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Home My WebLink About2021-04-13 - Agendas - FinalCITY OF FAYETTEVILLE ARKANSAS AGENDA Members: City Staff: EQUIPMENT COMMITTEE April 13, 2021 Immediately following Agenda Session Zoom Meeting: Keeping it Together Virtually Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Kyle Smith 1. Purchase of one Recycling Truck for RTC 2. Purchase of two Trucks for Animal Services 3. Purchase of one Dump Truck for Transportation 4. Purchase of one Tractor Tug for Airport 5. Purchase of one Skid Steer with Forestry Cutter for Water & Sewer Information Only: 6. Reissue five mowers to Transportation and Fire Departments 7. Reissue one backhoe to Transportation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of one Recycling Truck for Recycling and Trash Collection Unit 4016 is a 2013 Freightliner with a Kann Recycling Body that has 13.4/15 and has exceeded its life expectancy. Through Bid 21-32, an International with a Kann Recycling Body can be purchased from Summit Truck Group for $191,000.00. Sufficient funds have been collected and budgeted for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13th, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of two Animal Service Trucks for Animals Services Units 2157 and 2185 are 2013/2015 Ford F-250 with an Animal Service body that have 14.7/15 and 12/15 points respectively. They have both also exceeded their life expectancies. Through Bid 21-30, two replacement F-250's with Animal Service Bodies can be purchased through Lewis Automotive Group of Fayetteville, AR for $75,840.00 each, for a total of $151,680.00. Sufficient funds have been budgeted and collected for these units. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of one Tandem Axle Dump Truck for Transportation Division Unit 769 is a 2013 Kenworth Dump Truck that has 14/15 points. This vehicle has exceeded its life expectancy. A Kenworth T880 Tandem Axle Dump Truck is available off the Sourcewell Contract in the amount of $167,000 through MHC Kenworth of Springdale, AR. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one Tractor for the Airport Sonia Gutierrez Holly Herztberg The Airport currently owns a Tug to transport personal aircraft from their hangar to the airfield or to fuel up. This Tug was purchased long ago from Millionair when the City took it over. It was never put on Fleet's records. This unit is extremely outdated and has been requiring increasing maintenance in the last couple years. Thankfully, the Airport has a project set up just for this. Upon review, the current Tug does not have the horsepower needed to pull many of today's aircraft. A small tractor will perform the same duties and can be more versatile with additional options. A Kubota L4060HST-LE Tractor is available off the Sourcewell Contract in the amount of $22,995.09 through the Springdale Tractor. A budget adjustment will be presented to Council to move funds from Airport's project to Fleet's project for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Purchase of one skid steer with forestry cutter for Water & Sewer Division Unit 6006 is a 2013 Bobcat skid steer and unit 814 is a 2007 Wacker Trench Roller. Both Units have exceeded their life expectancies. Fleet is recommending replacement of these units because Water & Sewer has also found a better way to utilize their funds. Unit 6006 is a pretty small skid steer and cannot handle many attachments. It would be better utilized around Water & Sewer's yard to maneuver pipes and other heavy items. Fleet suggests reissuing this unit as 6006U to recognize this second life. Unit 814 is a Trench Roller that isn't utilized often because they have a different roller. It is more cost effective to replace this item with something that will be used often and rent or borrow a trench roller in the times of need. Through the Sourcewell Contract, a Kubota tracked Skid Steer in the amount of $71,402.77 and a Forestry cutter in the amount $38,597.91, for the combined total of $110,000.68 through Springdale Tractor. Sufficient funds have been budgeted and collected for these purchases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Reissuing three mowers to the Transportation and Fire Divisions Units 5069, 5074, 5075, 5076 and 5078 were all just replaced for the Parks Department. These units are no longer fit for front line use. The Fire Department maintains all their lawns and other property themselves and when a decent mower comes in Fleet generally swaps out one of Fire's older mowers. Station 4 currently has unit 5014U, a 2008 Hustler Super Z and Fleet would like to replace it with 5075U. The additional two mowers are needed for the new Fire Stations being built; they will be expansions to their non-Motorpool Fleet. Fleet will not be replacing other mowers for quite a while, so they would like to go ahead and have these set aside for them. These mowers will be 5069U and 5078U. Transportation's Right of Way crew typically runs their mowers non-stop during the mowing season. Since taking on the additional State Highway areas a couple years ago, that only added mowing area to the task list. Fleet is reissuing two of these mowers as backups for this crew for when they have one down or an especially busy day. The reissued units will be 5074U and 5076U. Each mower will be reissued at 10% of its original purchase price, per Fleet policy. This item should be voted on by the Equipment Committee because it is an expansion to the Fleet. However, it will not be presented to City Council, as it is not a purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gOV Fayetteville, AR 72701 r� CITY OF FAYETTEVILLE ARKANSAS April 13, 2021 Members: City Staff: Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Herztberg Subject: Reissuing one Backhoe to the Transportation Division Unit 6022, a 2017 John Deere Backhoe, was turned in a few months ago and a replacement was approved and ordered last month. This was due to significant damage to the boom rendering it unrepairable. The remainder of the unit is still in decent condition. In Transportation's salt building (aka tent building) there are sloped walls and tight spaces to maneuver around when trying to load materials into trucks. When the winter storm hit several weeks ago, Fleet quickly removed the boom and bucket from this backhoe. This essentially turned it into a small loader. It worked wonderfully for loading! Fleet would like to reissue this backhoe as unit 6022U for the Transportation Department in the amount of 10% of its original purchase price, per Fleet policy. This item should be voted on by the Equipment Committee because it is an expansion to the Fleet. However, it will not be presented to City Council, as it is not a purchase. BY004 SO khoo Cab r L ys 5 L ider Mailing Address: 113 W. Mountain Street Fayetteville, AR 72701 www.fayettevi Ile -a r.gOV