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Home My WebLink About75-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 75-21 File Number: 2021-0120 WILLIAMS TRACTOR - TOWMASTER SEMI -TRAILER: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TOWMASTER SEMI -TRAILER FROM WILLIAMS TRACTOR IN THE AMOUNT OF $80,428.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Towmaster Semi -Trailer from Williams Tractor in the amount of $80,428.00 plus any applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 3/2/2021 Attest: �1111111K lrTRFC �. �,• C'\T Y p x" �-- YETTEVILLE ; � Kara Paxton City Clerk Treast* Page 1 Printed on 312121 City of Fayetteville, Arkansas 113 West Mountain Street �• Fayetteville, AR 72701 (479) 575-8323 Text File - File Number: 2021-0120 Agenda Date: 3/2/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.8 WILLIAMS TRACTOR - TOWMASTER SEMI -TRAILER: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A TOWMASTER SEMI -TRAILER FROM WILLIAMS TRACTOR IN THE AMOUNT OF $80,428.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Towmaster Semi -Trailer from Williams Tractor in the amount of $80,428.00 plus any applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 31212021 City of Fayetteville Staff Review Form 2021-0120 Legistar File ID 3/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/10/2021 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of a Towmaster Semi -trailer using Sourcewell Cooperative Contract # 121918-MNR pricing in the total amount of $80,428.00 through the dealer, Williams Tractor. Budget Impact: 9700.770.1920-5802.00 Account Number 02080.2021 Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget Shop Fund Other Equipment Project Title $ 110,000.00 110,000.00 $ 80,428.00 $ 55,500.00 85,072.00 V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE V4V ARKANSAS MEETING OF MARCH 02, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 10, 2021 CITY COUNCIL MEMO SUBJECT: Purchase of one (1) Semi -trailer for Transportation RECOMMENDATION: Council approves the purchase of a Towmaster Semi -trailer using Sourcewell Cooperative Contract # 121918-MNR pricing in the total amount of $80,428.00 through the dealer, Williams Tractor. BACKGROUND: Unit 9202 is a 2015 Kraftsman semi -trailer that has 14.1/15 points. This is the only trailer in Transportation that is capable of towing our larger items, such as the roller and other heavy paving equipment from location to location. DISCUSSION: A tow master semi -trailer is available off the Sourcewell Cooperative Purchasing Agreement for $80,428.00 through the dealer, Williams Tractor. BUDGET/STAFF IMPACT: These trailers have increased significantly over the years and have added safety features. For those reasons, a budget adjustment will be presented to City Council and the shortfall in collection will be added to the collection of this trailer. This item was approved at Equipment Committee on February 09, 2021. Attachments: Quote from Williams Tractor Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Williams Tractor, Inc. `IPA 2501 S DRIVE P. t 346 O. BOX 80X FAYETTEVILLE, ARKANSAS 72702-1346 ,� ,� 11E11Y F'IOIlAi1D Phone 479/442-8284 FAX 479/442-6013 Email: dewilliams®williamstractor.com January 29, 2021 City of Fayetteville Attn: Sara Please accept the following trailer quote using the Sourcewell contract 121918-MNR. 1. 2021 Towmaster T-11ODTG Detachable Trailer -meeting all of the revised specifications Sale Price $80,428.00 *Please add Federal Excise Tax if applicable *delivered to Fayetteville, AR Thank you for considering Williams Tractor and Towmaster Trailers Tim Bailey Reference No. QT 61824 QUOTATION Ship To: Cust: 11 Phone: Bill To: Phone: CITY OF FAYETTEVILLE MONROE TOWMASTER (SOURCEWELL) 113 W MOUNTAIN ST CONTRACT# 121918-MNR 61381 US HWY 12 FAYETTEVILLE AR 72701 USA LITCHFIELD MN 55355 USA ATTN: Tim Bailey 'C• Salesman Terms Created LastRev ANNA JOHNSON CASH IN ADVANCE 1/29/21 1/29/2 • Discounts: 16.00% .00% .00% Build Instructions City of Fayetteville 113 W Mountain St Fayetteville, AR 72701-6083 ID# 34143 Qty Feature Description List 1 Base Model - T-11ODTG (Five Position Air Pin) $80,780.00 1 Std Features - Gooseneck 1 Plug - 7 Pole Round Socket 1 Hitch/Neck - 11, 10" (96" Swing Clearance w/ 50" Ring Pin Height) 1 Option -Gooseneck - Gooseneck Fenders $1,495.00 1 Std Features - Ramps 2 Ramps - 31N Front Flip (Grousers) 1 Ramps - Front Center Ramp, Aluminum, Standard Length $755.00 1 Std Features - Main Deck 24 Deck Length - In Feet 24 Decking Type - Full 2" Oak Width - 102" Overall 1 Deck Height - 2411 Loaded 1 Lights - L.B.D. *--- Continued --- NOTE: If changes are made to an order after a P.O. has FET required on all trailers with a GVWR OF 26,000 Ibs or more. been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. Price: Total Discounts: Net Cost: Freight Material Surcharge: Total Due: TI "dog 1'�� Reference No. QUOTATION Ship To: Cust: 11 Phone: CITY OF FAYETTEVILLE 113 W MOUNTAIN ST FAYETTEVILLE AR 72701 USA Bill To: MONROE TOWMASTER CONTRACT# 121918-MNR 61381 US HWY 12 I LITCHFIELD Phone: (SOURCEWELL) MN 55355 USA ATTN: Tim Bailey PC# Salesman Terms ANNA JOHNSON CASH IN ADVANCE Created Last Revised Appx Comp 1/29/21 1/29/21 0/00/00 • Discounts: 16.00% .00% .00% Qty Feature Description List 1 Option -Main Deck - Front double -outriggers 1 Option -Main Deck - Heavy -Duty Swing -Out Out -riggers 1 Option -Main Deck - Bucket Plate $520.00 24 Option -Main Deck - Center Filled Deck, 2"Oak $1,080.00 1 Std Features - Chain/ Tool Storage (weld -on) located front part of deck 1 Option -Main Deck - Side Rail Stiffeners $710.00 4 Option -Main Deck - Out -rigger Boards (Oak) w/ Hold-down Bars (2" X 12') 1 Option -Main Deck - LOCKABLE LID FOR STORAGE TRAY $120.00 COVER CHAIN TRAY REMOVE TAB FOR ROLLER TO GO OVER 20 Tie Downs - D-Rings $320.00 1 Std Features - Suspension 3 Axles - 25K Oil Bath, Air Ride, 55" Spread 3 Brakes - Air Brakes, 2S/lM ABS 12 Tires - 255/70R X 22.5, H 12 Wheels - 10 Bolt, Outboard, Hub Piloted Steel 1 Option -Suspension - Air Suspension Dump Valve and Pressure Gauge *--- Continued --- NOTE: If changes are made to an order after a P.O. has been issued, a fee may be assessed and a revised or new P.O. MUST E submitted to reflect changes. e ed by Date FET required on all trailers with a GVWR OF 26,000 Ibs or more. Price: Total Discounts: Net Cost: V TRLOF00 Freight Material Surcharge: Total Due: Ship To: Cust: CITY OF FAYETTEVILLE 113 W MOUNTAIN ST FAYETTEVILLE O ' QUOTATION 11 Phone: Bill To: Phone: MONROE TOWMASTER (SOURCEWELL) CONTRACT# 121918-MNR 61381 US HWY 12 AR 72701 USA LITCHFIELD MN 55355 USA Reference No. QT 61824 ATTN: Tim Bailey PO# Salesman Terms Created ANNA JOHNSON CASH IN ADVANCE 1/29/21 Last Revised Appx Comp 1/29/21 0/00/00 6z— • Discounts: 16.00% .00% .00% Qty Feature Description List 1 Option -Suspension - Air Raise/Lower Kit (appx + or - 411) $695.00 1 Option -Suspension - Axle Lift Kit (rear axle) $1,625.00 1 Std Features - Wheel Area 1 Option -Trunnion - FULL WIDTH REAR DECK - STEEL $3,240.00 1 Option -Trunnion - 3' Slope Ahead of Axles at 24 Degrees (adds 141, $2,470.00 onto deck Length) 1 Option -Paint/ Elec - L.E.D. Strobe Light Kit (Switched and Mounted) $685.00 1 Option -Paint/ Elec - Flasher Kit for Marker Lights w/ Battery Pack $410.00 1 Trailer Color - Equipment Black Freight $1,780.00 NOTE: If changes are made to an order after a P.O. has FET required on all trailers with a GVWR OF 26,000 Ibs or more. been issued, a fee may be assessed and a revised or new P.O. MUST BE submitted to reflect changes. Price: $94, 905 .00 Total Discounts: $15, 184.80 Ac a ed b Date Net Cost: $79, 720.20 Freight $1,780.00 (� Material Surcharge: Total Due: $81,500.20 LRLOF00 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) /Org2 2021 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Moving funds from 02083 rollover excess to 02080 for semi -trailer TRAN_F057 (new unit # 9297). Semi -trailers have increased sign ificantlyover the years and have added safety features. COUNCIL DATE: 3/2/2021 LEGISTAR FILE ID#: 2021-0120 Hauy aLack 2/10/2021 1:49 PM Budget Director Date D - (City Council) TYPE: JOURNAL #: 3/2/2021 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: / TOTAL - - v.20210104 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 55,500 - 02080 2021 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (55,500) - 02083 2019 EX Vehicles & Equipment - base HABudget Adfistments\2021 _Budget\City Council\03-02-2021 \2021-0120 BA Transportation Semi -trailer