The URL can be used to link to this page

Home My WebLink About124-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 124-21 File Number: 2021-0294 BID # 21-31 LEWIS FORD: A RESOLUTION TO AWARD BID # 21-31 AND APPROVE THE PURCHASE OF TWO TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $151,680.00, FOR USE BY THE ANIMAL SERVICES DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-30 and approves the purchase of two Ford F-250s with Animal Service bodies from Lewis Ford of Fayetteville in the total amount of $151,680.00, for use by the Animal Services Division. PASSED and APPROVED on 5/4/2021 Attest: Kara Paxton, City Clerk T-fealurer �� r�' • •'':9�'-'rr =';FAYETTEVILLE'. �.• �� SP Page 1 Printed on 515121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 i (479)575-8325 Text File File Number: 2021-0294 Agenda Date: 5/4/2021 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A.4 BID # 21-31 LEWIS FORD: File Type: Resolution A RESOLUTION TO AWARD BID # 21-31 AND APPROVE THE PURCHASE OF TWO TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $151,680.00, FOR USE BY THE ANIMAL SERVICES DIVISION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 21-30 and approves the purchase of two Ford F-250s with Animal Service bodies from Lewis Ford of Fayetteville in the total amount of $151,680.00, for use by the Animal Services Division. City of Fayetteville, Arkansas Page 1 Printed on 51512021 City of Fayetteville Staff Review Form 2021-0294 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 4/14/2021 FLEET OPERATIONS (770) Submitted By 7 Submitted Date Division / Department Action Recommendation: A resolution to award Bid 21-30 For the purchase of two Animal Service trucks in -he amount of $151,680.00 from Lewis Automotive Group out of Fayetteville, AR.' Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02078-2019 & '02078-2021 Light/Medium Trucks - Replacement Project Number Budgeted Item?' Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 620,462.00 $ 620,462.00 $ 151,680.00 I $ 468,782.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE 94W . ARKANSAS MEETING OF MAY 5, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: April 14, 2020 CITY COUNCIL MEMO SUBJECT: Purchase of two Animal Service Trucks for Animals Services RECOMMENDATION: Council awards Bid 21-30 to Lewis Automotive Group for the purchase of two Animal Service Trucks for Animals Services in the amount of $151,68'0.00. BACKGROUND: Units 2157 and 2185 are 2013/2015 Ford F-250 with an Animal Service body that have 14.7/15 and 12/15 points respectively. They have both also exceeded their life expectancies. DISCUSSION: Through Bid 21-30, two replacement F-250's with Animal Service Bodies can be purchased through Lewis Automotive Group of Fayetteville, AR for $75,840.00 each, for a total of $151,680.00. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for each individual purchase. This item was approved at the April 131h, 2021 Equipment Committee meeting. Attachments: Bid Tab 21-30 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF PAYE TTEVILL15 AlQU ANGAQ BID TABULATION BID 21-30, ANIMAL SERVICE BODY TRUCKS Total Cost Lewis Automotive Group Superior Automotive Group $151,680.00 $146,003.20 # Items Description Quantity Required Manufacturer Model Unit Price Total Cost Manufacturer Model Unit . Price Total Cost it t4 #1-1 HEAVY DUTY 4X4 TRUCK 2 Ford F-250 $75,840.00 $151,680.00 Chevrolet Silverado 2500 $73,001.60 $146,003.20 •NOTICE: Bid award is contigent upon vendor meeting minimum specifications and formal authorization by City Officials. *Super* Automotive Group tnn4 warranty oxceptionc. Thoy are considered dliquelilied. CI TV OF FAYETTEVILLE ARKANS AFKANSAS Bid 21-30, Animal Service Body Trucks Project Overview j Project Details Reference ID Bid 21-30, Animal Service Body Trucks Project Name ' Bid 21-30, Animal Service Body Trucks I Project Owner Andrea Foren Project Type i IFB Department Purchasing The City is seeking bids from qualified vendors for the purchase of two (2) Animal Service Body Trucks. Any questions concerning the bidding Project Description process should be addressed to Adonis Bwashi, City of Fayetteville Purchasing Agent, at abwashi@fayetteville-ar.gov or by calling (479)575-8258. Open Date i i Mar 07, 2021 12:00 AM CST Close Date Apr 07, 2021 3:00 PM CDT Highest Scoring Supplier Score Lewis Automotive Group 100 pts Ge.ner3ted on Apr C8. 2021 10 3d AM CD— - Adoris B^rvashi Page 1 & 11 CITV OF FAYETTEVILLE ARKANS AgKAN5A5 Seal status Requested Information Unsealed on Unsealed by Bid 21-30, Required Documents and Signature Apr 07, 2021 3:01 PM CDT Adonis Bwashi Form Arkansas Secretary of State ` Apr 07, 2021 3:01 PM CDT i Adonis Bwashi Filling # i i i i DUNS: j Apr 07, 2021 3:01' PM CDT Adonis Bwashi i Bid 21-30, Bid Form (BT-17JQ) j Apr 07, 2021 3:01 PM CDT Adonis Bwashi Bid 21-30, Bid Form (Manually 1 -t Completed) Apr 07, 2021 3:01 PM CDT Adonis Bwashi TOTAL BASE BID i Apr 07, 2021 3:01 PM CDT I Adonis Bwashi i i i I Ge?e,ated or. Apr 03. 2C2'. I 34 A1rt - Adoris B;va& rage 2 of 1 \ CITY OF FAYETTEVILLE ARKANS AFKANSAS Conflict of Interest # Declaration of Conflict of Interest You have been chosen as a Committee member for this Evaluation. Please read the following information on conflict of interest to see if you have any problem or potential problem in serving on this committee. ## Code of Conduct All information related to submissions received from Suppliers or Service Providers must be kept confidential by Committee members. ## Conflict of Interest No member of a Committee shall participate in the evaluation if that Committee member or any member of his or her immediate family: * has director indirect financial interest in the award of the contract to any proponent; * is currently employed by, or is a consultant to or under contract to a proponent; * is negotiating or has an arrangement concerning future employment or contracting with any proponent; or, * has an ownership interest in, or is an officer or director of, any proponent. Please sign below acknowledging that you have received and read this information. If you have a conflict or potential conflict, please indicate your conflict on this acknowledgment form with, information regarding the conflict. I have read and understood the provisions related to the conflict of interest when serving on the Evaluation Committee. If any such conflict of interest arises during the Committee's review of this project, I will immediately report it to the Purchasing Director. Name Date Signed Has a Conflict of Interest? 1 Adonis Bwashi Apr 07, 2021 3:01 PM CDT No Gerera#ed : r Apr C3. 2C21 10,34 AV CDT - Adcris Bwashi Page 3 of 14 CITY OF FAYETTEVILLE ARKANS ANKANSAS Public Notices Project Details Have Changed Adonis Bwashi, Mar 10, 2021 12:35 PM CST Bid 21-30, FILE 03 - Addendum #1 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. j Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject the Bidder to disqualification. Project Details have changed f�f Adonis Bwashi, Mar 17, 2021 1:30 PM CDT Bid 21-30, FILE 04 - Addendum #2 has been added to the bid documents and forms a part of the Bid Documents and updates the original Bidding Documents dated March 03, 2021. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so E may subject the Bidder to disqualification. , Deadline Extension for Bid 21-30, Animal Service Body Trucks - Addendum 3 Andrea Foren, Mar 31, 2021 12:28 PM CDT i - Project Close Date changed - Project Public Files changed Addendum 3 has been issued to Bid 21-30, Animal Service Body Trucks and is available in the public files as "Bid 21-30, File 05 - Addendum 3". Please be advised the deadline has been extended and Addendum 4 will be issued at a later date. Please direct all questions to Andrea Foren at aforen@fayetteville-ar.gov. Project Public Files Changed Adonis Bwashi, Mar 31, 2021 5:51 PM CDT Addendum 4 has been issued to Bid 21-30, Animal Service Body Trucks and is available in the public files as "Bid 21-30, File 06 - Addendum 4". Please be advised the deadline has been I Ge^.er3tad or AV ft. 2C2" 11134 AV :)— • Adenis Bwashi Bade 4 of ? " CITY OP FAYETTEVILLE ARKANS ARKANSAS extended and Addendum 4 will be issued at a later date. Please direct all questions to Andrea Foren at aforen@fayetteville-ar.gov. Generatec cr- A^;r C8. 2C2 , 1C.34 A�^. CD- - Adoris Bwashi Page 5 of 1 cITY OF FAYETTEVILLE ARKANS AHKANSAS Submissions Supplier Date Submitted Lewis Automotive Group Mar 22, 2021 2:34 PM CDT Superior Automotive Apr 07, 2021 4:08 PM Group CDT i Name Email Confirmation Code i Patrick- Harrington patrick@lewissuperstore.com MTMwMTQx i I MTMzMzg5 CITY Of FAYETTEVILLE ARKA"S ARKANSAS Project Criteria --- - ---- - -- T —Points ! - -- - -- --- -------- - - Criteria Description I Total Base Bid Bid 21-30, Technical Specifications Total 100 pts Lowest price offered on the Unit and Minimum Specs met I Pass/Fail Does the bid meet all minimum specifications? 100 pts i - ----- - --� CITY OF 4; FAYETTEVILLE ARKANS AHKANSAS Scoring Summary Active Submissions Total Total Base Bid Supplier / 100 pts / 100 pts i Superior Automotive Group I Lewis Automotive Group 96.26 pts 100 pts 96.26 pts ($146,003.20) I ---- --- -- - - -4 _ 100 pts ($151,680.00) Bid 21-30, Technical Specifications Pass/Fail Fail Pass CITY OF FAYETTEVILLE ARKANS ANKAMSAS Proposal Score Comments Lewis Automotive Group - Scoring Comments Total Base Bid Reviewer Scores Reviewer ! Score !Reason Adonis Bwashi 100 pts ($151,680.00) I - Bid 21-30, Technical Specifications - Reviewer Scores Reviewer Adonis Bwashi Score Pass Reason Meets the requirement(s) Comments Minimal technical specifications were met. P Comments j Technical specifications form was completed. CITY OF .� FAYETTEVILLE ARKANSASNSAS Superior Automotive Group - Scoring Comments Total Base Bid - Reviewer Scores Reviewer i Score Adonis Bwashi :Reason 96.26 pts ($146,003.20) 1 - Bid 21-30, Technical Specifications - Reviewer Scores Comments Minimal technical specifications ! were not met, vendor took { exceptions to warranty requirements Reviewer Score !Reason : Comments { ' Vendor took exception to required Adonis Bwashi Fail Does not meet the requirement(s) � warranty specifications. E 04 CITY OF APKANSEVILLE AGKANSAS Signatures i Name !; Andrea Foren Andrea' J (Project Owner) Foren ' Ad B h' ones was i (Evaluator)�� Signatures Digitally signed by u Andrea Foren Date: 2021.04.08 12:39:27 05'00' i i Digitally signed by Adonis Bwashi DN: cn=Adonis Bwashi, email=abwashi@fayetteville-ar.gov, c=US Date: 2021.04.08 12:00:05-05'00' Dene,ated cr Apr C8. 2021 11.02 ANI C:;7 - Adcrls &mashi Page 1 cf 1