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Home My WebLink About125-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 125-21 File Number: 2021-0295 MHC KENWORTH: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KENWORTH DUMP TRUCK FROM MHC KENWORTH OF SPRINGDALE, ARKANSAS FOR THE AMOUNT OF $167,000.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I.: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Kenworth dump truck from MHC Kenworth of Springdale, Arkansas for the amount of $167,000.00, pursuant to a SourcewelI cooperative purchasing contract, for use by the Transportation Division. PASSED and APPROVED on 5/4/2021 Attest: Kara Paxton, City Clerk T (L !I •G�v( 0; -.9-, FAYETTEVILLE; Page 1 Printed on City of Fayetteville Arkansas 113 West Mountain Street ~ Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0295 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A.5 MHC KENWORTH: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF A KENWORTH DUMP TRUCK FROM MHC KENWORTH OF SPRINGDALE, ARKANSAS FOR THE AMOUNT OF $167,000 00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR. USE BY THE TRANSPORTATION DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the. purchase of a Kenworth dump truck from MHC Kenworth of Springdale, Arkansas for the amount of $161000.00, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation Div.Eion. City of Fayetteville, Arkansas Page 1 Printed on 5/5/2021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0295 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/14/2021 FLEET CPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one Kenworth Tandem Axle Dump Truck using Sourcewell Cooperative Contract pricing in the amount of $167,000.00 through MHC Kenworth of Springdale, AR. Budget Impact: 9700.770.1920-5802.00 Account Number 02079.2021 Shop Fund Heavy Duty Vehicles Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Project Title $, 875,000.00 $ 875,000.00 Does item have a cost? Yes Item Cost $ 167,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 708,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution. # Change Order Number: Approval Date: Origianal Contract Number: Comments: CITY OF Q FAYETTEVILLE ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: April 14, 2020 CITY COUNCIL MEMO SUBJECT: Purchase of One Dump Truck for Transportation RECOMMENDATION: Council approves the purchase of a Kenworth T880 Tandem Axle Dump Truck available off the Sourcewell Contract in the amount of $167,000 through MHC Kenworth of Springdale, AR. BACKGROUND: Unit 769 is a 2013 Kenworth Dump Truck that has 14/15 points.. This vehicle has exceeded its life expectancy. DISCUSSION: A Kenworth T880 Tandem Axle Dump Truck is available off the Sourcewell Contract in the amount of $167,000 through MHC Kenworth of Springdale, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for each individual purchase. This item was approved at the April 1311, 2021 Equipment Committee meeting. Attachments: Sourcewell Quote Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 O MHC OZARK KENWORTH, INC. ("Dealer") doing business as: MHC KENWORTHIVOLVO - SPRINGDALE NEW TRUCK ORDER SPRINGDALE, AR 72762 4678 N 45TH ST 1-479-756-1200 PURCHASER ADDRESS City of Fayetteville 113 W Mountain St BUSINESS PHONE OTHER PHONE CITY STATE ZIP CODE COUNTY JDATE 479-575-8289 479-575-8257 Fayetteville I AR 72701-6069 WASHINGTON 03/29/2021 QUANTITY YEAR MAKE MODEL BODY TYPE SALESPERSON 1 2022 KW T880 ERYAN WHITE STOCK NUMBER COLOR TO BE DELIVERED ON OR ABOUT FINANCIAL SOURCE 08/27/2021 Cash SERIAL NUMBERS PRICE OF VEHICLE(s) INCLUDING FET $167,000.00 2022 KENWORTH T880 TANDEM AXLE DUMP TRUCK 13' HILBILT MONGOOSE XL DUMP BODY (MEETS ALL SPECIFICATIONS REQUIRED BY THE CITY OF FAYETTEVILLE) KENWORTH SOURCELELL # 060920-KTC CITY OF FAYETTEVILLE # 34143 TRADE TERMS AGREEMENT APPLICABLE El YES NOTE: If vehicle(s) are not funded within 15 days of truck receipt date at the dealer, customer will be charged a per diem amount per unit until units are fully funded. Customer has 60 days from delivery date of the truck to return and have any add-ons listed on the sales order completed. DESCRIPTION OF TRADE-IN OR TRADE ATTACHMENT YEAR MAKE MODEL SUBTOTAL $167,000.00 BUSINESS TAX SERIAL NUMBER MILEAGE SALES TAX LOCAL TAX BALANCE OWED TO TRADE DIFFERENCE REGISTRATION FEES TOTAL DELIVERED PRICE $167,000.00 LESS: TRADE-IN ALLOWANCE LESS: BALANCE OWED ON TRADE-IN TRADE-IN EQUITY LESS: CASH DEPOSIT SUBMITTED WITH ORDER PURCHASER'S CERTIFICATION CASH DUE ON DELIVERY (Includes above Taxes, but may not be inclusive of all Applicable Taxes) Purchaser and the person signing this Order on behalf of Purchaser hereby certify that: 1. Purchaser and the person signing this Order on behalf of Purchaser have carefully UNPAID BALANCE (Amount to be Separately Financed by Purchaser) Due in Cash on Delivery $167,000.00 READ ALL PAGES OF THIS ORDER reviewed the terms and conditions printed on the front and reverse side hereof, and agree to be bound thereby. The terms and conditions printed on the front and reverse side hereof represent the entire and integrated agreement between the parties relating to the purchase and sale of the Vehicle and cancels and supersedes prior negotiations, representations or THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS ORDER. agreements, either written or oral. THIS ORDER IS NOT VAUD UNLESS SIGNED BY AND ACCEPTED BY AN AUTHORIZED MANAGER OF DEALER. 2. Purchaser and the person signing this Order on behalf of Purchaser have Carefully reviewed this Order and fully understand that the Vehicle listed above will be equipped only with the optional equipment specifically listed on the face of this Order plus all standard equipment as designated by the manufacturer at the time of delivery. THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE TAXES, WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET FORTH ON ALL PAGES HEREOF. ANY TAXES DISPLAYED ON THIS TRUCK ORDER ARE ESTIMATED. 3. The person signing this Order on behalf of Purchaser is of legal age to execute binding ACTUAL TAXES, AS APPLICABLE, WILL BE INVOICED TO THE contracts in this State. The person signing this Order on behalf of Purchaser has the PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF authority and has been duly authorized to sign this Order on behalf of the Purchaser. VEHICLE INVOICE. ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND SUBJECT TO THE MANUFACTURERS' PRODUCTION SCHEDULE AND FINAL APPROVAL. IiIS ORDE CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES RMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART 0/)HIS AGREEMENT SIGNED IZED REP NT TIVE OF P CHASER) : DATE ACCEPTE R D J7o A r2 v (27-163648-235(8) TRCK-SALE-WI-4.3-02-A (REV 05113) Customer Initials MHCUD1795000