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Home My WebLink About49-21 RESOLUTIONF FPYE iT i r 9RKANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 49-21 File Number: 2021-0031 CHEVROLET OF FAYETTEVILLE - YVONNE RICHARDSON COMMUNITY CENTER: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVY EXPRESS 15 PASSENGER VAN FROM CHEVROLET OF FAYETTEVILLE IN THE AMOUNT OF $26,295.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE YVONNE RICHARDSON COMMUNITY CENTER, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Chevy Express 15 Passenger Van from Chevrolet of Fayetteville in the total amount of $26,295.00, pursuant to a state procurement contract, for use by the Yvonne Richardson Community Center. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the funds donated by the Friends of YRCC for this purchase. PASSED and APPROVED on 2/2/2021 Ap Lio Page 1 Attest: Kara Paxton, City Clerk Treasurer: YE EvItt :X' o/i° `i.F.0 Printed /�� ,ON i 01,�```�� . ' City of Fayetteville, Arkansas 113 West Mountain Street —` Fayetteville, AR 72701 (479) 575-8323 i - Text File File Number: 2021-0031 Agenda Date: 2/2/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A.12 CHEVROLET OF FAYETTEVILLE - YVONNE RICHARDSON COMMUNITY CENTER: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVY EXPRESS 15 PASSENGER VAN FROM CHEVROLET OF FAYETTEVILLE IN THE AMOUNT OF $26,295.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE YVONNE RICHARDSON COMMUNITY CENTER, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Chevy Express 15 Passenger Van from Chevrolet of Fayetteville in the total amount of $26,295.00, pursuant to a state procurement contract, for use by the Yvonne Richardson Community Center. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the funds donated by the Friends of YRCC for this purchase. City of Fayetteville, Arkansas Page 1 Printed on 2/3/2021 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2021-0031 Legistar File ID 2/2/2021 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/14/2021 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of one (1) 15 passenger van for Arkansas State Contract price in the total amount of $26,295.00 through Chevrolet of Fayetteville and to approve a budget adjustment. 9700.770.1920-5802.00 Account Number 02081.2021 Project Number Budgeted Item? No Budget Impact: Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? Yes Budget Adjustment Remaining Budget Shop Fund Police/Passenger Project Title $ 187,997.00 $ 187,997.00 $ 26,295.00 $ 26,295.00 $ 187,997.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 02, 2021 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: January 14, 2021 CITY COUNCIL MEMO SUBJECT: Purchase of 15 Passenger Van with Arkansas State Contract Pricing RECOMMENDATION: Council accepts the donation of funds from the YRCC, approves a Budget Adjustment to increase the funds for 9700.770.1920-5802.00 Project 02081.2021, and approves the purchase of one (1) 15 passenger van for Arkansas State Contract pricing in the total amount of $26,295.00 through Chevrolet of Fayetteville. BACKGROUND: Unit 1281 is a 15 passenger van used by the YRCC. This vehicle has exceeded its life expectancy. This unit is used for the YRCC's field trips and other YRCC transport needs. This van has exceeded its life expectancy and the funds to replace this unit have been Donated by the Friends of the YRCC. The YRCC mission is to shape today's youth for tomorrow's challenges by providing recreational, educational, and social opportunities. Friends of YRCC is a non-profit focused on supporting this mission by raising funds which allow the YRCC to offer inexpensive and/or free programming that aims to serve extremely low/very low-income families. This donation from the Friends of YRCC to replace current 15 passenger van will allow the YRCC to continue this mission. DISCUSSION: A Chevy Express 15 Passenger Van is available in the amount of $26,295.00 through Chevrolet of Fayetteville, AR with Arkansas DFA Contract Pricing. BUDGET/STAFF IMPACT: Funds for this purchase are donated by the Friends of the YRCC. See attached Budget Adjustment. This item was approved at the January 12, 2021 Equipment Committee meeting. Attachments: State Contract Pricing Sheets Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 2021 Vehicle Specifications & Options Pricing Dealer Name: BALE CHEVROLET TYPE VDA 10011650 Vehicle Make/Model CHEVROLET EXPRESS PASSENGER 1 Ton 15 Passenger Van Model Code: CG33706 1LS City MPG Estimate N/A Highway MPG Estimate N/A CO-OP Purchasing One Way Delivery Charge Per Mile $1.75 Back to Table of Contents VEHICLE BID PRICE $26,295.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) 1 Ton 1 Ton Full Size 15 Passenger Van Gross Vehicle Weight Rating 9,000 lbs. Overall Length Overall Length: 235" Engine Engine Size 275 hp - List HP, Liters & Cylinders 276 HP 4.3 LITER V6 Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic - List Type, Speeds etc. 8 SPEED AUTO Primary Drive Axle Mfg.Std. - List Type REAR WHEEL Electronic Stability Control Electronic Stability Control System Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.42 Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 31 GAL Exterior Paint One Std. Color (non -premium) from Manufacturer's Full Chart of Std. Paint Bumpers Mfg.Std Front & Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Mirrors Doors 2 Front, Right & Left With Crank Vertical Windows, 2 Right Side to Open in Opposite Directions or One Sliding Door, and 2 Rear Doors That Open in Opposite Directions Mirrors Two Outside, Right & Left, One inside Interior Air Conditioning AC Factory Installed Radio Audio system with AM/FM Stereo Cruise Cruise Control, Factory Installed Tilt Steering Tilt Steering Wheel Steering Power Steering Windows Minimum of 3 Windows Capable of Being Opened Power Windows & Door Locks Power Windows & Door Locks Tinted Glass Mfg. Std. Tint on All Windows Gauges/Indicators Mfg. Std. List Gauges/Indicators DRIVER INFO CENTER Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Dealer Name: BALE CHEVROLET Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL ANTI LOCK DISC Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size LT245/75R16E Spare Mfg. Std. List LT245/75R16E Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5 YEAR 100,000 MILES City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number FLEET OPERATIONS (770) 2021 /Org2 Requestor: Sara Glenn BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accept funds for from the Friends of the YRCC in the amount of $26,295.00 and increase the budget for the Shop fund 9700.770.1920-5802.00 Project Number 02081.2021 for the purchase of a van. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 1/14/2021 2021-0031 RORY -Black. 1/14/2021 8:37 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL Account Number 52,590 52,590 Increase / (Decrease) Expense Revenue Project.Sub# Project Sub.Detl AT v.20210104 Account Name 1010.520.5280-4809.00 - 26,295 33051 1021 RE Donations 1010.090.6600-7602.70 9700.770.1920-6602.01 26,295 - 26,295 33051 02081 1021 2021 EX RE Transfers To Funds - Shop Transfer from Fund - General 9700.770.1920-5802.00 26,295 - 02081 2021 EX Vehicles & Equipment - base H:\Budget Adjustments\2021_Budget\City Council\02-02-2021\2020-0031 BA YRCC van 1 of 1