HomeMy WebLinkAbout120-21 RESOLUTIONOF AA E rE r,
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 120-21
File Number: 2021-0259
GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA):
A RESOLUTION TO APPROVE A MEMORANDUM OF AGREEMENT WITH
WASHINGTON COUNTY REGARDING FUNDING FROM THE GULF COAST HICH
INTENSITY DRUG TRAFFICKING AREA IN THE AMOUNT OF $66,108.00 FOR THE
POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Memorandum
of Agreement with Washington County regarding funding from the Gulf Coast High Intensity Drug
Trafficking Area in the amount of $66,108.00 for investigator activity, purchase of evidence and
information, and vehicle allowances for the Police Department.
PASSED and APPROVED on 4/20/2021
Attest:
Kara Paxton, City Clerk Treasurer = C
Page 1 Printed on 4121121
City of Fayetteville Arkansas 113WestMountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2021-0259
Agenda Date: 4/20/2021 Version: 1 Status: Fussed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.3
GULF COAST HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA):
A RESOLUTION TO APPROVE A MEMORANDUM OF AGREEMENT WITH WASHINGTON
COUNTY REGARDING FUNDING FROM THE GULF COAST HIGH INTENSITY DRU3
TRAFFICKING AREA IN THE AMOUNT OF $66,108.00 FOR THE POLICE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Memorandum of
Agreement with Washington County regarding funding from the Gulf Coast High Intensity D-ug Trafficking
Area in the amount of $66,108.00 for investigator activity, purchase of evidence and information, and vehicle
allowances for the Police Department.
City of Fayetteville, Arkansas Page 1 Printed on 412112021
City of Fayetteville Staff Review Form
2021-0259
Legistar File ID
4/20/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds 4/2/2021 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a memorandum of understanding with Washington County, Arkansas to accept
fi.inding from the Gulf Coast High Intensity Drug Trafficking Area (HIDTA) in the amount of $66,108.
2930.200.2960-va rious
Account Number
38070-2102
Project Number
Budgeted Item? Yes
Does item have a cost? NA
Budget Adjustment Attached? No
Budget Impact:
Drug Enforcement
Fund
HIDTA - WAMDT 2021
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 66,108.00
$ 66,108.00
f $ 66,108.00
Purchase Order Number: Previous Ordinance or Resolution d V20180321
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 20, 2021
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: April 2, 20201
CITY COUNCIL MEMO
SUBJECT: Approval of Agreement for Funding from Gulf Coast High Intensity Drug
Trafficking Area
RECOMMENDATION:
Staff recommends approval of a memorandum of understanding with Washington
County, Arkansas to accept funding from the Gulf Coast High Intensity Drug Trafficking Area
(HIDTA) in the amount of $66,108.
BACKGROUND:
The Gulf Coast HIDTA provides funding from the Office of National Drug Control Policy
to multi -jurisdictional drug enforcement initiatives throughout Arkansas, Louisiana, Mississippi,
Alabama, and Tennessee. The Fayetteville Police Department has partnered with Washington
County Sheriff's Office, Springdale Police Department, Prairie Grove Police Department and the
local Drug Enforcement Administration office to create the Western Arkansas Mobile
Deployment Team (WAMDT) initiative with Washington County being the fiduciary agency.
DISCUSSION:
WAMDT's mission is to infiltrate and disrupt drug trafficking organizations (DTOs) at the
street level. The Gulf Coast HIDTA funds overtime for investigator activity, covert buy money for
the purchase of evidence/purchase of information (PEPI), and vehicle allowances. The Gulf
Coast HIDTA has approved 2021 funding for the Fayetteville Police Department in the amount
of $66,108. This amount represents overtime funding for four (4) investigators at $4,181.50
each including benefits and PEPI in the amount $49,382. This funding has a two-year life span
and must be spent by December 31, 2022. WAMDT is currently preparing their 2022 funding
request to the Gulf Coast HIDTA, however, future allocations are contingent upon congressional
approval.
BUDGET/STAFF IMPACT:
This agreement has no impact on budget or staffing.
Attachments:
Memorandum of Understanding with Washington County
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Joseph K. Wood Sharon Lloyd
C'U,I.w'rY JL)D(31: Grants Administrator
WASHINGTON COUNTY, ARKANSAS
HUMAN RESOURCES OFFICE
TO: HIDTA.2021 Participants:
In an attempt to streamline our MOA process for the 2021 H.IDTA
grant, we. are emailing Our- MOA packets this year' to each Task Force.
There are 2 places to sign and 1 page to notarize. Once the authorized Grant
representative has completed signing and page 4 has been properly
notarized, you can email the complete package back to us or feel free to mail
to the address below.
If you have any questions please feel free to call the Grants
Department in Washington County at 479 444-1896 or 479 444-1895.
Washington County Grants Department
280 N College Suite 517
Fayetteville, AR 72701
Teresa Soares
Grants Admin Assistant 479-444-1896
tsoar•es!i>iny'toncountyar.gov
Sharon Lloyd
Grants Administrator 479-444-1895
slkn�d.cc3wasFtin�toncount��;�r �o��
280 N. College Avenue, Suite. 510 • Fayetteville. Arkansas 72701
Telephone: (479) 973-8465 • Fax: (479) 444-1731
HR r�.co.washington.nr.us
Washington Couniy is an Equal Fmployment Opportunity Minorities!F'emales!I)isabilitias.'Veterans
MEMORANDUM OF AGREEMENT
BETWEEN
WASHiNGTON COUNTY, ARKANSAS
AND
FAYETTEVILLE POLICE DEPARTMENT
This Agreement between Washington County, Arkansas and Fayetteville Police Department shall begin
on January 1, 2021 and shall not extend beyond December 31, 2022 unless the period is extended by
modification of this Agreement.
W.l-IE:REAS, N�Iashington County, Arkansas has been designated the fiscal agent for the Gulf Coast High
Intensity Drug Trafficking Area (HIDTA) program, all requests for payments and budget reprogramming shall
pass through Washington County, Arkansas.
NOW, THEREFORE, Washington County, Arkansas and Gulf Coast HIDTA hereby agree to the
disbursement of HIDTA funds in the amount of $66,108.00 to the resource. recipient, Fayetteville Police
Department, under the following terms and conditions:
1. Fayetteville .Police Department agrees to follow all Applicable federal, state, and local guidelines
regarding purchases and other expenditures under the HIDTA program, including but not limited to, the
following: OMB Circular 87. OM Circular A-102, OMG Circular A-133, 21 CFR Part. 1403, the
Uniform Administrative R.equirements, Cost Principles, and Audit Requirements for Federal Awards (2
CFR.200), and the Fair Labor Standards Act (FLSA).
2. Fayetteville Police Department agrees to abide by and be bound by the attached budget (Appendix A)
for purchases including future reprogramming requests as approved by Washington County, Arkansas
and Gulf Coast H.1DTA. All reprogramming requests shall be submitted via email to the Gulf Coast
111DTA Director of Operations.
DocuSign Envelope ID: 7814F3A5-1A4E-4454-B232-B4151F12CC7C
3. Requests for payment shall be submitted on a quarterly basis to the financial office through the HIDTA
State Director of Operations at the following address by the 10i1' day of each montl- following the
quarterly end:
Brian Chambers
HIDTA State Director of Operations
3730 Appling Road
Bartlett, `I`N 38133
All invoices submitted shall comply with the terms noted in Appendix D. The last invoice from the Resource
Recipient (Fayetteville Police Department) shall be received by the HIDTA State Director. of Operations no
later than the 15t11 day prior to the grant expiration date, unless the grant is extended.
All reimbursement of Overtime Expenses will be submitted using the appropriate form (Appendix C) which
must contain the I-IrDTA Group Task Force Supervisor's signature, certifying the overtime was HIDTA related
and with the HIDTA case number contained therein.
4. , Resource Recipient (Fayetteville Police Department) agrees to complete all appliaible items in
Appendix D and return to Washington County, Arkansas along with the signed agreement.
5. Washington County agrees to transfer funds to the resource recipient after funds have been
electronically transmitted by Gulf Coast HIDTA and receipted into Washington County's Treasury
Funds.
6. Resource Recipient (Fayetteville Police Department) agrees to reimburse Washington County for any
invoice paid by Washington County if such is later disallowed a9ter audit for financial review.
7. For any and all disputes arising out of this Agreement the parties hereto agree tha. jurisdiction will lie
within Washington County, Arkansas.
IN WITNESS WHEREOF, the pailies acknowledge the
below
oo usroma oy;.
0filIBlt,'rJoseph Wood
Washington County Judge
nt as evidenced by their signatures
, a Department
pient Man
HIDTA 2021
Disclosure of High Risk Status
G21GC0004A
Fayetteville Police Department is nat currently designate sigh risk by anotlier :federal grant making
agency. �
Fayetteville
Resource Ri
ACKNOWLEDGMENT
STATE OF A.R.KANSAS
)SS
COUNTY OF
On this day before the undersign d aTota�Public, duly qualified and acting in and for the county and state
aforesaid, personally appeared U�� satisfactorily proven to be the person whose name
appears in the foregoing instrument, and sta ed that he/she had executed the same for the consideration, uses and
purposes therein stated.
In witness whereof, I hereunto set my hand and seal on this ZPA day of k .32021.
Notary Public
My Co.mmis)sion Expires:
I
DocuSign Envelope ID: A41AF651-CD89-4BBE-BE61-E8AD38432B58
Budget Detail
2021- Gulf Coast
Initiative - Western Arkansas Mobile Deployment Team Interdiction
Award Recipient - County of Washington (G21GC0004A)
Resource Recipient - Fayetteville Police Department
Indirect Cost: 0.0%
Awarded Budget (as approved by ONDCP) $298,796.00
Overtime Quantity
Investigative - Law Enforcement Officer 4 $16,726.00
Total Overtime $16,726.00
Other Quantity
PE/PI/PS $49,382.00
Total Other $49,382.00
Total Budget $66,108.00
Page 12 of 15 2/16/2021 9:15:39 AM
APPENDIX B
Sub -award Issued To: Fayetteville Police Department
Federal Award Identification No. (FAIN): G21GC0004A .
Federal Award Date: 03/01/2021
Period of Perfo.r.mance: 01 /01 /2021-12/31 /2022
Amount ofFederal Funds Obligated by this Award to Fayetteville Police Department: $66,.108.00
Total Amount of Federal Funds Obligated to Fayetteville Police Department including tl-e current obligation
f G ] 8+G 19-G20+.G2 O: $405,234.80
Total Amount of Federal Award committed to Fayetteville Police Department by Washington County, Arkansas
as received from Gulf Coast HIDTA: $709,662.66
Federal Award Project Description: This grant will support initiatives designed to implement the Strategy
proposed by the .Executive Board of the Gulf Coast I-IIDTA and approved by the Office of National Drug
Control Policy (ONDCP).
Federal Awarding Agency: Executive Office of the President Office of National Drug Control Policy
Grantee (Pass Through Entity): Washington County, Arkansas
Sheriff Tim Helder
County Judge Joseph Wood
H 55 Clydesdale Drive
Fayetteville, AR 72701
CFDA Name and Number: High Intensity Drug Trafficking Areas Program-95.001
No indirect costs (as defined in CFR 200.414 Indirect (F&A) costs) have been authorized with this grant award.
All requests for reimbursement must be by the I0"' day o-f the month following the end of each quarter and shall
be directed to:
Brian Chambers
HIDTA State Director of Operations Arkansas/Tennessee
3730 Appling Road
Bartlett. TN 381.33
APPENDIX C
Caculation of HIDTA Reimbursable Overtime
TFO's NAME
HIDTA Overtime this period
TFO's Regular pay rate
TFO's Overtime rate @ 1.5
0
hrs
0
a
"fill In below only If agency is claimimg fringe associated with HIDTA overtime
TFO's Fringe
FICA
Life
Health
Retirement
Workman's Corn
perce
'please note these are the
only allowable fringe cost
the HIDTA program will
reimburse
Fringe %
Overtime X Fringe % ($50.10 X13
' Please note this total
must match what was
paid on checkstub or
payroll report submitted
lCaculation of Overtime $ - Rate X Hours with claim`
'Please note only utilize
this is agency is claiming
fringe' 1.5 rate or regular
Overtime rate + rate +fringe rate
Overtime rate w/ Fringe % $ fringe cost per hour ($50.10+$6.71)
without fringe X
Total HIDTA Request $ - hours ($56.81`20.hrs)
APPENDIX D
A. General Tcrms and Conditions
1. This award is subject to The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements in 2 C.F.R. Part 200 (the "Ilan 200 Uniform Requirements"), as adopted and implemented
by the Office of National Drug Control Policy (ONDCP) in 2 C.F.R. Part 3603. For this 2021 award,
the Part 200 Uniform Requirements supersede, among other things, the provisions o1'28 G.F.R. Parts 66
and 70, as well as those of 2 C.F.R. Parts 215, 220, 225, and 230.
For more .intbrmation on (lie Part 200 Uniform Requirements, see hum.//cfo.ILov/cofar/. For specific,
award -related questions, recipients should contact ONDC.I' promptly for clarification.
2. This award is subject to the following additional regulations and requirements:
a. 28 CFR Part 69- `New Restrictions on Lobbying"
b. 2 CFR Part 25-"Universal Identifier and System of Award Management"
c. Co.nllict of Interest and Mandatory Disclosure Requirements, set out in paragraph 7 of these
terms and conditions
d. Non-profit Certifications (when applicable)
Audits conducted pursuant to 2 CFR Part 200, Subpart F, "Audit Requirements" trust be submitted no
later than 9 months after the close of the grantee's audited fiscal year to the Federal Audit Clearinghouse
at httL�s:!/harvester.ccn�us.��ovJl��cweb/.
4. The recipient Lives ONDCP or the Government Accountability Office, through ar.y authorized
representative, access to, and the right to examine, all paper or electronic records related to the Grant.
Recipients of HIDTA funds are not agents of ONDCP. Accordingly, the grantee, its fiscal agent(s),
employees, contractors, as well as state, local and Federal participants, either on a collective basis or on
a personal level, shall not hold themselves out as being part of, or representing., the .Executive Office of
the President or ONDCP.
6. These general terms and conditions as well as archives of previous versions of the general terms and
conditions are available online at tirant5 .
7. Conflict of Interest and Mandatory Disclosures
a. �Cinflict of Interest Requirements
As a non -Federal entity, you must follow ONDCP's conflict of interest po.icies for Federal
awards. Recipients must disclose in writing any potential conflict of interest to an ONDCP
Program Officer; recipients that are pass -through entities must require disclosure from sub -
recipients or contractors. This disclosure must take place immediately wh._ther you are an
applicant or have an active ONDCP award.
The ONDCP conflict of interest policies apply to sub -awards as well as contracts, and are as
follows:
As a non-1.'ederal entity, you must maintain written standards of conduct covering conflicts of interest
and. governing the performance of your employees engaged in the selection; award, and administration
of sub -awards and contracts.
None of your employees may participate in the selection, award, or administration o.f a sub -award or
contract supported by a Federal award if he or she has an apparent conflict of intcrest. Such a conflict of'
interest would arise when the employee, officer; or agent, any member of his or her immediate family,
his or her partner, or an organization which employs or is about to employ any of the parties indicated
herein, has a financial or other interest in or a tangible personal benefit from an organization considered
.for a sub -award or contract. The officers, employees, and agents of the non -Federal entity must neither
solicit nor accept gratuities, favors, or anything of monetary value from sub -recipients or contractors or
parties to sub -awards or contracts.
iii. If you have a parent, affiliate, or subsidiary organization that is not a State, local government, or Indian
tribe, you must also maintain written standards of conduct covering organizational conflict of interest.
Organizational conflict of interest means that because of relationships with a parent company, affiliate,
or subsidiary organization, you are unable or appear to be unable to be impartial in conducting a sub -
award or procurement action involving a related organization.
b. Mandatory Disclosure Requirement
As a non -Federal entity, you must disclose, in a timely manner, in writing to ONDCP all violations of
Federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Federal award.
Non -Federal entities that have received a Federal award that includes the term and condition outlined in 200
CFR Parr 200, Appendix XiI "Award Term and Condition for Recipient Integrity and Performance
Matters," are required to report certain civil, criminal, or administrative proceedings to SAM. Failure to
make required disclosures can result in remedies such as: temporary withholding of payments pending
correction of the deficiency, disallowance of all or part of the costs associated with noncompliance,
suspension, and termination of award, debarnient, or other legally available remedies outlined in 2 CFR
200.3338 "11(emedies for Noncompliance'.
FFATAMATA Act C of ipl iance
Each applicant is required to
i. Be registered in the System I:a,• Award Management (SAM) before submitting
its application
it. Provide a valid DUNS number in its application
iii. Continue to maintain. an active SAM registration with current inl:ormat.ion at
all tirnes during which it has an active Federal award
iv. Provide all relevant grantee information required for ONDCP to collect for
reporting related to FFA`I-A and DATA Act requirements.
8. Washington County, Arkansas, as the Grantee, is required to monitor this subaward as outlined in 2 CFR,
200,3 31.
9. Recipients must comply with the Government -wide Suspension and Debarment provision set forth at 2
CFR Part 180.
10. As specified in the HIDTA Program Policy and Budget Guidance. recipient must:
a. Establish and maintain effective internal controls over the Federal award that provides
reasonable assurance that Federal award .funds are managed in compliance with Federal statutes,
regulations and award terms and conditions. These intemal controls should be in compliance
with the "Standards for internal Control in the Federal Government," issued by the Comptroller
General of the United States and the "Internal Control Integrated framework," issued by the
Committee of Sponsoring Organizations of the Treadway Commission (COSO).
b. Comply with .Federal statutes, regulations, and the terms and conditions of the Federal awards.
c. Evaluate and monitor compliance with applicable statutes, regulations, and the terms and
conditions of the Federal awards.
Take prompt action when instances of noncompliance are identified, including noncompliance
identified in audit findings.
Take reasonable measures to safeguard protected personalty identified information (Pit) and
other information O.NDCP or the recipient designates consistent with applicable Federal, state,
and local laws regarding privacy and obligations of confidentiality.
B. Program Specific Tertns and Conditions
Tine following special conditions are incorporated into each award document.
This grant .is awarded 1-br above program. Variation from the description of activities approved by
ONDCP and/or from the budget attached to this letter must comply with the reprogramming
requirements as set forth in ONDCP's FiIDTA. Program Policy and Budget Guidance.
2. This award is subject to the requirements in ONDCP's HIDTA Program Policy and Budget Guidance.
3. No iIID'I A funds shall be used to supplant state or local funds that would otherwise be made available
for the same purposes.
4. The requirements of 28 CFR Part 23, which pertain to information collection and management of
criminal intelligence systems, shall apply to any such systenns supported by this award.
5. Special accounting and control procedures must govern the use and liandling of IIID'.IA Program funds
for confidential expenditures; i.e.. the purchase of information, evidence, and services for undercover
operations. 'Chose procedures are described in Section 6 of the HIDTA Program Policy and Budget
Guidance.
6. Property acquired with these I-II.DT'A grant .fu.nds is to be used for activities of the Gulf Coast HIDTA,
this equipment must be made available to the HIDTA's Executive Board for use by other HrDTA
participants.
7. All.lawenforcernent entities that receive .funds from this grant must report all methamphetaminc
laboratory seizure data to the ?rational Clandestine .laboratory Database/National Seizure System at the
El Paso Intelligence Center..
C. Federal Award Performance Goals
l.. All entities that receive funds from this award are responsible for achieving performance goals
established in the HIU"rA Performance Management Process (P1v1P) and approved by the IIID,rA's
Executive Board and ONDCP.
2. All entities that receive funds from this award must report progress in achieving performance goals at
least quarterly using the PMP.
ACCF#,TANC.F,Of GRANT- CONDITIONS
Date: I-'/- ZO - 21
Faytttevr e'Poli
Resourc ReciA
400