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Home My WebLink About2021-02-09 - Agendas - FinalW4 CITY OF FAYETTEVILLE ARKANSAS Members: City Staff: EQUIPMENT COMMITTEE February 09, 2021 Immediately following Agenda Session Zoom Meeting: Keeping it Together Virtually Sloan Scroggin, Chair Matthew Petty Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg AGENDA 1. Purchase of one (1) Forklift for Fleet Rental Pool 2. Purchase of two (2) front -load refuse trucks and one (1) side -load refuse truck for RTC 3. Purchase of one (1) auger style side -load refuse truck for RTC 4. Purchase of one (1) wheel loader for RTC 5. Purchase of one (1) 50 KW generator for Police. 6. Purchase of one (1) semi -trailer for Transportation 7. Purchase of two (2) flex -wing style brush cutters for Parks & Airport Divisions 8. Purchase of one (1) skid steer with one (1) forestry cutter attachment for Parks 9. Purchase of one (1) Excavator for RTC. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one (1) Forklift for Transportation Sonia Gutierrez Holly Hertzberg Unit 812 is a 2008 Toyota Forklift that has 13.4/15 points and has exceeded its life expectancy. A Toyota Forklift is available for $37,734.00 from Hugg & Hall Equipment Co. A Bid waiver will be requested for this purchase. Toyota is the only manufacturer with the SAS (System of Active Stability) which provides an additional level of safety for the operator and surrounding workers, and units have to be sold through the authorized Toyota dealer/distributor for our location which is Hugg & Hall Equipment Co. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of two (2) front -load refuse trucks and one Side -load refuse truck for Recycling and Trash Collection. Unit 4019 is a 2013 front -load refuse truck that has 13.5/15 points. Unit 4025 is a 2015 front -load refuse Truck that has 15/15 points. Unit 4021 is a 2014 side -load refuse truck that has 14.1/15 points. These units have exceeded their life expectancies. Two front -load refuse trucks are available for $347,132.00 per unit and one side -load refuse truck is available for $333,502.00 through the Sourcewell Cooperative Purchasing Agreement for a total of $1,027,766.00 from TLG Peterbilt. A sufficient funds have been collected. A budget adjustment will be presented to Council. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of one (1) auger style Side -Loader for Transportation. Unit 4022 is a 2014 Side -Load refuse truck that has 14.8/15 points and has exceeded its life expectancy. A side -load refuse truck with an auger system is available off the Sourcewell Cooperative Purchasing Agreement for $294,205.65 through the dealer, Arkansas Municipal Equipment. Sufficient funds have been budgeted and collected for this purchase. Staff requests that the mayor and city clerk sign a contract with this vendor for this purchase. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one (1) Wheel Loader for RTC Sonia Gutierrez Holly Hertzberg Unit 6007 is a 2013 John Deere 524K front end loader that has 14.7/15 points and has exceeded its life expectancy. A John Deere 524 front end loader is available through the Sourcewell Cooperative Purchasing Agreement for $165,957.86 through the dealer, Stribling Equipment. Sufficient funds have been budgeted and collected this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one (1) 50KW Generator for Police. Sonia Gutierrez Holly Hertzberg Unit 9029 is a 2001 Kohler 60 KW generator that has 15/15 points and has exceeded its life expectancy. A 57 KW Caterpillar generator is available off the Sourcewell Cooperative Contract in the amounts of $28,598.00 through the dealer, Riggs Tractor Company. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one (1) Semi -trailer for Transportation. Sonia Gutierrez Holly Hertzberg Unit 9202 is a 2015 Kraftsman semi -trailer that has 14.1/15 points. This is the only trailer in Transportation that is capable of towing our larger items, such as the roller and other heavy paving equipment from location to location. A tow master semi -trailer is available off the Sourcewell Cooperative Purchasing Agreement for $80,428.00 through the dealer, Williams Tractor. These trailers have increased significantly over the years and have added safety features. For those reasons, a budget adjustment will be presented to City Council and the shortfall in collection will be added to the collection of this trailer. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of two (2) brush cutters for various departments. Unit 5035 is a 2012 Rhino brush mower that has 14.5/15 points. Unit 5064 is a 2015 Brush Hog that has 14.7/15 points. These units have exceeded their life expectancies. A Rhino 15' flex wing cutter is available for $18,148.00 to replace Unit 5035, and a Rhino 20' flex wing cutter is available for $23,476.00 to replace Unit 5064 through the Sourcewell Cooperative Purchasing Agreement for a total of $41,624.00 from the local dealer, Williams Tractor. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street awn ,%/Jayetteville-ai.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Sonia Gutierrez Holly Hertzberg Subject: Purchase of one (1) Skid Steer with forestry cutter attachment. Unit 6005 is a 2013 Bobcat skid steer that has exceeded its life expectancy. Unit 9102 is a 2007 Vermeer woodchipper that has 12.2/15 points. It has been determined that the most efficient way to accomplish the tasks of this crew is to a different style of equipment. A Bobcat track loader is available for $61,422.48 and a 50' Forestry cutter attachment is available for $33,355.99 off the Sourcewell Cooperative Purchasing for a total of $94,778.47 through the local dealer, Williams Tractor. Sufficient funds have been budgeted and collected for this purchase. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 I� CITY OF FAYETTEVILLE ARKANSAS February 09, 2021 Members: Sloan Scroggin, Chair Matthew Petty City Staff: Sara Glenn, Fleet Operations Superintendent Terry Gulley, Transportation Director Subject: Purchase of one (1) Excavator for RTC Sonia Gutierrez Holly Hertzberg Unit 6022 is a 2017 John Deere Backhoe that has 15/15 points. This unit isn't in the budget to be replaced until 2023, however, it has suffered severe damage due to how it has to be used in the transfer station. It is no longer a logical decision to repair this unit, but to replace it with something that will perform the duty better. A Caterpillar 308 Excavator is available off the Sourcewell Cooperative Purchasing Agreement for $96,564.99 through the dealer, Riggs Caterpillar. We will be requesting to use fund balance because this item was not budgeted in this year's budget. The shortfall in collection will be made up as we collect for the future replacement of this unit. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701