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Home My WebLink About130-21 RESOLUTIONOF AAI EE_T TP r qqk NSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 130-21 File Number: 2021-0284 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $32,942.89 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE REPAIR OF A PUMP AT THE GREGG AVENUE LIFT STATION WHEREAS, a submersible pump used at the Gregg Avenue Lift Station was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. §19-1 1-203(14)(DD), formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-1 1-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of $32,942.89 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of a submersible pump used at the Gregg Avenue Lift Station. PASSED and APPROVED on 5/4/2021 Page 1 Printed on 515/21 Resolution: 130-21 File Number: 2021-0284 Attest: 'VR')'16111 Kara Paxton, City Clerk Tre r`�� ti• .tea ��FAYE�E`�ILLE: Page 2 Printed on 5/5/21 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 j (479) 575-8323 Text File File Number: 2021-0284 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.10 J.R. STEWART PUMP & EQUIPMENT, INC.: A RESOLUTION TO ACCEPT A QUOTE IN THE AMOUNT OF $32,942.89 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM J.R. STEWART PUMP & EQUIPMENT, INC. FOR THE - REPAIR OF A PUMP AT THE GREGG AVENUE LIFT STATION WHEREAS, a submersible pump used at the Gregg Avenue Lift Station was recently shipped to J.R. Stewart Pump & Equipment to disassemble, inspect, and provide a quote for repair of the pump; and WHEREAS, pursuant to Ark. Code Ann. §19-1 1-203(14)(DD), formal competitive bidding is not necessary for the repair of "hidden or unknown damages." NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-1 1-203(14)(DD), repair of "hidden or unknown damages," the repair of the pump does not require formal competitive bidding and, therefore, accepts the quote in the amount of$32,942.89 (plus any applicable taxes and freight charges) from J.R. Stewart Pump & Equipment for the repair of a submersible pump used at the Gregg Avenue Lift Station. City of Fayetteville, Arkansas Page 1 Printed on 5/5/2021 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0284 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/15/2021 Submitted Date Action Recommendation: WASTEWATER TREATMENT (730) Division / Department Staff recommends approval of the repair of a submersible pump for the Gregg Avenue Lift Station by J.R. Stewart Pump & Equipment in the amount of $32,942.89 plus applicable taxes and freight charges. 5400.730.5800-5414.00 Account Number 02069.1 Project Number Budget Impact: Water and Sewer Fund Plant Pumps and Equipment - WWTP Project Title Budgeted Item? Yes Current Budget $ 1,317,743.00 Funds Obligated $ 162,039.97 Current Balance $ 1,155,703.03 Does item have a cost? Yes Item Cost $ 37,997.18 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget I $ 1,117,705.85 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: Freight charges are estimated at $1,600 and taxes are estimated at $3,454.29 for an estimated total cost of $37,997.18. QCITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Monty Sedlak, Project Manager DATE: April 15, 2021 CITY COUNCIL MEMO SUBJECT: J.R. Stewart Pump & Equipment — Submersible Pump Repair for the Gregg Avenue Sewer Lift Station RECOMMENDATION: Staff recommends approval of the repair of a submersible pump for the Gregg Avenue Lift Station by J.R. Stewart Pump & Equipment in the amount of $32,942.89 plus applicable taxes and freight charges. BACKGROUND: The Gregg Avenue Lift Station uses four submersible KSB pumps to move sewage through the collection system. It feeds directly into the Hamestring Lift Station which delivers over 85% of the West Side WRRF's average 7+ MGD of wastewater influent. In late 2020, pump No. 4 began experiencing longer than normal run times. Jacob's maintenance staff inspected the pump and found that a 200 amp fuse was blown and that phases A and B on the motor were shorted to the ground. They promptly pulled pump No. 4 and sent it to J.R. Stewart Pump & Equipment out of West Memphis, Arkansas for an inspection. DISCUSSION: J.R. Stewart Pump & Equipment has submitted a quote for the repair of Pump No. 4 in the amount of $32,942.89, plus applicable taxes and freight charges for a total estimated cost of $37,997.18. Because it was necessary to have the repair facility disassemble the units to determine the extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD). BUDGET/STAFF IMPACT: Funds are available in the Plant Pumps and Equipment account within the Water & Sewer Fund. Attachments: Quote from J.R. Stewart Pump & Equipment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 J.R. STEWART PUMP & EQUIP INC, 313 S.Second St West MEMPHIS AR Office (870)-735-2484 Fax (870)-735-0765 Josh Alleman Jacobs Engineering The following will consist of the following; Labor and material to dismantle, clean, and inspect motor. Electrically test windings (grounded/shorted) rewind, dip, and bake stator. Hypot and surge test stator windings, Mic and record all mechanical fits. Dynamically balance all rotating parts. Install new SKF bearings. Assemble. Test run and record all date. Balance impeller on arbor, final assembly, prime and paint. Total price $32,942.89 Monday, April 12, 2021 Tax Not Included Freight 1,600.00 adder 2 to 3 Weeks Lead times may be impacted due to COVID 19 Patrick Hughey Outside sales WWW.JRSPUMP.COM Office; 870-735-2484 Cell; 901-461-7603