HomeMy WebLinkAbout107-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 107-21
File Number: 2021-0229
WHITING SYSTEMS, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF CAR WASH CHEMICALS FROM
WHITING SYSTEMS, INC., PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, IN VARIOUS QUANTITIES FOR THE
DURATION OF THE CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section I.: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
car wash chemicals from Whiting Systems, Inc., pursuant to a Houston -Galveston Area Council
cooperative purchasing contract, in various quantities for the prices set forth in the cooperative
purchasing contract for the duration of the contract.
PASSED and APPROVED on 4/6/2021
Attest:
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Kara Paxton, City Clerk Trea$arex FgYE7-rEV�<<E
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Page 1 PAMed on 417121
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
1 Text File
~= File Number: 2021-0229
Agenda Date: 4/6/2021 Version: 1 Status: Agenda Ready
In Control: City Council Meeting
Agenda Number: A.12
WHITING SYSTEMS, INC.:
File Type: Resolution
A RESOLUTION TO APPROVE THE PURCHASE OF CAR WASH CHEMICALS FROM WHITING
SYSTEMS, INC., PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE
PURCHASING CONTRACT, IN VARIOUS QUANTITIES FOR THE DURATION OF THE
CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of car
wash chemicals from Whiting Systems, Inc., pursuant to a Houston -Galveston Area Council cooperative
purchasing contract, in various quantities for the prices set forth in the cooperative purchasing contract for the
duration of the contract.
City of Fayetteville, Arkansas Page 1 Printed on 41612021
City of Fayetteville Staff Review Form
2021-0229
Legistar File ID
4/6/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 3/11/2021 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of a car wash chemicals using HGAC Contract # FL03-21 pricing for the
duration of the contract through the Supplier, Whiting Systems, Inc.
9700.770.1910-5203.00
Account Number
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? NA
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Shop
Fund
Project Title
$ 75,286.19
$ 980.55
l $ — 74,305.64
$ 57, 643.04
$ 16,662.60
V20180321
Purchase Order Number:
Change Order Number:
Original Contract Number:
Previous Ordinance or Resolution #
Approval Date:
Comments: The Item Cost listed above has been estimated with the assistance from the manufacturer. In future
years, with a record of actual usage this will be more accurate.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 6, 2021
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: March 17, 2021
SUBJECT: Purchase of car wash chemicals
CITY COUNCIL MEMO
RECOMMENDATION:
A resolution to authorize the purchase of a car wash chemicals using HGAC Contract # FL03-21
pricing for the duration of the contract through the Supplier, Whiting Systems, Inc.
BACKGROUND:
In 2020, the City Fleet Division began construction on a new car/truck wash facility. The
existing Truck wash bay is small, outdated, and uses water inefficiently. The washing of
the City's smaller vehicles wash at the privately owned Port Side Car Wash. This
averaged over $1,300 a month in 2019. In order to consolidate all the fleet washes, the
City needs to procure cleaning chemicals that have a low, or no, environmental impact,
and still clean equipment effectively.
DISCUSSION:
Chemicals compatible with our equipment, and provided by the equipment
manufacturer, are available through the Houston -Galveston Area Council Cooperative
Purchasing Contract FL03-21. Staff requests authority to purchase in various quantities
within budgeted amounts for the duration of the contract.
BUDGET/STAFF IMPACT:
For the first year, the amount of chemicals that will be needed and used have been
estimated with the manufacture's assistance. Fleet has requested to have the tanks
filled so the usage can be monitored for future ordering. In Fleet's overall budget we
estimate that the savings of the monthly expense of the outside car wash, the ample
repair cost and water inefficiencies of the truck wash will largely make up the cost of
these chemicals.
Attachments:
FL03-21 Pricing Structure from Whiting Systems, Inc.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
WHITING SYSTEMS, INC.
INI
Quotation Page I of 1
9000 Highway 5 North
Quote Number Q211620
Alexander AR 72002
Quote Date 3/19/21
800-542-9031 fAX 501-947-0074
Customer PO Number FL03-21
Reference Number
City of Fayetteville (005793)
City of Fayetteville
Attn: Sara Glenn
1525 S Happy Hollow Rd
113 W Mountain St
Fayetteville, AR 72701-7258
Fayetteville, AR 72701
US
US
Phone: (479) 444-3485
Phone: (479) 444-3485
Email: sglcnn@fayctteville-ar.gov
Email: sglenn@fayetteville-ar.gov
Credit Terms Net30 (Net 30) Carrier WSI-Truck (Whiting Systems' Truck)
Freight Terms Invoice (Please See Invoice) F.O.B. ORIGIN (Origin)
Due
Quantity
I'llil Pricu
Discount
Extension
Tax
1
SmartBrite
Gal
275.00
9.25
concentrated eco non-HF acid brightener
2
Brilliance
Gal
275.00
6.04
concentrated eco cleaner degreaser for any surface
3
Dri Wax-55
rw
1.00
229.33
concentrated shine agent for vehicle surfaces
Chemical Pricing is 1 Unit Price x 275 Quantity = 1 Tote SubTotal
Shipping
Tax
Quote Total