HomeMy WebLinkAbout2021-02-22 - Minutes -4)Fayetteville
0 Public Library
Board of Trustees
February 22, 2021 4 pm
MINUTES
Regular Meeting via Zoom
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland
Staff Present: D. Johnson, C. Karnatz, W. Fitzgibbon, T. Ball, S. Davis, R. Duarte, S. Palmer, S.
Houk, C. Dennis, J. Atha, S. Herrera, G. Jelinek, J. Curry, L. Husband, A. Taylor
Attorney: V. Chadick
Public: M. Rice, A. Golden, L. Yandell
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:00 pm
II. Minutes: Approval of minutes from December 21, 2020: H. Garner approved the
minutes from December 21, 2020. B. Park seconded. All voted AYE.
III. Reports
A. Key Upcoming Events: Virtual events include Monday night yoga and a reading
by University of Arkansas visiting writer Brandon Hobson.
B. Library Administration
1. Management Reports
a. Performance Measures: January's numbers are less than January
2020. To reflect current cardholders, the inactive patron purge will be
done monthly.
b. Strategic Plan progress through January 2021: There were 4,600
curbside pickups December -January. FPL will offer this service after
the pandemic is over.
2. Financial reports
a. Budget to actual through December 31, 2020: The second payment of
millage was approximately $174,000, 97% of the revenue. Transfer
revenue is at 100%. A reimbursement request to the USAC Grant may
amount to $234,000-$280,000. Charges for services are at 73%.
b. Balance sheet as of December 31, 2020: 6% remained for Library Services
and 7% for Support Services. Library Materials had 28% left and Program
Services budgets had 28%.
3. Informational
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
q uestions(9faylib.org
faylib.org
a. Library expansion project update: Health inspector approval of the
kitchen is pending. Punch list items are getting done; S. Palmer estimates
30-60 days to completion.
(1) Allison + Partners Observation Report #55
-Photos: https://allarch.box.com/s/zwhuwwavzag77e6rOsugwn99vxOvlgfr
(2) Allison + Partners Observation Report #56
-Photos: https://allarch.box.com/s/491vyn25jsojotm0ifc78uu10betmizy
(3) Allison + Partners Observation Report #57
-Photos: https://allarch.box.com/s/dln6lluiufvmis82627un7j5ktx3wrdz
(4) Allison + Partners Observation Report #58
-Photos: https://allarch.box.com/s/ank8xgwrawfypfrvruOt6kzwlSnhky6z
(5) Allison + Partners Observation Report #59
-Photos: https://allarch.box.com/s/dxgugOldhb25tlxhlxafx3gfbpOpe5eh
(6) Allison + Partners Observation Report #60
-Photos: https://allarch.box.com/s/euzvmk45234egi9mgmvjxxzl9a6jbnuo
b. Request for DEI proposals: FPL is seeking a DEI consultant to train
staff/leadership, examine practices with staff/patrons, and implement
improvements.
c. Expansion schedule: The Event Center hosted its first performance, and
the Center for Innovation received the Caterpillar simulator. D. Riley
Nicholson of SONA is helping wire the recording studio.
d. Fayetteville Public Library Foundation: monthly report: Contributions to
the Capital Campaign tapered in January, due to recent snowy weather
and the pandemic. The end -of -year mailers yielded 150 responses, with
average donations of $100.
e. Art committee report: The first meeting on February 2nd included an
inventory tour of future art displays. Another member, S. Treat, joins
from Crystal Bridges. All participants received a questionnaire post -
meeting.
f. New staff: B. Eddins, Accountant; M. Taylor, Manager of the Center for
Innovation; N. Jones, Audio Engineer; S. Isbell, Custodian; B. Jennings -
Wells, part-time Library Services Generalist in Reference Services.
g. Rollout of OCLC Wise: Mid -March, FPL will change its ILS system from
Polaris to OCLC Wise, which is patron -centric and more user-friendly.
h. New website & new FPL app: The new website and app launch March 15.
The patron confidentiality policy has been updated to include the website
privacy policy.
IV.
V
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
i. Pandemic response: Staff decided it is safe to increase building capacity.
Computer usage will be allowed soon. If all goes well, patrons will be able
to book meeting rooms, use restrooms, and sit in the building.
j. Bookmobile grant: FPL was invited to apply for a $100,000 grant for a
bookmobile. The electric vehicle will provide checkouts and internet
capacity. Routes include the Tyson plant, Deane Street, low-income
Canopy spots, and local parks.
k. Crescent Dragonwagon: The author is situated in a Level 400 study room
as a writer -in -residence. In return for writing space, she will assist FPL
with promotional items and instruct in the teaching kitchen.
I. Ed Levi apiary installation: E. Levi, FPL neighbor and beekeeper, has
sought a grant for an educational apiary on the library's roof.
New business
A. Consent items
1. Deli consulting proposal: H. Garner approved the deli consulting proposal.
B. Park seconded. All voted AYE. J. Gawthrop, local restauranteur, provided
two options to guide the launch of FPL's deli post -pandemic.
2. New app policy: H. Garner approved the new app policy as written. M.
Sutherland seconded. All voted AYE. The new policy addressed assurances
that FPL will not sell patrons' personal data. It will be sent out to cardholders
via email.
3. Memo for temporary increase in FTE & Fixed Assets policy revision: H.
Garner approved the memo for temporary increase in FTE and the Fixed
Assets policy revision. B. Bagwell seconded. All voted AYE. The Accounting
Department requested a temporary increase of three full time staff members
to help document $7 million ahead of the annual audit. This was granted
with instructions to report at the following meeting.
B. Discussion items
1. Budget rollover: H. Garner approved the budget rollover as written. B. Park
seconded. All voted AYE. $899,667 remains from 2020's budget, and a list of
most -needed items was disclosed.
Public Comment: Public comment was given by L. Yandell about the deli consulting
proposal.
Adjournment: H. Garner moved to adjourn the meeting. J. Parry seconded. All voted AYE.
Meeting was adjourned at 4:59 pm
Fayetteville
Public Library
Sallie Overbey, Secretary ( r Date
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@)taylib.org
faylib.org