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Home My WebLink About63-21 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 63-21 File Number: 2021-0068 CLABBER CREEK PHASE III DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $13,000.00 RECOGNIZING AND ALLOCATING REVENUE FROM THE CLABBER CREEK PHASE III PROPERTY OWNERS ASSOCIATION FOR THE MATERIAL COSTS OF A TRAIL CONNECTING FIREFLY CATCH DRIVE TO THE CLABBER CREEK TRAIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $13,000.00 recognizing and allocating revenue from the Clabber Creek Phase III Property Owners Association for material costs of a trail connecting Firefly Catch Drive to the Clabber Creek Trail. PASSED and APPROVED on 2/18/2021 Attest: I- R —� �'•• 0.�'9cP Kara Paxton, City Clerk Treasury gNSAS 'qr 1pN ;,pv,N%�� Page 1 Printed on 2/1621 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2021-0068 Agenda Date: 2/16/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.10 CLABBER CREEK PHASE III DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $13,000.00 RECOGNIZING AND ALLOCATING REVENUE FROM THE CLABBER CREEK PHASE III PROPERTY OWNERS ASSOCIATION FOR THE MATERIAL COSTS OF A TRAIL CONNECTING FIREFLY CATCH DRIVE TO THE CLABBER CREEK TRAIL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in amount of $13,000.00 recognizing and allocating revenue from the Clabber Creek Phase III Property Owners Association for material costs of a trail connecting Firefly Catch Drive to the Clabber Creek Trail. City of Fayetteville, Arkansas Page 1 Printed on 211812021 City of Fayetteville Staff Review Form 2021-0068 Legistar File ID 2/16/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Matt Mihalevich 1/26/2021 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of a Budget Adjustment in the amount of $13,000 recognizing and allocating donation revenue from the Clabber Creek Phase III Property Owners Association to be used for the material cost of a trail construction from the neighborhood to the Clabber Creek Trail. 4470.800.8830-5814.05 Account Number 02016.2002 Project Number Budget Impact: 4470 - Sales Tax Capital Improvement Fund Trail Development - Clabber Creek Trail Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title $ 159,957.00 $ 119,301.97 40,655.03 $ 13,000.00 53,655.03 V20180321 Previous Ordinance or Resolution # Approval Date: ®CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 16TH, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer CITY COUNCIL MEMO FROM: Matt Mihalevich, Trails Coordinator, Engineering Division DATE: January 27th, 2021 SUBJECT: 2021-0068 — Clabber Creek Phase III POA donation for trail construction RECOMMENDATION: Staff recommends approval of a Budget Adjustment in the amount of $13,000 recognizing and allocating donation revenue from the Clabber Creek Phase III Property Owners Association to be used for the material cost of a trail construction from the neighborhood to the Clabber Creek Trail. BACKGROUND: In October of 2020, staff received a request from the Clabber Creek Phase III property owner's association for a paved trail connection from Firefly Catch Drive to the Clabber Creek Trail. Currently, the over 300 residents of Clabber Creek Phase III must either walk a dirt path and or traverse east to Rupple Road to access the Clabber Creek Trail. On December 4th, 2020, the Clabber Creek Phase III property owner's association approved donating $13,000 to fund the material cost for upgrading the dirt path to a paved trail connection from Firefly Catch Drive to the Clabber Creek Trail. This connection is identified on the Mobility Plan and the Active Transportation Plan. DISCUSSION: The proposed paved trail connection would be 8 feet wide and 450 feet long and utilize a recently upgraded concrete culvert crossing of Clabber Creek as shown on the attached map. The in- house trail construction crew is currently working in the proximity on an extension of the Clabber Creek Trail to Truckers Drive. While they are in the area, the crew could construct this paved trail connection in an estimated 1 month time period and the donation from the Clabber Creek Phase III will cover the material cost. BUDGET/STAFF IMPACT: Recognize Revenue in the amount of $13,000 from the Clabber Creek Phase III Property Owners Association. Attachments: Mobility Plan Map figure 5-9 Clabber Creek Phase III Connection Map & Cost Estimate Property Owner Association letter and meeting minutes committing to the funds Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Existing trails network Mobility Plan 0�1111111 Existing sidewalks i.. a a � t a t.: � • . ax. i � Planned trails network r� l • 0 Unbuiltright-of-way �� Potential neighborhood trail connection : ••�• : 11 �� __. School Crossing location w/o crossing infrastructureA,,;,� �.i Hazardous crossina location w/ocrossinq infrastructure Proposed Trail Connection H �o .fir- •. a..: i , 71 10, i. Figure 5-9 W. Olive Tree Dr. -.T. INVENT j I IL A.W. I(A), City Parklandyg INCLUDE RAMP TO STREET N. Firefly Catch Dr 3 - 24" STORM DRAIN PIPES PROPOSED 445 LINEAR FOOT 8 FOOT WIDE CONCRETE TRAIL Recently Improved City Parkland Bridge - tie into each side Creekber . 15ti09) it w Op FAViTTEVILLE CLABBER CREEK PHASE /I/ CONNECTION in 401 ..... 1.1 445 LF - 8' WIDE CONCRETE TRAIL May 201 8 Clabber Creek Phase III - Trail Connection CITY or FAYETTEVILLE Cost Estimate ARKANSAS 445 Linear Feet of 8-Foot Wide Concrete Trail January 27, 2021 Cost Estimate (Based on 2019 City Bulk Bid Quotes) ITEM # DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST 1 4" Concrete Trail 44 C.Y. $105.00 $ 4,620.00 2 4" Class 7 Base SB-2 37 Ton $10.25 $ 379.25 3 B- Stone Sub Base 220 Ton $9.75 $ 2,145.00 4 Storm Drainage Pie HDPE 24" 75 L.F. $20.00 $ 1,500.00 5 4" Topsoil, seed and straw 500 S.Y. $2.00 $ 1,000.00 4 Solid Slab Sod used only for slopes and street green space) 100 S.Y. $3.50 $ 350.00 7 Straw Wattles 500 L.F. $1.73 $ 865.00 Expense: Estimated Material Only Cost $10,859.25 9.75% Sales Tax $1,058.78 10% Contingency $1,085.93 Total Estimated Material Cost $13,003.96 City Crews Labor and Equipment Cost $60,000/month 4 Weeks $60,000.00 Total Estimated Project Cost $86,007.92 January 27, 2021 To Whom It May Concern: The Clabber Creek Phase III POA has discussed with the community and our Board of Directors the idea of joining in a cost share with the City of Fayetteville to connect the Clabber Creek trail system to our neighborhood. We have voted as a Board and are willing to provide up to $13,000 for materials for this project. We are prepared to provide funds as soon as is needed to get the project in motion. Please let me know if you have any other questions or concers. Marissa Sullivan, POA President for Clabber Creek Phase III Clabber Creek III POA meeting, December 4, 2020 Meeting called to order at �-I J �� , by L!2 t„ In attendance: Marissa Sullivan (President) , Michele Tencleve (Vice President), Sara Neufeld (Treasurer) , and Tera Lawson (Secretary) This meeting is to vote on and finalize the contribution the Clabber Creek III POA will put towards the connection of the Fayetteville/Clabber Creek Trail to the Subdivision. This connection will be made at the entrance that has already been prepared off of Firefly Catch Rd. The Clabber Creek III POA will spend up to $13,000 of POA funds, with the City of Fayetteville funding the remainder. Marissa Sullivan: Yes No Michele Tencleve: Yes No Sara Neufeld: v Yes No� Tera Lawson: Yes No Meeting is adjourned at City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2021 Requestor: M. Mihalevich BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Staff recommends approval of a Budget Adjustment in the amount of $13,000 recognizing and allocating donation revenue from the Clabber Creek Phase III Property Owners Association to be used for the material cost of a trail construction from the neighborhood to the Clabber Creek Trail. RESOLUTION/ORDINANCE COUNCIL DATE: 2/16/2021 LEGISTAR FILE ID#: 2021-0068 Matthew Ma Zz aw 1/27/2021 11:03 AM Budget Director Date TYPE: JOURNAL #: D - (City Council) GLDATE: 2/16/2021 CHKD/POSTED: TOTAL 13,000 13,000 v.20210104 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Defl AT Account Name 4470.800.8830-5814.05 13,000 - 02016 2002 EX Improvements -Trails 4470.800.8830-4420.00 - 13,000 02016 2002 RE Payments by Property Owners - base HABudget Adjustments\2021_Budget\City Council\02-16-2021 \2021-0068 BA Clabber Creek Donation 1 of 1