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Home My WebLink About2021-02-23 - Agendas - ArchiveCouncil Member Sonia Gutierrez Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting February 23, 2021 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A Special meeting of the Fayetteville City Council was held on February 23, 2021 at 4:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: City Council Meeting Presentations, Reports, and Discussion Items: Agenda Additions: None A. New Business 1. 2021-0125 7Hills Homeless Center Sub -Recipient Grant Agreement: A resolution to authorize Mayor Jordan to sign a Sub -Recipient Grant Agreement with 7Hills Homeless Center to provide up to $50,000.00 in financial support for the COVID-19 Cold Weather Response Plan, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 68-21 Announcements Adjournment: 4:41 PM 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting: February 23, 2021 Adjourn: 168-21 Res. Subject: Roll Jones (W1P2) Kinion (W2P1) Petty (W2P2) Scroggin W3P1 Bunch (W3P2) Turk (W4P1) Hertzberg (W4P2) Gutierrez (W1P1) Mayor Jordan Subject: Motion To: Motion By: Seconded: Jones 1P2 i Kinion W2P1 Petty W2P2 Scroggin (W3P1) Bunch W3P2) Turk 4P1 Hertzberg 4P2 Gutierrez (W1P1 Mayor Jordan City Council Meeting: February 23, 2021 Subject: 7HILLS HOMELESS CENTER SUB -RECIPIENT GRANT AGREEMENT: 2021-0125 Motion To: T� Motion By: Gn"-ef Seconded: s Jones (W1P2) Kinion W2P1 Petty New W2P2 Scroggin Business W3P1) Bunch A.1 W3P2 j Turk ` v% Hertzberg W4P2 V Gutierrez W1P11 Mayor Jordan e6—V Subject: Motion To: Motion By: Seconded: .Jones WIP2 Kinion W2Pl Petty W2P2 Scroggin W3P1 Bunch Turk Hertzberg (W4P2) Gutierrez (W1P1) Mayor Jordan DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY Kit Williams City Attorney Blake Pennington TO: Mayor Jordan Assistant City Atton,ey Jodi Batker THRU: Kara Paxton, City Clerk / / Paralegal FROM: Kit Williams, City Attorney DATE: February 24, 2021 RE: The Resolution prepared by the City Attorney's Office and passed at the Special City Council meeting of February 23, 2021 1. A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A SUB -RECIPIENT GRANT AGREEMENT WITH 7HILLS HOMELESS CENTER TO PROVIDE UP TO $50,000.00 IN FINANCIAL SUPPORT FOR THE COVID-19 COLD WEATHER RESPONSE PLAN, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Special Meeting Agenda Tuesday, February 23, 2021 4:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member D'Andre Jones Ward I Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Holly Hertzberg Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Special Meeting Special Meeting Agenda February 23, 2021 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items Agenda Additions A. New Business A.1 2021-0125 7HILLS HOMELESS CENTER SUB -RECIPIENT GRANT AGREEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A SUB -RECIPIENT GRANT AGREEMENT WITH 7HILLS HOMELESS CENTER TO PROVIDE UP TO $50,000.00 IN FINANCIAL SUPPORT FOR THE COVID-19 COLD WEATHER RESPONSE PLAN, AND TO APPROVE A BUDGET ADJUSTMENT B. Announcements C. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 2 Printed on 211912021 City Council Special Meeting Special Meeting Agenda February 23, 2021 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment. When the Mayor or Chair recognizes you, please start your public comment by giving your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn to speak for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If a Council Member wishes to comment upon or discuss a Consent Agenda item that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Overview Period: Agenda items at a City Council meeting shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by a Council Member later to answer questions. City staff, Council Members and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. City staff s presentation and an Applicant's presentation whether presented by one or more than one presenter shall each be limited to a maximum of ten (10) minutes unless the City Council by unanimous consent or majority vote allows additional time. Public Comments: Public comment at a City Council meeting shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Speakers shall be limited to a maximum of five (5) minutes to be broken into segments of three and two minutes. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three (3) minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall City of Fayetteville, Arkansas Page 3 Printed on 211912021 City Council Special Meeting Special Meeting Agenda February 23, 2021 leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the Office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479)575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 4 Printed on 211912021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2021-0125 Agenda Date: 2/23/2021 Version: 1 Status: Agenda Ready In Control: City Council Special Meeting File Type: Resolution Agenda Number: A.1 7HILLS HOMELESS CENTER SUB -RECIPIENT GRANT AGREEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN A SUB -RECIPIENT GRANT AGREEMENT WITH 7HILLS HOMELESS CENTER TO PROVIDE UP TO $50,000.00IN FINANCIAL SUPPORT FOR THE COVID-19 COLD WEATHER RESPONSE PLAN, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a sub -recipient grant agreement with 7Hills Homeless Center to provide up to $50,000.00 in financial support for the COVID-19 Cold Weather Response Plan. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 211912021 Yolanda Fields Submitted By City of Fayetteville Staff Review Form 2021-0125 Legistar File ID 2/23/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/11/2021 Submitted Date Action Recommendation: COMMUNITY RESOURCES (642) Division / Department Staff rPcemmPnds the approval of a budget adjustment to reflect the reallocation of 2020 CDBG funds and authority for the mayor to sign the Subrecipient Grant Agreement. 2180.642.4940-5315.00 2180.642.4970-5390.40 Account Number N/A Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Community Development Fund N/A Project Title Current Budget $ Funds Obligated $ Current Balance Item Cost Budget Adjustment $ 50,000.00 Remaining Budget 50,000.00 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF _ FAYETTEVILLE f y ARKANSAS MEETING OF FEBRUARY 23, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Community Resources Direct DATE: February 11, 2021 CITY COUNCIL MEMO SUBJECT: Approval of a budget adjustment and the reallocation of 2020 CDBG funds and authority for mayor to sign the Subrecipient Grant Agreement. RECOMMENDATION: Staff recommends the approval of a budget adjustment to reflect the reallocation of 2020 CDBG funds and authority for the mayor to sign the Subrecipient Grant Agreement. BACKGROUND: Resolution #242-20 approved the 2020 Action Plan. Based on community needs reallocation of $50,000 to 7hills Homeless Center to implement the COVID-19 Cold Weather Response Plan was approved by HUD. DISCUSSION: 7hills Homeless Center programs are designed to meet the changing needs of the homeless community in Northwest Arkansas. They provide basic needs, housing, and support services to people experiencing homelessness. The funding reallocated will support the 7hills Homeless Center's COVID-19 Cold Weather Response Plan. BUDGET/STAFF IMPACT: $50,000 will be reallocated from Housing Contract Services (2180.642.4940-5315.00) to CDBG Projects — 7hills Day Center (2180.642.4970-5390.40) on the attached Budget Adjustment. Attachments: 7hills Homeless Center Agreement Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVILLE ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM GRANT YEAR 2021 PUBLIC SERVICES SUBRECIPIENT GRANT AGREEMENT This Agreement is entered into on this day of February 2021, between the City of Fayetteville, hereinafter known as the City, and 7hills Homeless Center, hereinafter known as the "Subrecipient". WHEREAS the City has received funding under Title I of the Housing and Community Development Act of 1974, hereunder known as the "Act", through the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) from the Entitlement Cities program established under the Act as amended, and the rules, regulations, policy memoranda, and other authority; and, WHEREAS the Act contains certain requirements regarding the use of CDBG funds to fulfill a National Objective as defined in the Act; and, WHEREAS the Act prohibits discrimination under any program or activity funded with CDBG monies on the basis of race, color, national origin, sex, age or handicap; and, NOW, THEREFORE, in consideration of the mutual covenants contained herein, the City and the Subrecipient agree as follows: 1. TERM OF AGREEMENT: The funding for this Agreement shall begin on the date first written above and expire on December 31, 2021; any funds not reimbursed prior to this date will revert back to the City. The final date reimbursement requests will be accepted is December 7, 2021 at noon. 2. COMPLIANCE WITH APPROVED PROGRAM: The City hereby designates and the Subrecipient hereby agrees to receive the City's CDBG Subrecipient Grant and to administer such grant in accordance with this agreement, and the Act; and the Subrecipient certifies that the activities carried out with funds provided under this Agreement will meet at least one of the CDBG Program's National Objectives set forth by HUD as indicated in Attachment A (National Objective). 3. LIMITATION ON FUNDING: It is expressly agreed and understood that upon execution of the Agreement, the City agrees to allocate no more than the amount of Fifty Thousand Dollars and Zero Cents ($50,000.00) for the full and complete satisfactory performance of this Agreement. Drawdowns for the payment of eligible expenses shall be made against the line - item budgets specified in Attachment B (Project Budget) and in accordance with performance. 4. AMENDMENTS: Any revision to this Agreement, including Attachments, shall only be made by a written amendment, approved by the City, to this Agreement. 5. SCOPE OF PROJECT: The Subrecipient shall perform all services according to the Statement of Work as indicated in Attachment C (Project Description). Any deviation from the provisions detailed in the Statement of Work shall be prohibited unless approved by the City and made an amendment to the Agreement. 6. FISCAL AND ADMINISTRATIVE RESPONSIBILITIES: The Subrecipient agrees to comply with the provisions of 24 CFR 570.502 Applicability of Uniform Administrative Requirements, as applicable, and all requirements and standards which include but are not limited to the following: Page 1 of 5 "Helping to Build a Better Community" Community Resources Division r/ COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM A. Allowable and Allocable Costs: Costs must be necessary, reasonable and directly related to the scope of the project in this agreement. In addition, costs must be legal and proper. The budget included in Attachment B (Project Budget) shall control amounts of allowable expenditures within budget categories. B. Timeliness Requirement: Seventy-five percent of the current grant allocation must be disbursed to the Subrecipient by September 20th of the current grant year. C. Disbursement of Funds: The Subrecipient shall render to the City a request for reimbursement of project expenditures. D. Procurement: All contracts for services and procurement for materials shall be carried out in compliance with 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and all other applicable federal, state, and local rules and regulations, including regulations and policies from the City's Purchasing Division. E. Documentation of Costs: The Subrecipient shall maintain records on materials purchased, services performed, individuals and families served. All costs shall be supported by evidencing in proper detail the nature and propriety of charges. All checks, payrolls, invoices, contracts, vouchers, orders or other accounting documents pertaining in whole or in part to this Agreement shall be clearly identified and readily accessible. F. Records and Reports: The Subrecipient shall, at a minimum, submit the following reports to the City: 1) Monthly beneficiary reports shall be submitted to the City fifteen days after month end. Monthly beneficiary reports shall be submitted on the City provided form and will provide demographic information, income level information (verifying majority of clients fall within HUD LMI limits) and outline CDBG funded activities undertaken during each month for the duration of the project. It will include a description of progress in meeting the prescribed CDBG National Objective as indicated in Attachment A. Failure to provide the required documentation and information will affect the funding in this agreement and future requests for funding. 2) Financial statements shall be submitted in order to receive reimbursement. Financial statements shall utilize the City provided reimbursement form and shall outline all expenses applicable to the CDBG assisted project that reimbursement is requested for. 3) A Final Summary Report due no later than January 31, 2022 shall include a summary of all compiled information described in paragraphs 6(E) and 6(F) (1) (2) above. 4) The Subrecipient agrees to maintain records and reports related to the project for a period of no less than five years following the term of this Agreement. 7. CDBG PROGRAM INCOME: Any income directly generated from the use of the CDBG grant funds shall be returned to the City of Fayetteville Community Development Block Grant Program in compliance with 24 CFR 570.504 (c) Program Income (Disposition of program income received by subrecipients). 8. ACCESS TO RECORDS: At any time during normal business hours and as often as the City deems necessary, the Subrecipient shall make available to the City for examination all of its records with respect to all matters covered by this Agreement. Further, the Subrecipient shall Page 2 of 5 "Helping to Build a Better Community" Community Resources Division CITY OF FAYETTEVILLE ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM permit the City to make excerpts of transcripts from such records, make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 9. MONITORING AND AUDITS: The City is required to ensure that federal CDBG program requirements are met, that the funds are used for the purpose of the program, and the Subrecipient complies with reporting and auditing requirements. The City will monitor and audit the Subrecipient to assure the compliance of project progress as stated in Attachment D (Project Schedule) along with all other attachments. A. Remedies for Non -Compliance: If the Subrecipient fails to comply with any term in this Agreement, the City may take one or more of the actions indicated in 2 CFR Part 200.338 Remedies for noncompliance. 10. PERFORMANCE TERM EXTENSION: The City may consider an extension of the term of performance based on justifiable circumstances beyond the control of the Subrecipient. The Subrecipient shall make application and submit documentation to the City regarding such circumstances, and acceptance of a proposal for the new time frame constitutes an amendment to the agreement. Any such request for extensions shall be subject to the written approval of the City, acted upon by the City within fourteen (14) days of the receipt of the notice of request for extension. The decision of the City shall be final and conclusive, provided that such approval shall not be unreasonably withheld. No requests for extension will be accepted after August 31 S` 11. PROGRAM CLOSE-OUT: A. Termination of Agreement: 1) Termination by City: Notification shall be provided in the form of a written notice specifying the effective date of termination. The City may terminate this Agreement in whole or in part for cause, which shall include: Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its obligations under this Agreement, including compliance with approved program and Agreement conditions, and such statutes, executive orders and HUD directives as may become applicable at any time, Submission by the Subrecipient to the City of reports that are incorrect or incomplete in any material respect, Ineffective or improper use of funds provided under this Agreement, Failure of the Subrecipient to supply the City with monthly reports and audits as required by the City herein, Failure of the Subrecipient to comply with the City's corrective action plan respective to audits required by the City herein. 2) Termination by the Subrecipient: The Subrecipient may propose to terminate this Agreement in whole or in part, for good cause only by giving at least thirty (30) days written notice specifically stating the cause for such requested termination. Any such request for termination shall be subject to the written approval of the City, acted upon by the City within ten (10) days of the receipt of the notice of request to terminate. The decision of the Recipient shall be final and conclusive, provided that such approval shall not be unreasonably withheld. 4 Page 3 of 5 "Helping to Build a Better Community" Community Resources Division CITY OF in FAYETTEVILLE ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 3) Mutual Termination: This Agreement may also be terminated by either the City or the Subrecipient in whole or in part, by mutual agreement setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, in the case of partial termination, if the City determines that the remaining portion of the award will not accomplish the purpose for which the award was made, the City may terminate the award in its entirety. B. Use and Reversion of Assets: The Subrecipient shall use all CDBG-assisted property acquired under this Agreement in accordance with 24 CFR 570.505 Use of Real Property for a period of five (5) years following the date of project completion. Project completion is denoted by final payout of the grant award respective to the CDBG Program. Unless specified otherwise within this Agreement, at the conclusion, cancellation, assignment or termination of this Agreement, the disposition of assets under this Agreement shall be in compliance with 24 CFR 570.503 Agreements with Subrecipients, 24 CFR 570.504 Program Income and 24 CFR 570.505 Use of Real Property, as applicable, which include but are not limited to the following: 1) If this agreement is terminated or canceled in accordance with the terms, conditions, and procedures of this Agreement, thirty (30) days after termination of this agreement the Subrecipient shall provide and turn over to the City all materials, books, accounts, records, files and other papers, or items pertaining to the project. 2) Any real property acquired or improved in whole or in part with CDBG funds in excess of $500.00 under the Subrecipient's control upon expiration or termination of this agreement shall be used to meet one of the national objectives contained in section 570.208 of the Act for a period of five (5) years after the expiration of the agreement, or for such longer period of time as determined to be appropriate by the City. 3) In the event the Subrecipient does not expend the amount allocated under this Agreement or the project is canceled, expired, assigned or terminated for any reason, any funds not claimed by the Subrecipient and approved by the City for allowable costs by the end of the term or by the date of cancellation, expiration, or termination of this Agreement, as the case may be, shall no longer be payable to the Subrecipient under this Agreement. 12. COMPLIANCE WITH FEDERAL RULES AND REGULATIONS: The Subrecipient agrees to comply with all applicable rules and regulations, as now in effect and as may be amended from time to time, including but not limited to those federal rules and regulations referred to in this Agreement. Unearned payments under this Agreement may be suspended or terminated upon refusal to accept any additional conditions that may be imposed by HUD at any time or if the grant to the City under Title I of the Housing and Community Development Act of 1974, is suspended or terminated. 13. CLAIMS AGAINST THE CITY: The Subrecipient agrees to defend, indemnify and save harmless the City from any and all claims of any nature whatsoever which may arise from the Subrecipient's performance of this Agreement; provided, however, that nothing contained in this Agreement shall be construed as rendering the Subrecipient liable for acts of the City, its officers, agents or employees. 14. CONFLICTS OF INTEREST: The Subrecipient represents that none of its employees, officers, or directors presently have any interest, either directly or indirectly, which would conflict in any Page 4 of 5 "Helping to Build a Better Community" Community Resources Division CITY OF FAYETTEVILLE r ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM manner with the Subrecipient's performance or procurement under this Agreement, and that no person having such interest will be appointed or employed by the Subrecipient. 15. NOTICES: Communication and details concerning the Agreement shall be directed to the following contract representatives: 7hills Homeless Center City of Fayetteville Jessica Andrews Community Resources Division Chief Executive Officer Yolanda Fields, CGFM 1832 S School Ave Community Resources Director Fayetteville, AR 72701 113 W Mountain St Fayetteville AR 72701 16. BINDING AFFECT: This Agreement shall be binding upon and shall ensure to the benefit of the parties hereto and their respective heirs and assigns; provided, however, that no assignment shall be effective to relieve a party of any liability under this Agreement unless the other party has consented in writing to the assignment and agreed to the release of such liability. The City and the Subrecipient hereby acknowledges receipt of a duly executed copy of this Agreement complete with all Exhibits attached hereto. EXECUTION/SIGNATORIES TO AGREEMENT PROVIDED BELOW IN WITNESS WHEREOF, we have hereunto set our hands on the date first written above. 7hills Homeless Center iil'�-- ssica Andrews, Chief Executive Officer City of Fayetteville Lioneld Jordan, Mayor City of Fayetteville HUD Identification # B-20-MC-05-0001 Page 5 of 5 "Helping to Build a Better Community" Community Resources Division City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 COMMUNITY RESOURCES (642) 2021 Requestor: Yolanda Fields BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends the approval of a budget adjustment to reflect the reallocation of 2020 CDBG funds. COUNCIL DATE: LEGISTAR FILE ID#: 2/23/2021 2021-0125 Ke�vi w Spud,* e 2/12/2021 4:43 PM Budget Director Date D - (City Council) TYPE: JOURNAL #: 2/23/2021 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL - _ v.20210104 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 2180.642.4940-5315.00 (50,000) - EX Contract Services 2180.642.4970-5390.40 50,000 - EX CDBG Projects - Seven Hills Day Shelter K\Budget Adjustments\2021_Budget\City Council\02-23-2021\2021-0125 BA 2020 CDBG funds.xlsm 1 of 1 Council Member Sonia Gutierrez Ward 1 Position 1 Council Member D'Andre Jones Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City of Fayetteville Arkansas Special City Council Meeting February 23, 2021 City Council Special Meeting Minutes February 23, 2021 Page 1 of 3 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Holly Hertzberg Ward 4 Position 2 A Special meeting of the Fayetteville City Council was held on February 23, 2021 at 4:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. In order to create social distancing due to the Coronavirus, COVID-19 pandemic, Council Members Sonia Gutierrez, D'Andre Jones, Mark Kinion, Matthew Petty, Sloan Scroggin, Sarah Bunch, Teresa Turk, and Holly Hertzberg joined the meeting via online using a video conferencing service called Zoom. Council Member Jones and Council Member Bunch arrived after Roll Call. Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Treasurer Kara Paxton, Chief of Staff Susan Norton, Chief of Police Mike Reynolds, Fire Chief Brad Hardin, Chief Financial Officer Paul Becker, and staff members from the IT Department were present in City Council Chambers while demonstrating recommended social distancing. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Mayor Jordan: In light of the current health concerns, Fayetteville City Hall is closed to the public. This meeting is being held virtually. I am present in Council Chambers with a limited number of essential support staff. City Council Members, city staff, and the public are participating online or by phone. Other than those of us you see before you, the voices you hear during the course of this meeting are being recorded for public record and piped into the Council Chambers. Participation remains of the upmost importance to the City of Fayetteville. We have provided many ways to participate in the meeting, which includes contacting Council Members, City Clerk office 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Special Meeting Minutes February 23, 2021 Page 2 of 3 or city staff prior to the meeting. The meeting can be viewed through Fayetteville's government channel online, YouTube, and joining the Zoom conference by smartphone, tablet or computer. To request to speak during the public comment period, you must raise your virtual hand to be recognized. If you are accessing the meeting through a smartphone, tablet or computer, please click the raised hand option to request to speak during the public comment period. If you are calling into the meeting by phone, please press, *9 to raise your virtual hand for public comment. When it is your turn to speak, please unmute your microphone. For instructions on how to use Zoom, please go to the City of Fayetteville website and type, Zoom Instructions, in the search bar. I will provide a longer than usual period of time for you to raise your virtual hand, so as to ensure time to be recognized. Fayetteville residents will be allowed to speak first. When recognized, please state your name and address for the record. Public comment shall be allowed for all members of the audience who have signed up prior to the beginning of the agenda item they wish to address being opened for public comment. Each speaker has one turn to speak. Each speaker is allowed five minutes to be broken into segments of three and two minutes, which staff will monitor. Amendments may receive public comments only if approved by the City Council by unanimous consent or majority vote. If public comment is allowed for an amendment, speakers will only be allowed to speak for three minutes. The City Council may allow both a speaker additional time and an unsigned -up person to speak by unanimous consent or majority vote. City Council Meeting Presentations, Reports, and Discussion Items: None Agenda Additions: None New Business: 7Hills Homeless Center Sub -Recipient Grant Agreement: A resolution to authorize Mayor Jordan to sign a Sub -Recipient Grant Agreement with 7Hills Homeless Center to provide up to $50,000.00 in financial support for the COVID-19 Cold Weather Response Plan, and to approve a budget adjustment. Yolanda Fields, Community Resources Director gave a brief description of the resolution. Council Member Bunch: COC is Continuum of Care? Yolanda Fields: Yes. It is a process that's required by HUD to be able to receive funding through HUD on SNAPS, which is not the SNAP program, it's special needs programs. We were trying to come up with a plan for cold weather sheltering. Council Member Bunch: The COC is a group of Washington County and Benton County, which is required by both counties? Yolanda Fields: Right. The COC is made up of Benton, Washington, Carroll and Madison. The most active is Benton and Washington County. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Special Meeting Minutes February 23, 2021 Page 3 of 3 Jessica Andrews, 7Hills Homeless Center CEO stated she is seeking support for the resolution. She stated there have been some really great things done and there is a lot more coming. Kara Paxton, 1166 South Gentle Valley Drive: Thank you to Yolanda Fields, the COC, and 7Hills for everything you do for the City of Fayetteville. I worked in needs and income based programs for over 10 years, with supplemental security income and the housing choice voucher. Thank you for taking care of our citizens. I support everything you are putting forward to take care of individuals who are experiencing homelessness. Mayor Jordan: Thank you, Kara. Council Member Gutierrez: I reached out to Mr. Becker about our total funding that we've been working on with 7Hills. My understanding is that in 2020 we allocated $113,000 of support to 7Hills and we did that despite the challenges with the budget in 2021. This $50,000 will go above and beyond our 2020 budget number. This is a wonderful opportunity that we have to continue to support people in need. Council Member Gutierrez moved to approve the resolution. Council Member Bunch seconded the motion. Upon roll call the resolution passed unanimously. Resolution 68-21 as recorded in the office of the City Clerk Announcements: None Adjournment: 4:41 p.m. Lioneld Jordan, Mayor Kara Paxton, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov