HomeMy WebLinkAbout101-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 101-21
File Number: 2021-0225
AMERICAN ELECTRIC POWER - 2019 TRANSPORTATION 13OND PROJECT:
A RESOLUTION TO APPROVE AN AMENDED UTILITY RELOCATION AGREEMENT
WITH AMERICAN ELECTRIC POWER IN THE AMOUNT OF $53,020.61 FOR UTILITY
RELOCATIONS RELATED TO THE CHURCH AVENUE/MEADOW STREET SIDEWALK
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT- 2019 TRANSPORTATION
BOND PROJECT
WHEREAS, the City Council passed Resolution No. 195-20 for utility relocations related to the
Church Avenue/Meadow Street Sidewalk Project; and
WHEREAS, during construction of the street and sidewalk improvements, design changes were
needed to accommodate varying subsurface conditions as well as new pedestal locations to meet the
needs of property owners affected by the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an amended
utility relocation agreement, a copy of which is attached to this Resolution, with AEP/S WEPCO in the
amount of $53,020.61 for utility relocations related to the Church Avenue /Meadow Street Sidewalk
Project and authorizes Mayor Jordan to sign the agreement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 4/6/2021
Page 1 Printed on 417121
Resolution. 101-21
File Number: 2021-0225
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Attest:
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:
Kara Paxton. City Clerk TreasLzer- Fgy`�T�� ;m:
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Page 2 Printed on 4,711
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
/ Text File
File Number: 2021-0225
Agenda Date: 4/6/2021 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A 6
AMERICAN ELECTRIC POWER - 2019 TRANSPORTATION BOND PROJECT:
A RESOLUTION TO APPROVE AN AMENDED UTILITY RELOCATION AGREEMENT WITH
AMERICAN ELECTRIC POWER IN THE AMOUNT OF $53,020.61 FOR UTILITY RELOCATIONS
RELATED TO THE CHURCH AVENUE/MEADOW STREET SIDEWALK PROJECT, AND TO
APPROVE A BUDGET ADJUSTMENT- 2019 TRANSPORTATION BOND PROJECT
WHEREAS, the City Council passed Resolution No. 195-20 for utility relocations related to the Church
Avenue/Meadow Street Sidewalk Project; and
WHEREAS, during construction of the street and sidewalk improvements, design changes were needed to
accommodate varying subsurface conditions as well as new pedestal locations to meet the needs of property
owners affected by the project.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves an amended utility
relocation agreement, a copy of which is attached to this Resolution, with AEP/S WEPCO in the amount of
$53,020.61 for utility relocations related to the Church Avenue /Meadow Street Sidewalk Project and
authorizes Mayor Jordan to sign the agreement.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 41612021
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2021-0225
Legistar File ID
4/6/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/15/2021
Submitted Date
Action Recommendation:
ENGINEERING (621)
Division / Department
Approval of and amended utility relocation agreement in the amount of $53,020.61 with American Electric Power
for utility relocations associated with the Church/Meadow Sidewalk Project and approval of a budget adjustment.
Budget Impact:
4602.860.7214-5814.00 4602 - Streets Project 2019 Bond
Account Number
46020.7214.1010
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Fund
Downtown Walkability Improvements -
Church/Meadow Sidewalks
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 117,166.00
$ 107,031.21
10,134.79
$ 7,642.61
$ 7,643.00
$ 10,135.18
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 199 20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 6, 2021
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director
FROM: Matt Casey, P.E., Engineering Design Manager
DATE: March 15, 2021
CITY COUNCIL MEMO
SUBJECT: Amended Utility Relocation Agreement with AEP (Church/Meadow
Sidewalk Project)
RECOMMENDATION:
Staff recommends approval of and amended utility relocation agreement in the amount of
$53,020.61 with American Electric Power for utility relocations associated with the
Church/Meadow Sidewalk Project and approval of a budget adjustment.
BACKGROUND:
Citizen feedback during the Fayetteville Mobility Plan and the Parking Master Plan indicated a
desire for better walkability in the downtown area, especially between the downtown square and
the entertainment district. Poor lighting, narrow and obstructed sidewalks, lack of curb ramps,
and need for additional crosswalks were all identified as areas of concern. The 2019
Transportation Bond Fund allocated $2,580,000 to allow for implementation of these types of
improvements on street corridors within the downtown area.
The City of Fayetteville Transportation Division crews are nearing completion of the sidewalk
improvements along the west side of Church Avenue from Mountain Street to Spring Street as
well as both sides of Meadow Street between Church Avenue and Block Avenue. The project
includes new sidewalks, street trees, streetlights, and drainage. The City Council approved an
agreement with AEP in the amount of $45,377.06 for the relocations in July of 2020.
DISCUSSION:
During construction of the street and sidewalk improvements, changes were identified that were
needed in AEP's design. These changes accommodated varying subsurface changes as well
as new pedestal locations to meet the property owner's needs. The additional cost of these
changes resulted in a new relocation cost of $53,020.61.
BUDGET/STAFF IMPACT:
These transportation improvements are funded by the 2019 Transportation Bond Program
Attachments:
AEP Agreement
AEP Cost Estimate
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
E
HWESTERN
RIC POWER
ANY
AEP C.,..._..
March 12, 2021
To Matt Casey,
Enclosed please find the SWEPCO "Pro -Forma" quote for the work on Church Avenue in Fayetteville, AR.
This quote is to place 9 spans of overhead power lines underground, place ground -mounted
transformers and pedestals as necessary, and relocate and refeed remaining overhead poles as
necessary.
Please include the paragraph below in the City Resolution covering SWEPCO's relocation
reimbursement.
The City of Fayetteville has requested and SWEPCO has agreed to place a portion of the overhead
electric distribution facilities along South Church Avenue from West Mountain Street to West Spring
Street underground. Due to design constraints of the project and limited utility space, portions of the
underground facilities will fall within City right-of-way and other portions within utility
easements. Should the SWEPCO underground facilities be damaged, the damaging party will
reimburse SWEPCO for the repairs, which will include any damage to the street, sidewalk, or other
infrastructure. Should SWEPCO's maintenance of the SWEPCO underground facilities damage the
street, sidewalk, or other infrastructure, SWEPCO will repair at its cost any standard concrete or
asphalt paved sidewalk or street surfaces. Specialty paving or landscaping will be repaired in a
manner mutually acceptable to SWEPCO and the City; additional costs beyond that for repair with
standard materials will be borne by the City (when performing work in these areas SWEPCO will use
its best effort to minimize the amount of disturbance and damage to the landscape, specialty paving
or other infrastructure). Should the City require SWEPCO to relocate the underground facilities, the
City will reimburse SWEPCO for the full cost of relocation.
Feel free to contact me with any additional questions.
Mike Nu rt
Engineer Senior
Quote accept d:
City of Fayet ville, Arkansas
By:
L(oneld Jor an. avor
Attest:
Kara Paxton, City Cferk
Date:
\,ER K
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Bill To:
City Of Fayetteville
113 West Mountain
Fayetteville, AR 72701
American Electric Power
Attn: Sandi Le Vasseur
101 W. Township St.
Fayetteville, AR 72703
Company No:
Contract No:
Customer No:
Date:
Amount Due:
Amount Remitted:
PLEASE DETACH AND RETURN WITH PAYMENT
Contract No: DWMS00000513189
Date: 3/12/2021
PRO FORMA
159
DWMS00000513189
10001101
3/12/2021
53,020.61
Page: I
Customer No: 10001101
Purchase Order: 76882683
Description Quantity UOM Init Amt Net Amount
Contribution in aid of 1.0 EA 53,020.61 53,020.61
construction to place 9 spans of
overhead power lines underground
along Church Avenue in
Fayetteville.
Amount Due:
53,020.61
Page 1 of 1
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2021
Requestor: Matt Casey
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of and amended utility relocation agreement in the amount of $53,020.61 with American Electric Power for
utility relocations associated with the Church/Meadow Sidewalk Project and approval of a budget adjustment. BA#20
218 originally approved $45,378 for these utility relocations. This BA is covering the amended utility relocation price.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
4/6/2021
2021-0225
Matthow Maddaw
311512021 4:30 PM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
GLDATE: 4/6/2021
CHKD/POSTED:
TOTAL - _ v.20210309
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4602.860.7214-5814.00 7,643 - 46020 7214.1010 EX Improvements - Sidewalks
4602.860.7999-5899.00 (7,643) 46020 7999 EX Unallocated - Budget
H:\Budget Adjustments\2021 _Budget\City Council\04-06-2021 \2021-0225 BA Church Meadow Utility Relocations 1 of 1