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Home My WebLink About127-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 127-21 File Number: 2021-0297 SPRINGDALE TRACTOR: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR AND A TRACK LOADER WITH FORESTRY MULCHER FROM SPRINGDALE TRACTOR FOR THE TOTAL AMOUNT OF $132,995.77 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I.: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor and a Track Loader with Forestry Mulcher from Springdale tractor for the total amount of $132,995.77 plus any applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/4/2021 Page 1 Printed on 515121 Resolution: 127-21 File Number.' 2021-0297 Attest: � � Kara Paxton, City Clerk Trea ��% ....... � " , . �.. , . FAYETTEVILLL kASS / • J �9 V+ G,OSi /,, Page 2 Printed on 515121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0297 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A.7 SPRINGDALE TRACTOR: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KUBOTA TRACTOR AND A TRACK LOADER WITH FORESTRY MULCHER FROM SPRINGDALE TRACTOR FOR THE TOTAL AMOUNT OF $132,995.77 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kubota Tractor and a Track Loader with Forestry Mulcher from Springdale Tractor for the total amount of $132,995.77 plus any applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 51512021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0297 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/14/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A Resolution to approve the purchase of Tractor and a Track Loader with Forestry Mulcher available for the Sourcewell Contract combined price of $132,995.77 through the Springdale Tractor and to approve a budget adjustment. Budget Impact: 9700.770.1920-5802.00 Shop Account Number 02076.2019 & 02077.2020 & 02083.2021 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Fund Backhoes/Loaders, Co-rstruction Equipment & Tractors and Mowers Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 358,000.00 143,422.00 } 214,578.00 i 132,996.00 23,500.00 $ 105,082.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: QCITY OF FAYETTEVILLE �'- ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: April 14, 2020 CITY COUNCIL MEMO SUBJECT: Purchase of a Tractor and a Track Loader with Forestry Mulcher RECOMMENDATION: Council approves the purchases of a Tractor and a Track Loader with Forestry Mulcher available for the Sourcewell Contract combined price of $132,995.77 through Springdale Tractor and to approve a budget adjustment. BACKGROUND: This item is three purchases for two different departments but are consolidated due to utilizing the same contract, vendor, and may be combined on the same Purchase order. Airport Tug The Airport currently owns a Tug to transport personal aircraft from their hangar to the airfield or to fuel up. This Tug was purchased long ago from Millionair when the City took it over. It was never put on Fleet's records. This unit is extremely outdated and has been requiring increasing maintenance in the last couple years. Thankfully, the Airport has a project set up just for this. Track Loader with Forestry Mulcher Unit 6006 is a 2013 Bobcat skid steer and unit' 814 is a 2007 Wacker Trench Roller. Both Units have exceeded their life expectancies. Fleet is recommending replacement of these units because Water & Sewer has also found a better way to utilize their funds. Unit 814 is a Trench Roller that isn't utilized often because they have a different roller. It is more cost effective to replace this item with something that will be used often and rent or borrow a trench roller in the times of need. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Airport Tug Upon review, the current Tug does not have the horsepower needed to pull many of today's aircraft. A small tractor will perform the same duties and can be more versatile with additional options. A Kubota L4060HST-LE Tractor is available in the amount of $22,995.09. Track Loader with Forestry Mulcher A Kubota tracked Skid Steer in the amount of $71,402.77 and a Forestry cutter in the amount $38,597.91. All three pieces of equipment are Sourcewell prices available through, Springdale Tractor for the combined total of $132,995.77. BUDGET/STAFF IMPACT: A budget adjustment will be presented to Council to move funds from Airport's project to Fleet's project for this purchase. Sufficient funds have been budgeted and collected for Skid Steer and Forestry Cutter. This item was approved at the April 13th, 2021 Equipment Committee meeting. Attachments: Sourcewell Quotes Budget Adjustment Springdale S160 W Sunset Avenue Berryville, AR 870.423.5909 1 fi160 W Sunset Avenue Grove, OK 918.791.9070 4 Springdale, -2 72762 Harrison, AR 870.743.8030 Tractor(ChOlh,:479-361-91 Pryor, OK 918.224-3445 4Fax: 479 361-9125 Tulsa, OK 918.224.1565 www.springdaletractor.com To: IN STORE PICKUP To: City Of Fayetteville I FLEET OPERATION 1525 S HAPPY HOLLOW i FAYETTEVILLE AR 72701 Branch 01 - SPRINGDALE Date Time Page 04/12/2021 13:53:04 (0) 1 Account No ' Phone No Inv No 02 FAYET001 4794443494 IE08599 Ship Via Purchase Order Tax ID No 116evo q%7/ Salesperson BRAD HATHORN BH EQUIPMENT INVOICE Description I Stock #: 047632 Serial #: 201741 New 2020 FE UML/SSL-150 New 2020 FAE USA INC. UML/SSL-150 UNIVERSAL FORESTRY MULCHER sourcewell pricing & HANDLING FEE Sale # 01 Subtotal ARKANSAS STATE 6.5W TOTAL Miscellaneous Charges/Credits ----------------------------- Qty: 1 Price: 89.00 Miscellaneous Charges/Credits Total: Subtotal: ARKANSAS STATE 6.5$: Washington County Ark 1.5%: 7210 Springdale 21r: CHARGE SALE: 1•1, I am engaged in the business of fanning and the farm machinery 1 have purchased will be used exclusively and directly in the agricultural prod iction of food or fiber as a business. I am aware that any false misrepresentation made by me in an atte 'Pt to purchase farm machinery and equipment free from Arkansas Sales Tax is a Misdemeanor." x i Amount 35000.00 35000.00 2275.00 37275.00 89.00 89.00 35089.00 2280.79 526.34 701.78 38597.91 • f I x Purchaser Signature x Ca -Purchaser Signature Customer Signature V Dealer Signature Kubota Center • P.O. Box 10198 • Fayetteville, AR 72703 • 479-442-4476 t Springdale Tractor ,Wringdale870-423-5909 6160 W Sunset Avenue Berryville, AR 918-791.9070 fil'TraCtor Springdale, AR 72762 Grove, OK 870-743.8030479-361.2518 Harrison, AR 870.743.8030 CONPryor, OK 918.224.1565 Fax: 479.361-9125 Tulsa, OK 918.224.1565 www.springdaletractor.com IN STORE PICKUP Invoic To: City Of Fayetteville I FLEET OPERATION 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Branch 01 - SPRINGDALE Date Time Page 04/12/2021 13:55:09 (0) 1 Account No Phone No Inv No 00 FAYET001 4794443494 IE08601 Ship Via Purchase Order Tax ID No 5✓��c-��7 Salesperson BRAD HATHORN BH I ( EQUIPMENT INVOICE 11 1 Description I Stock #': 048966 Serial #: KBCZ064CLM1A60636 New 021 KU SVL97-2HFC New 2 21 KUBOTA SVL97-2HFC CTL/17.7" RUB TRKS/CAB/HYD QA/H F with oor guard, special app door, cylender guards,coupler cover, iair ride seat Sale # 01 Subtotal: !� TOTAL: I Subtotal: CHARGE SALE: "I, I am engaged in the business of farming and the farm machinery I have purchased will be used exclusively and directly in the agricultural prc ction of food or fiber as a business. I am aware that any false misrepresentation made by me in an att> pt to purchase farm machinery and equipment free from Arkansas Sales Tax is a Misdemeanor." X Amount 71402.77 71402.77 71402.77 71402.77 71402.77 O h I r x u Purchaser Signature X Co -Purchaser Signature customer Signature V _ Dealer Signature ► Kubota Center • P.O. Box 10198 • Fayetteville, AR 72703 479-442-4476 t �,DUfCE ftlltryTmctou E and AG-040 hilityvehides UPA Delaware 1 lebraste 34777 nssisslppl (t:E AWLSSlppi aid L Series ...I DIESEL Model # V, Tier IV Enl Common I w/ DPF an 4 Cyl., 141 A 40.0 Not A 32.5 PT( @ 2600 Ea 12V 60Am Radial Air Dual Air Cl Open Car Tandem F 4.7 gpm F 9.4 gpm 1 14.1 gpm Category Lill Capai At lift F 24' Bel FRONT Hydrostat Cast iron Tread Spi adiustabk Bevel GeN DRIVE 1 HST PLU: 3 Forward HI-Med-Lc Mach. WE DiHerenu Cruise C FLUID Fuel Tan Cooling Front A a I r®1 L4060HST-LE WEB QUOTE #1950919 rers-OMIT Date: 3/22/2021 11:28:51 AM — Customer Information — ° Beeks , Jesse I673 City of Fayettville jbeeks@fayetteville-ar.gov (121m6w At 4795758220 — Standard Features — L4060HST-LE IN STANDARD MACHINE 19INE POWER TAKE OFF I CRE4GL2/GL3 1 Speed Rear Live — HYD. IND. 540 rpm @ 2550 Eng. rpm I lrect Injection SAE 1-3/8 6 Splines R Electric over Hydraulic PTO Switch .in. HP DIMENSIONS Overall Height w/Cab 91.1' m Overall Length w/3pt 129.5' 82CCA Wheel Base 74.6- Cooling Crop Clearance 15.9- er Element STANDARD EQUIPMENT ROPS Certified Cab w/Retractable Seat Belt Gear Type Highback Adj. Swivel Seat w/ r Steering Deluxe te/3 Pt. Hitch . Suspension w/Ann Rests I Hyd. Flow Safety Start Switches Hitch Operator Presence Control System Parking Brakes 3858 lbs. Flat Deck w/Hanging Pedals 2756 lbs. Electric Key Shut-off 2 Front Work Lights Tilt Steering ALE ewer Steering Wide An"llp Step front axle ISO Mounted Platform 1- Non- Turn Signals / Hazard Flashers SMV Sign ve Operator Presence Control System Telescoping Lower Links JN 2 Tier Halogen Head Lights 4 Position Loader Valve Reverse One Piece Metal Hood ange 12V Outlet and Cup Holder sc Brakes Front Wiper w/ asher do 60 Amp Alternator I Interior Light AC/Heater with Internal/External ACITY Ventilation Speakers and Radio Wired 5 gal. Horn in 7.9 qts. r qts and IntelAPaneITM .4 gal. Lighted Communications Symbols lerential 6.9 qts. Standard Tachometer Digital Read for Speed. MPH. PTO r Estimate speeds, diagnostics system and DPF system Warning Symbols SELECPqD TIRES ABR875 B AL.R6809B FRONT 8 16 R1 OTR Traction Master REAR - 4. 24 R1 Titan Hi Power Lug TL Quote Provided By SPRINGDALE TRACTOR BRAD HATHORN 6160 W SUNSET AVE SPRINGDALE, AR 72762-0756 email: brad.hathom@kubotacenter.com phone:4794227561 — Custom Options — L4060HST-LE Base Price: $27,622.00 (1) DELUXE FIBERGLASS CANOPY KIT $409.00 E11344)t1UXE F91ERGLASS CANOPY KIT (1) FRONT GRILL GUARD KIT $281.00 L2294WD r GRILL GUARD KIT (1) MOUNTING BRACKET FOR CANOPY $202.00 El138410LKMG BRACKET FM CANOPY Configured Price: $28,514.00 Sourcewell Discount: ($6,273.08) SUBTOTAL: $22,240.92 Dealer Assembly: $99.17 Freight Cost: $405.00 PDI: $250.00 Total Unit Price: $22,995.09 Quantity Ordered: 1 Final Sales Price: $22,995.09 Purchase Order Must Reflect the Final Sales Price To order, place your Purchase Order directly with the quoting dealer equipment specifications are as complete as possible as of the date on the quota. Additional attachments, options, or accessories may be added (or deleted) at the mounted price. A0 specifications and prices are subject to change. Taxes are not included. The PEN fees and height for attachments and accessories quoted may have additional charges to by the delivering dealer. These diarges will be billed separately. Prices for product quoted are good for 60 days from the date shown on the quote. ALI equipment as quoted Is subject to avaitabTAy. 0 2018 Kubota Tractor Corporation. A➢ rights reserved. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division FLEET OPERATIONS (770) Adjustment Number 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Move funds from Airport's project to Fleet's project for the purchase of a Kubota L4060HST-LE Tractor, to be Unit # 5108; PC# APMN_FO15 COUNCIL DATE: LEGISTAR FILE ID#: 5/4/2021 2021-0297 4/16/2021 8:06 AM Budget Direcior Date TYPE: D - (City Council) JOURNAL #: RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: / TOTAL Account Number 23,500 23,500 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20210309 Account Name 5550.760.3960-5802.00 (23,500) - 05046 1 EX Vehicles & Equipment - base 5550.760.3960-7602.70 9700.770.1920-6602.55 23,500 - - 23,500 05046 02083 1 2021 EX RE Transfers To Funds - Shop Transfer from Fund -Airport 9700.770.1920-5802.00 . 23,500 - 02083 2021 EX Vehicles & Equipment - base HABudget Adjustments\2021_Budget\City Council\05-04-2021\2021-0297 BA Fleet Unit 5108 APMN_F01S 1 of 1