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Home My WebLink About83-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 83-21 File Number: 2021-0116 TLG PETERBILT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBILT REFUSE TRUCKS FROM TLG PETERBILT OF FORT SMITH, ARKANSAS FOR THE TOTAL AMOUNT OF $1,027,766.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two Peterbilt front loader refuse trucks and one side -load refuse truck from TLG Peterbilt of Fort Smith, Arkansas for the total amount of $1,027,766.00, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 3/2/2021 City of Fayetteville, Arkansas 113MstMountain Street Fayetteville, AR 72701 _ (479)575-8323 Text File File Number: 2021-0116 Agenda Date: 3/2/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: D.2 TLG PETERBILT: A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE PETERBILT REFUSE TRUCKS FROM TLG PETERBILT OF FORT SMITH, ARKANSAS FOR THE TOTAL AMOUNT OF $1,027,766.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of two Peterbilt front loader refuse trucks and one side -load refuse truck from TLG Peterbilt of Fort Smith, Arkansas for the total amount of $1,027,766.00, pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 31212021 City of Fayetteville Staff Review Form 2021-0116 Legistar File ID 3/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/10/2021 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of two (2) front -load refuse trucks and one (1) side -load refuse truck using Sourcewell Cooperative Contract # 060920-PMC pricing in the total amount of $1,027,766.00 through the dealer, TLG Peterbilt and to approve a Budget Adjustment. 9700.770.1920-5802.00 Account Number 02082.2021 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Shop Fund Recycling and Trash Vehicles Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 1,165,794.35 I $ 1,165,794.35 $ 1,027,766.00 $ 62,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 02, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 10, 2021 CITY COUNCIL MEMO SUBJECT: Purchase of two (2) front -load refuse trucks and one Side -load refuse truck for RTC RECOMMENDATION: Council approves the purchase of two (2) front -load refuse trucks and one (1) side -load refuse truck using Sourcewell Cooperative Contract # 060920-PMC pricing in the total amount of $1,027,766.00 through the dealer, TLG Peterbilt. BACKGROUND: Unit 4019 is a 2013 front -load refuse truck that has 13.5/15 points. Unit 4025 is a 2015 front -load refuse truck that has 15/15 points. Unit 4021 is a 2014 side -load refuse truck that has 14.1/15 points. These units have exceeded their life expectancies. DISCUSSION: Two front -load refuse trucks are available for $347,132.00 per unit and one side -load refuse truck is available for $333,502.00 through the Sourcewell Cooperative Purchasing Agreement for a total of $1,027,766.00 from TLG Peterbilt. BUDGET/STAFF IMPACT: Sufficient funds have been collected. A budget adjustment will be presented to Council. This item was approved at Equipment Committee on February 09, 2021. Attachments: Quote from Riggs TLG Peterbilt. Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 pan � Sourcewell ; ��- February 3, 2021 Shawn Smith TLG Peterbilt-Fort Smith 6915 Alma Hwy Van Buren, AR 72956 Sara Glenn City of Fayetteville (34143) 113 W Mountain St Fayetteville, AR 72701-6083 479-444-3494 Regarding: 1-2022 Peterbilt 520 ASL quotation per SOURCEWELL Contract #060920-PMC To Whom It Concerns: TLG Peterbilt-Fort Smith is a proud vendor for SOURCEWELL, and we are pleased to submit for your review our quotation for 1 new 2022 Peterbilt 520 ASL per SOURCEWELL Contract #060920-PMC. Your terms are as follows: 2022 Peterbilt (520) per the attached specifications (subject to spec review) Price includes SOURCEWELL discount from Peterbilt Motors Company Price includes pre -delivery inspection. Price requires 1 % non-refundable deposit to be applied against balance due Price does NOT include state or federal taxes, such as Federal Excise Tax Price is FOB City of Fayetteville Delivery is subject to approval date. Net cash price, FOB City of Fayetteville: $333,502.00 per unit (Subject to chassis availability.) Requested Extended Warranties for chassis and attachments included. Please call or email me if you have any questions regarding this quotation. We have over 100 vocational and trucks and over 100 highway tractors in stock at all times, and we can also review our current inventory to see if we have any trucks in stock that would meet your requirements. 1= THE LARSON GROUP TLGTRUCKS.COM We look forward to doing business with you. Sincerely, Shawn Smith Office 479-632-9140 Cell 479-567-6459 Fax 877-881-8442 ssmith(cD_tlgtrucks.com TLC THE LARSON GROUP TLGTRUCKS.COM pppppw ir THE LARSON GROUP February 3, 2021 Shawn Smith TLG Peterbilt-Fort Smith 6915 Alma Hwy Van Buren, AR 72956 Sara Glenn City of Fayetteville (34143) 113 W Mountain St Fayetteville, AR 72701-6083 479-444-3494 Regarding: 2-2022 Peterbilt 520 FEL quotation per SOURCEWELL Contract #060920-PMC To Whom It Concerns: TLG Peterbilt-Fort Smith is a proud vendor for SOURCEWELL, and we are pleased to submit for your review our quotation for 2 new 2022 Peterbilt 520 FEL per SOURCEWELL Contract #060920-PMC. Your terms are as follows: 2022 Peterbilt (520) per the attached specifications (subject to spec review) Price includes SOURCEWELL discount from Peterbilt Motors Company Price includes pre -delivery inspection. Price requires 1 % non-refundable deposit to be applied against balance due Price does NOT include state or federal taxes, such as Federal Excise Tax Price is FOB City of Fayetteville Delivery is subject to approval date Net cash price, FOB City of Fayetteville: $347,132.00 per unit (Subject to chassis availability.) Requested Extended Warranties for chassis and attachments included. Please call or email me if you have any questions regarding this quotation. We have over 100 vocational and trucks and over 100 highway tractors in stock at all times, and we can also review our current inventory to see if we have any trucks in stock that would meet your requirements. THE LARSON GROUP TLGTRUCKS.COM We look forward to doing business with you. Sincerely, 5lLc'(/ 5MZ66 Shawn Smith Office 479-632-9140 Cell 479-567-6459 Fax 877-881-8442 ssmith(aD-tlgtrucks.com TLG .............. THE LARSON GROUP TLGTRUCKS.COM City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Transfering excess funds (from the non -replacement of two WWTP units) from 02083.2020 to 02082.2021 for the purchase of RTC trucks that cost more than anticipated - new unit #s 4061, 4062, 4063. No future purchases will be effected by this transfer. COUNCIL DATE: 3/2/2021 LEGISTAR FILE ID#: 2021-01 16 HoRy 3lack 2/10/2021 11:54 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: 3/2/2021 GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: v.2U2 I U I U4 TOTAL - - Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770.1920-5802.00 62,000 - 02082 2021 EX Vehicles & Equipment - base 9700.770.1920-5802.00 (62,000) - 02083 2020 EX Vehicles & Equipment - base H:\Budget Adjustments\2021 _Budget\City Council\03-02-2021 \2021-01 16 BA RTC trucks 1 of 1 ANNE ' i i Lil r� tie Side Load Trash Truck Used to pick up residential trash bins