The URL can be used to link to this page

Home My WebLink About71-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 71-21 File Number: 2021-0114 RIGGS TRACTOR COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR GENERATOR FROM RIGGS TRACTOR COMPANY IN THE AMOUNT OF $28,598.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar Generator from Riggs Tractor Company in the amount of $28,598.00 plus any applicable tax and freight charges, pursuant to a Sourcewell Cooperative purchasing contract, for use by the Police Department. PASSED and APPROVED on 3/2/2021 Attest: G`C I Ty j G� Kara Paxton, City Clerk Treasut� Fq y��V/CC :�' y 0/v CO ,k``�� Page 1 Printed on 312121 City of Fayetteville, Arkansas 113WestMountain Street ... Fayetteville, AR 72701 (479) 575-8323 vf- Text File File Number: 2021-0114 Agenda Date: 3/2/2021 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A.4 RIGGS TRACTOR COMPANY: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR GENERATOR FROM RIGGS TRACTOR COMPANY IN THE AMOUNT OF $28,598.00 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar Generator from Riggs Tractor Company in the amount of $28,598.00 plus any applicable tax and freight charges, pursuant to a Sourcewell Cooperative purchasing contract, for use by the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 31212021 City of Fayetteville Staff Review Form 2021-0114 Legistar File ID 3/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/10/2021 Submitted By Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department A resolution to authorize the purchase of a 57 kW Caterpillar generator using Sourcewell Cooperative Contract # 120617-CAT pricing in the total amount of $28,598.00 through the dealer, Riggs Tractor Company. 9700.770.1920-5802.00 Account Number 02080.2015 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Shop Fund Other Equipment Project Title Current Budget $ 103,804.00 Funds Obligated $ - Current Balance �$ 103,804.00 l Item Cost $ 28,598.00 Budget Adjustment Remaining Budget $ 75,206.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF • FAYETTEVILLE ARKANSAS MEETING OF MARCH 02, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 10, 2021 CITY COUNCIL MEMO SUBJECT: Purchase of one (1) 50KW Generator for Police RECOMMENDATION: Council approves the purchase of a 57 kW Caterpillar generator using Sourcewell Cooperative Contract # 120617-CAT pricing in the total amount of $28,598.00 through the dealer, Riggs Tractor Company. BACKGROUND: Unit 9029 is a 2001 Kohler 60 KW generator that has 15/15 points and has exceeded its life expectancy. DISCUSSION: A 57 KW Caterpillar generator is available off the Sourcewell Cooperative Contract in the amounts of $28,598.00 through the dealer, Riggs Tractor Company. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected. This item was approved at Equipment Committee on February 09, 2021. Attachments: Quote from Riggs Tractor Company. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Riggs Riggs Power Systems Date: January 12, 2021 Quote #30857825 Mailing Address: P.O. Box 1399 Little Rock, AR 72203-1399 To: Winston McGowan, Fleet Supervisor -City of Fayetteville SOURCEWELL MEMBER #: 34143 From: Tim Tennant Phone: 479-755-7215 Reference: Police Communications Replacement— 60kW Nat Gas Generator & 250A ATS Riggs Power Systems is pleased to provide this offer based on our interpretation of the project Specs: Item Description List Price Caterpillar DG60-2 Generator Set — 57kW Nat Gas Stand-by Power Rating $36,141.00 Power Setting 57kW Stand-by Voltage 120/240 Volts, 1 Phase, 60 HZ Engine 5.7L, V8, 4-cycle Natural Gas Turbocharged Air -to -Air After Cooled Oil Temp Gauge & Sender 11 to 14 In. of H2O Standard Air Cleaner Engine Governing Cat Electronic Cooling System Radiator, 1220F Ambient Rating Coolant Reservoir Engine Jacket Water Heater Caterpillar Extended Life Coolant Engine Oil Cooler Coolant Temperature and Level Switches Low Coolant Level Shut Down Control Panel NFPA 110 Compliant EMCP 4.26 Control Panel Panel Mounted Audible Alarm 105C Temp Rise Over 40C Ambient Volt Free Contacts Genset Run Relay Ground Fault Indication Control Panel Options Box Charging System UL 10 Amp NFPA Battery Charger, 120VAC Generator Caterpillar, 240 Volts, 10, Caterpillar Integrated Voltage Regulator UL 2200 Listed Riggs Power Solutions Caterpillar Electric Power Systems Vibration Isolators Single Circuit Breaker 100% Rated 250A Permanent Magnet Excitation Starting System 12 VDC Electric Cranking Motor Battery Racks and Cables Enclosure Sound Attenuated Steel - White Exhaust Enclosure Mounted Silencer Warranty 2 Year Standard Warranty Accessories Factory Testing @ 0.8 Power Factor Owner's Manual ASCO 300-Series 250 Amp Automatic Transfer Switch Ratings 250 Amp, Open Transition Not Service Entrance Rated Voltage 120/240V, 1 Phase, 3 Wire Contacts 2 Pole, Solid Neutral, Solid Ground Bar Certifications UL 1008 Listed, NFPA-110 Compliant Controls Electronic Control Voltage and Frequency Sensing Auto-start/stop Functions Programmable Time Delays Programmable Clock Exerciser Enclosure NEMA 1 — Indoor Rated Accessory Items 2 Year Warranty Operation and Maintenance Manuals Packaae Pricin Machine Total: $36,141.00 Sourcewell Discount — 31 %-$11,204.00 Machine Sub Total $24,937.00 250A ASCO 300 Transfer Switch $2,011.00 Delivery to Customer Location & Start -Up + 1 650.00 Package Price: $28,598.00 `Platinum Coverage is a $1,130 added feature that comes standard on all new CAT products purchased through Sourcewell Purchasing *2 Years Standard Warranty and 2 Years Extended Warranty = 4 Year Warranty Sales Tax Not Included Pricing Package Includes 1 Caterpillar DG60-2 (57kW) Nat Gas Generator Package as described above 1 ASCO 250A ATS as described above Includes delivery to Fayetteville, AR, Start Up and Owner training Unloading & Installation by City's Contractor Riggs Tractor Company PROPRIETARY 2018 Page 2 of 3 Riggs Power Solutions Caterpillar Electric Power Systems Commercial Terms 1. The seller reserves the right to accept or reject this order and shall not be required to give any reason for non -acceptance. 2. This order when accepted by seller shall become a binding contract but shall be subject to strikes, lockouts, accidents, fire, delays in manufacture or transportation, acts of God, embargoes, or Governmental action or any other causes beyond the control of the seller whether the same as, or different from the matters and things hereinbefore specifically enumerated, and any of said causes shall absolutely absolve the seller from any liability to the purchaser under the terms hereof. 3. Except where title is transferred and the seller takes back a contract, title to and right of possession of said machines shall remain vested in the seller until all indebtedness and all sums due or to become due from the purchaser, whether evidenced by note, book account, judgment, or otherwise, shall have been fully paid, at which time ownership shall pass to the purchaser. 4. The seller's responsibility for shipments ceases upon delivery to Transportation Company, and any claims for shortages, delays or damages occurring thereafter shall be made by the purchaser direct to the transportation company. 5. The purchaser agrees that this order shall not be countermanded by him, and that when it is accepted (and until the execution and delivery of the contract or contracts and note or notes required to consummate the sale as above specified) it will cover all agreements between the parties relative to this transaction, and that the seller is not bound by any representations or terms made by any agent relative to this transaction which are not embodied herein. 6. When the machines necessary to fill this order are available, the buyer agrees on demand to execute and deliver to the seller such notes and contracts as may be required by the seller to evidence the transaction. In the event that the buyer fails to execute and deliver said notes and contracts to the seller, the entire balance of the purchase price shall at the seller's option become immediately due and payable. 7. The seller shall not be held liable or responsible for any damages, whether on account of personal injuries or otherwise suffered or sustained in the operation of said machine, nor for any damages resulting to the purchaser by reason of any delays or any alleged failure of said machine to operate, nor for any implied warranties. Any used or second-hand equipment included in this order is sold without any warranty whatsoever, express or implied (except that the seller warrants title), unless said warranty is set forth in full in the section on page 1 of this document entitled WARRANTY ON EQUIPMENT EXTENDED BY SELLER, USED EQUIPMENT and is initialed by both of the parties hereto. 8. The liability of said seller insofar as new Caterpillar Products (to include Machines, engines, Attachments and Parts manufactured by Caterpillar Tractor Co.), are concerned, shall be limited to the warranty which the buyer accepts in lieu of any and all warranties by the seller whether express or implied as set forth on Caterpillar Warranty Forms. 9. The liability of the seller insofar as all other new products (other than Caterpillar products), machines, engines, attachments and parts are concerned, shall be limited to the Manufacturer's warranty thereof, if any, and which the buyer accepts in lieu of any and all warranties by the seller, whether express or implied. 10. To the extent this equipment is equipped with a telematics system, such as Product Link, I understand data concerning this machine, its condition, and its operations is being transmitted by Product Link to Caterpillar and/or its dealers to better serve me and to improve upon Caterpillar products and services. The information transmitted may include: machine model, serial number, location, and operational data, including but not limited to: fault codes, diagnostic data, emissions data, fuel usage, service meter hours, software and hardware version numbers, and installed attachments. Caterpillar recognizes and respects customer privacy and will exercise reasonable efforts to keep the information secure. I agree to allow this data to be accessed by Caterpillar and/or its dealers. 11. Seller will not be responsible for any liquidated damages as a result of any aspect of the project that could be delayed. 12. Installation, wiring, conduit, fuel, foundations, and other materials and services not expressly defined in this offer are not included in this offer. 13. Start -Up is to be completed under normal operating hours and standard conditions. When any situation arises that requires other than normal conditions, additional fees may apply. 14. Offer includes freight that is f.o.b. to the "Ship to Address' only. Unloading or handling fees are not included. 15. Product availability dates are subject to change without notice. Customer initials I appreciate the opportunity to be of service, and look forward to earning your business. If there are any questions, or if additional information is required regarding this offer, please do not hesitate to call. Sincerely, Riggs Power Solutions 479-755-7215 Tennnantt@JARiggs.com Riggs Tractor Company PROPRIETARY C: 2018 Page 3 of 3