HomeMy WebLinkAbout2021-04-19 - Agendas - FinalFayetteville Fa Mountain St.
Fayetteville, AR 72701
4
Public Library 479.856.7000
® questions@faylib.org
faylib.org
Board of Trustees
April 19, 2021 4 pm
AGENDA
Regular Meeting — Event Center
Rob Qualls, President Hershey Garner
Bret Park, Vice -President Janine Parry
Bryn Bagwell, Treasurer Martha Sutherland
Sallie Overbey, Secretary
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order
II. Minutes: Approval of minutes from February 22, 2020
III. Reports
A. Key Upcoming Events
B. Library Administration
1. Management Reports
a. Performance Measures through March 2021
b. Strategic Plan progress through March 2021
2. Financial reports
a. Budget to actual through January 31, 2021; February 28, 2021; and
March 31, 2021
b. Balance sheet for January, February, and March 2021
3. Informational
a. Expansion schedule
b. Serve2Perform DEI consultants
c. Audit update
d. OCLC Wise
e. Communico demonstration
f. New staff
C. Fayetteville Public Library Foundation
D. Friends of the Fayetteville Public Library
E. Fayetteville Public Library Art Committee
IV. Old business
A. Covid-19 pandemic reopening measures
V. New business
VI.
VI 1.
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
A. Consent items
1. Support scholarship application for Jessica Smith
B. Discussion items
1. Resolution of designated authorized staff for bank/credit card management
2. Appoint nominating committee to select officers
3. Appoint liaison to Foundation Board
4. Appoint liaison to Friends Board
5. Appoint Finance Committee
6. Rollover budget adjustment from 2020
7. Parking contract with CR Crawford
8. Theatre Squared Matilda agreement
9. Preschool bin loan
Public Comment
Adjournment
Fayetteville Fa Mountain St.
Fayetteville, AR 72701
Public Library 479.856.7000
400
questions@faylib.org
faylib.org
Board of Trustees
February 22, 2021 4 pm
MINUTES
Regular Meeting via Zoom
Trustees Present: R. Qualls, B. Park, B. Bagwell, S. Overbey, J. Parry, H. Garner, M. Sutherland
Staff Present: D. Johnson, C. Karnatz, W. Fitzgibbon, T. Ball, S. Davis, R. Duarte, S. Palmer, S.
Houk, C. Dennis, J. Atha, S. Herrera, G. Jelinek, J. Curry, L. Husband, A. Taylor
Attorney: V. Chadick
Public: M. Rice, A. Golden, L. Yandell
Our mission is to strengthen our community and empower our citizens through free and public
access to knowledge.
I. Call to order: R. Qualls called the meeting to order at 4:00 pm
II. Minutes: Approval of minutes from December 21, 2020: H. Garner approved the
minutes from December 21, 2020. B. Park seconded. All voted AYE.
III. Reports
A. Key Upcoming Events: Virtual events include Monday night yoga and a reading
by University of Arkansas visiting writer Brandon Hobson.
B. Library Administration N
1. Management Reports
a. Performance Measures: January's numbers are less than January
2020. To reflect current cardholders, the inactive patron purge will be
done monthly.
b. Strategic Plan progress through January 2021: There were 4,600
curbside pickups December -January. FPL will offer this service after
the pandemic is over.
2. Financial reports
a. Budget to actual through December 31, 2020: The second payment of
millage was approximately $174,000, 97% of the revenue. Transfer
revenue is at 100%. A reimbursement request to the USAC Grant may
amount to $234,000-$280,000. Charges for services are at 73%.
b. Balance sheet as of December 31, 2020: 6% remained for Library Services
and 7% for Support Services. Library Materials had 28% left and Program
Services budgets had 28%.
3. Informational
Fayetteville
400 Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
a. Library expansion project update: Health inspector approval of the
kitchen is pending. Punch list items are getting done; S. Palmer estimates
30-60 days to completion.
(1) Allison + Partners Observation Report #55
-Photos: https://allarch.box.com/s/zwhuwwavzag77e6rOsugwn99vxOvlgfr
(2) Allison + Partners Observation Report #56
-Photos: https://allarch.box.com/s/491vyn25jsojotm0ifc78uu10betmizy
(3) Allison + Partners Observation Report #57
-Photos: https://allarch.box.com/s/dln6lluiiufvmiis82627tm7j5ktx3wrdz
(4) Allison + Partners Observation Report #58
-Photos: https://allarch.box.com/s/ank8xgwrawfypfivmot6kzwl5nW6z
(5) Allison + Partners Observation Report #59
-Photos: https://allarch.box.com/s/dxgugoldhb25tlxhlxafx3gfbpope5eh
(6) Allison + Partners Observation Report #60
-Photos: https://allarch.box.com/s/euzvmk45234egi9mgmijxxzl9a6jbnuo
b. Request for DEI proposals: FPL is seeking a DEI consultant to train
staff/leadership, examine practices with staff/patrons, and implement
improvements.
c. Expansion schedule: The Event Center hosted its first performance, and
the Center for Innovation received the Caterpillar simulator. D. Riley
Nicholson of SONA is helping wire the recording studio.
d. Fayetteville Public Library Foundation: monthly report: Contributions to
the Capital Campaign tapered in January, due to recent snowy weather
and the pandemic. The end -of -year mailers yielded 150 responses, with
average donations of $100.
e. Art committee report: The first meeting on February 2nd included an
inventory tour of future art displays. Another member, S. Treat, joins
from Crystal Bridges. All participants received a questionnaire post -
meeting.
f. New staff: B. Eddins, Accountant; M. Taylor, Manager of the Center for
Innovation; N. Jones, Audio Engineer; S. Isbell, Custodian; B. Jennings -
Wells, part-time Library Services Generalist in Reference Services.
g. Rollout of OCLC Wise: Mid -March, FPL will change its ILS system from
Polaris to OCLC Wise, which is patron -centric and more user-friendly.
h. New website & new FPL app: The new website and app launch March 15.
The patron confidentiality policy has been updated to include the website
privacy policy.
2
1IT/
lu
Fayetteville
Public Library
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000
questions@faylib.org
faylib.org
i. Pandemic response: Staff decided it is safe to increase building capacity.
Computer usage will be allowed soon. If all goes well, patrons will be able
to book meeting rooms, use restrooms, and sit in the building.
j. Bookmobile grant: FPL was invited to apply for a $100,000 grant for a
bookmobile. The electric vehicle will provide checkouts and internet
capacity. Routes include the Tyson plant, Deane Street, low-income
Canopy spots, and local parks.
k. Crescent Dragonwagon: The author is situated in a Level 400 study room
as a writer -in -residence. In return for writing space, she will assist FPL
with promotional items and instruct in the teaching kitchen.
I. Ed Levi apiary installation: E. Levi, FPL neighbor and beekeeper, has
sought a grant for an educational apiary on the library's roof.
New business
A. Consent items
1. Deli consulting proposal: H. Garner approved the deli consulting proposal.
B. Park seconded. All voted AYE. J. Gawthrop, local restauranteur, provided
two options to guide the launch of FPL's deli post -pandemic.
2. New app policy: H. Garner approved the new app policy as written. M.
Sutherland seconded. All voted AYE. The new policy addressed assurances
that FPL will not sell patrons' personal data. It will be sent out to cardholders
via email.
3. Memo for temporary increase in FTE & Fixed Assets policy revision: H.
Garner approved the memo for temporary increase in FTE and the Fixed
Assets policy revision. B. Bagwell seconded. All voted AYE. The Accounting
Department requested a temporary increase of three full time staff members
to help document $7 million ahead of the annual audit. This was granted
with instructions to report at the following meeting.
B. Discussion items
1. Budget rollover: H. Garner approved the budget rollover as written. B. Park
seconded. All voted AYE. $899,667 remains from 2020's budget, and a list of
most -needed items was disclosed.
Public Comment: Public comment was given by L. Yandell about the deli consulting
proposal.
Adjournment: H. Garner moved to adjourn the meeting. J. Parry seconded. All voted AYE.
Meeting was adjourned at 4:59 pm
3
11 r Key Upcoming Events
Virtual: WordPlay Workshop - Camp NalloWriMo
Poetry
Tuesday, April 20, 4:30pm
Celebrate National Poetry Month with this four -week
workshop for young writers interested in developing their
creative writing skills through poetry.
Virtual: Earth Day Recycled Pencils
Thursday, April 22, 2pm
Happy Earth Day! Join us to learn how to create pencils
from recylced materials. Pencils created for this program
will be donated to Fayetteville Public Schools students in
honor of Earth Day 2021.
Volunteer Income Tax Assistance with CARE
Community Center
Fridays, 9:30am-3pm (by appointment)
Fayetteville Public Library is partnering with CARE
Community Center as a venue for free tax preparation this
tax filing season. Sessions are by appointment. Per state
regulations, you must wear a face covering when you
interact with our volunteers and maintain a six -feet
distance. Informational tax packets must be completed
before your scheduled appointment. Packets are available
on the CARE Community Center website or at the library's
help desk.
0 Fayetteville
Public Library
Virtual: Fayetteville Jazz Festival: Carmen Bruner
Saturday, April 24,12pm
The Fayetteville Jazz Festival welcomes vocalist Carmen
Bruner to the Mountain Street Stage. Carmen will perform
along side of pianist Reggie James, drummer Anthony Ball,
and bassist Kyth Trantham.
Virtual: Fayetteville Jazz Festival: Jazz History
Saturday, April 24,1pm
The Fayetteville Jazz Festival welcomes Dr. Joon Park for
a discussion of jazz history and a listening session of the
album, "Nancy Wilson/Cannonball Adderley". Learn how to
listen to jazz, discover how it has evolved and how its various
styles intersect and meld to create this musical artform.
Virtual: Fayetteville Jazz Festival: Live Performance
of "Nancy Wilson/Cannonball Adderley"
Saturday, April 24, 2:30pm
The Fayetteville Jazz Festival concludes with a live
performance of "Nancy Wislon/Cannonball Adderley" by
Lauren Nicole Clare (vocals), Alexa Tarantino (saxophone),
Rodney Block (trumpet), Jake Hertzog (guitar), Kyth
Trantham (bass), and Chris Teal (drums).
Virtual: El dia de los ninos/El dia de los libros
(Children's Day)
Friday, April 30, loam
In celebration of El dia de los ninos/El dia de los libros, we
have invited community members as guest readers to bring
you a bilingual story time experience.
4faylib.org / 401 W. Mountain St., Fayetteville, AR 72701
FPL Performance Report: March 2021
JAN*
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
OCT
NOV
DEC
21 YTD
20 YTD
CHANGE I
Circulation
77,002
82,963
91,038
0
0
0
0
0
0
0
0
0
251,003
349,287
28.10%
Physical Checkouts
47,496
57,814
64,991
0
0
0
0
0
0
0
0
0
170,301
276,394
-38.4%
Digital Checkouts
23,454
19,854
19,942
0
0
0
0
0
0
0
0
0
63.250
50.234
25.9%
Streamed Accesses
6,052
5,295
6,105
0
0
0
0
0
0
0
0
0
17,452
22,659
-23.0%
Reference Queries
3,528
2,278
1,714
0
0
0
0
0
0
0
0
0
7,520
15,067
50.1%
Total Collection Size
425,694
426,916
428,128
0
0
0
0
0
0
0
0
0
1,280,738
1,197,703
6.9%J
Physical Collection
360,387
361,331
362,072
0
0
0
0
0
0
0
0
0
1,083,790
1,027,246
5.5%
Digital Collection
26,161
26,387
26,513
0
0
0
0
0
0
0
0
0
79,061
66,550
18.8%
Digital Consortia Collection*
39,146
39,198
39,543
0
0
0
0
0
0
0
0
0
117,887
103,907
13.5%
Total Digital Items
65,307
65,585
66,056
0
0
0
0
0
0
0
0
0
196,948
170,457
Total Items Added
735
1,199
772
0
0
0
0
0
0
0
0
0
2,706
7,773
-65.2%�
New Card Registrations
180
202
92
0
0
0
0
0
0
0
0
0
474
1,003
Cardholders
73,134
72,030
72,631
0
0
0
0
0
0
0
0
0
217,795
250,307
-13.0%1
1
Visits
14,971
34,061
20,2831
0
0
01
0
0
01
0
01
0
69,315
91,761
-24.5%1
Library Programs***
48
37
43
0
0
0
0
0
0
0
0
0
128
383
-66.6%
Library attendance
150
291
542
0
0
0
0
0
0
0
0
0
983
1,301
-24.4%
Outreach attendance
8
0
8
0
0
0
0
0
0
0
0
0
16
934
-98.3%
Online views
3,299
4,224
3,508
0
0
0
0
0
0
0
0
0
11,031
3,458
219.0%
Meeting Room Usage
1
2
6
0
0
0
0
0
0
0
0
0
9
31
-71.0%
Study Room Checkouts
0
0
0
0
0
0
0
0
0
0
0
0
0
1,116
-100.0%1
I
Volunteers
242
242
242
0
0
0
0
0
0
0
0
0
726
725
0.10/6
Volunteer Hours
249
110
355
0
0
01
0
0
01
0
0
01
714
2,001
-64.3%
Computer Sessions
0
0
442
0
0
0
0
0
0
0
0
0
442
17,539
-97.5%
Holds Filled
9,838
6,626
3,781
0
0
0
0
0
0
0
0
0
20,245
13,784
46.99/6
eFPL Usage**
14,190
13,006
15,792
0
0
0
0
0
0
0
0
0
42,988
186,566
77.0%
Wireless Usage
Bandwidth Consumed
809
746
1,040
0
0
0
0
0
0
0
0
0
2,595
4,802
-46.0%1
Unique Users
1,424
1,416
1,782
0
0
0
0
0
0
0
0
0
4,622
82,351
-94.4%1
*This includes all e-titles available to patrons through an Arkansas Libraries Consortium.
** Some database access statistics are not available until after board packets are printed, thus stats are incomplete.
***As of April 2020, library event attendance was virtual
YTD Key Performance Measures
Circulation Circulation Distribution,
YTD 2021
7%
20 YTD 349,287
21 YTD 251,003
Cardholders
YTD
20 YTD 250,307
21 YTD M 217,795
Wireless Bandwidth
Consumed (Gigabytes)
YTD
25%
68%
■ Physical Checkouts ■ Digital Checkouts
■ Streamed Accesses
PROGRAMS
Program Attendance
OFFERED
YTD
128 383
Library
983
attendance
1,301
Outreach
16
attendance
1934
Online views
11,031
r3,458
■ 2021 ■ 2020
Unique Wireless Users
YTD
20 YTD 82,351
20 YTD 4,802
21 YTD 2,595 21 YTD ' 4,622
0 20,000 40,000 60,000 80,000 100,000
N.
Fayetteville
Public Library
Strategic Plan Progress Report
February -March 2021
Purpose: We inspire imagination and foster learning.
Programs & Services: We offer inspiring and relevant programs and services
that engage the community's curiosity, provide opportunities for education and
self-improvement, and serve as the gateway to the library by addressing the
diverse needs and interests of our community.
A. Programs
i. Showcased virtual programs supporting the Lift Every Voice grant.
This featured: C. Bailey discussing the Lift Every Voice Reader, N.
De'Von teaching a poetry writing workshop; G. Davis and D. Brown
presenting a poetry reading; Ozakwaaba in a virtual concert; and
video segments of African -American poets from the UA Special
Collections.
ii. Hosted various authors and poets virtually, including: UA Walton
Visiting Writer in Poetry, P. Smith, in partnership with the UA Creative
Writing & Translation department; author K. Condray to discuss her UA
Press Author Spotlight book, DasArchansas Echo: A Yearin the Life of
Germans in the Nineteenth -Century South; and author K. Standefer to
speak about her book, Lightning Flowers.- My Journey to Uncover the
Cost of Saving a Life.
iii. Held the ever -popular pitch sessions for area writers and
publishers/agents in the Event Center, which allowed for proper social
distancing.
iv. Presented several food -related discussions, including a "Exploring
Southern Food" panel with food historian K. Robinson, chef E. Rowe,
and food journalist A. Stone, as well as a pre-recorded cooking
demonstration from K. Robinson, and a three part "Food for Life"
cooking series with A. Strokova.
v. Featured Valentine-themed adult programming in February,
including how-to's for crafting letters and cards, and "Love in the
Archives": a collaboration with UA Special Collections that examined
how loved loves historically shared feelings and stayed in touch.
7
vi. Continued six librarian -led book clubs and the Book Chatter virtual
series, as well as the weekly livestreamed yoga classes from the Art &
Movement Room.
vii. Welcomed several professionals to provide focused, one-time
events: S. Wiegenstein discussed the New Ozarks Literary Renaissance;
S. Young from the Shiloh Museum discussed "Wilderness Libraries"; and
R. Slank explained NASA's Mars Perseverance rover mission.
viii. Supported nonprofits and the small business community with four
programs: "Funding Your New Nonprofit"; "Get Your Local Business on
Google Search and Google Maps"; "Small Businesses & Nonprofits:
Helping Each Other in a Post -Pandemic World"; and "Grow with Google
in Spanish."
ix. Partnered with the CARE Community Center and Legal Aid of
Arkansas to offer free volunteer income tax assistance to the public,
both in English and Spanish.
x. Outreach story times were given to the Creative School, and
continued the bi-weekly Spanish/English story time, Ositos Bilingues.
xi. Several virtual events for teens included the virtual book club Boxed
Book Society, a virtual teen improv class with Arts Live Theatre; virtual
gaming nights; ACT practice sessions with feedback; and ukulele
classes.
xii. Multiple weekly virtual story times and craft projects were created
for children, as were 240 Spring Break craft kits, and ukulele classes.
xiii. A collection spotlight series was completed to virtually advertise
collections within each area of the Youth Services department.
B. Services
i. In March, public computer access resumed for the public, with 442
total uses.
ii. Reference answered 149 in-depth Genealogy queries and Provided 14
consultations and 10 personalized reading lists to patrons.
Collections: We will build and support collections that inspire the community
with the resources they need to explore topics of personal interest and continue to
learn through their lives.
A. Satisfy your curiosity
i. Purchased additional items for Parenting Kit bags, including a
birdwatcher's kit with children's binoculars, birding guide, and a
manual describing birds of Arkansas.
III. Access: We will build and expand the ease and convenience of the library
experience through virtual and physical reach to all in the community, reflecting the
FPL welcoming, convening, and destination culture.
F-1
A. Outreach partnerships
i. Met with representatives of Museum of Native American History,
Islamic Center of Northwest Arkansas, UAMS, Tyson Center for Faith
and Spirituality, Rogers Public Library Multicultural Librarian, FPS ESL
Director, and Community Liaison from Hennepin County Library.
ii. D. Dominguez was interviewed by television network Univision to
advertise bilingual events and safe re -opening procedures.
iii. Continued bi-weekly talks with NWA Latinx Task Force.
B. Virtual
i. Launched OCLC Wise to replace previous library software, Polaris.
IV. People: We create and maintain a culture of excellence by supporting and
inspiring our staff, boards, and volunteers.
A. Staff
D. Wright and J. Settje hired as Library Services Generalists,
Circulation.
ii. Provided OCLC virtual training for all front-line staff.
iii. Promoted C. Murray to Adult Services Librarian.
iv. J. Bunch completed month -long reader advisory course provided
through Arkansas State Library and Library Juice courses.
v. J. Curry completed cataloging course provided through Arkansas
State Library and Library Juice courses.
i. Friends Board began meeting virtually in February and voted D.
Aasmundstad for President and P. Werner for Vice President.
C. Volunteers
i. Reintroduced volunteer opportunities for weekly holds pulling in
Youth and Adult Services. Genealogy projects and book repair also
resumed.
V. Communication: We maximize ongoing communication to increase
awareness of the library and understanding of its value and impact on the
community.
A. Marketing Plan
i. Preparing plan to market new spaces and services with a summer
completion.
ii. Executed a photo shoot that supplied 200+ professional photos of
expansion spaces for use in future marketing deliverables.
B. Public Awareness Campaign
M
i. Worked with NWADG to be featured in Fayetteville Chamber of
Commerce's spring magazine.
ii. Promoted Library Giving Day through social media and regular
monthly communication beginning March.
iii. Scheduled social media posts containing virtual tour videos of the
new spaces.
C. Operationalize Brand.
i. Use new PowerPoint branded template to create presentation for the
Coldwell Banker Real Estate Group.
ii. Created buttons for designated staff members meant to showcase
the languages they can use to communication with patrons.
D. Public Relations.
i. Sent newsletter of upcoming programming to all patrons and media.
Additional press releases were directed to media, alerting them of
online services during the website transition.
E. Website
i. Launched a new website through Communico, which now includes
expansion updates, improved navigation, and a streamlined process
for registration forms.
VI. Funding: As good stewards of the public trust, we will pursue diverse,
sustainable funding.
A. Prepared LOI for cafe programming support.
B. Received capital pledges and gifts from individuals, including $10,000+ on
Library Giving Day.
C. Worked with the City of Fayetteville to direct a portion of ARPA funding to
CFI workforce development programs.
10
3/23/2021 02:32:07PM
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject
to Audit - January 31, 2021
YTD 1/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Revenues
Local Tax Support
10-0-4882-00
Transfer for Operations - MillLibraryLibrary
$4,350,000.00
$374,781.44
($3,975,218.56)
(91.38)%
70-0-4883-00
Transfer for Debt Service - MiLibraryLibrary
$2,087,975.00
$179,894.83
($1,908,080.17)
(91.38)%
Total Local Tax Support
$6,437,975.00
$554,676.27
($5,883,298.73)
(91.38)%
City of Fayetteville Transfers
10-0-4880-00
Transfer for Operations - CityLibraryLibrary
$1,677,400.00
$139,783.49
($1,537,616.51)
(91.67)%
10-0-4884-00
Transfer for Books - City of FLibraryLibrary
$561,000.00
$46,750.00
($514,250.00)
(91.67)%
10-0-4886-00
Transfer for Computers - City LibraryLibrary
$185,000.00
$185,000.00
$0.00
0.00%
50-0-4886-00
Transfer for Computers - City LibraryLibrary
$16,000.00
$0.00
($16,000.00)
(100.00)%
Total City of Fayetteville
Transfers
$2,439,400.00
$371,533.49
($2,067,866.51)
(84.77)%
Transfers from Foundation & Friends
10-0-4888-00
Transfer from FoundationLibraryLibrary
$105,500.00
$0.00
($105,500.00)
(100.00)%
Total Transfers from Foundation & Friends
$105,500.00
$0.00
($105,500.00)
(100.00)%
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TurnbackLibraryLibrary
$136,400.00
$0.00
($136,400.00)
(100.00)%
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
$217,561.00
$0.00
($217,561.00)
(100.00)%
10-0-4055-00
Grants- FederalLibraryLibrary
$16,000.00
$0.00
($16,000.00)
(100.00)%
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
$374,500.00
$20,038.72
($354,461.28)
(94.65)%
Total State Aid & Grants
$744,461.00
$20,038.72
($724,422.28)
(97.31)%
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
$7,000.00
$0.00
($7,000.00)
(100.00)%
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
$500.00
$0.00
($500.00)
(100.00)%
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
$2,200.00
$0.00
($2,200.00)
(100.00)%
10-0-4220-00
Merchandise SalesLibraryLibrary
$300.00
$0.00
($300.00)
(100.00)%
10-0-4300-00
Fees - Library CardsLibraryLibrary
$200.00
$0.00
($200.00)
(100.00)%
10-0-4302-00
Fees- Fines & OverduesLibraryLibrary
$45,000.00
$448.85
($44,551.15)
(99.00)%
10-0-4304-00
Fees- Lost MaterialsLibraryLibrary
$100.00
$0.00
($100.00)
(100.00)%
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
($100.00)
$0.00
$100.00
100.00%
Total
$55,200.00
$448.85
($54,751.15)
(99.19)%
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4651-00
Contributions - Money JarLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4660-00
Contributions - DesignatedLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4664-00
Contributions - Designated AduLibraryLibrary
$0.00
$1,000.00
$1,000.00
0.00%
10-0-4666-00
Contributions - Designated MemLibraryLibrary
$0.00
$1,225.00
$1,225.00
0.00%
Total
$0.00
$2,225.00
$2,225.00
0.00%
Page 1
11
3/23/2021 2:32:07PM
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2021
YTD 1/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Investment Earnings
10-0-4701-00
Interest- UnrestrictedLibraryLibrary
$5,600.00
$64.72
($5,535.28)
(98.84)%
10-0-4703-00
Interest- Undesignated FundsLibraryLibrary
$400.00
$20.17
($379.83)
(94.96)%
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4995-00
Cash (Short)/OverLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$1,015.00
$4.05
($1,010.95)
(99.60)%
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$41,000.00
$5.68
($40,994.32)
(99.99)%
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
$555.10
$555.10
0.00%
20-0-4779-00
Investment Management FeesLibraryLibrary
($4,700.00)
($1,032.00)
$3,668.00
78.04%
30-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$7,127.00
$133.02
($6,993.98)
(98.13)%
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($447.97)
($447.97)
0.00%
30-0-4779-00
Investment Management FecsLibraryLibrary
($2,000.00)
($340.00)
$1,660.00
83.00%
40-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$4,506.00
$1.00
($4,505.00)
(99.98)%
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
40-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
$37.98
$37.98
0.00%
40-0-4779-00
Investment Management FeesLibraryLibrary
($525.00)
($147.00)
$378.00
72.00%
50-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$7,400.00
$0.75
($7,399.25)
(99.99)%
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
50-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($190.32)
($190.32)
0.00%
50-0-4779-00
Investment Management FeesLibraryLibrary
($850.00)
($159.00)
$691.00
81.29%
Total Contributions &
Investment Earnings
$58,973.00
($1,493.82)
($60,466.82)
(102.53)%
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4910-00
Transfer from Operating - 10
$100,000.00
$0.00
($100,000.00)
(100.00)%
40-0-4910-00
Transfer from OperationsLibraryLibrary
$25,000.00
$0.00
($25,000.00)
(100.00)%
50-0-4910-00
Transfer from OperationsLibraryLibrary
$100,000.00
$0.00
($100,000.00)
(100.00)%
Total In
$225,000.00
$0.00
($225,000.00)
(100.00)%
Total Revenues
$10,066,509.00
$947,428.51
($9,119,080.49)
(90.59)%
Expenses
Library Services
Personnel Services
$2,585,764.00
$203,905.74
$2,381,858.26
92.11%
Library Materials, Program Supplies
$1,002,782.00
$85,836.08
$916,945.92
91.44%
Program Services
$353,179.00
$12,371.56
$340,807.44
96.50%
Total
$3,941,725.00
$302,113.38
$3,639,611.62
92.34%
Page 2
Support Services
12
3/23/2021 2:32:07PM Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - January 31, 2021
YTD 1/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Support Services - Personnel Services
$2,199,945.00
$159,553.75
$2,040,391.25
92.75%
Internal Library - Materials & Supplies
$393,978.00
$9,687.44
$384,290.56
97.54%
Internal Library - Services & Charges
$1,463,369.00
$114,554.47
$1,348,814.53
92.17%
Internal Library - Maintenance
$236,372.00
$14,989.09
$221,382.91
93.66%
Total
$4,293,664.00
$298,784.75
$3,994,879.25
93.04%
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
$302,531.00
$76,558.00
$225,973.00
74.69%
Total
$302,531.00
$76,558.00
$225,973.00
74.69%
Financial Stabilty Transfers
10-0-5701-00 Transfer to Facility ReservesLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary
$25,000.00
$0.00
$25,000.00
100.00%
10-0-5750-00 Transfer to IT ReserveLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
15-1-5700-00 Transfer to OperatingAdministrationLibrary
$300,000.00
$0.00
$300,000.00
100.00%
70-1-5770-05 Transfer to the City of FayettAdministrationAdmin
$2,087,975.00
$179,894.83
$1,908,080.17
91.38%
Total Financial Stabilty Transfers
$2,612,975.00
$179,894.83
$2,433,080.17
93.12%
Capital Reinvestment
10-1-5810-25 Computer & Technological EquipAdministrat
$0.00
$0.00
$0.00
0.00%
10-1-5810-30 Computer & Technological EquipAdministrat
$379,200.00
$6,614.74
$372,585.26
98.26%
10-1-5870-25 Furniture & Equipment (less thAdministration
$16,600.00
$0.00
$16,600.00
100.00%
30-1-5871-25 Furniture & Equipment (greaterAdministratio
$42,000.00
$0.00
$42,000.00
100.00%
40-1-5871-25 Furniture & Equipment (greaterAdministratio
$0.00
$0.00
$0.00
0.00%
50-1-5810-30 Computer & Technological EquipAdministrat
$24,000.00
$0.00
$24,000.00
100.00%
Total Capital Reinvestment & Depreciation
$461,800.00
$6,614.74
$455,185.26
98.57%
Expansion
60-1-5339-05 Professional FeesAdministrationAdministration
$0.00
$0.00
$0.00
0.00%
Total Expansion
$0.00
$0.00
$0.00
0.00%
Total Expenses
$11,612,695.00
$863,965.70
$10,748,729.30
92.56%
NET SURPLUS/(DEFICIT)
($1,546,186.00)
$83,462.81
$1,629,648.81
105.40%
Page 3
13
3/23/2021 02:47:13 PM Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - February 28, 2021
Revenues
Local Tax Support
10-0-4882-00
Transfer for Operations - MillLibraryLibrary
70-0-4883-00
Transfer for Debt Service - MiLibraryLibrary
Total Local Tax Support
City of Fayetteville Transfers
10-0-4880-00
Transfer for Operations - CityLibraryLibrary
10-0-4884-00
Transfer for Books - City of FLibraryLibrary
10-0-4886-00
Transfer for Computers - City LibraryLibrary
50-0-4886-00
Transfer for Computers - City LibraryLibrary
Total City of Fayetteville
Transfers
Transfers from Foundation & Friends
10-0-4888-00
Transfer from FoundationLibraryLibrary
Total Transfers from Foundation & Friends
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TurnbackLibraryLibrary
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
10-0-4055-00
Grants - FederalLibraryLibrary
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
Total State Aid & Grants
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
10-0-4220-00
Merchandise SalesLibraryLibrary
10-0-4300-00
Fees - Library CardsLibraryLibrary
10-0-4302-00
Fees - Fines & OverduesLibraryLibrary
10-0-4304-00
Fees - Lost MaterialsLibraryLibrary
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
Total
Contributions
10-0-4645-00
Donations to FPLLibraryLibrary
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
10-0-4651-00
Contributions - Money JarLibraryLibrary
10-0-4660-00
Contributions - DesignatedLibraryLibrary
10-0-4662-00
Contributions - Designated YouLibraryLibrary
10-0-4664-00
Contributions - Designated AduLibraryLibrary
10-0-4666-00
Contributions - Designated MemLibraryLibrary
Total
YTD 2/28/2021
Current Year Annual Budget Annual Budget
Adjusted Budg Actual Remaining Remaining %
$4,350,000.00
$411,591.75
($3,938,408.25)
(90.54)%
$2,087,975.00
$197,563.76
($1,890,411.24)
(90.54)%
$6,437,975.00
$609,155.51
($5,828,819.49)
(90.54)%
$1,677,400.00
$279,566.90
($1,397,833.10)
(83.33)%
$561,000.00
$93,500.00
($467,500.00)
(83.33)%
$185,000.00
$185,000.00
$0.00
0.00%
$16,000.00
$0.00
($16,000.00)
(100.00)%
$2,439,400.00
$558,066.90
($1,881,333.10)
(77.12)%
$105,500.00
$0.00
($105,500.00)
(100.00)%
$105,500.00
$0.00
($105,500.00)
(100.00)%
$136,400.00
$0.00
($136,400.00)
(100.00)%
$217,561.00
$0.00
($217,561.00)
(100.00)%
$16,000.00
$0.00
($16,000.00)
(100.00)%
$374,500.00
$0.00
($374,500.00)
(100.00)%
$744,461.00
$0.00
($744,461.00)
(100.00)%
$7,000.00
$0.00
($7,000.00)
(100.00)%
$500.00
$0.00
($500.00)
(100.00)%
$2,200.00
$14.00
($2,186.00)
(99.36)%
$300.00
$0.00
($300.00)
(100.00)%
$200.00
$30.00
($170.00)
(85.00)%
$45,000.00
$1,703.63
($43,296.37)
(96.21)%
$100.00
$0.00
($100.00)
(100.00)%
($100.00)
($15.77)
$84.23
84.23%
$55,200.00
$1,731.86
($53,468.14)
(96.86)%
$0.00
$167.78
$167.78
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$0.00
$0.00
0.00%
$0.00
$150.00
$150.00
0.00%
$0.00
$1,025.00
$1,025.00
0.00%
$0.00
$1,225.00
$1,225.00
0.00%
$0.00
$2,567.78
$2,567.78
0.00%
Page 1
3/23/2021 2:47:13PM
Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject
to Audit - February 28, 2021
YTD 2/28/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Investment Earnings
10-0-4701-00
Interest - UnrestrictedLibraryLibrary
$5,600.00
$97.15
($5,502.85)
(98.27)%
10-0-4703-00
Interest- Undesignated FundsLibraryLibrary
$400.00
$31.14
($368.86)
(92.22)%
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$4.75
$4.75
0.00%
10-0-4995-00
Cash (Short)/OverLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$1,015.00
$11.88
($1,003.12)
(98.83)%
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$41,000.00
$1,991.88
($39,008.12)
(95.14)%
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($2,184.15)
($2,184.15)
0.00%
20-0-4779-00
Investment Management FeesLibraryLibrary
($4,700.00)
($1,032.00)
$3,668.00
78.04%
30-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$7,127.00
$303.68
($6,823.32)
(95.74)%
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($1,762.79)
($1,762.79)
0.00%
30-0-4779-00
Investment Management FecsLibraryLibrary
($2,000.00)
($340.00)
$1,660.00
83.00%
40-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$4,506.00
$148.98
($4,357.02)
(96.69)%
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
40-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($233.13)
($233.13)
0.00%
40-0-4779-00
Investment Management FeesLibraryLibrary
($525.00)
($147.00)
$378.00
72.00%
50-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$7,400.00
$353.09
($7,046.91)
(95.23)%
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
50-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($1,224.73)
($1,224.73)
0.00%
50-0-4779-00
Investment Management FeesLibraryLibrary
($850.00)
($159.00)
$691.00
81.29%
Total Contributions &
Investment Earnings
$58,973.00
($4,140.25)
($63,113.25)
(107.02)%
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4910-00
Transfer from Operating - 10
$100,000.00
$0.00
($100,000.00)
(100.00)%
40-0-4910-00
Transfer from OperationsLibraryLibrary
$25,000.00
$0.00
($25,000.00)
(100.00)%
50-0-4910-00
Transfer from OperationsLibraryLibrary
$100,000.00
$0.00
($100,000.00)
(100.00)%
Total In
$225,000.00
$0.00
($225,000.00)
(100.00)%
Total Revenues
$10,066,509.00
$1,167,381.80
($8,899,127.20)
(88.40)%
Expenses
Library Services
Personnel Services
$2,585,764.00
$437,871.55
$2,147,892.45
83.07%
Library Materials, Program Supplies
$1,002,782.00
$126,049.91
$876,732.09
87.43%
Program Services
$353,179.00
$16,249.18
$336,929.82
95.40%
Total
$3,941,725.00
$580,170.64
$3,361,554.36
85.28%
Page 2
Support Services
15
3/23/2021 2:47:13PM Fayetteville Public Library
Page
Summarized Budget to Actual
Preliminary: Subject to Audit - February 28, 2021
YTD 2/28/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Support Services - Personnel Services
$2,199,945.00
$326,988.67
$1,872,956.33
85.14%
Internal Library - Materials & Supplies
$393,978.00
$15,650.14
$378,327.86
96.03%
Internal Library - Services & Charges
$1,463,369.00
$148,996.23
$1,314,372.77
89.82%
Internal Library - Maintenance
$236,372.00
$18,634.12
$217,737.88
92.12%
Total
$4,293,664.00
$510,269.16
$3,783,394.84
88.12%
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
$302,531.00
$101,561.75
$200,969.25
66.43%
Total
$302,531.00
$101,561.75
$200,969.25
66.43%
Financial Stabilty Transfers
10-0-5701-00 Transfer to Facility ReservesLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary
$25,000.00
$0.00
$25,000.00
100.00%
10-0-5750-00 Transfer to IT ReserveLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
15-1-5700-00 Transfer to OperatingAdministrationLibrary
$300,000.00
$0.00
$300,000.00
100.00%
70-1-5770-05 Transfer to the City of FayettAdministrationAdmin
$2,087,975.00
$197,563.76
$1,890,411.24
90.54%
Total Financial Stabilty Transfers
$2,612,975.00
$197,563.76
$2,415,411.24
92.44%
Capital Reinvestment
10-1-5810-25 Computer & Technological EquipAdministrat
$0.00
$0.00
$0.00
0.00%
10-1-5810-30 Computer & Technological EquipAdministrat
$379,200.00
$22,606.37
$356,593.63
94.04%
10-1-5870-25 Furniture & Equipment (less thAdministration
$16,600.00
$0.00
$16,600.00
100.00%
30-1-5871-25 Furniture & Equipment (greaterAdministratio
$42,000.00
$0.00
$42,000.00
100.00%
40-1-5871-25 Furniture & Equipment (greaterAdministratio
$0.00
$0.00
$0.00
0.00%
50-1-5810-30 Computer & Technological EquipAdministrat
$24,000.00
$0.00
$24,000.00
100.00%
Total Capital Reinvestment & Depreciation
$461,800.00
$22,606.37
$439,193.63
95.10%
Expansion
60-1-5339-05 Professional FeesAdministrationAdministration
$0.00
$0.00
$0.00
0.00%
Total Expansion
$0.00
$0.00
$0.00
0.00%
Total Expenses
$11,612,695.00
$1,412,171.68
$10,200,523.32
87.84%
NET SURPLUS/(DEFICIT)
($1,546,186.00)
($244,789.88)
$1,301,396.12
84.17%
16
4/15/2021 01:55:49PM Fayetteville Public Library
Summarized
Budget to Actual
Preliminary:
Subject to Audit - March 31, 2021
YTD 3/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg Actual
Remaining
Remaining %
Revenues
Local Tax Support
10-0-4882-00 Transfer for Operations - MillLibraryLibrary
$4,350,000.00 $439,621.09
($3,910,378.91)
(89.89)%
70-0-4883-00 Transfer for Debt Service - MiLibraryLibrary
$2,087,975.00 $211,017.80
($1,876,957.20)
(89.89)%
Total Local Tax Support
$6,437,975.00 $650,638.89
($5,787,336.11)
(89.89)%
City of Fayetteville Transfers
10-0-4880-00 Transfer for Operations - CityLibraryLibrary
$1,677,400.00 $419,350.31
($1,258,049.69)
(75.00)%
10-0-4884-00 Transfer for Books - City of FLibraryLibrary
$561,000.00 $140,250.00
($420,750.00)
(75.00)%
10-0-4886-00 Transfer for Computers - City LibraryLibrary
$185,000.00 $185,000.00
$0.00
0.00%
50-0-4886-00 Transfer for Computers - City LibraryLibrary
$16,000.00 $0.00
($16,000.00)
(100.00)%
Total City of Fayetteville Transfers
$2,439,400.00 $744,600.31
($1,694,799.69)
(69.48)%
Transfers from Foundation & Friends
10-0-4888-00 Transfer from FoundationLibraryLibrary
$105,500.00 $0.00
($105,500.00)
(100.00)%
Total Transfers from Foundation & Friends
$105,500.00 $0.00
($105,500.00)
(100.00)%
State Aid, Grants & Corporate Sponsorships
10-0-4010-00
State Library TumbackLibraryLibrary
$136,400.00
$34,104.00
($102,296.00)
(75.00)%
10-0-4020-00
Corporate SponsorshipsLibraryLibrary
$217,561.00
$0.00
($217,561.00)
(100.00)%
10-0-4055-00
Grants- FederalLibraryLibrary
$16,000.00
$0.00
($16,000.00)
(100.00)%
10-0-4080-00
Grants - In Year AwardsLibraryLibrary
$374,500.00
$0.00
($374,500.00)
(100.00)%
Total State Aid & Grants
$744,461.00
$34,104.00
($710,357.00)
(95.42)%
Charges for Services
10-0-4201-00
Rent Income - Caf6LibraryLibrary
$7,000.00
$0.00
($7,000.00)
(100.00)%
10-0-4202-00
Rent Income - Meeting RoomsLibraryLibrary
$500.00
$0.00
($500.00)
(100.00)%
10-0-4205-00
Copier and Printer IncomeLibraryLibrary
$2,200.00
$14.00
($2,186.00)
(99.36)%
10-0-4220-00
Merchandise SalesLibraryLibrary
$300.00
$0.00
($300.00)
(100.00)%
10-0-4300-00
Fees - Library CardsLibraryLibrary
$200.00
$30.00
($170.00)
(85.00)%
10-0-4302-00
Fees- Fines & OverduesLibraryLibrary
$45,000.00
$1,703.63
($43,296.37)
(96.21)%
10-0-4304-00
Fees- Lost MaterialsLibraryLibrary
$100.00
$0.00
($100.00)
(100.00)%
10-0-4306-00
Fees - Damaged MaterialsLibraryLibrary
$0.00
$33.00
$33.00
0.00%
10-0-4310-00
Fees - Refunds to PatronsLibraryLibrary
($100.00)
($15.77)
$84.23
84.23%
Total
$55,200.00
$1,764.86
($53,435.14)
(96.80)%
Contributions
10-0-4019-00
Event RevenueLibraryLibrary
$0.00
$1,500.00
$1,500.00
0.00%
10-0-4645-00
Donations to FPLLibraryLibrary
$0.00
$167.78
$167.78
0.00%
10-0-4650-00
Contributions - UndesignatedLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4651-00
Contributions - Money JarLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4660-00
Contributions - DesignatedLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4662-00
Contributions - Designated YouLibraryLibrary
$0.00
$150.00
$150.00
0.00%
10-0-4664-00
Contributions - Designated AduLibraryLibrary
$0.00
$1,025.00
$1,025.00
0.00%
Page 1
17
4/15/2021 1:55:49PM Fayetteville Public Library
Summarized Budget to Actual
Preliminary: Subject to Audit - March 31, 2021
YTD 3/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
10-0-4666-00
Contributions - Designated MemLibraryLibrary
$0.00
$1,525.00
$1,525.00
0.00%
Total
$0.00
$4,367.78
$4,367.78
0.00%
Investment Earnings
10-0-4701-00
Interest- UnrestrictedLibraryLibrary
$5,600.00
$106.21
($5,493.79)
(98.10)%
10-0-4703-00
Interest- Undesignated FundsLibraryLibrary
$400.00
$31.14
($368.86)
(92.22)%
10-0-4992-00
Miscellaneous RevenueLibraryLibrary
$0.00
$1,206.19
$1,206.19
0.00%
10-0-4995-00
Cash (Short)/OverLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$1,015.00
$19.17
($995.83)
(98.11)%
15-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
15-0-4772-00
Gain/Loss on Investments - UnrLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$41,000.00
$908.53
($40,091.47)
(97.78)%
20-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
20-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($1,908.78)
($1,908.78)
0.00%
20-0-4779-00
Investment Management FeesLibraryLibrary
($4,700.00)
($1,032.00)
$3,668.00
78.04%
30-0-4702-00
Interest - Designated Fund IncLibraryLibrary
$7,127.00
$39.29
($7,087.71)
(99.45)%
30-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($2,864.15)
($2,864.15)
0.00%
30-0-4779-00
Investment Management FeesLibraryLibrary
($2,000.00)
($340.00)
$1,660.00
83.00%
40-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$4,506.00
$213.08
($4,292.92)
(95.27)%
40-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
40-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($459.31)
($459.31)
0.00%
40-0-4779-00
Investment Management FeesLibraryLibrary
($525.00)
($147.00)
$378.00
72.00%
50-0-4702-00
Interest- Designated Fund IncLibraryLibrary
$7,400.00
$354.32
($7,045.68)
(95.21)%
50-0-4770-00
Gain/Loss on Investments - ReaLibraryLibrary
$0.00
$0.00
$0.00
0.00%
50-0-4772-00
Gain/Loss on Investments - UcLLibraryLibrary
$0.00
($1,892.68)
($1,892.68)
0.00%
50-0-4779-00
Investment Management FeesLibraryLibrary
($850.00)
($159.00)
$691.00
81.29%
Total Contributions &
Investment Earnings
$58,973.00
($5,924.99)
($64,897.99)
(110.05)%
Internal Transfers and
Use of Reserves
10-0-4915-00
Transfer from Expansion FundLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-0-4950-00
Transfer from IT ReserveLibraryLibrary
$0.00
$0.00
$0.00
0.00%
30-0-4910-00
Transfer from Operating - 10
$100,000.00
$0.00
($100,000.00)
(100.00)%
40-0-4910-00
Transfer from OperationsLibraryLibrary
$25,000.00
$0.00
($25,000.00)
(100.00)%
50-0-4910-00
Transfer from OperationsLibraryLibrary
$100,000.00
$0.00
($100,000.00)
(100.00)%
Total In
$225,000.00
$0.00
($225,000.00)
(100.00)%
Total Revenues
$10,066,509.00
$1,429,550.85
($8,636,958.15)
(85.80)%
Expenses
Library Services
Personnel Services
$2,585,764.00
$633,737.82
$1,952,026.18
75.49%
Library Materials, Program Supplies
$1,002,782.00
$170,811.05
$831,970.95
82.97%
Page 2
18
4/15/2021 1:55:49PM Fayetteville Public Library
Page
Summarized Budget to Actual
Preliminary: Subject
to Audit - March 31, 2021
YTD 3/31/2021
Current Year
Annual Budget
Annual Budget
Adjusted Budg
Actual
Remaining
Remaining %
Program Services
$353,179.00
$23,355.18
$329,823.82
93.39%
Total
$3,941,725.00
$827,904.05
$3,113,820.95
79.00%
Support Services
Support Services - Personnel Services
$2,199,945.00
$516,584.92
$1,683,360.08
76.52%
Internal Library - Materials & Supplies
$393,978.00
$31,227.15
$362,750.85
92.07%
Internal Library - Services & Charges
$1,463,369.00
$286,646.40
$1,176,722.60
80.41%
Internal Library - Maintenance
$236,372.00
$65,699.92
$170,672.08
72.20%
Total
$4,293,664.00
$900,158.39
$3,393,505.61
79.04%
Services & Charges
Services & Charges for Funds 20, 30, 40, 50, 60 and 70
$302,531.00
$101,561.75
$200,969.25
66.43%
Total
$302,531.00
$101,561.75
$200,969.25
66.43%
Depreciation
10-0-5990-00 Depreciation ExpenseLibraryLibrary
$0.00
$0.00
$0.00
0.00%
10-1-5990-05 Depreciation ExpenseAdministrationAdministra
$0.00
$0.00
$0.00
0.00%
Total
$0.00
$0.00
$0.00
0.00%
Financial Stabilty Transfers
10-0-5701-00 Transfer to Facility ReservesLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
10-0-5715-00 Transfer to Furniture & EquipmLibraryLibrary
$25,000.00
$0.00
$25,000.00
100.00%
10-0-5750-00 Transfer to IT ReserveLibraryLibrary
$100,000.00
$0.00
$100,000.00
100.00%
15-1-5700-00 Transfer to OperatingAdministrationLibrary
$300,000.00
$0.00
$300,000.00
100.00%
50-1-5700-30 Transfer to Operating - IOAdministrationInformat
$0.00
$0.00
$0.00
0.00%
70-1-5770-05 Transfer to the City of FayettAdministrationAdmin
$2,087,975.00
$211,017.80
$1,876,957.20
89.89%
Total Financial Stabilty Transfers
$2,612,975.00
$211,017.80
$2,401,957.20
91.92%
Capital Reinvestment
10-1-5810-25 Computer & Technological EquipAdministrat
$0.00
$0.00
$0.00
0.00%
10-1-5810-30 Computer & Technological EquipAdministrat
$379,200.00
$31,356.37
$347,843.63
91.73%
10-1-5870-25 Furniture & Equipment (less thAdministration
$16,600.00
$879.95
$15,720.05
94.70%
30-1-5871-25 Furniture & Equipment (greaterAdministratio
$42,000.00
$0.00
$42,000.00
100.00%
50-1-5810-30 Computer & Technological EquipAdministrat
$24,000.00
$18,492.93
$5,507.07
22.95%
Total Capital Reinvestment & Depreciation
$461,800.00
$50,729.25
$411,070.75
89.01%
Expansion
60-1-5339-05 Professional FeesAdministrationAdministration
$0.00
$0.00
$0.00
0.00%
Total Expansion
$0.00
$0.00
$0.00
0.00%
Total Expenses
$11,612,695.00
$2,091,371.24
$9,521,323.76
81.99%
NET SURPLUS/(DEFICIT)
($1,546,186.00) ($661,820.39) $884,365.61 57.20%
19
4/15/2021 01:09:52 PM
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
2021
2020
YOY
January
February March
March
Change
Assets
Cash & Investments- Unresstricted
$3,145,006
$2,775,442 $2,409,391
$2,497,671
($889280)
Accounts Receivable - Unrestricted
$4,812,213
$4,815,877 $4,819,828
$4,588,496
$231,331
Cash & Investments - Designated
$2,684,298
$2,681,595 $2,603,355
$2,865,645
($262,290)
Accounts Receivable - Restricted
$2,213,306
$2,107,593 $2,107,493
$2,088,234
$19,259
Internal Due From
$170,977
$1709977 $95,739
$1729310
($76,571)
Interfund
$207,861
$232,864 $251,357
$77,580
$173,778
Depreciable Assets
$17,164,756
$17,164,756 $17,164,756
$16,670,149
$494,607
Non -Depreciable Assets
$1,599,585
$1,599,585 $1,599,585
$1,599,585
$0
Total Assets
$31,998,002
$31,548,690 $31,051,504
$30,559,670
$491,834
Liabilities and Fund Balance
Liabilities - Accounts Payable
$779,004
$712,492 $565,026
$272,681
($292,345)
Accrued Liabilities
$369,332
$369,332 $369,332
$313,418
($55,914)
Internal Due To
$248,495
$278,684 $204,946
$172,505
($32,441)
Interfund
$207,861
$232,865 $251,358
$77,580
($173,778)
Fund Balance
$30,393,310
$29,955,317 $29,660,843
$29,723,486
($629644)
Total Liabilities and Fund Balance
$31,998,002
$31,548,690 $31,051,504
$30,559,670
($491,834)
Page 1
20
4/15/2021 01:23:22 PM
Bank CreditLibraryLibrary
Bank DebitLibraryLibrary
Petty CashLibraryLibrary
Bank of FayettevilleLibraryLibrary
ArvestLibraryLibrary
1st SecurityLibraryLibrary
Schwab Institutional-OperatingLibraryLibrary
Schwab Institutional-ExpansionLibraryLibrary
Due from Foundation
Due from FriendsLibraryLibrary
Due From Other Gov. UnitsLibraryLibrary
Accounts ReceivableLibraryLibrary
Payroll Tax Refund ReceivableLibraryLibrary
Claim against credit cardLibraryLibrary
Less: Claim against credit cardLibraryLibrary
Schwab Institutional - Long-teLibraryLibrary
Schwab - Facilities ReplacemenLibraryLibrary,
Schwab - Fum. & Eq. 2100-3837LibraryLibrary
Schwab - Technological EquipmeLibraryLibrary
Schwab - Expansion Capitall - LibraryLibrary
Fayetteville Public Library
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
Assets
Cash & Investments - Unresstricted
10-0-1001-00
10-0-1002-00
10-0-1003-00
10-0-1010-00
10-0-1020-00
10-0-1030-00
10-0-1120-00
15-0-1123-00
Total Cash & Investments
Accounts Receivable - Unrestricted
10-0-1210-00
10-0-1215-00
10-0-1225-00
10-0-1240-00
10-0-1260-00
10-0-1270-00
10-0-1271-00
Total Acounts Receivable - Unrestricted
Cash & Investments - Designated
20-0-1125-00
30-0-1126-00
40-0-1127-00
50-0-1128-00
60-0-1140-00
Total Cash & Investments - Designated
2021
January February March
($300)
$532
($1,552)
$0
$0
$0
$1,156
$1,156
$1,156
$14,666
$14,942
$16,558
$615,452
$567,912
$577,910
$96,667
$56,601
$254,905
$1,431,320
$1,148,244
$574,353
$986,046
$986,053
$986,061
$3,145,006
$2,775,442
$29409,391
$238,376
$241,652
$245,603
$780
$780
$780
$4,350,598
$4,350,598
$4,350,598
$222,048
$222,436
$222,436
($794)
($794)
($794)
$635
$635
$635
($570)
($570)
($570)
$4,812,213
$4,815,877
$4,819,828
$1,651,350
$1,650,597
$1,649,789
$543,848
$542,703
$466,100
$234,876
$234,753
$234,591
$254,219
$253,537
$252,870
$4
$4
$4
$2,684,298
$2,681,595
$2,603,355
Page 1
Accounts Receivable - Restricted
21
4/15/2021 1:23:22PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
2021
January
February
March
DataPath Held DepositLibraryLibrary
10-0-1150-00
$1,200
$1,200
$1,200
Claims PendingLibraryLibrary
10-0-1190-00
$0
$100
$0
Prepaid ExpensesLibraryLibrary
10-0-1280-00
$139,800
$33,986
$33,986
Due From Other Gov. UnitsLibraryLibrary
70-0-1225-00
$2,072,307
$2,072,307
$2,072,307
Total Accounts Receivable - Restricted $2,213,306
$2,107,593
$2,107,493
Internal Due From
Due From Expansion Operating Reserves - 15
10-0-1221-00
$0
$0
$0
Due From Facilities Reserve - 30
10-0-1223-00
$4,971
$4,971
($70,267)
Due From Furniture & Equipment - 40
10-0-1224-00
($12,803)
($12,803)
($12,803)
Due From Technology Reserve - 50
10-0-1228-00
$70
$70
$70
Due From Operating - 10
20-0-1220-00
$76,241
$76,241
$76,241
Due From Facilities Reserve - 30
20-0-1223-00
$0
$0
$0
Due From Technology Reserve - 50
20-0-1228-00
($1)
($1)
($1)
Due From Operating -10
50-0-1220-00
$102,499
$102,499
$102,499
Due from UnreservedLibraryLibrary
70-0-1227-00
($1)
($1)
($1)
Total Internal Due From $170,977
$170,977
$95,739
Interfund
Due from Other Funds- hiterfuLibraryLibrary
10-0-1238-00
$207,831
$232,835
$251,328
InterfundLibraryLibrary
10-0-1400-00
($1,232,239)
($1,232,239)
($1,232,239)
InterfundLibraryLibrary
15-0-1400-00
$3,899,883
$3,899,883
$3,899,883
InterfundLibraryLibrary
20-0-1400-00
($1,115,400)
($1,115,400)
($1,115,400)
Due from Other Funds - InterfuLibraryLibrary
30-0-1238-00
$30
$30
$30
InterfundLibraryLibrary
30-0-1400-00
$3,787
$3,787
$3,787
InterfundLibraryLibrary
40-0-1400-00
$43,381
$43,381
$43,381
InterfundLibraryLibrary
50-0-1400-00
$365,371
$365,371
$365,371
InterfundLibraryLibrary
60-0-1400-00
($192,504)
($192,504)
($192,504)
InterfundLibraryLibrary
70-0-1400-00
($1,772,280)
($1,772,280)
($1,772,280)
Total Interfund
$207,861
$232,864
$251,357
Depreciable Assets
22
4/15/2021 1:23:22PM
BuildingsLibraryLibrary
SoftwareLibraryLibrary
Books & PublicationsLibraryLibrary
EquipmentLibraryLibrary
Construction In Progress (CIP)LibraryLibrary
Accumulated DepreciationLibraryLibrary
Construction In Progress (CIP)LibraryLibrary
Land
Library Owned ArtLibraryLibrary
Fixed AssetAdministrationLibrary
Accounts PayableLibraryLibrary
Security Bankcard Center, INC.LibraryLibrary
Accounts Payable- AccruedLibraryLibrary
Accrued Sales Tax PayableLibraryLibrary
Federal Withholding PayableLibraryLibrary
FICA PayableLibraryLibrary
Health InsuranceLibraryLibrary
State Withholding PayableLibraryLibrary
State Unemployment PayableLibraryLibrary
Accident Death & Disability InLibraryLibrary
Vision InsuranceLibraryLibrary
Fayetteville Public Library Page
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
2021
10-0-1801-00
10-0-1805-00
10-0-1811-00
10-0-1813-00
10-0-1890-00
10-0-1999-00
60-0-1890-00
Total Depreciable Assets
Non -Depreciable Assets
10-0-1800-00
10-0-1850-00
10-1-1800-00
Total Nan-Depeciable Assets
Total Assets
Liabilities and Fund Balance
Liabilities - Accounts Payable
10-0-2001-00
10-0-2003-00
10-0-2020-00
10-0-2025-00
10-0-2055-00
10-0-2065-00
10-0-2075-00
10-0-2080-00
10-0-2082-00
10-0-2094-00
10-0-2130-00
January
February
March
$21,080,384
$21,080,384
$21,080,384
$163,841
$163,841
$163,841
$5,427,926
$5,427,926
$5,427,926
$2,542,621
$2,542,621
$2,542,621
$22,330
$22,330
$22,330
($13,153,177)
($13,153,177)
($13,153,177)
$1,080,832
$1,080,832
$1,080,832
$17,164,756
$17,164,756
$17,164,756
$1,449,585
$1,449,585
$1,449,585
$150,000
$150,000
$150,000
$0
$0
$0
$1,599,585
$1,599,585
$1,599,585
$31,998,002
$31,548,690
$31,051,504
$254,780
$184,107
$38,744
$2,271
$2,271
$2,271
$0
$0
$0
($5,436)
($5,436)
($5,436)
$1,068
$1,068
$1,068
($1,105)
($1,105)
($1,105)
$0
$0
($189)
$525
$525
$525
$426
$426
$426
$0
$0
$0
23 ($7) $0 $0
4/15/2021 1:23:22PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
2021
January
February
March
Life, AD&D and LTDLibraryLibrary
10-0-2135-00
($68)
($68)
($68)
Voluntary Life, STD & AD&DLibraryLibrary
10-0-2140-00
($28)
$141
$146
Employee paid Supplemental InsLibraryLibrary
10-0-2145-00
$0
$0
($29)
Voluntary Dental Insurance
10-0-2155-00
$187
$215
$242
Caring CommitteeLibraryLibrary
10-0-2180-00
$781
$690
($1,228)
Healthy HabitsLibraryLibrary
10-0-2185-00
$5,142
$5,142
$5,142
Arkansas State Library ScholarLibraryLibrary
10-0-2190-00
($3,257)
$793
$793
Deferred RevenueLibraryLibrary
10-0-2410-00
$523,724
$523,724
$523,724
Deferred RevenueLibraryLibrary
50-0-2410-00
$0
$0
$0
Total Liabilities - Accounts Payable $779,004
$712,492
$565,026
Accrued Liabilities
Salaries & Wages AccrualLibraryLibrary
10-0-2030-00
$77,867
$77,867
$77,867
Vacation AccrualLibraryLibrary
10-0-2045-00
$291,465
$291,465
$291,465
Sick Time AccrualLibraryLibrary
10-0-2060-00
$0
$0
$0
Total Accrued Liabilities
$369,332
$369,332
$369,332
Internal Due To
Due to Operating Capital - 15
10-0-2223-00
$0
$0
$0
Due to Long Term - 20
10-0-2225-00
$76,241
$76,241
$76,241
Due to FriendsLibraryLibrary
10-0-2230-00
($3,253)
($3,253)
($3,253)
Due to Technology Reserve -50
10-0-2235-00
$102,499
$102,499
$102,499
Due to FoundationLibraryLibrary
10-0-2240-00
$23,893
$23,993
$24,443
Due to Debt Service FundLibraryLibrary
10-0-2270-00
($1)
($1)
($1)
Due to FPLF Capital Campaign (LibraryLibrary
10-0-2296-00
$56,880
$86,969
$88,019
Due To Operating-IOLibraryLibrary
15-0-2220-00
$0
$0
$0
Due To Operating - 10
30-0-2220-00
$4,971
$4,971
($70,267)
Due to Long Term - 20
30-0-2225-00
($1)
($1)
($1)
Due To Operating-10
40-0-2220-00
($12,803)
($12,803)
($12,803)
Due To Operating - 10
50-0-2220-00
$70
$70
$70
Due to Long Term - 20
50-0-2225-00
($1)
($1)
($1)
24
4/15/2021 1:23:22PM
Fayetteville Public Library
Page
Comparative Balance Sheet
Preliminary: Subject to Audit - January - March 2021
2021
January
February
March
Total Internal Due To
$248,495
$278,684
$204,946
Interfund
Due to Other Funds - InterfundLibraryLibrary
10-0-2255-00
$30
$30
$30
Due to Other Funds - InterfundLibraryLibrary
30-0-2255-00
$113,780
$138,784
$138,784
Due to Other Funds - InterfundLibraryLibrary
40-0-2255-00
$12,803
$12,803
$12,803
Due to Other Funds - InterfundLibraryLibrary
50-0-2255-00
$3,669
$3,669
$22,162
Due to Other Funds - InterfundLibraryLibrary
60-0-2255-00
$77,580
$77,580
$77,580
Total Interfund
$207,861
$232,865
$251,358
Fund Balance
UnrestrictedLibraryLibrary
10-0-3001-00
$2,130,109
$1,719,814
$1,446,828
Fund Balance - Current Year NeLibraryLibrary
10-0-3900-00
$793,565
$793,565
$793,565
Investment in Capital AssetsLibraryLibrary
10-0-3950-00
$19,435,215
$19,435,215
$19,435,215
UnrestrictedLibraryLibrary
15-0-3001-00
$4,885,928
$4,885,936
$4,885,944
Designated - Long Term ReserveLibraryLibrary
20-0-3015-00
$654,106
$653,352
$652,545
Fund Balance - Current Year NeLibraryLibrary
20-0-3900-00
($41,914)
($41,914)
($41,914)
Designated - Facility ReserveLibraryLibrary
30-0-3020-00
$458,710
$432,562
$431,196
Fund Balance - Current Year NeLibraryLibrary
30-0-3900-00
($29,796)
($29,796)
($29,796)
Designated - Furniture & EquipLibraryLibrary
40-0-3025-00
$287,006
$286,883
$286,721
Fund Balance - Current Year NeLibraryLibrary
40-0-3900-00
($8,749)
($8,749)
($8,749)
Designated- Technological EquLibraryLibrary
50-0-3030-00
$736,689
$736,007
$716,847
Fund Balance - Current Year NeLibraryLibrary
50-0-3900-00
($18,337)
($18,337)
($18,337)
Restricted Fund BalanceLibraryLibrary
60-0-3005-00
$810,752
$810,752
$810,752
Restricted Fund BalanceLibraryLibrary
70-0-3005-00
$300,026
$300,026
$300,026
Total Fund Balance
$30,393,310
$299955,317
$29,660,843
Total Liabilities and Fund
Balance $31,998,002
$31,548,690
$31,051,504
25
BEYOND
WORDS
CAMPAIGN GOAL: $23,000,000
Capital Campaign
Pledge Summary Report
4/14/2021
Pledged To Date:
$12,873,675 =
56.0%
Of Goal
Balance Required:
$10,126,325
Campaign Summary by
Gift Categories
Percent to
Balance
Goals
Pledged
Goal
$$-To Go
Total Paid
Due
# of Gifts
$250,000 & above Pacesetter
$20,000,000
$10,337,463
= 51.7%
$9,662,537
$2,987,463
$7,050,000
6
$50,000 - $249,999 Leadership
2,250,000
1,557,134
= 69.2%
$692,866
$902,134
$705,000
17
$5,000 - $49,999 Major
650,000
871,414
134.1%
($221,414)
$582,895
$278,519
60
Under$5,000 Community
100,000
107,663
= 107.7%
($7,663)
$99,503
$6,160
200
TOTAL:
$23,000,000
$12,873,675
56.0%
$10,126,325
$4,571,996
$8,039,679
283
W
Meetings and Actions
Meeting/Action Date
Notes
Professional marketing photos taken of
expansion
2/19/2021
High quality marketing materials for donor and corporate proposals, etc.
Walton Family Foundation funding
discussion with Karen Minkel
2/23/2021
Tour: Julie Olsen, UARK Grad and
International Schools Director of
Development
2/26/2021
Sturgis Grant Application Submitted
3/1/2021
$50,000 request submitted to name the Teen Lounge
Tour: Dr. Clarice Cox
3/3/2021
TBD
WFF funding discussion with Yee -Lin Lei
3/4/2021
Video and photos taken for Fayetteville
Chamber of Commerce magazine
3/5/2021
Media exposure
Conversation with the Sunderland
Foundation
3/9/2021
TBD
Tour: Excellerate Foundation (formerly
Endeavor Foundation)
3/11/2021
TBD
Tour: Melissa and Randy Werner
3/12/2021
TBD
Tour: Robin Groesbeck and Melissa
Reyes - Crystal Bridges
3/16/2021
TBD
Tour: Michele Taylor
3/15/2021
capital contribution
Tour: Matthew and Heather Wolfe
3/16/2021
capital contribution
Tour: Barbara Tyson
3/17/2021
capital contribution
Tour: Leslie and Ted Belden
3/22/2021
Donor stewardship
Case Dighero: Edibile Culture
Programming
3/24/2021
ARPA funding with Devin Howland, City
of Fayetteville
3/24/2021
TBD
Tour: Hamdy Taha
3/29/2021
capital contribution
Presentation: PEO
4/1/2021
TBD
Congressman Womack Tour
4/1/2021
TBD
Library Giving Day
4/7/2021
$10,581.33
27
Walmart LOI Submitted
4/9/2021
TBD
Fayetteville Chamber of Commerce
magazine published
4/12/2021
Media exposure
Jeannette Balleza Collins
4/13/2021
AARP grant submitted for Pedbikes
program
4/14/2021
TBD/Program development
KUAF Teaching Kitchen spotlight
4/14/2021
Media exposure
Tour: Doug Carter, Mid -America Truck
Driving School
4/14/2021
Program development
Tour: David Sanders, Ozark Ballet
Theater
4/14/2021
TBD
Experience Fayetteville
14/15/20211
Media exposure and program development
28
FAYETTEVILLE PUBLIC LIBRARY
April 12, 2021
Jennifer Chilcoat
Arkansas State Library
900 W Capitol
Suite 100
Little Rock, AR 72201
Dear Ms. Chilcoat:
The Fayetteville Public Library enthusiastically supports the scholarship application from Jessica
Smith. Jessica has been employed at Fayetteville Public Library since October of 2020 as a
Youth Services Library Generalist. While working part time, Jessica has been enrolled in the
MSLIS program at Florida State University with an estimated graduation target of Fall 2022.
In Jessica's time at Fayetteville Public Library, she has gained the trust and admiration of both
our patrons and management. One example is her work with a child with a disability from Shiloh
Christian School. Jessica brought ideas to her manager on ways FPL could incorporate better,
more effective accommodations into our existing programs (post-Covid). Her solutions were
simple, easily implemented, and had a profound impact on the parents of our patrons who have
disabilities.
The library understands that the applicant must furnish transcripts to you and must remain
employed with an Arkansas public library for at least one year after receiving the scholarship. We
further understand that the money will come to the library which will then disburse the money to
the applicant. Our action in support of Ms. Smith is recorded in the minutes of the Board's
meeting on April 19, 2020.
I am delighted to recommend Jessica Smith as a potential recipient of the Arkansas State Library
Scholarship.
Sincerely,
David Johnson, Executive Director
401 W. Mountain St.
Fayetteville, AR 72701
479.856.7000 1 www.faylib.org
29
JESSICA SMITH
813 S. Colonial Fayetteville, AR 72701
(479) 799-5331
jsmith@faylib.org
DEAR ARKANSAS STATE LIBRARY SCHOLARSHIP PROGRAM,
Throughout my adult life and all my various jobs, one thing has become clear: that I truly love
working with people. I love helping people. I really enjoy customer service. As a teacher and
bookseller, I enjoyed helping people - both big and small - to learn and grow. What appeals to me
most about working in a public library are all the possibilities for reaching out to my community.
There are many reasons why I want to work at a library. I want to help create and coordinate
events that reach out to my community, I want to help promote literacy, and I want to help create a
safe and open space for people to connect.
My past jobs have all centered around one main tenet: helping people learn and access
information. As a teacher I have taught Pre -Kindergarten and I currently work as an aide for a
student with special needs. In both positions I have been able to use books and stories to give my
students a love of learning. As a bookseller at a local bookstore, I cherished getting to connect
with people over a shared love of reading. I enjoyed organizing author events and attending
conferences and interacting with other professionals in the field.
I am fortunate enough to live in a community where there is a fantastic library. This library
reaches out in so many valuable ways and serves the needs of many people. Beyond just loving
reading, I love connecting people with their favorite books and engaging children with stories.
There are so many vulnerable people in the community who need places like a public library to
help bridge the gap between them and resources available to them. As a volunteer working with
refugee families who have been resettled in the community, I have seen firsthand how difficult it
can be to navigate certain spaces and processes. At the library, adults can find help with their
taxes, take computer classes, and find community in book clubs and yoga lessons. Children can
have a safe place to read and explore. People of all ages can have access to technology and art.
This type of space is so vitally important to overall community health and I take pride in being a
contributor to the upkeep and improvement of my community. This is why completing my Master
of Science in Information is so important to me. I want to become a main fixture here at the
Fayetteville Public Library and continue to help it become the best part of my community.
Sincerely,
Jessica Smith
30
Arkansas State Library
Scholarship Assistance Application
Instructions: Complete this form to apply for State Aid funds to underwrite a scholarship award from your library to an employee who
has been admitted to the graduate program in an ALA -accredited library school. Attach to this form all appropriate documentation, such
as a letter of admission from the library school, a letter of agreement from the employee who will benefit from the local scholarship
award, and a copy of the minutes of the meeting of the local library board at which the application was approved.
APPLICANT
State Aid grant funds are requested to underwrite a scholarship award from this public library to an employee who has been admitted to a
graduate program in an accredited library school. The applicant library agrees to award the full amount of the scholarship award to the
employee. The employee has agreed to provide transcripts as evidence of credits earned each semester and to remain on the job for a
period of one (1) year following grant of aid. If these conditions are not met, the applicant library agrees to refund to the State Library all
grant fiends paid under this award.
Applicaht Library Name
_ WS�-
Mailing Address _
Code + 4 digit extension
2 Z.
Phone Number Fax Number
Name of Library Board Chair (PLEASE PRINT)
Signature of Library Board Chair or Official Designee Date
AGREEMENT
1 have applied to my employer for a scholarship grant. I am enrolled in a graduate program in an accredited library school and have
completed the first twelve (12) hours credit. Supporting documents are attached. I have agreed to furnish transcripts at the end of each
semester as evidence of credits earned, to remain employed in an Arkansas public library for at least one year following grant of aid and
to fulfill any local requirements. If I do not fulfill these agreed conditions, I understand that I must repay to the applicant library all finds
paid to me from this award.
Tessl CA S✓�� 1
Participant Name (PLEASE PRINT)
Partic anl's Signature Date
RECOMMENDATION
I have reviewed this application and the supporting documents. I recommend that the State Library Board ( ) approve () deny this
application.
Signature of State Librarian Date
ACTION TAKEN
In a regular meeting of the State Library Board held on _ _ the Board voted to
( ) approve ( ) deny this application.
Signature of State Library Board Chairman Date
31
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: April 19, 2021
Re: Banking, Investment, and Credit Card Administrative Duty Assignment
Resolution
Background/Discussion:
Fayetteville Public Library has banking relationships with Arvest, 1St Security, Bank of
Fayetteville/Farmer & Merchants banks, investment management relationships with Garrison
Investment Management and Charles Schwab and credit card relationships with Arvest/CentreSuite
and TSYS.
Each of these financial relationships require the Accounting staff to interact with the various banks,
investment firms and credit card companies on a periodic basis to conduct library business. In
working with these financial institutions to transfer administrative duties to the new accounting
staff several have asked for minutes/resolutions from the Board of Trustees authorizing the new
staff members to perform administrative functions with each service provider. This delegation of
administrative authority does not allow the Accounting staff to sign any legal documents except for
the purposes of establishing the administrative functions associated with each account.
A sample form is attached for BOT review.
Recommendation:
Staff requests the Board of Trustees approve the accompanying resolution to authorize the
Accounting staff to perform administrative duties with the various financial services
firms/organizations.
32
NOT FOR PROFIT
BENEFICIAL OWNERSHIP and AUTHORIZED CONTACTS
Person providing information on behalf of the legal entity must provide the following information:
a. Name of Person providing information: Sallie Overbey Title: Secretary
b. Name of Legal Entity for which information is being provided: Fayetteville Public Library
c. Business Address of Legal Entity: 401 West Mountain Street
d. Entity Tax ID Number: 71-6039025 Phone Number: 479-856-7000
Controlling Manager
The following information for one individual with significant responsibility for managing the legal entity listed above, such as:
An executive officer or senior manager {e.g. Chief Executive Officer, Chief Financial Officer, Chief Operating Officer,
Managing Member, General Partner, President, Vice President, Treasurer); or
Any other individual who regularly performs similar functions.
Name/Title:
Date of
Birth:
Social Security
Number:
Residential Address:
Name:
Street:
Tamika Ball
Title:
City, State, Zip Code:
Accountant
I, (name of person providing information), hereby certify, to the best of my knowledge,
that the information provided is complete and correct.
n
(Date)
Foreign persons must provide a passport number and country of issuance, or similar identification number. In lieu of a passport
number, foreign persons may also provide an alien identification card number, or number and country of issuance of any other
government -issued document evidencing nationality or residence and bearing a photograph or similar safeguard.
List all Authorized Contacts for your account:
Authorized Contacts can make changes to the account, such as: address change, add authorized user, make payments, obtain
billing information, etc.
Name
Phone Number
Email Address
Benee Eddins
479-236-1244
beddinskfa. ling
Camryn Pratt
830-446-2416
cprattkfa. ling
*Any person not listed above will be removed as an Authorized Contact from your account.
33
Fayetteville
Public Library
RESOLUTION
WHEREAS, the Directors of the Fayetteville Public Library Board of Trustees determine it is in the best
interest of the Library to designate certain Fayetteville Public Library staff to administer the various
banking, investment, and credit card affairs of the Library,
NOW, THEREFORE BE IT RESOLVED that:
The Fayetteville Public Library Board of Trustees authorizes the Fayetteville Public Library Staff
listed below to serve as Controlling Manager and Authorized Contacts for the Fayetteville Public
Library banking, investment, and credit card accounts established with and/or issued by: Arvest
Bank, 1st Security Bank, Bank of Fayetteville/Farmers and Merchants Bank, Garrison Investment
Management, Charles Schwab, and Arvest/CentreSuite.
BE IT RESOLVED that any persons not listed below be removed as Controlling Manager or Authorized
Contacts to Fayetteville Public Library banking, investment, and/or credit card accounts.
Fayetteville Public Library Staff
Designation
Tamika Ball
Controlling Manager/Authorized Contact
Benee Eddins
Authorized Contact
Camryn Pratt
Authorized Contact
Rob Qualls, President
Fayetteville Public Library Board of Trustees
Sallie Overbey, Secretary
Fayetteville Public Library Board of Trustees
Date
Date
34
Fayetteville Fa et Mountain St.
Fayetteville, AR 72701
Public Library 479.856.7000
® questions@faylib.org
faylib.org
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: April 19, 2021
Re: Roll -Over Budget Adjustment from 2020
Background:
After the approval in February of the Roll -Over Budget from 2020 to 2021, staff
discovered that the adjustment did not account for the funds awarded in late 2020 from
the IMLS grant. The grant, as part of the CARES Act, will pay for the equipment and
technology in the 24/7 library. In November of 2020, the BOT approved a budget
adjustment recognizing the grant, and authorized the renovation of the Level 300 lobby
area.
This Budget Adjustment seeks to amend the 2021 Budget by appropriating $42,000 in
Fund 30 (Facilities Replacement) to enable the remodel of the Level 300 lobby area for
the 24/7 library. Facilities Reserves has sufficient cash to fund this request.
Recommendation:
Staff requests that the Board of Trustees approve the attached budget adjustment.
35
Fayetteville Public Library Staff Review Form
N/A for Non -Agenda Item
April 2021 BOT Meeting
Library Board of Trustees Meeting Date - Agenda Item Only
Tamika Ball 3/25/2021 Accounting
Submitted By Submitted Date Division / Department
Action Recommendation:
The Board of Trustees are requested to approve a roll-over budget adjustment that amends the 2021 Budget by
appropriating $42,000 in Fund 30 - Facilities Replacement to enable the renovation of Level 300 lobby area for the 24/7
library. FPL received an IMLS grant in 2020 to fund the equipment and the BOT approved a budget adjustment recognizing
the grant, authoring the purchase of equipment and renovating level 300 lobby area. The original budget adjustment was
approved in the November 2020 BOT meeting. Facilities Reserves has sufficient cash to fund this request.
Budget Impact:
30-1-5344-25 Library Operations
Account Number
21-021
Fund
IMLS Grant
Project Number Project Title
Budgeted Item? Current Budget - 2021 $ 244,000.00
Funds Obligated $ -
Current Balance 244,000.00
Does item have a cost? Yes Item Cost $ 42,000.00
Budget Adjustment Attached? No Budget Adjustment $ 42,000.00
Budget Review Remaining Budget
Previous Resolution #
Original Contract Number:
Comments:
Approval Date:
36
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Board of Trustees, Fayetteville Public Library
From: David Johnson, Executive Director
Date: April 19, 2021
Re: Approval of a Parking Space Lease Agreement with CR Crawford Construction
Background
CR Crawford Construction, the firm in charge of the new Integrity building at the northeast corner of
School and South Street, has asked to lease several parking spaces on FPL's South Parking lot for
the duration of the project. Their construction team has been using the spaces since February 21,
2021.
The terms of the Parking Space Lease Agreement formalize a monthly $900 cost for leasing the
spaces, backdated to February 21st. The fee amount is based on the "Hang Tag Permits" for long
term parking listed in the Downtown Business District Parking Program (attached).
Recommendation
Staff requests that the BOT approve the Parking Space Lease Agreement.
\\FPLFilesrvl\DATA\ataylor\Desktop\Admin Updates\April BOT\Memo Parking Space Lease Agreement
4.I9.202I.docx
37
CITY OF
W04.0 FAY E TTE V I L LE GOVERNMENT COMMUNITY DOING BUSINESS SERVICES HOW DO I...
ARKANSAS
Home, Government, City Depadments a Parking> Parking Permits and Coupons P Downtown Business District Parking
Prog rams
Downtown Business District Parking Programs
The City of Fayetteville offers a variety of parking programs for the Downtown Business District.
Applicable fees for these programs are billed on a quarterly basis and are payable in advance. Check out
our parking programs listed below. Walking times from parking lots and garages can be viewed on
this map. To purchase a hang -tag, parking card, or coupon code, call the Parking Management Office:
479-575-8280.
Gated lots are accessible with a parking card at a cost of $30 per month per space_ Customers will be
billed quarterly for a total cost of $9o.
The Meadow Street Municipal Parking Deck (2nd level), located behind the Graduate Hotel, is
accessible with a parking card and provides covered parking in designated spaces at a cost of $50 per
month per space. Customers will be billed quarterly for a total cost of $150.
The Town Center Parking Deck, located on the south side of the Town Center, is accessible with a
parking card and provides covered parking in non -designated spaces at a cost of $50 per month per
space. Customers will be billed quarterly for a total cost of $150. A coupon code may also be purchased
for entry into the Town Center deck - 100 uses for $133 or one use for $4.
Hang tag permits allow patrons to park at any long-term (red -top) meter in the Downtown Business
District at a cost of $30 per month. Permits must be displayed from the rear-view mirror while the vehicle
is parked. Customers will be billed quarterly for a total cost of $90.
Temporary parking permits are for construction -use only and must be displayed from the rear-view
mirror while the vehicle is parked_ Fees vary depending on the required parking area.
38
PARKING SPACE RENTAL AGREEMENT
The Parties. This agreement dated on the 1 day of
February , 2021 by and between FPL
with a mailing address of 401 W Mountain Street
Fayetteville state of Arkansas
CR Crawford
in the City of
(Hereinafter
known as the `Lessor') and with a mailing address
1102 South Happy Hollow Road Fa ettevil le
of in the City of y ,State of
Arkansas (Hereinafter known as the `Lessee') for a parking
space located at:
401 W Mountain Street
II. Term. The term of this agreement shall begin on the 1 day of
February , 2021 and continue:
(Check One)
❑ - until the day of
120
0 - on a month to month basis. Termination may be made by either party
with at least 5 days' written notice. All notices shall be sent to the
parties' information in Section I.
III. Rent. The rental payment shall be due on the 1 of every month in the
amount of N i n e hundred dollars ($ 900 ). Payment shall be
delivered to the Lessor by the Lessee in the following manner:
By Check made out to: Fayetteville Public Library
IV. Subletting. The Lessee is not allowed to sublease (sublet) the space without
the direct written consent from the Lessor.
bPage 1 of 2
39
V. Current Registration & Insurance. Lessee may only use the space for
vehicles that are up-to-date with all State and local registration. In addition, all
vehicles must maintain current with insurance that is legal under the State of
registration.
VI. Maintenance. Lessee is required to keep the vehicle in good repair and free
of hazardous leaks of oils or liquids. No repairs of any type are allowed on the
parking space and, if needed, must be towed to a location that allows such
activities.
VI I. Use of Space & Damage. The use of the space may only be for the parking
of a vehicle that is owned/leased by the owner. No storage of personal
property may be allowed in the space. Lessor is not liable for any damage
done to the vehicle or personal property taken from it. All liability to the
vehicle and personal property will be responsibility of the Lessee.
VIII. Governing Law. This agreement shall be governed under the laws in the
State of Arkansas
This agreement was signed on the day of
Lessor's Signature
David Johnson
Lessor's Printed Name
d
2021
Lessee's Signature
Lessee's Printed Name
Page 2 of 2
40
FAYETTEVILLE PUBLIC LIBRARY
MEMO
To: Fayetteville Public Library Board of Trustees
From: David Johnson, Executive Director
Date: April 19, 2021
Re: Used Book Bin Loan to the Jean Tyson Child Development Study Center
Background:
In early 2021, an FPL staff member was approached by the Jean Tyson Child Development Study Center
(JTCDSC) inquiring into the purchase of five of the old, used children's book bins that were replaced
during the expansion. JTCDSC is remodeling their library space, and the budget made the acquisition of
new bins cost prohibitive. They were aware of the used FPL bins being held in storage and inquired into
the purchase of five bins.
Discussion:
After careful discussion, it was determined that FPL could only sell the bins if a fair auction were held in
which anyone in the public could bid on them. However, after seeking counsel, it was determined that
FPL could loan five of the bins to JTCDSC at no cost until JTCDSC was able to purchase their own book
bins. The value of the five bins is $2500 ($500 per bin.)
Recommendation:
Staff recommends approval of FPL and UA JTCDSC Loan Agreement for Personal Property.
\\FPLFilesrvl\DATA\ataylor\Desktop\Admin Updates\April BOT\BOT Memo Used Book Bin Loan to the Jean
Tyson Child Development Study Center 4.i9.2i.docx
41
LOAN AGREEMENT FOR PERSONAL PROPERTY
THIS AGREEMENT, is dated as of this day of , 20 , by and
between the Board of Trustees of the University of Arkansas, acting for and on behalf of the
University of Arkansas, Fayetteville — Jean Tyson Child Development Study Center ("JTCDSC")
and Fayetteville Public Library (the "Lender").
RECITALS:
WHEREAS, Lender desires to loan personal property (the "Property") to JTCDSC.
WHEREAS, JTCDSC desires to exhibit or otherwise utilize the Property for educational
purposes.
NOW, THEREFORE, in consideration of the above recitals and the mutual covenants and
obligations undertaken herein, Lender and JTCDSC agree as follows:
AGREEMENT:
1.01 Duration. The Property items listed below are loaned to JTCDSC at no cost by the
Lender for the period:
March 10, 2021 to _Alternative items are secured
(begin) (terminate)
1.02 The Property. The following items of Property are loaned by Lender to JTCDSC
for educational purposes:
DESCRIPTION/
QUANTITY
SERIAL #
UNIT PRICE
TOTAL PRICE
Five book bins
$500.00
$2500.00
Loan Agreement for Personal Property
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1.03 Delivery. Lender shall indicate the arrangement for delivery of the Property by
marking one of the following blanks:
❑ Lender will be responsible for delivery of the Property to JTCDSC. All costs
related to delivery are the responsibility of Lender; or
❑ JTCDSC will be responsible for arranging delivery of the Property to JTCDSC
as follows:
1.04 Return. JTCDSC shall indicate the arrangement for return of the Property by
marking one of the following blanks:
❑ Lender will be responsible for arranging the return of the Property. If Lender
fails to remove the Property at the expiration of this Agreement, JTCDSC will
provide Lender with thirty (30) days' written notice to remove the Property. If,
after the expiration of 30 days, the Property has not been removed, JTCDSC
may either place the Property in storage or return the Property to Lender.
❑ JTCDSC will be responsible for returning the Property to Lender. The Property
will be returned to Lender's principal location, unless Lender provides written
authorization for an alternative return location.
1.05 Execution and Counterparts. This Agreement may be executed in counterparts, and
via facsimile or electronically transmitted signature (i.e., emailed scanned true and correct copy of
the signed Agreement), each of which will be considered an original and all of which together will
constitute one and the same agreement.
1.06 Entire Agreement and Modification. This Agreement constitutes the entire
understanding of the parties as to its subject matter, and revokes and supersedes all prior
agreements between the parties and is intended as a final expression of their agreement. This
Agreement will not be modified or amended except in writing signed by the parties and specifically
referring to this Agreement. This Agreement will take precedence over any other documents
between the parties which may conflict with this Agreement.
1.07 No Third -Party Beneficiaries. Lender and JTCDSC are the only parties to this
Agreement and are the only parties entitled to enforce its terms. Nothing in this Agreement gives,
is intended to give, or will be construed to give any benefit or right, whether directly, indirectly or
otherwise, to third persons unless such third persons are individually identified by name herein,
and expressly described herein as intended beneficiaries.
1.08 Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Arkansas.
Loan Agreement for Personal Property
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date
first above written.
Lender:
Signature: f
Name:
Title:
Date:
JTCDSC
Signature: a� "
Name: 61) ac)cd e-104
Title: Vtu- CVnCel(c-r: F we/
Date: 3 S. QQI
Loan Agreement for Personal Property
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