
#1 in comparison to the actual trips conducted has resulted in a difference of 40 total trips that
have been performed for the project to date. This is a result of heavy inspection frequencies that
were caused by splitting the observation of structures into multiple trips, unforeseen inspections
throughout the project, and CMU wall observation trips that had not been communicated to MCE
during previous preparation of our services.
PDHQ— CO #2 Request
Mr. Wade Abernathy— City of Fayetteville
April 8, 2022
Page 13
o CMU Grout and Mortar Testing (including Reinforcing Bar Observation while onsite). Through
coordination with onsite representatives, the below provides a best -estimate of remaining
placements or trips that have already occurred for this service relevant to CMU grout, mortar
testing, and sample pickups:
• MCE has been requested to provide this service for a total one (1) trip beyond those
expected by Change Order #1, which occurred on 1 /4/2022.
- Range Interior Walls — 1 trip (already occurred)
• Further, a total of one (1) trip is still expected to be required for grout and mortar testing.
• Sample Pickup —1 trip
■ Subtotal = $645.00
The above items result in a fee of $645.00 for a total of three (3) trips. This Fee includes
unforeseen inspection services and additional services that exceeded our request on Change
Order #1. It should be noted that the number of trips that exceeded Change Order #1 has
resulted in a difference of nine (9) grout and mortar testing trips and six (6) grout and mortar
pickup trips which have been performed up to date. This is a result of heavy inspection
frequencies that were unforeseen through the project along with trips of CMU wall observations
that had not been accounted for in our proposal.
Cast -in -Place Concrete Testing. Through coordination with onsite representatives, the below
provides a best -estimate of remaining inspection trips for this service or trips that have already
occurred for this service relevant to cast -in -place concrete elements:
• Asset Buildings 1 & 2 — 1 trip
• Ramp Retaining Walls and SOG —1 trip (already occurred)
• Sample Pickup —1 trip (2 trips for SOG have already occurred)
■ Subtotal = $825.00
The above items result in a fee of $825.00 for a total of four (4) trips. This Fee includes
unforeseen inspection services and additional services that exceeded our request on Change
Order #1. It should be noted that the number of trips that exceeded Change Order #1 has
resulted in a difference of three (3) concrete testing and concrete pickup trips which have been
performed to date.
PDHQ—CO a2 Request
Mr. Wade Abernathy— City of Fayetteville
April 8, 2022
Page 14
o Asphalt Pavement Testing & Asphalt Coring. These services have not yet been required and is
estimated at a fee of $2,150.00 after the Change Order #1 agreement. Through coordination with
onsite representatives, the below provides a best -estimate of remaining inspection trips for this
service relevant to asphalt pavement testing and asphalt coring:
• Asphalt Pavement Testing
- This expects four (4) trips onsite during asphalt placements for observation and
establishing of rolling pattern. Travel time, mileage, and reporting fees are included in
the per -trip amount for this service.
• Asphalt Coring
A certified technician coring asphalt samples for final laboratory acceptance testing.
It is anticipated that up to six (6) cores will be required for laboratory testing. The
cores will be tested for bulk -specific gravity and thickness verification. It is anticipated
that two (2) trips to obtain core samples and relevant lab testing/reporting for
acceptance will be required for this service. Travel time, mileage, and reporting fees
are also included in the per -trip amount for this service.
The above items result in a fee of $2,150.00 for a total of six (6) trips that still remain after
Change Order #1.
o Structural Steel and Welding Inspection.
• MCE has been requested to provide this service for a total four (4) trips as expected by
Change Order #1, which amounts to a total of $3,320.95 in completed services invoiced
up to date.
• Additional trips for this service are currently not expected to continue for the duration of
project operations. A total of $5,000.00 had been requested for this service after the
allotment of Change Order #1 leaving a credit amount of $1,679.05.
■ Credit Subtotal = $1,679.05
The above items and descriptions result in a fee that is beyond the current contract amount by $5,990.96
As such, we are requesting a revision to the current agreement so that a total of $5,990.95 is added to
compensate for the requested/anticipated additional services. This would bring the total not -to -exceed
without approval agreement amount to $64,162.45 for our expected services on the project. This
document has been prepared and provided with the intent of alleviating any future request for Change
Order on this project.
PDHQ—CO #2 Request
Mr. Wade Abernathy— City of Fayetteville
April S, 2022
Page 15
We greatly appreciate your consideration of this Change Order #2 request document for our services on
the project. Please contact us with any questions or concerns that you might have regarding the
information contained in this document.
Sincerely,
Steven J. ead, P.E.
Principal I Geotechnical Department Head
McClelland Consulting Engineers, Inc., is authorized for the additional fees requested by this Change
Order Request #2 document, consisting of five (5) pages.
re
Mayor
Title
4-13-22
Date