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HomeMy WebLinkAbout65-21 RESOLUTIONOF FAY ETTF
U T
4RKANSPS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 65-21
File Number: 2021-0066
COURT AUTOMATION FUND UPGRADES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF
$20,000.00 RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR
UPGRADES TO THE SERVERS, SOFTWARE, COMPUTERS, AND RELATED
TECHNOLOGY EQUIPMENT USED BY THE FAYETTEVILLE DISTRICT COURT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution, in the amount of $20,000.00 recognizing
revenue from the court automation fund for upgrades to the servers, software, computers, and related
technology equipment used by the Fayetteville District Court.
PASSED and APPROVED on 2/18/2021
Attest: ,111t t 111?rrrj�
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FAME •�'=
TTEVrLLE
Kara Paxton, City Clerk Treasurer
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Page 1 Printed on 2119121
City of Fayetteville, Arkansas 113 West Mountain Street
T\ _ Fayetteville, AR 72701
(479) 575-8323
s
Text File
File Number: 2021-0066
Agenda Date: 2/16/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.6
COURT AUTOMATION FUND UPGRADES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $20,000.00
RECOGNIZING REVENUE FROM THE COURT AUTOMATION FUND FOR UPGRADES TO THE
SERVERS, SOFTWARE, COMPUTERS, AND RELATED TECHNOLOGY EQUIPMENT USED BY
THE FAYETTEVILLE DISTRICT COURT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution, in the amount of $20,000.00 recognizing revenue from the court
automation fund for upgrades to the servers, software, computers, and related technology equipment used by
the Fayetteville District Court.
City of Fayetteville, Arkansas Page 1 Printed on 211812021
City of Fayetteville Staff Review Form
Keith Macedo
Submitted By
2021-0066
Legistar File ID
2/16/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/22/2021 DISTRICT COURT (040)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court, in the amount of
$20,000.00 to recognize and appropriate revenue from the Court Automation Fund for automation and electronic
equipment upgrades for Court servers, software, computers, and related technology equipment.
1010.040.0400.5 210.00
Account Number
39012.901
Budget Impact:
General Fund
Fund
39012 District Court Automation
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Project Title
$ 5,077.00
$ 5,077.00
Does item have a cost? No Item Cost
Budget Adjustment Attached? Yes Budget Adjustment $ 20,000.00
Remaining Budget 25,077 0)C,
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
V20180321
Previous Ordinance or Resolution # 14-19
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 16, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Casey Jones, District Judge
FROM: Dena Stockalper, Chief Court Clerk
Keith Macedo, Director of Information Technology
DATE: January 22, 2021
SUBJECT: Budget Adjustment approval for the Fayetteville District Court in the amount of
$20,000.00 to recognize and appropriate revenue from the Court Automation
Fund for automation and electronic equipment upgrades for Court servers,
software, computers, and related technology equipment.
RECOMMENDATION:
Staff recommends approving the attached Budget Adjustment, for the Fayetteville District Court,
in the amount of $20,000.00 to recognize and appropriate revenue from the Court Automation
Fund for automation and electronic equipment upgrades for Court servers, software, computers,
and related technology equipment.
BACKGROUND:
Funds will be utilized to purchase the 2020 and 2021 Court Technology scheduled
replacements which include six (6) desktop computers, two (2) laptops, and three (3) printers.
Remaining funds will be utilized to purchase miscellaneous technology equipment to support
Court staff and Court operations which may include video security enhancements, desktop
phone replacements, and computer peripherals.
DISCUSSION:
The Automation Fund is supported by Arkansas Statue 16-13-704 which allows the Court to
collect monies from installment payments. The Fund is to be used solely for the District Court for
technology equipment, automation equipment, and related training.
BUDGET/STAFF IMPACT:
Funds are available within the Court Automation Fund to purchase the referenced technology
equipment.
Attachments: Staff Review Form, Staff Review Memo, Arkansas Statute 16-13-704, Budget
Adjustment Form
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
1/22/2021 https://advance.lexis.com/documentprint/documentprintclick/?pdmfid=l000516&crid=04a2b396-b1f0-4076-a4a6-871f19f16a13&ecomp=
Document: A.C.A. § 16-13-704
A.C.A. § 16-13-704
Copy Citation
Current through all legislation of the 2020 First Extraordinary Session and the 2020 Fiscal Session
(through all legislation enacted and approved in 2020)
AR - Arkansas Code Annotated Title 16 Practice, Procedure, And Courts Subtitle 2. Courts
and Court Officers Chapter 13 Circuit Courts Subchapter 7 — Enforcement of Fines
16-13-704. Installment payments — Definition.
(a)
(1) If the court concludes that the defendant has the ability to pay the fine, but that requiring the
defendant to make immediate payment in full would cause a severe and undue hardship for the
defendant and the defendant's dependents, the court may authorize payment of the fine by means of
installment payments in accordance with this subchapter.
(2)
(A) When a court authorizes payment of a fine by means of installment payments, it shall issue, without
a separate disclosure hearing, an order that the fine be paid in full by a date certain and that in default
of payment, the defendant must appear in court to explain the failure to pay.
(B) In fixing the date of payment, the court shall issue an order which will complete payment of the fine
as promptly as possible without creating a severe and undue hardship for the defendant and the
defendant's dependents.
(3) When a person is authorized to pay a fine on an installment basis, any court cost assessed under §
9-15-202(d) or § 16-10-305(h) shall be collected from the initial installment payment first.
(b)
(1)
(A) In addition to the fine and any other assessments authorized by this subchapter, an installment fee
of five dollars ($5.00) per month shall be assessed on each person who is authorized to pay a fine on an
installment basis.
(B) This fee shall be collected in full each month in which a defendant makes an installment payment.
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(C) This fee shall accrue each month that a defendant does not make an installment payment and the
fine has not been paid in full.
(2)
(A)
(i) One-half (1/2) of the installment fee collected in circuit court shall be remitted by the tenth day of
each month to the Administration of Justice Funds Section of the Office of Administrative Services of the
Department of Finance and Administration, on a form provided by that office, for deposit into the Judicial
Fine Collection Enhancement Fund established by § 16-13-712.
(ii) The other half of the installment fee shall be remitted by the tenth day of each month to the county
treasurer to be deposited into a fund entitled the "circuit court automation fund" to be used solely for
circuit court -related technology.
(B)
(i) Expenditures from the circuit court automation fund shall be approved by the administrative circuit
judge of each judicial circuit and shall be authorized and paid under the state laws governing the
appropriation and payment of county expenditures.
(ii) Expenditures may be made for indirect expenses related to implementation of new court -related
technology, including overtime pay, personnel or travel expenses, and technology -related supplies.
(iii) Funds in each county in a judicial district may be pooled for expenditure pursuant to a circuit -wide
technology plan approved by the administrative circuit judge.
(3)
(A) One-half (1/2) of the installment fee collected in district court shall be remitted by the tenth day of
each month to the Administration of Justice Funds Section, on a form provided by that section, for
deposit into the Judicial Fine Collection Enhancement Fund established by § 16-13-712.
(B) The other half of the installment fee collected in district court shall be remitted by the tenth day of
each month to the city treasurer of the city in which the district court is located to be deposited into a
fund entitled the "district court automation fund" to be used solely for district court -related technology.
(C) In any district court which is funded solely by the county, the other half of this fee shall be remitted
by the tenth day of each month to the county treasurer of the county in which the district court is located
to be deposited into the district court automation fund to be used solely for district court -related
technology.
(D)
(i) Expenditures from the district court automation fund shall be approved by a district judge and shall
be authorized and paid under state laws governing the appropriation and payment of county or municipal
expenditures by the governing body or, if applicable, governing bodies, that contribute to the expenses of
a district court.
(ii) Expenditures may be made for indirect expenses related to implementation of new court -related
technology, including overtime pay, personnel or travel expenses, and technology -related supplies.
(E)
111 In circuit court oniv. an installment fee of an additional five dollars ($5.00) oer month shall also be
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assessed on the first day of each month on each person who is ordered to pay a fine on an installment
basis with the additional five dollars ($5.00) to be remitted to the collecting official to be used to defray
the cost of fine collection.
(ii) In district court only, an installment fee of an additional five dollars ($5.00) per month shall also be
assessed on the first day of each month on each person who is ordered to pay a fine on an installment
basis with the additional five dollars ($5.00) to be remitted by the tenth day of each month to the
Administration of Justice Funds Section on a form provided by that section for deposit into the State
Administration of Justice Fund.
(c) Any defendant who has been authorized by the court to pay a fine by installments shall be
considered to have irrevocably appointed the clerk of the court as his or her agent upon whom all papers
affecting his or her liability may be served, and the clerk shall forthwith notify the defendant thereof by
ordinary mail at his or her last known address.
(d) "Ability to pay" means that the resources of the defendant, including all available income and
resources, are sufficient to pay the fine and provide the defendant and his or her dependents with a
reasonable subsistence compatible with health and decency.
History
Acts 1995, No. 1262, § 3; 2001, No. 1809, § 13; 2003, No. 1185, § 94; 2003, No. 1765, § 10; 2005,
No. 1934, § 7; 2007, No. 663, § 32; 2011, No. 1138, §§ 1, 2; 2011, No. 1218, § 2; 2013, No. 282, §
9; 2017, No. 583, § 4.
Arkansas Code of 1987 Annotated Official Edition
Copyright © 2021 by the State of Arkansas All rights reserved
Content Type: Statutes and Legislation
Terms: 16-13-704
Narrow By: custom: custom Sources: AR - Arkansas Code Annotated
Date and Time: Jan 22, 2021 05:12:17 p.m. CST
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City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
DISTRICT COURT (040)
2021 /Org2
Requestor: Dena Stockalper
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Budget Adjustment approval for the Fayetteville District Court in the amount of $20,000.00 to recognize and
appropriate revenue from the Court Automation Fund for automation and electronic equipment upgrades for Court
servers, software, and computers.
RESOLUTION/ORDINANCE
COUNCIL DATE
LEGISTAR FILE ID#
1/22/2021
2021-0066
HOU (3lac
112612021 3:01 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
TOTAL 20,000 20,000 v.20210104
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
1010.040.0400-5210.00 20,000 - 39012 901 EX Minor Equipment
1010.040.0400-4900.00 20,000 39012 901 RE Miscellaneous Revenue - base
H:\Budget Adjustments\2021_Budget\City Council\02-16-2021\2021-0066 Court Automation Fund
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