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Home My WebLink About132-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 132-21 File Number: 2021-0282 MCCLELLAND CONSULTING ENGINEERS, INC. - 2019 FIRE FACILITIES BOND PROJECT: A RESOLUTION TO APPROVE TWO CONTRACTS WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE TOTAL AMOUNT OF $43,481.00 FOR MATERIALS T- STING SERVICES ASSOCIATED WITH THE CONSTRUCTION OF FIRE STATIONS 8 AND 9, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIRE FACILITIES BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l : That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign two contracts with McClelland Consulting Engineers, Inc. in the total amount of S43,481.00 for materials testing services associated with the construction of Fire Stations 8 and 9, and further approves a project contingency in the amount of $6,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/4/2021 City of Fayetteville, Arkansas 113West Mountain Street f Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0282 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.12 MCCLELLAND CONSULTING ENGINEERS, INC. - 2019 FIRE FACILITIES BOLD PROJECT: A RESOLUTION TO APPROVE TWO CONTRACTS WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE TOTAL AMOUNT OF $43,481.00 FOR MATERIALS TESTING SERVICES ASSOCIATED WITH THE CONSTRUCTION OF FIRE STATIONS 8 AND ?, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $6,000.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 FIRE FACILITIES BOND PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Msyor Jordan to sign two contracts with McClelland Consulting Engineers, Inc. in the total amount of $43,481.00 for materials testing services associated with the construction of Fire Stations 8 and 9, and further approves a project contingency in the amount of $6,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 5/5/2021 City of Fayetteville Staff Review Form 2021-0282 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 4/15/2021 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of RFQ# 21-01 Contract with McClelland Consulting Engineers, Inc., for materials testing services for Fire Station 8 in the amount of $17,786.00 and Fire Station 9 in the amount of $19,635.00, approve a project contengency in the amount of $6,000 and a budget adjustment. This is a 2019 Fire Bond project. 4610.860.7108-5860.02 4610.860.7109-5860.02 Account Number 46100.7108.8315 46100.7109.8315 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: 4610 - Fire Projects 2019 Bonds Fund Fire Station 8 - Materials Testing/Survey/Geotechnical Fire Station 9 - Materials Testing/Survey/Geotechnical Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 8,980,878.00 $ 6,026,688.15 $ 2,954,189.85 $ 43,481.00 $ 2,910,708.85 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: QCITY OF FAYETTEVILLE r ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer Brad Hardin, Fire Chief CITY COUNCIL MEMO FROM: Wade Abernathy, Director Bond and Building Construction Projects DATE: April 15, 2021 SUBJECT: RFQ# 21-01 Contract with McClelland Consultant Engineers, Inc. for Materials Testing for Fire Stations 8 & 9. RECOMMENDATION: Staff recommends approval of RFQ# 21-01 Contract with McClelland Consulting Engineers, Inc., for materials testing services for Fire Station 8 in the amount of $17,786.00 and Fire Station 9 in the amount of $19,695.00 approve a project contingency in the amount of $6,000 and a budget adjustment. This is a 2019 Fire Bond project. BACKGROUND: In March of 2021, resolution 84-21 authorized construction contracts with Flintco, LLC for the construction contracts for Fire Station 8 and 9. DISCUSSION: This contract will enable materials testing for soils, concrete reinforcement, concrete, and structural steel to ensure all is installed in accordance with the plans.and specifications. BUDGET/STAFF IMPACT: A budget adjustment is included. A contingency is requested in the amount of $6,000.00 Attachments: Proposal Letters. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 McCLELLAND 1580 E. Stearns St. CFayetteville, 3-9241 F 72703 ONSULTING 479-443-2377 O 1 479-44 R"CE ENGINEERS, INC. www.mce.us.com March 19, 2021 CITY OF FAYETTEVILLE ARKANS ARKANSAS 113 West Mount Street Fayetteville, AR 72701 ATTN: Mr. Wade Abernathy Director of Bond Projects and Facilities RE: Proposal for Construction Materials Testing and Special Inspections Fire Station No. 8 Fayetteville, Arkansas Dear Mr. Abernathy, We are pleased to present a Proposal for the Construction Materials Testing and Special Inspections relevant to the planned new Fire Station No. 8 project to be located in Fayetteville, Arkansas. The information on the following pages provides further detail regarding the anticipated testi ig scope on the project which includes several trips for each service, time spent on -site for each service, and other anticipations which were integral in arriving at the lump sum fee amount. Project Description The current project scope consists of the construction of a new fire station at 2300 West Deane.Street in Fayetteville, Arkansas. The proposed Fire Station structure has a structural footprint of approximately 7,000 square -feet (sf). The fire station is expected to have two (2) vehicle bays, several offices, fitness/recreation rooms, and sleeping quarters. Additional site improvements are expected to consist of paved access drives and parking areas as well as utility improvements across the site. Scope of Work It is anticipated that services for construction -materials testing and special inspections for the project will include coarse aggregate base density testing, reinforcing bar observations, cast -in -place concrete testing and continuous placement observations, grout and mortar testing, drill -and -epoxy observations, asphalt testirg,_and structural steel inspections. It should be noted that at the time of preparing this proposal, proof roll/subgrade observations, select fill/soil density testing, and floor flatness and levelness inspections are not expected to be required. It is our understanding that observations during earthwork operations along with select fill/soil density testing (Trot in--luding aggregate Fire Station No. 8— Fayetteville, AR Mr. Wade Abernathy— City of Fayetteville March 19, 2021 Page 12 base course) will be conducted by another Geotechnical/testing firm. MCE would be happy to provide these services should they be requested, with the understanding that inspection and documentation of these items would be in addition to the scope and fee services presented in this proposal, if requested. To better your understanding of our associated fees, we presented an estimated per -trip price for the services we anticipate providing on this project. The provided per -trip prices assume the following factors: • A certified technician spending 30 minutes onsite for each base density testing trip - Four (4) density tests being conducted per trip - Travel time, mileage, and report writing is factored into the unit trip price • A Geotechnical Engineer or Engineering Technician spending one (1) hour onsite for the observation of reinforcing elements. - Travel time, mileage, and report writing is factored into the unit trip price • A certified technician spending one (1) hour onsite for each cast -in -place concrete testing trip. - MCE assumes that one (1) set of five (5) lab -cured 4" x 8" cylinders being sampled for every 50 cubic yards of concrete will satisfy testing frequency for the project based on project specifications. - Additional cylinders and onsite technician time may be required for large monolithic concrete placements exceeding 50 yd3 - Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending two (2) to six (6) hours performing continuous observations for the placement of concrete • A certified technician spending 30 minutes on -site for each grout testing trip. - Four (4) 4"x8" grout samples being conducted each trip - .Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending 30 minutes on -site for each mortar testing trip. - Three (3) 2"x2" mortar cube samples being conducted each trip - Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending one (1) hour on -site to assist with establishing a rolling pattern during the placement of asphalt in pavement improvement areas. - Additional time spent on -site may be required if asphalt,placement operations require rolling patterns at intervals per the project specifications or if the contractor requests a technician remain on -site to assist until daily placement operations conclude - Travel time, mileage, and reporting fees are included in the unit price Fire Station No. 8— Fayetteville, AR Mr. Wade Abernathy— City of Fayetteville March 19, 2021 Page 13 • A certified technician spending two (2) hours on -site coring asphalt samples for laboratory testing. - Travel time, mileage, and reporting fees are included in the per -trip amourt for this service • A Certified Welding Inspector (CWI) spending two (2) hours on -site for each periodic structural steel and/or welding inspection trip. Site visits relevant to continuous inspections, where applicable, may require up to eight (8) hours on -site. We also expect that the project duration will be approximately nine (9) months. From .the assimptions and project details referenced above, we estimated the following per -trip prices and subtotals for each service anticipated being required: Base Course Density Testing $120.00 per trip • Fire Station No. 8 Pavement Improvements (Base Course)............................................................. 3 trips • Utility Backfill and Additional Sitework (Base Course)....................................................... _........... 3 trips Subtotal: $720.00 Reinforcing Bar Observations Fire Station No. 8 $155.00 per trip • Perimeter Footings (Continuous and Spread)......................................................................._........... 4 trips • Interior Footings (Continuous and Spread)..........................................................................._........... 3 trips • Dumpster Enclosure Footings.................................................................................................................1 trip • Dumpster Pad..............................................................................................................................._.............1 trip • Interior Trench Drains................................................................................................................................1 trip • Slab-on-Grade.............................................................................................................................._........... 2 trips • CMU Walls (Exterior Ground-Level).........................................................................................................1 trip • CMU Walls (Interior Ground-Level).........................................................................................._.............1 trip • CMU Walls (Low/High Roof Levels)....................................................................................................... 2 trips • CMU Walls Dumpster Enclosure Walls....................................................................................._.............1 trip • Low Roof Deck........................................................................................................................................... l trip Subtotal: $2,790.00 Fire Station No. 8— Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville Cast -in -Place Concrete Testing Fire Station No. 8 March 19, 2021 Page 14 $240.00 per trip • Perimeter Footings (Continuous and Spread)................................................................................... 4 trips • Interior Footings (Continuous and Spread)....................................................................................... 3 trips • Dumpster Enclosure Footings..................................................................................................................1 trip • Dumpster Pad.............................................................................................................................................1 trip • Interior Trench Drains...............................................................................................................................1 trip • Slab-on-Grade.......................................................................................................................................... 2 trips - Additional fees applied for large monolithic pours • Low Level Roof Deck..................................................................................................................................1 trip Additional fees applied for large monolithic pours Subtotal: $3,120.00 Continuous Concrete Placement Observations • The unit price will reflect an observer being onsite during all structural concrete placements to verify that concrete conveyance and depositing avoid segregation and contamination, as well as proper consolidation per IBC Table 1705.3 under special inspections. The subtotal presented below also includes report writing and administrative fees. The below subtotal estimates that project concrete placements will generally require between two (2) and six (6) hours on -site for this service, which is likely a conservative estimate. Subtotal: $3,000.00 Concrete Cylinder Pick -Up $105.00 per trip • A charge for concrete cylinder pick-up will only be applied in the event that it is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that this will be required for approximately one-half (0.5) of the total concrete placements. Subtotal: $683.00 Fire Station No. 8—Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville Grout & Mortar Fire Station No. 8 March 19, 2021 Page 15 $200.00 per trip • CMU Walls (Exterior Ground -Level Grout).........................................................................................1 trip • CMU Walls (Exterior Ground -Level Mortar) ................................ :......................................... ............ 1 trip • CMU Walls (Interior Ground -Level Grout)............................................................................._...........1 trip • CMU Walls (Interior Ground -Level Mortar)..........................................................................._...........1 trip • Low/High Roof Level CMU Walls (Grout).......................................................................................... 2 trips • Low/High Roof LeveI'CMU Walls (Mortar)........................................................................................1 trip • Dumpster Enclosure Walls (Grout).........................................................................................._..........1 trip • Dumpster Enclosure Walls (Mortar)................................................................................................... I trip Subtotal: $1,080.00 Grout/Mortar Pick -Up $105.00 per trip • A charge for grout/mortar sample pick-up will only be applied in the event that is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that one-half (03) of the total grout/mortar testing trips will be needed for this service. Subtotal: $473.00 Asphalt Rolling Pattern $120.00 per trip • A certified technician conducting asphalt rolling patterns during asphalt placement operations. It is anticipated that two (2) trips will be required for this service. Subtotal: $240.00 Asphalt Coring $6E0.00 per trip • A certified technician coring asphalt samples for final laboratory acceptance testing. It is anticipated that up to six (6) cores will be required for laboratory testing. The cores will be tested for Lulk-specific gravity and thickness verification. It is anticipated that one (1) trip will be conducted for this service. Subtotal: $680.00 Fire Station No. 8 — Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville Structural Steel & Welding Inspections March 19, 2021 Page 16 Based on current project documents and specifications, MCE can provide Structural Steel inspection services, with the following factors taken into account: • The referenced project documents require special inspections per IBC Chapter 17 and AWS D1.1. • We anticipate that approximately five (5) site visits will be necessary for the periodic inspection of embed plates, structural bolt -ups, and other structural steel connections relevant to the structures. • We also anticipate that approximately three (3) site visits will be necessary for continuous observation of complete joint penetrations and fillet welds greater than 5/16" within the planned Fire Station No. 8 structure. Subtotal: $5,000.00 Estimated Budget Based on the assumptions detailed in the foregoing proposal, we can provide construction materials testing and special inspections on this project for a Not -To -Exceed Without Approval amount as detailed below: • Base Course Density Testing........................................................................................................................ $720.00 • Reinforcing Observations.............................................................................................................................. $2,790.00 • Cast -in -Place Concrete Testing....................................................................................................................... $3,120.00 • Continuous Concrete Placement Observation............................................................................................. $3,000.00 • Concrete Cylinder Pick-Up................................................................................................................................. $683.00 • Grout & Mortar Testing.................................................................................................................................... $1,080.00 • Grout & Mortar Pick-Up....................................................................................................................................... $473.00 • Asphalt Rolling Pattern....................................................................................................................................... $240.00 • Asphalt Coring...................................................................................................................................................... $680.00 • Structural Steel & Welding Inspections......................................................................................I.................. $5,000.00 Total Lump Sum Fee: $17,786.00 Our estimated number of trips for each testing service is based on our experience on projects in the area with similar scope and size. Our fees are directly related to the number of trips made for each service and time spent on site. If the project scope varies after the submittal of this document and prior to construction, please allow for the review/revision of this document. Fire Station No. 8— Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville March 19, 2021 Page 17 We appreciate the opportunity to submit this proposal for construction materials testing relevant to the Fire Station No. 8 project located in Fayetteville, Arkansas. If this Proposal is acceptable, please sign the Work Authorization Agreement at the end of this document and return a copy to our office. If there are any questions regarding this Proposal, please do not hesitate to contact us. Sincerely, St ven J. Hea , P.E. Principal I Geotechnical Department Head Work Authorization Agreement ?Rog'erBaZhena Materials Testing Supervisor McClelland Consulting Engineers, Inc., is authorized to proceed in accordance with this Letter of Proposal, consisting of seven (7) pages. Si Title g*2J Date McCLELLAND 1580 E. Stearns St. NrE� CONSULTING Fayetteville, 72703 479-443-2377 O 1 479-443-3-9241 F ENGINEERS, INC. www.mce.us.com April15, 2021 CITY OF WOM, FAYETTEVILLE ARKANSAS 113 West Mount Street Fayetteville, AR 72701 ATTN: Mr. Wade Abernathy Director of Bond Projects and Facilities RE: Proposal for Construction Materials Testing and Special Inspections Fire Station No. 9 Fayetteville, Arkansas Dear Mr. Abernathy, We are pleased to present a Proposal for the Construction Materials Testing and Special Inspections relevant to the planned new Fire Station No. 9 project to be located in Fayetteville, Arkansas. The information on the following pages provides further detail regarding the anticipated testing scope on the project which includes several trips for each service, time spent on -site for each service, and other anticipations which were integral in arriving at the lump sum fee amount. Project Description The current project scope consists of the construction of a new fire station at 2260 South School Avenue in Fayetteville, Arkansas. The proposed Fire Station has a structural footprint of approximately 6,800 square -feet (sf). The fire station is expected to have two (2) vehicle bays, several offices, fitness/recreation rooms, and sleeping quarters. Additional site improvements are expected to consist of paved access drives and parking areas as well as utility improvements across the site. Scope of Work It is anticipated that services for construction -materials testing and special inspections for the project will include proof roll observations/subgrade inspections and recommendations, soil and base density testing, reinforcing bar observations, cast -in -place concrete testing and continuous placement observations, grout and mortar testing, asphalt testing, and structural steel inspections. Fire Station No. 9 — Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville April 15, 2021 Page 12 It should be noted that at the time of preparing this proposal, special inspection of drilled -and -epoxied threaded rods (in lieu of anchor bolts) and floor flatness and levelness inspections are not expected to be required. However, MCE would be happy to provide these services should they be requested, with the understanding that inspection and documentation of these items would be in addition to the scope and fee services presented in this proposal. To better your understanding of our associated fees, we presented an estimated per -trip price for the services we anticipate providing on this project. The provided per -trip prices assume the following factors: • A Geotechnical Engineer/engineering technician spending one (1) hour onsite for proof -roll observation and/or subgrade recommendations regarding the building pad and pavement areas. Travel time, mileage, and report writing is factored into the unit trip price • A certified technician spending 30 minutes onsite for each base density testing trip - Four (4) density tests being conducted per trip - Travel time, mileage, and report writing is factored into the unit trip price • A Geotechnical Engineer or Engineering Technician spending one (1) hour onsite for the observation of reinforcing elements. - Travel time, mileage, and report writing is factored into the unit trip price • A certified technician spending one (1) hour onsite for each cast -in -place concrete testing trip. - MCE assumes that one (1) set of five (5) lab -cured 4" x 8" cylinders being sampled for every 50 cubic yards of concrete will satisfy testing frequency for the project based on project specifications. - Additional cylinders and onsite technician time may be required for large monolithic concrete placements exceeding 50 yd3 - Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending two (2) to six (6) hours performing continuous observations for the placement of concrete • A certified technician spending 30 minutes on -site for each grout testing trip. - Four (4) 4"x8" grout samples being conducted each trip - Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A certified technician spending 30 minutes on -site for each mortar testing trip. - Three (3) 2"x2" mortar cube samples being conducted each trip - Travel time, mileage, and reporting fees are included in the per -trip amount for this service Fire Station No. 9 — Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville April 1S, 2021 Page 13 • A certified technician spending one (1) hour on -site to assist with establishing a rolling pattern during the placement of asphalt in pavement improvement areas. Additional time spent on -site may be required if asphalt placement operations require rolling patterns at intervals per the project specifications or if the contractor requests a technician remain on -site to assist until daily placement operations conclude - Travel time, mileage, and reporting fees are included in the unit price • A certified technician spending two (2) hours on -site coring asphalt samples for laboratory testing. - Travel time, mileage, and reporting fees are included in the per -trip amount for this service • A Certified Welding Inspector (CWI) spending two (2) hours on -site for each periodic structural steel and/or welding inspection trip. Site visits relevant to continuous inspections, where applicable, may require up to eight (8) hours on -site. We also expect that the project duration will be approximately nine (9) months. From the assumptions and project details referenced above, we estimated the following per -trip prices and subtotals for each service anticipated being required: Proof Roll Observations/Subgrade Recommendations $155.00 per trip • Fire Station Building Pad.........................................................................................................................1 trip • Pavement Improvement Areas.............................................................................................................. 2 trips Subtotal: $465.00 Soil and Base Density Testing $120.00 per trip • Fire Station Building Pad (Select Fill)................................................................................................... 3 trips • Pavement Improvement Areas (Select Fill).......................................................................................... 6 trips Pavement Improvement Areas (Base Course) 3 trips • Utility Backfill and Additional Sitework......................................................... :.................................... 4 trips Subtotal: $1,920.00 Reinforcing Bar Observations $155.00 per trip • Perimeter Footings (Continuous and Spread).................................................................................... 4 trips • Interior Footings (Continuous and Spread)........................................................................................ 3 trips • Dumpster Enclosure Footings..................................................................................................................1 trip • Dumpster Pad..............................................................................................................................................1 trip • Interior Trench Drains................................................................................................................................1 trip Fire Station No. 9— Fayetteville, AR Mr. Wade Abernathy —City of Fayetteville April 15, 2021 Page 14 • Slab-on-Grade................................................................................................................:......................... 2 trips • CMU Walls (Exterior Ground-Level)........................................................................................................1 trip • CMU Walls (Interior Ground-Level).......................................................................................................1 trip • CMU Walls (Low Roof Levels).......................................................:..........................................................1 trip • CMU Walls Dumpster Enclosure Walls...................................................................................................1 trip Subtotal: $2,480.00 Cast -in -Place Concrete Testing $240.00 per trip • Perimeter Footings (Continuous and Spread) ............................. ......................................... _............. 4 trips • Interior Footings (Continuous and Spread).......................................................................................... 3 trips • Dumpster Enclosure Footings.................................................................................................._...............1 trip • Dumpster Pad..............................................................................................................................-...............1 trip • Interior Trench Drains................................................................................................................_..............1 trip • Slab-on-Grade............................................................................................................................._........... 2 trips - Additional fees applied for large monolithic pours Subtotal: $3,380.00 Continuous Concrete Placement Observations • The unit price will reflect an observer being onsite during all structural concrete placements to verify that concrete conveyance and depositing avoid segregation and contamination, as well as proper consolidation per IBC Table 1705.3 under special inspections. The subtotal presented below also in _ludes report writing and administrative fees. The below subtotal estimates that project concrete placements will generally require between two (2) and six (6) hours on -site for this service, which is likely a con62rvative estimate. Subtotal: $3,000.00 Concrete Cylinder Pick -Up $103.00 per trip • A charge for concrete cylinder pick-up will only be applied in the event that it is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that this will be required for approximately one-half (0.5) of the total concrete placements. Subtotal: $630.00 Fire Station No. 9—Fayetteville, AR Mr. Wade Abernathy— City of Fayetteville Grout & Mortar $200.00 per trip • CMU Walls (Exterior Ground -Level Grout).........................................................................................1 trip • CMU Walls (Exterior Ground -Level Mortar).......................................................................................1 trip • CMU Walls (Interior Ground -Level Grout)..........................................................................................1 trip • CMU Walls (Interior Ground -Level Mortar)........................................................................................1 trip • Low Roof Level CMU Walls (Grout)......................................................................................................1 trip • Low Roof Level CMU Walls (Mortar).....................................................................................................1 trip • Dumpster Enclosure Walls (Grout)......................................................................................................1 trip • Dumpster Enclosure Walls (Mortar)....................................................................................................1 trip Subtotal: $1,600.00 Grout/Mortar Pick -Up $105.00 per trip April 15, 2021 Page 15 • A charge for grout/mortar sample pick-up will only be applied in the event that is the sole reason for the site visit on days where no other testing is scheduled. We have assumed that one-half (0.5) of the total grout/mortar testing trips will be needed for this service. Subtotal: $420.00 Asphalt Rolling Pattern $120.00 per trip • A certified technician conducting asphalt rolling patterns during asphalt placement operations. It is anticipated that one (1) trip will be required for this service. Subtotal: $120.00 Asphalt Coring $680.00 per trip • A certified technician coring asphalt samples for final laboratory acceptance testing: It is anticipated that up to four (4) cores will be required for laboratory testing. The cores will be tested for bulk -specific gravity and thickness verification. It is anticipated that one (1) trip will be conducted for this service. Subtotal: $680.00 Fire Station No. 9—Fayetteville, AR Mr. Wade Abernathy — City of Fayetteville Structural Steel & Welding Inspections April15, 2021 Page 16 Based on current project documents and specifications, MCE can provide Structural Steel inspection services, with the following factors taken into account: • The referenced project documents require special inspections per IBC Chapter 17 and AWS D1.1. • We anticipate that approximately five (5) site visits will be necessary for the periodic inspection of embed plates, structural bolt -ups, and other structural steel connections relevant to the structures. • We also anticipate that approximately three (3) site visits will be necessary for continuous observation of complete joint penetrations and fillet welds greater than 5/16" within the planned Fi-e Station No. 9 structure. Subtotal: $5,000.00 Estimated Budget Based on the assumptions detailed in the foregoing proposal, we can provide construction ma-erials testing and special inspections on this project for a Not -To -Exceed Without Approval amount as detailed below: • Proof Roll Observations/Subgrade Recommendations............................................................................... $465.00 • Soil and Base Density Testing..................................................................................................................... $1,920.00 • Reinforcing Observations..........................................................................................................._................. $2,480.00 • Cast -in -Place Concrete Testing.................................................................................................._................... $3,380.00 • Continuous Concrete Placement Observation ............................................ :............................ ................... $3,000.00 • Concrete Cylinder Pick-Up................................................................................................................................ $630.00 • Grout & Mortar Testing.................................................................................................................................... $1,600.00 • Grout & Mortar Pick-Up....................................................................................................................................... $420.00 • Asphalt Rolling Pattern......................................................................................................................................... $120.00 • Asphalt Coring..................................................................................................................................................... $680.00 • Structural Steel & Welding Inspections........................................................................................................ $5,000.00 Total Lump !um Fee: $19,695.00 Fire Station No. 9— Fayetteville, AR Mr. Wade Abernathy— City of Fayetteville April15, 2021 Page 17 Our estimated number of trips for each testing service is based on our experience on projects in the area with similar scope and size. Our fees are directly related to the number of trips made for each service and time spent on site. If the project scope varies after the submittal of this document and prior to construction, please allow for the review/revision of this document. We appreciate the opportunity to submit this proposal for construction materials testing relevant to the Fire Station No. 9 project located in Fayetteville, Arkansas. If this Proposal is acceptable, please sign the Work Authorization Agreement at the end of this document and return a copy to our office. If there are any questions regarding this Proposal, please do not hesitate to contact us. Sincerely, Steven J. Head, P.E. ?RogeorBahena Principal I Geotechnical Department Head Materials Testing Supervisor Work Authorization Agreement McClelland Consulting Engineers, Inc., is authorized to proceed in accordance with this Letter of Proposal, consisting of seven (7) pages. '57- . C/— Title Date City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division FACILITIES MANAGEMENT (140) Adjustment Number 2021 /Org2 Requestor: Wade Abernathy BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of RFQ# 21-01 Contract with McClelland Consulting Engineers, Inc., for materials testing services for Fire Station 8 in the amount of $17,786.00 and Fire Station 9 in the amount of $19,695.00, approve a project contengency in the amount of $6,000 and a budget adjustment. This is a 2019 Fire Bond project. RESOLUTION/ORDINANCE COUNCIL DATE: 5/4/2021 LEGISTAR FILE ID#: 2021-02R2 Matthew Ma.ddaw 4/15/2021 3:50 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) GLDATE: 5/4/2021 CHKD/POSTED: TOTAL Account Number - _ Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20210309 Account Name 4610.860.7108-5860.02 17,786 - 46100 7108.8315 EX .Capital Prof Svcs - Engineering/Architects 4610.860.7108-5911.99 4610.860.7109-5860.02 2,847 - 19,695 - 46100 46100 1108.8315 7109.8315 EX EX Contingency - Capital Project Capital Prof Svcs - Engineering/Architects 4610.860.7109-5911.99 4610.860.7999-5899.00 3,153 - (43,481) - 46100 46100 7109.8315 7999 EX EX . Contingency - Capital Project Unallocated - Budget K:\Budget Adjustments\2021_Budget\City Council\05-04-2021 \2021-0282 BA Fire Stations 89 Materials T=3ting 1 of 1 Wade Abernathy City of Fayetteville Staff Review Form 2022-0645 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 7/15/2022 AMENDMENT TO RFQ 21-01 CONTRACT WITH MCCLELLAND CONSULTANT ENGINEERS, INC FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Change Order #1 to amendment to RFQ 21-01 Contract with McClelland Consultant Engineers, Inc. for materials testing for Fire Stations 8 & 9 in the amount of $6,000 from approved contingency. 4610.860.7108-5 860.02 Account Number 46100.7108.8315 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Fire Projects 2019 Bonds Fund Fire Projects (2019 Bonds) - FS#8, Materials Testing Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 7,084.00 $ 386.30 6,697.70 $ 6,000.00 V20210527 Purchase Order Number: 2021-00000331 Previous Ordinance or Resolution # 132-21 Change Order Number: 1 Approval Date: Original Contract Number: 2021-00000024 Comments: CITY OF FAYETTEVILLE STAFF MEMO 14pff" ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer FROM: Wade Abernathy, Director Bond and Building Construction Projects DATE: July 15, 2022 SUBJECT: Change Order #1 to amendment to RFQ 21-01 contract with McClelland Consultant Engineers, Inc. for materials testing for Fire Stations 8 & 9 in the amount of $6,000 from approved contingency. RECOMMENDATION: Staff recommends approval of Change Order #1 to Amendment to RFQ 21-01 contract with McClelland Consulting Engineers, Inc. for materials testing services for Fire Stations 8 & 9 in the amount of $6,000 from approved contingency. BACKGROUND: In March of 2021, resolution 84-21 authorized construction contracts with Flintco, LLC for the construction contracts for Fire Stations 8 and 9. In May of 2021, resolution 132-21 authorized a contract with McClelland Engineering for materials testing for Fire Stations 8 & 9. DISCUSSION: This amendment is for additional testing services required. BUDGET/STAFF IMPACT: This change order will paid for from approved contingency. Attachments: Amendment #1 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ffMCCLELLAN❑ CONSULTING "CE ENGINEERS, INC. June 15, 2022 CITY OF �4.FAYETTEVILLE ARKANSAS 113 West Mount Street Fayetteville, AR 72701 ATTN: Mr. Wade Abernathy Director of Bond Projects and Facilities RE: Fire Station #8 Request for Change Order #1 for CMT Services Fayetteville, Arkansas Dear Mr. Abernathy, 1580 E. Stearns St. Fayetteville, AR 72703 479-443-2377/Fax 479-443-9241 www.mce.us.com This document will serve as a request for Change Order #1 to our current Amendment to RFQ# 21-01 Contract, executed April 151h, 2021. The current agreement details a sum of $17,786.00 for professional engineering services regarding materials testing and special inspection. Through the end of March 2022, MCE has invoiced a total of $17,774.45 for services provided on the project, which exhausts the current contract amount. During the months of April through June 2022, MCE has continued responding to requests for services on -site, while also coordinating with the Contractor to estimate the remaining services that will be requested and required for the remainder of the project. Services provided through the months of April through June and the anticipated remaining services total a sum of $7,240.00. At the date of this document, some of the provided services have exceeded those that were outlined as expectations in our proposal agreement. The following items provide detail towards services already performed beyond those expected by our current proposal agreement, as well as a comprehensive list of expected remaining services through the end of construction on the project: • Proof Roll Observation and Recommendations. Through coordination with on -site representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to proof rolling observations and corresponding recommendations: o Dumpster Enclosure (Subgrade) — 1 trip (already occurred) o Pavement Improvements — 1 trip (already occurred) • Subtotal = $450.00 The above items result in a fee of $450.00 for a total of two (2) trips. This Fee includes the evaluation of soils that exceeded the number of trips anticipated after the current proposal agreement. This is a result of heavy inspection frequencies that were caused by splitting the test operations into multiple trips, due to unforeseen weather and precipitation events throughout the course of the project. Fire Station #8 — CO #1 Request Mr. Wade Abernathy— City of Fayetteville Page 12 June 15, 2022 • Base Density Testing. Through coordination with on -site representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to base course material placements along with the additional trips that exceeded the current proposal agreement: o Concrete Paving, North Main Drive, & West Parking Area (Base) — 3 trips (anticipated) o East Parking Lot - Light & Heavy Duty Paving Areas (Base) — 1 trip (already occurred) o Northeastern Pavement Improvements (Base) — 4 trips (already occurred) o Utility Lines, Sewer Lines, & General Site Work — 5 trips (already occurred) • Subtotal = $2,600.00 The above items result in a fee of $2,600.00 for a total of 13 trips. This Fee includes the evaluation of soils in locations that were not anticipated or exceeded the number of anticipated trips conducted after our current proposal agreement. It should be noted that the number of total trips that were expected on our current proposal agreement in comparison to the actual trips conducted resulted in a difference of 13 total trips that will be performed when requested up to the project completion date. This is a result of heavy inspection frequencies that were caused by splitting the test operations into multiple trips, due to unforeseen weather and precipitation events throughout the course of the project. • Reinforcing Bar Observation. Through coordination with on -site representatives, the below provides a list of remaining inspection services or trips that have already occurred for this service relevant to cast -in -place concrete and CMU elements: o Dumpster Enclosure (Foundations) — 1 trip (already occurred) o Dumpster Enclosure (CMU Walls) — 1 trip (anticipated) o Site Work & Utilities — 1 trip (already occurred) ■ Subtotal = $675.00 The above items result in a fee of $675.00 for a total of three (3) trips. This Fee includes the evaluation of reinforcing elements at locations that were not anticipated or exceeded the number of trips anticipated on our current proposal agreement. It should be noted that the number of total trips that were expected for our current proposal agreement in comparison to the actual trips conducted resulted in a difference of three (3) total trips that will be performed when requested up to the project completion date. This is a result of heavy inspection frequencies that were caused by splitting the test operations into multiple trips, due to unforeseen weather and precipitation events throughout the course of the project. Fire Station 118 — CO »1 Request Mr. Wade Abernathy— City of Fayetteville Page 13 June15,2022 • CMU Grout and Mortar Testing (Including with Reinforcing Bar Observation while on -site). Through coordination with on -site representatives, the following items provide a best -estimate of remaining inspection trips for this service relevant to grout and mortar testing: o Dumpster Enclosure (CMU Walls) — 1 trip (anticipated) o Sample Pickup — 1 trip (anticipated) ■ Subtotal = $215.00 The above items result in a fee of $230.00 for a total of two (2) trips. This Fee includes additional services that exceeded our original proposal agreement. It should be noted that the number of trips that exceeded the current proposal agreement has resulted in a difference of one (1) grout and mortar testing trip and one (1) grout and mortar pickup trip which will be performed when requested up to the project completion date. This is a result of heavy inspection frequencies that were unforeseen throughout the project operations along with trips of CMU wall observations that had not been accounted for in our current proposal. Cast -in -Place Concrete Testing. Through coordination with onsite representatives, the below provides a best -estimate of remaining inspection trips for this service relevant to cast -in -place concrete elements: o Dumpster Enclosure (Foundations) — 2 trips (1 trip has already occurred) o Concrete Paving, North Main Drive, & West Parking Section — 3 trips (anticipated) o Site Work & Utilities — 1 trip (anticipated) o Heavy Duty Paving, North Section — 2 trips (anticipated) o South Driveway (2 Sets) — 1 trip (has already occurred) o Man Holes — 1 trip (has already occurred) o Sample Pickup — 5 trips (3 trips have already occurred) • Subtotal = $3,300.00 The above items result in a fee of $3,300.00 for a total of 15 trips. This Fee includes unforeseen inspection services and additional services that exceeded the current proposal agreement. It should be noted that the number of trips that exceeded the current proposal agreement has resulted in a difference of 15 concrete testing and concrete pickup trips which have been completed or will performed when requested up to the project completion date. This is a result of heavy inspection frequencies that were unforeseen through the project operations that had not been accounted for in our current proposal. The above items and descriptions result in a fee that is beyond the current contract amount by $7,240.00. As such, we are requesting a revision to the current agreement so that a total of $6,000.00, which is in line with the contingency amount associated with this contract resolution. This would bring the total not -to - exceed without approval agreement amount to $23,786.00 for our expected services on the project. This document has been prepared and provided with the intent of alleviating any future request for Change Order on this project. Fire Station #8 — CO a1 Request Mr. Wade Abernathy — City of Fayetteville 14 June15,2022 We greatly appreciate your consideration of this Change Order Request document for our services on the project. Please contact us with any questions or concerns that you might have regarding the information contained in this document. Sincerely, Steven J. Head, P.E. Principal I Geotechnical Department Head McClelland Consulting Engineers, Inc., is authorized for the additional fees requested by this Change Order Request #1 document, consisting of four (4) pages. Signature Mayor Title 07/19/22 Date