HomeMy WebLinkAbout39-21 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 39-21
File Number: 2020-1154
BID # 20-58 KING ELECTRICAL CONTRACTORS, INC. - 2019 PARK
IMPROVEMENT BOND PROJECT:
A RESOLUTION TO APPROVE A PROPOSAL FROM KING ELECTRICAL
CONTRACTORS, INC. IN THE TOTAL AMOUNT OF $50,050.00, PURSUANT TO BID #
20-58, FOR ELECTRICAL SERVICES ASSOCIATED WITH THE SQUARE LIGHTING AND
ELECTRICAL IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN
THE AMOUNT OF $5,005.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 PARK
IMPROVEMENT BOND PROJECT
WHEREAS, on October 20, 2020, the City Council awarded Bid # 20-58 and authorized a contract
with Austin King, Inc. d/b/a King Electrical Contractors for electrical services on an on -call basis for
up to five years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a proposal from
King Electrical Contractors, Inc. in the total amount of $50,050.00, pursuant to Bid # 20-58, for
electrical services associated with Square Lighting and Electrical Improvements Project, and further
approves a contingency in the amount of $5,005.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 2/2/2021
Page 1 Printed on 213121
Resolution: 39-21
File Number. 2020-1154
Attest:
GOER K
���,��y' � • U T Y 0�;�9J,G
rri
Kara Paxton, City Clerk TreasureF FAYE�EV/t'
i`�y'•;�gNSAs ••' •�'
Page 2 Printed an 213121
City of Fayetteville, Arkansas 113 West Mountain Street
w Fayetteville, AR 72701
(479)575-8323
i
: Text File
File Number: 2020-1154
Agenda Date: 2/2/2021 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.2
BID # 20-58 KING ELECTRICAL CONTRACTORS, INC. - 2019 PARK IMPROVEMENT
BOND PROJECT:
A RESOLUTION TO APPROVE A PROPOSAL FROM KING ELECTRICAL CONTRACTORS, INC.
IN THE TOTAL AMOUNT OF $50,050.00, PURSUANT TO BID # 20-58, FOR ELECTRICAL
SERVICES ASSOCIATED WITH THE SQUARE LIGHTING AND ELECTRICAL IMPROVEMENTS
PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $5,005.00, AND TO
APPROVE A BUDGET ADJUSTMENT - 2019 PARK IMPROVEMENT BOND PROJECT
WHEREAS, on October 20, 2020, the City Council awarded Bid # 20-58 and authorized a contract with
Austin King, Inc. d/b/a King Electrical Contractors for electrical services on an on -call basis for up to five
years.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a proposal from King
Electrical Contractors, Inc. in the total amount of $50,050.00, pursuant to Bid # 20-58, for electrical services
associated with Square Lighting and Electrical Improvements Project, and further approves a contingency in the
amount of $5,005.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 2/3/2021
Byron Humphry
Submitted By
City of Fayetteville Staff Review Form
2020-1154
Legistar File ID
2/2/2021
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/12/2021
Submitted Date
Action Recommendation:
PARKS & RECREATION (520)
Division / Department
Staff recommends approval of a proposal, based on the City contract for electrical service established by Resolution No
258-20, from Austin King, Inc D/B/A King Electric in the amount of $50,050 with a project contingency in the total of
$5,005 for electrical services associated with the Square Lighting and Electrical Improvements project. Also, approval of
a subsequent budget adjustment.
Budget Impact:
4605.860.7520-5806.00 4605 - Parks Project 2019 Bonds
Account Number Fund
Neighborhood Park Impvs.
46050.7520.3000 Square Lighting & Electrical
Project Number
Budgeted Item? . Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Project Title
$ 10,888.00
$ 10,887.50
$ 0.50
$ 55,055.00
$ 55,055.00
$ 0.50
V20180321
Purchase Order Number: 2020-393 -Engineering Element!
Previous Ordinance or Resolution # 258-20: RFQ 20-01. #15
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
ilk)
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 2, 2021
TO: Mayor and City Council
CITY COUNCIL MEMO
THRU: Susan Norton, Chief of Staff
Connie Edmonston, Parks and .Recreation Director
FROM: Byron Humphry, Park Maintenance Superintendent
DATE: January 12, 2021
SUBJECT: Square Electrical Improvements
RECOMMENDATION:
Staff recommends approval of a proposal, based on the City contract for electrical service
established by Resolution No 258-20, from Austin King, Inc D/B/A King Electric in the amount of
$50,050 with a project contingency of $5,005 for a total of $55,055 for electrical services
associated with the Square Lighting and Electrical Improvements Park Bond Project. Also,
approval of a subsequent budget adjustment.
BACKGROUND:
The Downtown Square lighting and electrical service was last renovated in 2008 and included
new streetlights on the exterior of the square, bollard lighting in gardens, and better distribution
of electrical service to accommodate the Lights of the Ozarks display.
Since that renovation, much has changed with the electrical and lighting requirements around
the square. The use of LED lighting for both Lights of the Ozarks and streetlights decreased the
amount of electrical service required in some areas whereas the popularity of food trucks and
street vendors has increased the demand for larger service in other areas. In addition, the Old
Post Office building has changed ownership and use, now as a restaurant, requiring better
pedestrian lighting and visibility for the interior sidewalks to create a safer and more inviting
nighttime environment.
The 2019 Parks Bond Program included $85,000 to upgrade the electrical service around the
square to accommodate food trucks and vendors, eliminating the need for noisy generators.
The project also called for enhanced lighting within the Square Gardens to highlight the gardens
and the Old Post Office building. Engineering Elements was selected to design the electrical
and lighting improvements (RFQ 20-01, Selection #15) for $8,000.
DISCUSSION:
The Downtown Square Gardens project, to enhance the garden lighting and improve the
electrical infrastructure for vendors, will be split into two phases. This proposal is to complete
the first phase which is to install power receptacles around the exterior of the, square to
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
accommodate vendors. Currently, the only power available for vendors is to utilize the same
power supply for the Lights of the Ozarks. This power supply is on a timer and is only active
when the lights are on at night. Allowing vendor use is very difficult for staff to manage and still
maintain ample power for the lighting supply which has resulted in vendors using noisy
generators or trying to share power with the light display. This project will provide new 50-amp
and 20-amp service for vendors that is on a separate power grid from the light display where
electricity will always be available.
The second phase of the project will focus on the addition of lighting within the gardens and
along the interior sidewalk to increase safety and visibility for pedestrians. The Transportation
Committee met on December 29, 2020to determine if the lighting of the sidewalk with
streetlights met the goals and funding of the Downtown Sidewalk/Walkability Improvements
Bond Project. The committee asked staff to investigate a more decorative lighting design with a
focus on highlighting the gardens and Old Post Office with lights in an artistic manner that
allows for color and brightness control which could vary based on seasons or events and also
provide ample lighting to accommodate safe pedestrian usage. Staff is currently working on the
electrical design for this phase.
BUDGET/STAFF IMPACT: `
11
The total cost of phase one of this project, to add vendor electrical power, with King Electric is
$50,050 with a project contingency of $5,005 and will be funded from the Neighborhood Parks
Square Lighting and Electrical Park Bond Project. A budget adjustment is included with this
council item.
Attachments:
King Electric Proposal
Resolution 258-80
Engineering Elements Agreement
KING ELECTRICAL CONTRACTORS
2145 WEST MOORE LANE
FAYETTEVILLE AR 72704
479-443-0006 FAX 479-443-1719
Email: tim@ckingelectric.net
PROPOSAL
TO:
PHONE
DATE
Byron Humphry
1-11-2021
JOB NAME
Fayetteville Square Power for Flower Beds
JOB DESCRIPTION
This price is to install power for the 50amp pedestals that are provided by the city and the 20amp
pedestals provided by the city. This includes pulling new wire and to separate the panels as per drawings
Mat. $28,050.00
Labor $22,000.00
PROPOSAL GOOD FOR 30 DAYS
DOLLARS:
$ 50,050.00
TERMS: PAYMENT DUE UPON RECEIPT OF INVOICE
AUTHORIZED SIGNATURE
A FINANCE CHARGE WILL BE CHARGED ON ALL
PAST DUE ACCOUNTS OF .0833% PER MONTH. ALL
Tim Edwards
ATTORNEY FEES WILL BE COLLECTED ON PAST DUE
ACCOUNTS.
THE ABOVE PRICES SPECIFICATIONS AND CONDITIONS
ACCE ANCE SI URE
ARE SATISFACTORY AND ARE HEREBY ACCEPTED.
YOU ARE AUTHORIZED TO DO WORK AS SPECIFIED.
PAYMENT WILL BE MADE AS OUTLINED ABOVE.
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 258-20
File (dumber: 2020-0818
BID #20-58 AUSTIN KING, INC. D/B/A KING ELECTRICAL CONTRACTORS:
A RESOLUTION TO AWARD BID #20-58 AND AUTHORIZE A CONTRACT WITH AUSTIN
KING, INC. D/B/A KING ELECTRICAL CONTRACTORS FOR ELECTRICAL SERVICES
ON AN ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AN AUTOMATIC
RENEWAL FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards
Bid #20-58 and authorizes a contract with Austin King, Inc. d/b/a King Electrical Contractors for
electrical services on an on -call basis for a term of one year with an automatic renewal for up to four
additional one year terms.
PASSED and APPROVED on 10/20/2020
Attest:
``,�1t1t111r1/r7��
GLERK,�!�,.
01.0
Kara Paxton, City Clerk Treasuret::; ; F`1, ;,�,,
Page 1 Printed on 10121120
City of Fayetteville, Arkansas
Text File
File Number: 2020-0818
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Agenda Date: 10/20/2020 Version: 1 Status: Agenda Ready
In Control: City Council Meeting File Type: Resolution
Agenda Number: A.7
BID #20-58 AUSTIN KING, INC. D/B/A KING ELECTRICAL CONTRACTORS:
A RESOLUTION TO AWARD BID #20-58 AND AUTHORIZE A CONTRACT WITH AUSTIN KING,
INC. DB/A KING ELECTRICAL CONTRACTORS FOR ELECTRICAL SERVICES ON AN
ON -CALL BASIS FOR A TERM OF ONE YEAR WITH AN AUTOMATIC RENEWAL FOR UP TO
FOUR ADDITIONAL ONE YEAR TERMS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes awards Bid
#20-58 and authorizes a contract with Austin King, Inc. d/b/a King Electrical Contractors for electrical services
on an on -call basis for a term of one year with an automatic renewal for up to four additional one year terms.
City of Fayetteville, Arkansas Page 1 Printed on 10/19/2020
Engineering Elements, PLLC
2458 E. Joyce Blvd; Suite I Fayetteville; Adonsas 72703
Phone (479) 695-1333 Fax: (479) 251-7982
April 28, 2020
Ms. Andrea Foren
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Re: Square Garden Lighting and Power Improvements
Fayetteville, Arkansas
Ms. Foren,
I am pleased to propose electrical engineering services to you for the above referenced project.
This proposal is based on the preliminary information I received from Mr. Wade Abernathy and
from a conference call that occurred on April 28, 2020. It is my understanding that this project
will consist of new lighting at the interior of the Square including walkway lighting, garden
lighting and accent lighting on the Old Post Office.
Our services will include standard basic engineering services consisting of preliminary design
and design development, contract documents, bidding assistance, submittal review and
construction observation. This level of services will pertain to the following systems as our part
of the work. '
MEP Services:
Our services include the following standard engineering services:
a. Preliminary Design and Design Development. Two design review meetings are
planned to evaluate design and light fixture selections.
b. Contract Documents
c. Bidding Assistance
d. Value Engineering Process
e. Submittal Review and Construction Observation.
Scope of Systems Designed:
The above -listed services will apply to the electrical systems listed below.
Electrical:
i. Exterior site lighting systems including walkway lighting, landscape lighting
and building accent lighting. Specific care will be given to the selection of
fixture characteristics such as lamp color temperature, aesthetics, camera
mounting options and control systems. All new lighting shall feature LED
lamp technology.
ii. New lighting controls. Options will be explored and considered prior to final
specification such as astronomical clock timers and wireless apps. Controls
will include a hand -off -auto switch for manual override of lighting systems.
iii. Electrical power distribution system for all new fixtures including conduit,
wiring and overcurrent protection.
iv. Additional electrical service capacity and service panelboards as necessary.
V. General purpose power for vendor and food truck connection. Location and
amperage of new receptacles will be reviewed and defined with City.
vi. Empty conduit system for Owner furnished equipment where necessary. This
includes new cameras provided under a separate contract.
vii. Cost estimates for construction.
3. Fee:
The fee for the above described services is proposed as a Fixed Fee of Eight Thousand Dollars
($8,000) for our portion of the work plus any reimbursable expenses attributed to the project.
Additional services that you may request will be provided on an hourly basis utilizing the
following hourly rates:
Principal Engineer
$165
Project Engineer
$135
Designer
$80
Administration
$50
If this proposal is acceptable please sign in the space provided and return a copy for my files. If
you have any questions or need additional information, please contact me.
Sincerely,
Shane R. Lanning, P
Engineering Eleme s, PLLC
2
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division PARKS & RECREATION (520)
/Org2
2021 (BY) I
Requestor: Byron Humphry
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff recommends approval of a proposal, based on the City contract for electrical service established by Resolution No 258
20, from Austin King, Inc D/B/A King Electric in the amount of $50,050 with a project contingency in the total of $5,005 for
electrical services associated with the Square Lighting and Electrical Improvements project. Also, approval of a subsequent
budget adjustment.
COUNCIL DATE: 2/2/2021
LEGISTAR FILE ID#: 2020-1154
Ke'vi vL'Spr&nW-4"
1212312020 4:17 PM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
RESOLUTION/ORDINANCE
GLDATE:
CHKD/POSTED:
2/2/2021
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl AT
v.20201112
Account Name
4605.860.7520-5806.00
50,050 -
46050
7520.3000 EX
Improvements - Park
4605.860.7520-5911.99
4605.860.7999-5899.00
5,005 -
(55,055) -
46050
46050
7520.3000 EX
7999 EX
Contingency - Capital Project
Unallocated - Budget
H:\Budget Adjustments\2021_Budget\City Council\02-02-2021\2020-1 154 BA Square Lighting 1 of 1