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Home My WebLink About78-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 78-21 File Number: 2021-0124 LANDSCAPE STRUCTURES, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PLAYGROUND SAFETY SURFACING FROM LANDSCAPE STRUCTURES, INC. FOR INSTALLATION AT BRYCE DAVIS, SWEETBRIAR, AND DAVID LASHLEY PARKS IN THE AMOUNT OF $87,998.90 PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY OF $8,800.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of playground safety surfacing from Landscape Structures, Inc. for installation at Bryce Davis, Sweetbriar, and David Lashley Parks in the amount of $87,998.90, pursuant to a Sourcewell Cooperative Purchasing Contract, and further approves a project contingency of $8,800.00. PASSED and APPROVED on 3/2/2021 Attest: ERK • O rn Kara Paxton, City Clerk TreasURT.- Y£ £V/l�£ ;v ' ti� gNsas ` 7. °ii,CO ►��`` Page 1 Printed on 3WI City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 \ 71 Text File File Number: 2021-0124 Agenda Date: 3/2/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.11 LANDSCAPE STRUCTURES, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PLAYGROUND SAFETY SURFACING FROM LANDSCAPE STRUCTURES, INC. FOR INSTALLATION AT BRYCE DAVIS, SWEETBRIAR, AND DAVID LASHLEY PARKS IN THE AMOUNT OF $87,998.90 PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY OF $8,800.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of playground safety surfacing from Landscape Structures, Inc. for installation at Bryce Davis, Sweetbriar, and David Lashley Parks in the amount of $87,998.90, pursuant to a Sourcewell Cooperative Purchasing Contract, and further approves a project contingency of $8,800.00. City of Fayetteville, Arkansas Page 1 Printed on 31212021 Byron Humphry Submitted By City of Fayetteville Staff Review Form 2021-0124 Legistar File ID 3/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/10/2021 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Resolution to approve the purchase and installation of playground safety surfacing at Bryce Davis, Sweetbriar, and David Lashley from Landscape Structures, Inc pursuant to Sourcewell Cooperative Purchasing Program in the amount of $87,998.90 with a project contingency of $8,800. Budget Impact: 2250.520.9255-5806.00 Parks Development Account Number Fund 21005.1 Trail, Pavilion and Neighborhood Park Improvements Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 130,000.00 $ _ 130,000.00 $ 87,998.90 $ 42,001.10 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 2, 2021 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Connie Edmonston, Parks and Recreation Director FROM: Byron Humphry, Parks Maintenance Superintendent DATE: February 10, 2021 SUBJECT: Resolution to approve the purchase and installation of playground safety surfacing at Bryce Davis, Sweetbriar, and David Lashley Parks from Landscape Structures, Inc pursuant to Sourcewell Cooperative Purchasing Program in the amount of $87,998.90 with a project contingency of $8,800. RECOMMENDATION: Resolution to approve the purchase and installation of playground safety surfacing at Bryce Davis, Sweetbriar, and David Lashley Parks from Landscape Structures, Inc pursuant to Sourcewell Cooperative Purchasing Program in the amount of $87,998.90 with a project contingency of $8,800. BACKGROUND: Proper fall surfacing for playgrounds is required underneath playground equipment to minimize injury from falls. Playgrounds at Bryce Davis, David Lashley, and Sweetbriar Parks were installed in 2008. These playgrounds were built with rubber tile fall surfacing. Within a few years, these playground surfaces begin to fail and created large cracks between the tiles due to expansion and contraction. These failures occurred outside of the one-year manufacturer's warranty period. Staff has tried multiple times to repair the playground tiles including in-house repair efforts and working with the playground installer, RJR. These repairs lasted for some time, but ultimately failed again, creating large cracks between the tiles. In 2018, the City contracted with sofSURFACE, the tile manufacturer, to remove and reinstall the existing tiles utilizing an improved installation procedure at a discounted price with no guarantee this would work. This repair lasted for a couple years but has now failed again, separating at the seam and creating large cracks which creates a tripping and safety hazard. DISCUSSION: The three playground structures located at Bryce Davis, Sweetbriar, and David Lashley Parks are in good shape and still have a viable life span. The playground safety surfacing has failed after multiple attempts to repair and needs to be replaced with a new product. The most cost- effective safety surfacing to install under these existing playgrounds is an artificial turf surface with a pad installed underneath the turf to provide the required fall protection. Landscape Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Structures, Inc., the manufacturer of the playground equipment, has provided quotes to install XGRASS Prime surfacing. The fall surfacing is uniquely sized for each playground to accommodate the site -specific Critical Fall Height and meets all safety and accessibility standards. The product contains a 10-year limited warranty and is expected to last for the remaining viable life of the playgrounds. BUDGET/STAFF IMPACT: The proposal to install new playground safety surfacing at Bryce Davis, David Lashley, and Sweetbriar Parks will cost $87,998.90 which includes the cost of materials and labor. A project contingency in the amount of $8,800, for a total project cost of $96,798.90, is requested. Sufficient funding is available in the Trail, Pavilion, and Neighborhood Park Improvements Project utilizing Parks Development Funds (HMR). Attachments: Landscape Structure, Inc Proposal ALL PURCHASE ORDEga. COIrTNACTS. AND Quote Sourcewell ""ICHEC" TO II OUT M. LANDSCAPE STRUCTURES. INC. Awarded Contract 801 TTH STREET SOUTH DELANO. MIN 55328 U.S A playground 763-972-3391 800-328-0035 January 5, 2021 Coraact i 030117151 DATE adventures �_._ _ Fax: 763-972-3185 CONTACT: Byron Humphry ORGANIZATION City of Fayetteville Parks and Recreation EMAIL: bhumOhry@favettevillear.gov PHONE: 479-575-8368 Destination: Fayetteville, AR 72704 FAX: F.O.B. FREIGHT D Prepaid D C0IIW SHIP TO: Bryce Davis Park 1595 N Dartmouth Ave, Fayetteville. AR 72704 TERMS (Subject To Credit Approval By ACS) BILL TO. Invoice will be emailed to email address above SHIPPING TIME unless another email address or mailing address is provided Equipment Pricin; Good for 60 days SII Other Pricing Good for 60 Days from Date of Proposal We are pleased to submit this proposal to supply the following items: QTY ITEM NO. DESCRIPTION UNIT WT I UNIT PRICE IWEIGHT EXTENDED AMT Project Name: Sweetbriar Park Turf 1 CUST20-09 Custom Playground: See attachment for full scope of 25,000.00 $ 25,000.00 includes delivery and installation $ - 1 CUST20-02 1,500.00 - $ 1,500.00 - S - 1 Quoted with SourcewellAgreement (3,051.00) - $ (3,051.00) Landscape Structures Contract #030117-ISI $ SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE Total Weight ORDER ONLY UPON APPROVAL BY ACS PLAYGROUND ADV. SUBTOTAL MATERIAL $ 23,449.00 AIL ORDERS ARE TAXABLE UNLESS A SALES 7AX EXEMPTION LS PROVIDED. AGENT LETT ER MUST ALSO BE PROVIDED WITH ACS PLA YGR(IUND ADVENTURES AS AUTHORIZED USER OF THE .S.4LE.S 1:4X EXEMP7*1ON. It %0 AGENT LETTER IS PROVIDED SALES TAX FOR MATERIALS 314 !_ HE CH I R(AD II.d (K IO 7 HE (C('.1TOAIER 3 �2-2I ACC PTE BY CUSTgIvIE r PROVE DATE INT NAME PROPOSED BY ACS REPRESENTATIVE Rob Green 479-305-5050 DATE PRINT NAME INSTALLATION $ FREIGHT $ ISalesTaxRatel Taxable 10.000% 1 $ 2,344.90 TOTAL $ 25,793.90 It AM ALL PURCHASE ORDERS. CONTRACT& AND Quote CHECKS TO HE MADE OUT M. LANDSCAPE STRUCTURES, INC. 601 7TH STREET SOUTH DELANO MN 55328 U S A January 5, 2021 playground ��+ 763-972-3391 800-328-0035 DATE adventures Fax 763-972-3185 CONTACT: Byron Humphry ORGANIZATION City of Fayetteville Parks and Recreation EMAIL: bhumphry(cbfayettevllle-af qov PRONE: 379-575-8368 Destination: Fayetteville, AR 72704 FAX: F.O.B. FREIGHT a Prepaid u Collect SHIP TO: Bryce Davis Park 1595 N Dartmouth Ave. Fayetteville, AR 72704 TERMS (Subject To Credit Approval By ACS) BILL TO: Invoice will be entailed to email address above SHIPPING TIME unless another entail address or mailing address is provided Equipment Pricing Good for 60 days 111 Other hicinR Good for 60 Da}'s from Date of Proposal We are pleased to submit this proposal to supply the following items OTY ITEM NO. DESCRIPTION I UNIT wT I UNIT PRICE IWEIGHT EXTENDED AMT Project Name: Bryce Davis Park Turf 1 CUST20-12 Custom Playground: See attachment for full scope of work 40,000 - $ 40,000.00 includes delivery and installation $ - Sourcewell Agreement (2,627.00) $ (2,627.00) Landscape Structures Contract #03011745 $ SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE Total Weighs ORDER ONLY UPON. APPROVAL BY ACS PLAYGROUND ADV. SUBTOTAL $ 37,373.00 MATERIAL ALL ORDERS ARE T 4X I RLE UNLESS A SALES TAX EXEMPTION 6S PR017DED. AGENT LETTER RUST ALSO RE PROP7DED N-7771 .I ('S PLAYGROUND ADVENTURES AS AUTHORIZED USER OF THE SALES TAX E.YEWPTI () N. IF NO AGENT LETTER IS PROI 7DEDSALES 7AX FOR AfATERIAQ .tl.-I) RE(HIRGED AI( -A 7(7771F(ZS70.M1IER. 1 Z� LEI AC P BY -USO R or OVE # DATE PRINT NAME PROPOSED BY ACS REPRESENTATIVE Rob Green 479-305-5050 DATE PRINT NAME INSTALLATION $ - FREIGHT $ - Sales Tax Rate Taxable 10.000% $ 3,737.30 TOTAL S 41.110.30 ALL PURCHASE ORDERS, CONTRACTS, ANO CHECKS TD aE MADE OUT TO: LANDSCAPE STRUCTURES INC Awarded Contract 601 7TH STREET SOUTH playground DELANO MN 55328 U S A adventures O"d��„T{ '' 763-972-3391 800-328-0035 -------- Fax: 763-972-3185 CONTACT: Byron Humph ORGANIZATION City of Fayetteville Parks and Recreation EMAIL: bhumphry(cbfayetteville-ar.gOv PHONE: 479-575-8368 FAX: SHIP TO: Rodney Ryan Park 1852 S River Meadows Dr Fayetteville, AR 72701 BILL TO: Invoice will be emailed to email address above unless another email address or mailing address is provided Quote January 5, 2021 DATE Destination: Fayetteville, AR 72701 F.O.B. FREIGHT D Prepaid a Collect TERMS (Subject To Credit Approval By ACS) SHIPPING TIME Equipment Pricing Good for 60 days All Other Pricing Good for60 Days from Date of Proposal We are pleased to submit this proposal to supply the following items: TY ITEM NO DESCRIPTION I UNIT wT UNIT PRICE Project Name: Rodney Ran Park Turf CUST20-07 Custom Playground: See attachment for full scope of work 77,'05000 includes delivery and installation 1 CUST20-OS I! Quoted with Sourcewell Agreement andscope Structures Controct #030117-LSI SIGNATURE BELOW ACCEPTING THIS PROPOSAL WILL CONSTITUTE A PURCHASE ORDER ONLY UPON APPROVAL BY ACS PLAYGROUND ADV. ALI. ORDERS ARE TAXABLE UNLESS ASALES TAX EXEMPTION IS P8067DED. AGENTLE7TER MUST ALSO BE PROI7DED WITH ACS PLAYGROUND ADVENTURES AS AUTHOR/ZED USER OF THE SALES 7A.\ EXEMPT/ON. IF NO AGENT LETTER IS PR067DED SALES TAX FOR MATERIALS MAY RE CHARGED BACK TO THE C'US1tVMER ` A PTED Y C MER or O D PO �on DATE PRINT NAME PROPOSED BY ACS REPRESENTATIVE Rob Green 479-305-5050 DATE PRINT NAME (3,323.00) Total Weight SUBTOTAL MATE INSTALLA Sales Tax Rate I Taxable 10.000% TOTAL EXTENDED AMT 15,000.00 7,500.00 (3,323.00) 19,177.00 1,917.70 21,094.70 CITY of Sweetbriar Park — Turf Project qwFAYETTEVILLE ARKANSAS r i Need ADA access here i playground adventures Rob Green I ACS PlaygroundsAdventures 479-305-50501 robs@acsplay.com I acsplay.com S.mrd.y$.,kWWC).Ao 10.0.lyd' FrEar Type. RW<Mw IQIWUemer.73000enrerTh— mnmy c..9.. F hMI Bud** 7.1 Wlyd' I,Wl dMwo.bx•Wb PolnMpylwre non W...n Srnm. TGU M.Ight 71.7—A, Bryce Davis Park -Turf Project la- It Turf Spec ® y 1 '. f// HEAT Br ()t n SHINE BLt)t N tlA� x�N,, uLt Yr LAnI I Pad Spec playground p adventures polyg,reerv- 1/4 � s Physical Properties Technical Specifications rtvygeen w.y<aana a Vwerrw OohMp l[kea.1<.MMnW.et.vr r w)wnvk*+rwrn 6'Ew Th. f— hurr�wulucN+r-yrdrefYd <w+llrn rUcpnlYNYn[S Mna♦k wx, are. kvvyeen oy.7 n MUM d.Ud x,rmioy.�,.wa.en rHUvxup raaLr.v Ka,aaow hr w..xw owat+.v pr pfx arm yxvrtnwxnu.n I lr.,. Rob Green I ACS PlaygroundsAdventures 479-305-50501 robs@acsplaV.com I acsplay_com Bryce Davis Park —Turf Project Bryce Davis Park Turf Install Scopes of Work 1. Clean and prep existing concrete slab 2. Concrete inspection 3. Install new 2'/." play pad to meet the appropriate ASTM standards for play areas 4. Install new turf system and secure to existing concrete slab while leaving an exposed edge 5. Provide ADA access to turf system 6. Site clean up and restoration if needed 7. Site inspection with city staff Turf product will take approximate 2-4 weeks to ship. Scheduling install is to be determined. The play area will need to be completely closed for the duration of the project. Turf system needs to be installed with temperatures exceeding 40 degrees to comply with warranty specs below. There is a 1 yr service warranty on installation. )CGRASS Y;twss Wurrunn- 10 YEAR LIX111") WARRANTYAGARV'ST FAlLl IRE /)l Ili TO EXTU.SIIRli TO St WE Monofilamcnt. XP. LSRI F oundtures Product XGrass warrants that for TEN (10) years from the date of synthetic turf installation, the turf, when installed and maintained as recommended by the yarn & turf manufacturer, will retain at least 50% of its pile fiber. If any area or portion of the turf substantially changes, as distinguished from a change in texture, or if pile heights decrease 50% or more within ten years after its initial installation, XGrass will have all such areas or portions replaced with new turf of equivalent quality, excluding installation costs. XGrass also warrants that at the time of the initial turf installation. the synthetic turf will be free of manufacturing defects. Slight color changes will occur over the lifetime of this turf / carpet and is not considered an issue or basis for claim. All labor cost involved with the removal of the affected turf / carpet and reinstallation of the replacement carpet will be the responsibility of the purchaser. Rob Green I ACS Playgrounds Adventures 479 305 5050 1ro alacs�.__ .com I acsplay.com CITY OF it;FAYETTEVILLE ARKANSAS Rodney Ryan Park —Turf Project playground adventures Rob Green I ACS PlaygroundsAdventures 479-305-5050 1 roba@acsplay.com I acsplay.com CITY OF .� FAYETTEVILLE Rodney Ryan Park —Turf Project ARKANSAS Pad playground adventures Tu rf .e I y . 14 Fan WNghd Plle Height. Color. Thatch: Sa ndaryB/cking;Durallo. 10.0oryd Fiber Type: F1bw kiss=108W De—, 7300 Denier Thau h TuRinq G—g.: PAnury 8mckh t 7.1 ovyd• SlaUzed Mulh-layer Woven Polypmpylenr Non Woven Sul.: TOW Welot 711 ouyd• - I Il" 11 mf t.A S HEAT 8 1 0 ( K SHINE BLOCK BACKING: RECYCLABLE DURAFLO COMPONENTS Physical Properties Technical Specifications Rrtygieen an corniu, NO,errrw eoraoa Icwed.AWI wa w�eo K*., lwr k� IRJn R. t—, .uTrf �fMf V Wulwn e.M)tx•+u`l •oraa.o r,o,nxamrirnr. ., . ItilMtwl VYF n InIM GrW rotr,al�a�reviirwew wWlwely wdNon wah 6 t>•w � 1rK w.v.ta aintwra tt. niuC �, �.. rtwvrrwrr• 'i :.rnil iallHrydi iiwan �+Wp.. •aw•u. Rob Green I ACS Playgrounds Adventures 479-305-50501 robg@acsplay.co I acsplay_com CITY OF �� FAYETTEVILLE Rodney Ryan Park —Turf Project ARKANSAS playground adventures Rodney Ryan Park Turf Install Scopes of Work 1. Clean and prep existing concrete slab 2. Concrete inspection 3. Install new 2 X" play pad to meet the appropriate ASTM standards for play areas 4. Install new turf system and secure to existing concrete slab while leaving an exposed edge 5. Provide ADA access to turf system 6. Site clean up and restoration if needed 7. Site inspection with city staff Turf product will take approximate 2-4 weeks to ship. Scheduling install is to be determined The play area will need to be completely closed for the duration of the project. Turf system needs to be installed with temperatures exceeding 40 degrees to comply with warranty specs below. There is a 1 yr service warranty on installation. &GRASS XGrass Warranty 10 YEAR LIMI7ED WARRANTY AGAINST FAILURE DUE TO EXPOSURE 70 SUNLIGHT (PE) (PE Monofilament, XP, LSR) Product XGrass warrants that for TEN (10) years from the date of synthetic turf installation, the turf. when installed and maintained as recommended by the yarn & turf manufacturer. will retain at least 50% of its pile fiber. If any area or portion of the turf substantially changes. as distinguished from a change in texture. or If pile heights decrease 50% or more within ten years after its initial installation. XGrass will have all such areas or portions replaced with new turf of equivalent quality, excluding Installation costs. XGrass also warrants that at the time of the initial turf installation, the synthetic turf will be free of manufacturing defects. Slight color changes will occur over the lifetime of this turf / carpet and is not considered an issue or basis for claim. All labor cost involved with the removal of the affected turf / carpet and reinstallation of the replacement carpet will be the responsibility of the purchaser. Rob Green I At3 PlaygroundsAdventures 479-305-50501 robg@acsplaycom I acsplay.com