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HomeMy WebLinkAbout126-21 RESOLUTIONF FATErT f- YA i r 9q KAN$PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 126-21 File Number: 2021-0296 BID # 21-32 SUMMIT TRUCK GROUP: A RESOLUTION TO AWARD BID # 21-32 AND APPROVE THE PURCHASE OF ONE INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM SUMMIT TRUCK GROUP OF LITTLE ROCK IN THE AMOUNT OF $191,000.00, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-32 and approves the purchase of one International Truck with Kann Recycling Body from Summit Truck Group of Little Rock in the amount of $191,000.00, for use by Recycling and Trash Collection Division. PASSED and APPROVED on 5/4/2021 Attest: Kara Paxton, City Clerk � T Rnn►1q��� F FAYETTEVILLE; ' CO 9s •9'�KA NSP • J�`�. 'x; O O i Page 1 Printed on 515M . City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 L—"fin (479) 575-8323 Text File File Number: 2021-0296 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.6 BID # 21-32 SUMMIT TRUCK GROUP: A RESOLUTION TO AWARD BID # 21-32 AND APPROVE THE PURCHASE OF ONE INTERNATIONAL TRUCK WITH KANN RECYCLING BODY FROM SUMMIT TRUCK GROUP OF LITTLE ROCK IN THE AMOUNT OF $191,000.00, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bic # 21-32 and approves the purchase of one International Truck with Kann Recycling Body from Summit Truck Group of Little Rock in the amount of $191,000.00, for use by Recycling and Trash Collection Division. City of Fayetteville, Arkansas Page 1 Printed on 51512021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0296 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/14/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to award Bid 21-32 for the purchase of one International truck with Kann Recycling Body in the amount of $191,000.00 from Summit Truck Group of North Little Rock, AR. Budget Impact: 9700.770.1920-5802.00 Account Number 02082-2021 Project Number SHOP Fund Recycling and Trash Vehicles Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Project Title $ 1,522,000.00 $ 1,321,972.00 I $ — 200,028.00 $ 191,000.00 Remaining Budget $ 9,028.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 5, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: April 14, 2020 CITY COUNCIL_ MEMO SUBJECT: Purchase of one Recycling Truck for Recycling and Trash Collection RECOMMENDATION: Council awards Bid 21-32 to Summit Truck Group for the purchase of one International truck with Kann Recycling Body in the amount of $191,000.00. BACKGROUND: Unit 4016 is a 2013 Freightliner with a Kann Recycling Body that has 13.4/15 and -has exceeded its life expectancy. DISCUSSION: Through Bid 21-32, an International with a Kann Recycling Body can be purchased from Summit Truck Group for $191,000.00. This is the same style of Recycling truck that we currently have and have been purchasing for several years. No changes have been made; it is simply a replacement. It will take several months for this truck to arrive and ordering it as soon as possible is imperative. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for each individual purchase. This item was approved at the April 131h, 2021 Equipment Committee meeting. Attachments: Bid Tab 21-32 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 _ CITY OF FAYETTEV1LL ARKANDAZI BID TABULATION BID 21-32, RECYCLE TRUCK Total Cost Doggett Freightliner Summit Truck Group $188,603.00 $191,000.00 If Items Descriptions Quantity Required Manufacturer Model Unit Price Total Cost Manufacturer Model Unit Price Total Cost ►t1-1 CAB AND CHASSIS 1 Freightliner M2-106 $ 97,099.00 $ 97,099.00 International MV607 $ 99,496.00 $ 99,496.00 a am ff2-1 RECYCLING BODY 1 Kann Versa Haul $ 91,504.00 $ 91,504.00 Kann KP2600/76 $ 91,504.00 $ 91,504.00 *NOTICE: Bid award is contigent upon vendor meeting nlinimurn specifications and formal authorization by City Officials. *Doggett Freightliner failed to meet the warranty requirements. CITY OF FAYETTEVILLE ARXANS ARKANSAS Bid 21-32, Recycle Truck Project Overview Project Details Reference ID I Bid 21-32, Recycle Truck Project Name Bid 21-32, Recycle Truck Project Owner Adonis Bwashi Project Type ,IFB r� Department Purchasing Project Description The City is seeking bids from qualified vendors for the purchase of one (1) recycling'trucks. Any questions concerning the bidding process should be addressed to Adonis Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville❑ar.gov or by calling (479)57508258. Open Date Mar 07, 2021 12:00 AM CST Close Date Apr 07, 2021 2:00 PM CDT Highest Scoring Supplier Score Summit Truck Group 100 pts Generated on Apr 0' 2021 5:20 ?M CDT - Adonis Bwasni Page 1 of 8 CITY Of .®FAYETTEVILLE ARKANS ARIfAg5A5 Seal status Requested Information Unsealed on 1 T 'Unsealed by j Required Forms (Technical Apr 07, 2021 2:01 PM CDT Adonis Bwashi Specification & Signature Form) Arkansas Secretary of State Apr 07, 2021 2:01 PM CDT Adonis Bwashi j Filling # DUNS: Apr 07, 2021 2:01 PM CDT Adonis Bwashi Bid 21-32, Bid Form (BT-58QY) Apr 07, 2021 2:01 PM CDT Adonis Bwashi ITEM 1 - CHASSIS Apr 07, 2021 2:01 PM CDT Adonis Bwashi MANUFACTURER i ITEM 1 - MODEL Apr 07, 2021 2:01 PM CDT Adonis Bwashi ITEM 2 - BODY Apr 07, 2021 2:01 PM CDT Adonis Bwashi MANUFACTUER ITEM 2 - MODEL Apr 07, 2021 2:01 PM CDT Adonis Bwashi Gererated. on Apr C- 2C21 5:20 P'V CST - Adoris Bwashi Page 2 of 3 CITY OF FAYETTEVILLE ARK ARKANSASNSAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has direct or indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? Adonis Bwashi I r Apr 07, 2021 2:01 PM CDT 'No Gererated cn Apr C?. 2C21 5:2C `-1V CDT - Adonis &washi Page ? o: 8 ciTr ov .0 "O, EVILLE ARKANSAS Public Notices Project Details Have Changed Adonis Bwashi, Mar 10. 2021 12:40 PM CST i Bid 21-33, FILE 03 - Addendum #1 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Project Details Have Changed Adonis Bwashi, Mar 19, 2021 2:56 PM CDT Bid 21-33, FILE 04 - Addendum #2 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Cerc-ate5 0-1 Apr 07 2421 5:2C ?:fit CC? - Adonis Bnashi P"age 5 of 8 CITY OF Q FAYETTEVILLE qn� ......I.. Submissions Supplier Date Submitted Name Email Confirmation Code Doggett Freightliner Apr 06, 20218:51 AM CDT Matt Wolfe matthew.wolfe@doggett.com MTMyODEO Summit Truck Group Apr 06, 20 CDT5:37 PM Robbin Haley robbin.haley@summittruckgroup.com MTMzMDg5 CITY OF © �FAYETTEVILLE ' ARKANSAS Project Criteria Criteria Total Base Bid 20-48, Technical Specifications Total Points " Description 100 pts Lowest price offered on the Unit and meeting minimum specs required i Pass/Fail Does the bid meet all minimum specifications? 100 pts CITY OF 0® EVILLE ARKANS ARI(AN SAS Scoring Summary . Active Submissions Supplier Total Total Base Bid 20-48, Technical Specificatior Pass/Fail / 100 pts / 100 pts Summit Truck Group 100 pts 100 pts ($191,000.00) Pass Doggett Freightliner 98.75 pts 98.75 pts ($188,603.00) Fail . V .�FAYET AS AR K NSAS LLE FAY Signatures Name Andrea Foren (Project Owner) Adonis Bwashi (Evaluator) I Signatures Andrea Digitally signed by Andrea Foren Date: 2021.04.08 Foren 12:58:33-05'00' Digitally signed by Adonis Bwashi j em it =Adonis faaett email=abwashi@fayetteville-ar.gov, c=US ! Date: 2021.04.08 12:12:55-05'00' i