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Home My WebLink About77-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 77-21 File Number: 2021-0118 RIGGS TRACTOR COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR 308 EXCAVATOR GENERATOR FROM RIGGS TRACTOR COMPANY FOR THE TOTAL AMOUNT OF $96,564.99 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar 308 Excavator Generator from Riggs Tractor Company for the total amount of $96,564.99 plus any applicable tax and freight charges pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 3/2/2021 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 9 Text File File Number: 2021-0118 Agenda Date: 3/2/2021 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: A.10 RIGGS TRACTOR COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CATERPILLAR 308 EXCAVATOR GENERATOR FROM RIGGS TRACTOR COMPANY FOR THE TOTAL AMOUNT OF $96,564.99 PLUS ANY APPLICABLE TAX AND FREIGHT CHARGES PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Caterpillar 308 Excavator Generator from Riggs Tractor Company for the total amount of $96,564.99 plus any applicable tax and freight charges pursuant to a Sourcewell cooperative purchasing contract. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 31212021 City of Fayetteville Staff Review Form 2021-0118 Legistar File ID 3/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/10/2021 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of a Caterpillar 308 Excavator generator using Sourcewell Cooperative Contract # 032119-CAT pricing in the total amount of $96,564.99 through the dealer, Riggs Tractor Company and to approve a budget adjustment. Budget Impact: 9700.770.1920-5802.00 Account Number 02076.2021 Project Number Shop Fund Backhoes/ Loaders Project Title Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Purchase Order Number: Change Order Number: Original Contract Number: Comments: Remaining Budget $ 250,000.00 $ 250,000.00 $ 96,564.99 $ 99,000.00 $ 252,435.01 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 02, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 10, 2021 SUBJECT: Purchase of one (1) Excavator for RTC CITY COUNCIL MEMO RECOMMENDATION: Council approves the purchase of a Caterpillar 308 Excavator generator using Sourcewell Cooperative Contract # 032119-CAT pricing in the total amount of $96,564.99 through the dealer, Riggs Tractor Company. BACKGROUND: Unit 6022 is a 2017 John Deere Backhoe that has 15/15 points. This unit isn't in the budget to be replaced until 2023, however, it has suffered severe damage due to how it has to be used in the transfer station. It is no longer a logical decision to repair this unit, but to replace it with something that will perform the duty better. DISCUSSION: A Caterpillar 308 Excavator is available off the Sourcewell Cooperative Purchasing Agreement for $96,564.99 through the dealer, Riggs Caterpillar. BUDGET/STAFF IMPACT: We will be requesting to use fund balance because this item was not budgeted in this year's budget. The shortfall in collection will be made up as we collect for the future replacement of this unit. This item was approved at Equipment Committee on February 09, 2021. Attachments: Quote from Riggs Tractor Company. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Quote Quote 149202-02 nMa February 5, 2021 CITY OF FAYETTEVILLE 1525 S HAPPY HOLLOW RD FAYETTEVILLE, Arkansas 72701-7258 Attention: WINSTON MCGOWAN RE: 149202-02 Dear Winston McGowan, We are pleased to quote the following for your purchase consideration. One (1) New Caterpillar Model: 308 Compact Radius Excavator w Swing Boom with all standard equipment in addition to the additional specifications listed below: STOCK NUMBER: SELL PRICE NET BALANCE DUE BEFORE TAX BALANCE SERIAL NUMBER: YEAR: 2021 SMU: ADDTITIONAL CONSIDERATIONS • Pricing pursuant to the terms of Sourcewell Cooperative Contract # 032119-CAT WARRANTY Standard Warranty: 24 Months / 2000 Hours Premier (TOTAL MACHINE) $96,564.99 $96,564.99 $96,564.99 Thank you for your interest in Riggs CAT and Caterpillar products for your business needs. This quotation is valid for 30 days, after which time we reserve the right to re -quote. If there are any questions, please do not hesitate to contact me. Sincerely, Steve Smith Machine Sales Representative Riggs CAT Steves@jariggs.com +1 (479) 601-1330 Page 1 of 3 Quote Quote 149202-02 One (1) New Caterpillar Model: 308 Compact Construction Equipment with all standard equipment in addition to the additional specifications listed below: STANDARD EQUIPMENT POWERTRAIN - CAT C3.3B diesel engine - ISO 9249/EEC 80/1270 - Rated net power 55kW/72hp - Automatic engine idle - Automatic swing brake - Automatic two speed travel - Fuel water separator with indicator - Radial seal air filter - Double element with warning indicator - Extended life coolant - 37C UNDERCARRIAGE - Greased and lubricated track - Hydraulic track adjusters - Tie down eyes on track frame - HYDRAULICS - Smart tech electronic pump - Variable displacement piston pump - Load sensing/flow sharing hydraulics - Power on demand - Hydraulic temperature monitoring - Accumulator - certified - Hydro advanced hydraulic oil - ELECTRICAL - 60 ampere alternator - 850 CCA maintenance free battery - Battery disconnect - Circuit breaker - Ignition key stop switch - Signaling/warning horn - Work lights - - Cab, boom left, front right - - Courtesy safety light - OPERATOR ENVIRONMENT - Sealed and pressurized cab - Ergonomic joysticks control levers - Adjustable wrist rests - Air conditioner/heater with defroster & - Automatic temp control - Coat hook - Color LCD monitor: - - Fuel level, coolant temp, & warning - indicators - - Maintenance and machine monitoring - - Performance & machine adjustments - - Numeric security code - - Multiple languages - - Hour meter - - Ground level wakeup switch - - Jog dial control interface - Cup holder - Hydraulic lockout for all controls - LED interior light - Literature holder - Mirror rear view - Cab left - Molded footrests - Openable front windshield with assist & - integrated lower window - Rear window emergency exit - Removable washable floor mat - Retractable seat belt - Seat, fabric, high back, suspension - Travel control pedals with hand levers - Utility space for mobile phone - Front post mounted windshield wiper & - washer - Skylight - Mounting bosses for front & top guard FLUIDS - Extended life coolant - 37C - Hydro advanced hydraulic oil OTHER STANDARD EQUIPMENT - Accumulator, certification - Caterpillar corporate "one key" system - Door locks on cab door and external - enclosure doors - Lockable fuel cap - Beacon Socket - Ecology drain - engine - Radial seal engine air filter, double - element with restriction indicator - Side by side engine & hydraulic oil - cooler - Hydraulic fluid temperature monitoring - Joystick travel and steering mode - Travel cruise control - High definition hydraulics - - load sensing/flow sharing - Power on demand - Rear reflectors - Roll over protective structure (ROPS) - (ISO 12117-2) - Product link elite lite (regulations - apply) - Auxiliary hydraulic lines: - - 1-way and 2-way (combined function) - - Auxiliary line quick disconnects - - In cab adjustable auxiliary flow - - Continuous flow - Page 2 of 3 Quote Quote 149202-02 MACHINE SPECIFICATIONS 308 NEXT GENERATION EXCAVATOR SEALED AND PRESSURIZED CAB WITH A/C AUTOMATIC TWO SPEED TRAVEL STEEL U/C, TRIPLE GROUSER W/RUBBER BOLT ON PADS (rubber tracks available for reduced cost) CAT ENGINE, EPA TIER 4 FINAL, 74.3 HP STANDARD BLADE WITH FLOAT CONTROL AUTO IDLE AND AUTO SHUTDOWN (programmable) STICK, LONG SEAT, AIR SUSP, FABRIC, HEATED CAT KEY, WITH PASSCODE OPTION MONITOR NEXT GEN. ADVANCED BOOM, SWING LINES. BOOM LINES, STICK LINES, AUX, QC, LONG STK CONTROL, QUICK COUPLER COUNTERWEIGHT, EXTRA 382-8757 DRAIN, ECOLOGY COMPASS CONTROL SYSTEM (complete operation, maintenance, peformance and security system, security codes,aux. hyd function selection, performance settings, pattern control changer and more) MACHINE TRAVEL CRUISE CONTROL LIGHTS RADIO, AM/FM, BLUETOOTH W USB AND SPEAKER PRODUCT LINK, CELLULAR, PLE643 CAMERA, REAR VIEW HEATER, WATER JACKET LINKAGE, BUCKET W/ LIFTING EYE STICK STEER CONTROL (easily switch from traditional travel controls with levers and pedals to joystick controls with the push of a button) PATTERN CONTROL CHANGER HYDRAULIC LOCK OUT CONTROLS FOR SAFETY BUCKET -HEAVY DUTY, 36" OPTIONS: Components Ref No. Qty Sell CSA 24 MO/1000 HR PARTS ONLY (parts and fluids required for n/c scheduled maintenance for 24mo/ 1,00 hours) Page 3 of 3 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Unit 6022 (SWST_F056) is a 2017 John Deere Backhoe that has 15/15 points. This unit isn't in the budget to be replaced until 2023, however, it has suffered severe damage due to how it has to be used in the transfer station. It is no longer a logical decision to repair this unit, but to replace it with something that will perform the duty better. Due to the funds not being in the budget until 2023, this BA is needed to access fund balance. RESOLUTION/ORDINANCE COUNCIL DATE: 3/2/2021 LEGISTAR FILE ID#: 2021-0118 HoUy 3lack 211112021 11:16 AM Budget Director Date TYPE: JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 99,000 99,000 v.20210104 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 9700.770,1910-4999.99 - 99,000 RE Use Fund Balance - Current 9700.770.1920-5802.00 99,000 - 02076 2021 EX Vehicles & Equipment - base H:\Budget Adjustments\2021 _Budget\City Council\03-02-2021 \2021-01 1 S BA RTC Backhoe 1 of 1