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Home My WebLink AboutOrdinance 6429113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6429 File Number: 2021-0298 SRD BUILDERS, LLC: AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING AND APPROVE A COST SHARE AGREEMENT WITS 3RD BUILDERS, LLC FOR THE EX-7--NSION OF A 4-INCH WATER LINE ON WEST LA%VSON STREET WITH A REFUND INAN AMOUNT NOT TO EXCEED $20,484.88 TO BE F'.!kID BY THE CITY OF FAYETTEVILLE, AND 70 APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,048.00 WHEREAS, SRD Builders, L:=.0 is developing two townhomes in the place of a single family residence at 940 West Lawson Street; and WHEREAS, the current 1.5-inc -i water pipe that serves the property is not large enough to accommodate the project and th-s development will require approximat? y 20-) _inear feet of 4-inch water line to reach the project siw; and WHEREAS, the extension of a =-_nch main in this area will replace the aging and brittle segment of galvanized water line that is 50 years old; will allow a portion of the cus orners on both sides of Lawson Aven4e to connect to a I irger pipe; will provide a water connection tl-at co -Ad be extended if development occurs to the east; and will remove a section of lead pipe from the City's water distribution system, which is a r.)airement of the new Lead and Copper Rule; a.-td WHEREAS, the City's portion of -he cost to extend the 4-inch pipe to Oe pro ect site is approximately 46% with the devcicper paying 54% of the cost of the extensior.. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL. OF THE CITY OF FAYETTEVILLE, ARKANSAS: Page 1 Printed on 515121 Ordinance. 6429 File Number: 2021-0298 Section 1: That the City Ccunc1 of the City of Fayetteville, Arkansas Fe-eby deterriines an exceptional situation exists :n which competitive bidding is deemed not fmsirle or practical and therefore waives the requirements of formal competitive bidding and app-ove ; a ccst share agreement with SRD Bui_ders, LLC, fcr the extension of a 4-inch line along West --awscn Street with a refund in an amount not to exceed $20,484.E8 to be paid by the City of Fayetteville for :he cost of improvements tl-at exceed the rough proportionality of the impact of the deve.o3ment, and further approves a project contingency in -he amount of $2,048.49. PASSED and APPROVED on 5/4/2021 Attest: Kara Paxtc•n, Ci_y Clerk Tre s er Page 2 Printed on 515121 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0298 Agenda Date: 5/4/2021 Version: 1 Stat.ls: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C.3 SRD BUILDERS, LLC: AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING AND APPIOVF A COST SHARE AGREEMENT WITH SRD BUILDERS, LLC FOR THE EXTENSION OF A 4-INCH WATER LINE ON WEST LAWSON STREET WITH A REFUND IN AN AMOUN" NOT TO EXCEED $20,484.88 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TC1 APPRCVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,048.00 WHEREAS, SRD Builders, LLC is developing two townhomes in the place z'a si-tgle -amily residence at.940 West Lawson Street; and WHEREAS, the current 1.5-inch water pipe that serves the property is nct ]a-ge enough to accommodate the project and this develcpment will require approximately 200 linear feet of 44-ich water lire to reach the project site; and WHEREAS, the extension of a 4-inch main in this area will replace the ag_ng and brittle segment of galvanized water line that is 50 years old; will allow a portion of the customers on bolt- sites of Lawson Avenue to connect to a larger pipe; will provide a water connection that could be extended if development occurs to the east; and will remove a section of lead pipe from the City's water distribution system, which is a requirement of the new Lead and Copper Rule; and WHEREAS, the City's portion of the cost to extend the 4-inch pipe to the prof xt si-e is approximately 46% with the developer paying 54% of the cost of the extension. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby cc--en-nines an exceptional situation exists in which competitive bidding is deemed not feasible or pract.cal and therefore waives the requirements of formal competitive bidding and approves a cost share agreeme-i with SRD Builders, LLC, for the extension of a 4-ir_ch line along West Lawson Street with a refund in an amount not to exceed $20,484.88 to be paid by the City of Fayetteville for the cost of improvements that exceed the roLg-i proportionality of the impact of the development, and further approves a project contingency in the amount o-$2,348.49. City of Fayetteville, Arkansas Page 1 Printed on 5151202; Tim Nyander Submitted By City of Fayetteville Staff Review Form 2021-0298 Legistar File ID 5/4/2021 City Council Meeting Date - Agenda Item Drily N/A for Non -Agenda Item 4/15/2021 WATER SEWER (720) Submitted Date Division / Department Action Recommendation: Staff recommends approval of a cost share agreement with SRD Builders, LLC in an a:-nount not to exceed $20,494.88 for the extension of a 4-inch water line on W. Lawson Stre=_t East of Oakland Avenue, and to approve a project contingency in the amount of $2,048.49. Budget Impact: 5400.720.5600-5808.00 'hater anc Sewer Account Number Fund 04039.1 WaterfSE%ver Impact Fee Cost Sharing Project Number Budgeted Item? Yes Current Budget Funds Obliga-ed Current Balance Does item have a cost? Yes Item Cos - Budget Adjustment Attached? No Budget Adjustrr-en- Remaining Budge - Project Title $ 3,180, 649.00 $ 2,489,314.96 $ 691,334.04 $ 22,533.37 l $ 668,800.67 V20180321 Purchase Order Number: Previous Ord'nanoe or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE MAP ARKANSAS MEETING OF MAY 4, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Water & Sewer Committee FROM: Tim Nyander, Utilities Director DATE: April 15, 2021 CITY COUNCIL MEMO SUBJECT: Lawson & Oakland Cost Share for 4-inch Water Line RECOMMENDATION: Staff recommends approval of a cost share agreement with SRD Builders LLC in an amount not to exceed $20,484.88 for the extension of a 4-inch water line on W. Lawson Street east of Oakland Avenue, and to app,ove a project contingency in the amount of $2,048.49. BACKGROUND: SRD Builders, LLC is developing two lot splits along W. Lawson Street. O-ie single family home will be removed for the addition of 2 townhomes. The current 1 1/2-inch water pipe is not large enough accommodate this project. DISCUSSION: This development requires aaproximately 200 linear feet of 4-inch PVC water pipe to reach the project site. The City would split the work 46/54, with the developer paying 100% of the cost for the private service connections. Three quotes were received, with the low oid from M&M Excavating, excluding private sewe, lines to be $37,419.76. Installation of orivate service lines are $3,237.40 Engineering costs were $3,550. This cost share proposal accomplishes four things. First, it replaces an ageing and brittle segment of galvanized water pipe that is 50 years old. Second, it allows a portion of the customers on both sides of Lawson Avenue tc connect to a larger pipe, which will provide more volume to their meter. Third, it provides a water connection (that could be extended) if development occurs to the east on Lawson and fourth, it removes a section of lead pipe from the City's water distribution system, which is a requirement of the new Lead and Copper Rule. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this I- day of May, 2021, by and between the City of Fayetteville, Arkansas ("City") and SRD Builders, LLC ("SRD Builders"), witnesseth: WHEREAS, SRD Builders has requested that the City share in the cost of constructing a 4-inch water main near the corner of West Lawson Street and North Oakland Avenue, a distance of approximately 200 feet, so that SRD Builders may develop the property located at the northeast corner of West Lawson Street and North Oakland Avenue; and WHEREAS, constructing this segment of 4-inch water main will allow development of this property, and will provide for ample future capacity which the City recognizes will be necessary for the area that is served by this water main; and WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size larger than required to service subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the sewerage system." NOW, THEREFORE, the City of Fayetteville, Arkansas and SRD Builders, LLC agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse SRD Builders, LLC for 46.3% of the cost to install approximately 200 linear feet of 4-inch water main in the area identified in Exhibit "A" up to a maximum -not -to -exceed amount of $20,484.88, as was estimated by the builder's representative and shown on Exhibit `B", attached. B. Payments due to SRD Builders, LLC, shall be remitted within sixty (60) days after receipt of valid invoices. 2. SRD Builders, LLC agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Provide a copy of the invoices from the Contractor upon City approval of the water main upgrade. C. Pay for the water main installation (with reimbursement of 46.3% of the cost by the City of Fayetteville in a not -to -exceed amount of $20,484.88). Page 1 of 2 IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: SRD BUILDERS, LLC By: _ DIEGO ESPINOZA, Manager ATTEST: By: N�z 1, vSAS ATTEST: KARA PAXTON, City C erk 11 i►�� _•�,, r Mal Page 2 of 2 EXHIBIT ,-W Law$on st 1.5" GALV-" Proposed 200 linear foot waterline extension =`� M&M Excavating 377 Sulphu- City Rd Fayetteville, AR, 72701 (479) 841-5285 mandmexcj.vating@Windstreem.net For: Diego Espinoza despinozl@gmail.com Description SRD Builders LLC 4" Water line extension approximate y 200 ft Base and bedding Materials Concrete Materials Asphalt Materials Dumptrucks Materials Bond Material Labor P-essure the=k and testing line Service 4"D R 14 C 900 Materials 14GATW 60 ft service 1C0 ft existing service 200 ft materials 3x:1000 nond �tect tape Materials EXHIBIT B Estimate Estimate No: 4 Date: 02/09/2021 Quantity Rate Amount 1 $0.00 $0.00 1 $3,700.00 $3,700.00 1 $2,700.00 52,700.00 1 $1,000.00 S1,000.00 1 $4,200.00 $4,200.00 1 $1,000.00 $1,000.00 1 $10,000.00 $10,000.00 1 $2,400.00 $2,400.00 200 $3.10 $620.00 360 $0.14 $50.40 1 $18.00 $18.00 1/4 M&M Excavating - Estimate 4 - 02/09/2021 Description 3M wire nut 4 for service 3 for existing service 2 materials 8x4SS tapSLV MJ Outlet Materials 4MJGV Materials 562SD V8 Materials BOXLOC Materials Concrete VLV Pad Materials 4" MJ B & G Pk 316SS Materials 4" PVC Megalug Materials 4" Tap Materials 4x2TAPT CAP Materials 2x24 Brass Nipple Materials #77 blow off hyd Materials 4" DIP Materials 20x300 Polywrap Materials 2x100 polytape Materials 4" Dip megalug Materials Quantity Rate Amount 9 $3.00 $27.00 New Service 4x = $12 1 $700.00 $700.00 2 $445.00 $890.00 2 $125.00 $250.00 2 $23.00 $46.00 2 $28.00 $56.00 1 $46.00 $46.00 2 $24.00 $48.00 1 $650.00 $650.00 1 $78.00 $78.00 1 $69.00 $69.00 1 $710.00 $710.00 18 $19.00 $ 342.00 1 $110.00 $110.00 1 $6.00 $6.00 1 $24.00 $24.00 2/4 M&M Excavating - Estimate 4 - 02/0y/2021 Description Quantity Rate Amount 1104SDB Stand Alone Rest 1 $66.00 $66.00 Materials .3/4 SS All Thread 12 $6.00 $72.00 Materials 3/4SS Hex Nut 4 $1.80 $7.20 Materials :/4 Flat SS Washer 4 $0.85 $3.40 Materials 3/4 SS Eyebolt 2 $20.00 $40.00 Materials 1' Ball Corp 7 $58.00 $406.00 4 for service 3 existing service New �"--- erJice 4x = $232 4x 1 Saddle 7 $26.00 $182.00 4 -or service 3 for existing service New Service 4x = $104 1x3/4 Ubranch 4 $42.00 $168.00 4 for service 5/8x3/4Setter 11 $110.00 $'_,210.00 8 for service 3 fDr existing service I New Sell ce 8x = $880 3/4DP End Connect 11 $18.00 $198.00 8 for service 3 for existing service I New Service 8x = $144 3/4 CTS End Connect _1 $18.00 $198.00 8 for service 3 for existing service New Service 8x = $144 18; 24 PVC Box 7 $50.00 $350.00 4 fcr service 3 for existing service New Service 4x = $200 18` HDPE Lid 7 $70.00 $490.00 4 for service3 for existing service New Service 4x = $280 f 1" coated Copper 2?J $7.50 $1,500.00 100 ft for service 100ft for existing servi=e $750 l 3/4 Coated Copper '5 $5.25 $393.75 60 ft for service 15ft for existing service New Service =$315 1/2 540 PVC Pipe �0 $0.42 $16.80 20 ft for service 2 ] ft for existing service $8.40 3/4 M&M Excavating - Estimate 4 - 02/09/2021 Description Quantity Rate Amount 1x3/4 Male Adapter 3 $20.00 $60.00 Materials 2" S40 PVC Pipe 60 $0.78 $46.80 Materials 3/4 CTS CPLG 3 $20.00 $60.00 3 for existing service #77 blow off hyd 1 $710.00 $710.00 Materials 3/4 Insert 3 $2.00 $6.00 3 for existing service Taxes for itemized materials @ 10.59% 1 $1,081.69 $1,081.69 $10,214.35 Bores 1 $4,000.00 $4,000.00 2 for existing services Subtctal $41,006.04 Discount $6.04 ? TAX 0% $0.00 Tota 1 $41,000.00 Total $41,000.00 New -�mtices = $3,237.40 + tax =$3,580.24 4/4 Blew & Associates, P.A. 3825 N Shiloh Drive Fayetteville, AR 727)3 (479) 443-4506 www.blewinc.com INVOICE BILL TO Diego Espinoza DESCRIPTION TOPO - 940 W. Lawson St, Fayetteville, AR Wate- Main Extensio'l - 940 W. Lawson St, Fayetteville, AR - Initial 50% Ref Precious Blew # 19-5051 BALANCE DUE INVOICE # 20-1059 DATE 04/13/2020 DUE DATE 05/13/2020 CITY RATE AMOUNT 1 900.00 900.00 0.50 2,500.00 1,250.00 $2,150.00 Blew & Associates, P.A. 3825 N Shiloh Drive Fayetteville, AR 72703 (479) 443-4506 www.blewinc.com INVOICE BILL TO Diego Espinoza despinozl@gmail.com DESCRIPTION Water Main Extension - 940 W. Lawson St, Fayetteville, AR - Final 50% INVOICE # 20-1059B DATE 06/05/2020 DUE DATE 07/05/2020 OTY RATE 0.50 2,500.00 AMOUNT 1,250.00 Invoice 20-1059 (Initial 50%of Water Main Extensioi' - Paid 5/6/2020. BALANCE DUE $1'250.00 Blew & Associates, P.A. 3825 N Shiloh Drive Fayetteville, AR 72703 (479) 443-4506 www.blewinc.com INVOICE BILL TO Diegc Espinoza despinozl Qa gmail.corn DESCRIPTION Hydrant Flow Test - S40 W. Lawson St, Fayetteville, AR INVOICE # 20-1059C DATE 07/29/2020 DUE DATE 08/28/2020 QTY RATE AMOUNT 1 150.00 150.00 BALANCE DUE $150.00 MIS 1 SHARh AC RhhMhN 1 SRD BUILDERS, LLC City of Fayetteville Staff Review Form 2022-0010 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 1/7/2022 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval to use contingency funds in the amount of $2,048.00 for a waterline cost share on W. Lawson St. with SRD Builders, LLC. 5400.7 20.5 600-5808.00 Account Number 04039.1 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: 2021-391 Change Order Number: 1 Original Contract Number: 2021-33 Comments: Budget Impact: Water and Sewer Fund Water/Sewer Impact Fee Cost Sharing Project Title Current Budget $ 1,343,129.76 Funds Obligated $ 593,457.60 Current Balance $ 749,672.16 Item Cost $ 2,048.00 Budget Adjustment $ - Remaining Budget i $ 747,624.16 V20210527 Previous Ordinance or Resolution # Ord. 6429 Approval Date: 1/10/22 _CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: January 7, 2022 SUBJECT: SRD Builders, LLC - Contingency for Waterline Cost Share on W. Lawson St. STAFF MEMO RECOMMENDATION: Staff recommends the approval to use contingency funds in the amount of $2,048.00 for a waterline cost share on W. Lawson St. with SRD Builders, LLC. BACKGROUND: Ordinance 6429, passed on May 4, 2021, approved a cost share agreement with SRD Builders, LLC in an amount not to exceed $20,484.88 to extend a 4-inch waterline on W. Lawson St. The Ordinance also approved a project contingency in the amount of $2,048.00. DISCUSSION: During construction, it was determined that additional meter sets were needed that were not in the original engineering design. Also, materials and construction costs were higher than anticipated due to volatile materials costs in the market. The final construction cost came in slightly higher than originally estimated by the builder's representative. Staff recommends approving the utilization of contingency funds in the amount of $2,048.00 to reimburse the developer for the increased costs of the waterline extension on Lawson St. BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing account. Attachments: Invoice from SRD Builders, LLC Ordinance 6429 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 SRD BUILDERS, LLC 2308 N Fox Trl Fayetteville Ar 72703 479- 236-0130 Project Title: 940 W Lawson INVOICE Project Description: Required waterline improvement Date: 01 /6/2022 Waterline engineering (Blew & Assoc) Topographic study (Blew & Assoc) Flow test and inspections (Blew & Assoc) As built drawings (Blew & Assoc) Labor and materials (M&M Excavating) 50% Owners responsability Tax 1 $ 2,500 $ 2,500 1 $ 900 $ 900 1 $ 3,615 $ 3,615 1 $ 1,500 $ 1,500 1 $ 42,500 $ 42,500 1 $ 0 1 $ 0 1 $ 0 1 $ 0 1 $ 0 1 $ 0 $ 0 1 $ (25,508) $ (25,508) Subtotal $ 25,508 $ 0 Total owed by City of Fayetteville Total $ 25,508 Total Allowed by City $22,532.88 Total $22,532.88 1 113 West Mountain Street Fayetteville. AR 72701 (479) 575-8323 Ordinance: 6429 File Number: 2021-0298 SRD BUILDERS, LLC: AN ORDINANCE TO WAIVE FORMAL COMPETITIVE BIDDING .AND APPROVE A COST SHARE AGREEMENT WITS 3RD BUILDERS, LLC FOR THE EX—�NSION OF A 4-INCH WATER LINE ON WEST LAWSON STREET WITH A REFUND IN AN AMOUNT NOT TO EXCEED $20,484.88 TO BE F.kID BY THE CITY OF FAYETTEVILLE, AND -O APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $2,048.00 WHEREAS, SRD Builders, L—C is developing two townhomes in the place of a single family residence at 940 West Lawson Str!et; and WHEREAS, the current 1.5-in: i water pipe that serves the property is not larg: enough to accommodate the project and th s development will require approximate-y 20-) .inear feet of 4-inch water line to reach the project si and WHEREAS, the extension of a _-:nch main in this area will replace the aging and yrittle segment of galvanized water line that is 50 .F-rs old; will allow a portion of the customer, on both sides of Lawson Aven4e to connect to a l sr;er pipe; will provide a water connection that co.dd be extended if development occurs to the east; and will remove a section of lead pipe frc -m the City's water distribution system, which is a r_ Jcirement of the new Lead and Copper Rule; and WHEREAS, the City's portion of -he cost to extend the 4-inch pipe to Lie pro ect site is approximately 4E% with the de-velcper paying 54% of the cost of the extensior.. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Page 1 Printed on 5/5/21 Ordinance 6429 File Number 2021-0298 Section 1: That the City Ccunc 1 of the City of Fayetteville, Arkansas I-e-eby dztern. ines an exceptional situation exists :n which competitive bidding is deemed not f.-asit le or practical and therefore waives the requirements of formal competitive bidding and approves a ccst share agreement with SRD Builders, LLC, fcr the extension of a 4-inch line along West --awscn Strict with a refund in an amount not to exceed $20,484.F8 to be paid by the City of Fayetteville for he cost of improvements &at exceed the rough proportionality of the impact of the deveiooment, and further approves a project contingency in -he amount of $2,048.49. PASSED and APPROVED on 94/2021 Attest: Kara Paxton, CLy, Clerk Tre er ♦��ERK 1 TR 1��i, �♦NN *01 Y p;�dG��. �V • �• r� FAYETTEVILLE : �`L • _: . Q 5 . TO�i ti�`��` Page 2 Printed on 515121