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Home My WebLink About108-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 108-21 File Number: 2021-0231 SPRINGDALE TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A BACKHOE REPLACEMENT ENGINE FROM SPRINGDALE TRACTOR, INC. IN THE AMOUNT OF $13,577.51, PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a replacement engine for a 2017 Kubota backhoe used by the Parks & Recreation Department from Springdale Tractor, Inc. in the amount of $13,577.51, plus any applicable sales taxes and freight charges. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, transferring $13,577,51 from the Parks and Recreation Department budget to the Fleet Operations Division budget. PASSED and APPROVED on 4/6/2021 Page 1 Printed on 4 7121 Resolution: 108-21 File Number.' 2021-0231 Approved: Attest: - y GOER Kr/ T� , =� ��• GITY � F,9�,�� Lioneld Jordan, y Kara Paxton. City Clerk Treasurer ON Page 2 Printed on 417121 �. City of Fayetteville, Arkansas 113 West Mountain Street • �` Fayetteville, AR 72701 j I (479) 575-8323 Text File -� File Number: 2021-0231 Agenda Date: 4/6/2021 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A.13 SPRINGDALE TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A BACKHOE REPLACEMENT ENGINE FROM SPRINGDALE TRACTOR, INC. IN THE AMOUNT OF $13,577.51, PLUS ANY APPLICABLE SALES TAXES AND FREIGHT CHARGES, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a replacement engine for a 2017 Kubota backhoe used by the Parks & Recreation Department from Springdale Tractor, Inc. in the amount of $13,577.51, plus any applicable sales taxes and freight charges. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, transferring $13,577,51 from the Parks and Recreation Department budget to the Fleet Operations Division budget. City of Fayetteville, Arkansas page 1 Printed on 4/6/2021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0231 Legistar File ID 4/6/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 3/16/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: Approval of the transfer of funds from Parks and Recreation to Fleet in the amount of $13,577.00 for the purchase of a new engine for unit 6026 and to approve a budget adjustment. Budget Impact: 9700.770.1910-5214.00 Fleet Supplies Parts, Oil, Accessories Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 750,000.00 Funds Obligated $ 136,949.78 Current Balance $ 613,050.22 Does item have a cost? Yes Item Cost $ 13,577.00 Budget Adjustment Attached? Yes Budget Adjustment $ 13,577.00 Remaining Budget $ 613,050.22 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS W MEETING OF APRIL 6, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 16, 2021 CITY COUNCIL MEMO SUBJECT: Transfer of funds for engine repair on Parks unit 6026 RECOMMENDATION: Approval of the transfer of funds from Parks and Recreation to Fleet in the amount of $13,577.00 for the purchase of a new engine for unit 6026 and to approve a budget adjustment. BACKGROUND: Unit 6026 is a 2017 Kubota backhoe with at least 3 more years of life expectancy and only 5.8/15 points on it currently. In January of this year this unit had a major breakdown and during the incident the engine was destroyed. Instead of replacing the entire unit at this time, it is more fiscally responsible to simply replace the engine. DISCUSSION: Parks has ample funds in their project for software maintenance and they do not feel this will affect issues later in the year. In addressing the engine, this will allow this backhoe to continue its scheduled path and life cycle. Fleet could not recommend replacement with the low points and so many years of life expectancy left. BUDGET/STAFF IMPACT: Parks has ample funds in their project for software maintenance and they do not feel this will affect issues later in the year. Transferring it to Fleet's parts account will allow for the purchase without Fleet going overbudget. Parks paying for this costly part upfront also means that it will not be rolled into their regular monthly maintenance charges. If it was, they would be paying for this one repair for years. Attachments: Quote for new engine BA — Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Ship To: IN STORE PICKUP Invoice To: City Of Fayetteville FLEET OPERATION 1525 S HAPPY HOLLOW FAYETTEVILLE AR 72701 Springdale Tractor 6160 W Sunset Avenue Springdale, AR 72762 479-361-2518 Fax: 479.361.9125 www.springdaletractor.com Berryville, AR 870.423.5909 Grove, OK 918.791-9070 Harrison, AR 870.743.8030 Pryor, OK 918-825.3445 Tulsa, OK 918-224.1565 Branch SPRINGDALE AYYYYY Date Time Page 03/09/21 10:34:08 (0) 101 Account No Phone No Inv No FAYET001 4794443494 PICPAK Ship Via Purchase Order Tax ID No Salesperson AH PACKING SLIP - NOT AN INVOICE ORDER#: 075234.02 Part# 1J810-30001 FRT Description Bin ORD ISS SHP B O UTTTT Price Amount REPL ENG V2403- 1 1 * ** 12148.19 NOT ORDERED freight 1 1 * ** 195.00 195.00 SUB TOTAL==> 12343.19 ARKANSAS STATE 6.5%- 802.31 Washington County Ark 1.5t 185.15 7210 Springdale 2t 246.86 TOTAL CASH 13577.51 Thank You for your business! City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2021 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Transfering funds from Parks and Recreation to Fleet in the amount of $13,577 for the purchase of a new engine for unit 6026 (PRKS_F022). Paying for this expense up front will keep their monthly maintenance charges from dramatically increasing for the next several years. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2021 2021-0231 HOUy 3 Lacks 3/19/2021 7:52 ,AM Budget Director Date TYPE: JOURNAL #: GLDATE: RESOLUTION/ORDINANCE I CHKD/POSTED: TOTAL 13,577 13,577 v.20210309 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4470.520.8520-5806.00 (13,577) 18011 1 EX Improvements - Park 4470.520.8520-7602.70 13,577 - 59700 4470 EX Transfers To Funds - Shop 9700.770.1920-6602.47 - 13,577 59700 4470 RE Transfer from Fund - Capital Improvemer 9700.770.1910-5214.00 13,577 - EX Fleet Supplies - Parts, Oil, Accessories H:\Budget Adjustments\2021_Budget\City Council\04-06-2021\2021-0231 BA Parks Unit 6026 Engine Repair 1 of 1