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Home My WebLink About45-21 RESOLUTION OF FPYET�E;- 4 /i \4PKIINS PS 113 West Mountain Street Fayetteville,AR 72701 (479)575-8323 Resolution: 45-21 File Number: 2021-0010 BUFFINGTON WEIR,LLC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE WATER MAIN INSTALLATION COST SHARE AGREEMENT WITH BUFFINGTON WEIR,LLC IN THE AMOUNT OF$70,064.16 WHEREAS,on September 17,2019,the City Council approved a cost share agreement with Buffington Weir,LLC for the construction of a 12-inch water main along a portion of Rupple Road between Tanyard Drive and Weir Road;and WHEREAS,during construction changes became necessary that resulted in additional costs that were not anticipated with the cost share agreement such as backfill under the proposed trail construction, rerouting the water main due to utility conflicts,additional filling and the additional construction observation by the engineer of record. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1:That the City Council of the City of Fayetteville,Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 1 to the water main installation cost share agreement with Buffington Weir, LLC in the amount of$70,064.16. PASSED and APPROVED on 2/2/2021 Page 1 Printed on 2/3/21 Resolution: 45-21 File Number 2021-0010 A pp ro11 : Attest: I GRK/L/ i , iZ% 7A CITy�Fy''' Lioneld Jord. .yor Kara Paxton, City Clerk Treasurer= F'gYE7TF� ;� Page 2 Printed on 2/3/21 - of KpYE,Fy. City of Fayetteville, Arkansas 113 West Mountain Street r Fayetteville,AR 72701 : ``m r (479)575-8323 �t.'. Text File \ 9Ak AYNSP File Number: 2021-0010 Agenda Date:2/2/2021 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number:A.8 BUFFINGTON WEIR,LLC CHANGE ORDER NO. 1: A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE WATER MAIN INSTALLATION COST SHARE AGREEMENT WITH BUFFINGTON WEIR,LLC IN THE AMOUNT OF$70,064.16 WHEREAS,on September 17,2019,the City Council approved a cost share agreement with Buffington Weir,LLC for the construction of a 12-inch water main along a portion of Rupple Road between Tanyard Drive and Weir Road;and WHEREAS,during construction changes became necessary that resulted in additional costs that were not anticipated with the cost share agreement such as backfill under the proposed trail construction,rerouting the water main due to utility conflicts,additional filling and the additional construction observation by the engineer of record. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,ARKANSAS: Section 1:That the City Council of the City of Fayetteville,Arkansas hereby authorizes Mayor Jordan to sign Change Order No. 1 to the water main installation cost share agreement with Buffington Weir,LLC in the amount of$70,064.16. City of Fayetteville,Arkansas Page 1 Printed on 2/3/2021 City Fayetteville Fa etteville Staff Review Form 2021-0010 Legistar File ID 2/2/2021 City Council Meeting Date-Agenda Item Only N/A for Non-Agenda Item Tim Nyander 1/6/2021 WATER SEWER (720) Submitted By Submitted Date Division/Department Action Recommendation: Staff recommends approval of Change Order No. 1 in the amount of$70,064.16 to the cost share agreement with Buffington Weir, LLC for the installation of a 12" water main along Rupple Road between Tanyard Drive and Weir Road. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 12009.1 Water System Rehabilitation/Replacement Project Number Project Title Budgeted Item? Yes Current Budget $ 7,589,810.00 Funds Obligated $ 1,560,953.29 Current Balance i $ 6,028,856.711 Does item have a cost? Yes Item Cost $ 70,064.16 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ 5,958,792.55 V20180321 Purchase Order Number: Previous Ordinance or Resolution# Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE CITY COUNCIL MEMO tip ARKANSAS MEETING OF FEBRUARY 2, 2021 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Matt Casey, Engineering Design Manager DATE: January 6, 2021 SUBJECT: Water Main Cost Share, Magnolia Park Subdivision —Change Order RECOMMENDATION: Staff recommends approval of Change Order No. 1 in the amount of$70,064.16 to the cost share agreement with Buffington Weir, LLC for the installation of a 12"water main along Rupple Road between Tanyard Drive and Weir Road. BACKGROUND: On October 23, 2018, the City Council approved a cost-share with Buffington for the construction of Rupple Road in association with the annexation and development of a 68.65 acre residential subdivision along the future portion of Rupple Road between Tanyard Drive and Weir Road. On March 25, Buffington received Planning Commission approval for the construction of this proposed subdivision and will be installing new 8" water mains within this development. On September 17, 2019, the City Council approved a cost share with Buffington Weir, LLC for the construction of a 12"water main along Rupple Road. This portion of Rupple Rd is shown in the Water Master Plan as a portion of the 12" grid to serve this area of the city. The City will be paying for 100% of the construction of this 12" water main and the developer will be responsible for 100% of the construction within the Magnolia Park Subdivision. DISCUSSION: During construction changes became necessary that resulted in additional costs that were not anticipated with the cost share agreement. These changes include items such as base backfill under the proposed trail construction, rerouting the water main due to utility conflicts, additional fittings and the addition of construction observation by the engineer of record. BUDGET/STAFF IMPACT: This project is funded by the Water and Sewer Fund. The cost share agreement was approved in the amount of$262,153.40.00 with a contingency of$39,323.00. This change order request is for an additional $30,741.16 beyond the original approved amount. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: Change Order Request Change Order No. 1 2 300 North College,Suite 317 Grafton Tu I I Fayetteville,AR 72701 479.455.2207 ® architecture I engineering I surveying craftontull.com November 18, 2020 Mr. Matt Casey, PE City of Fayetteville Engineering 125 W Mountain Street Fayetteville,Arkansas RE: Rupple Road—Waterline Cost Share Amendment Request Mr. Matt Casey — On behalf of Buffington Weir LLC, Crafton Tull respectfully requests that the City of Fayetteville consider an amendment to the cost share agreement for waterline improvements in conjunction with the Rupple Road extension.The agreement was effective September 5, 2019.The original agreement had a maximum-not-to- exceed amount of$262,153.40 with a contingency fund not to exceed $39,323.00.The anticipated cost of the project has exceeded the agreement and contingency by a sum of$30,741.16 which we request be covered under an amended cost-share agreement. The following is an outline of the changes to the project that have increased the cost: - The original plans assumed that the waterline backfill under the proposed trail would be native material. Due to the poor condition of the native soils, rock backfill was required by the City's inspector under the proposed trail.This cost is reflected in pay item '39.1—Waterline Rock Backfill' introduced in Change Order No.4 and adjusted for as-built quantity in Change Order No. 5. (Change Orders attached for reference).Total Cost Increase of$46,882.16. - Due to unforeseen utility conflicts with existing utilities,the waterline alignment was modified for the southern end of the project.These changes were reflected in Change Order No.4 for items 19.0, 20.0, 22.0, 24.0, 27.0, 30.0, &32.0 were revised according. Pay items 30.1,32.1,39.1, 66.0, &67.0 are added accordingly.Total Cost Increase of$12,512.00. - 'Item 29.0—8"x22.5 Degree Bend'was bid for a total quantity of two(2), each.This was in error as the plans required four(4) 8"x22.5 Degree Bends. Change Order 5 revises the quantity to reflect the as-built total.Total Cost increase of$1,940.00. - Construction Observation was not accounted for in the original cost-share Agreement. Per Buffington's request, Crafton Tull kept a separate log of waterline construction observation effort.The total effort incurred in construction observation is$8,730.00. We appreciate your consideration of this matter. Should you have any questions, please contact the undersigned. Sincerely, (.4-€.46 Luke Jost, PE Project Manager Crafton Tull www.craftontull.com CHANGE ORDER Buffington Won.LLC Crahon.lull&Associates.Inc Tomlinson Asphalt Company.Ire PROJECT CHANGE ORDER NO.. 4 I&pple Road E4l011s0n DATE 7/13/2020 ENGINEER'S PROJEC I NO.. 19102100 CONTRACT DATE 1W15/2019 10 CONTRAC I OR CONTRACT FOR: Buffington Weir LLC Tomlinson Asphalt Company.inc 14 t.VY V1111 Asclla Fayetteville.Arkansas 727114 I Ito Contract Is changed as fo:lays. BQQ CITY UNIT UNIT COST ITEM TOTAL hom a.I-f-nte Grading of Subacute 1,733.00 SY 5 2.60 S 4.535.1 C Item 8.2•Goognd Bridge Lift(Tensaw IX7-4501 1./33.011 SY 5 28.45 5 49.333.65 Item 211.0-8"PVC Class C900 01214 Class 305 Water Maxi 30.00 Lf $ 99.00 $ 2.970.00 Item 22.0-12"x8"Tee 1.00 EA $ 1.825.00 5 1.825.00 horn 30.0-12-x45 Degree Bond 2 00 EA S 1.425.00 $ 2.850.00 Item 30.1•12"Anchor Couplings 2 00 EA $ 970,00 $ 1.940.00 Ilan 32.0-24'Stool Casing 18 00 LF 5 188.00 $ 3.384.00 horn 32 I-Wald Jails of 24"Casing 3 00 EA 5 295.00 5 805.00 ham 39.1-Watorhnn Rock Backfil 683.00 TON S 31.72 5 21.864.76 hem 66.0•12'Anchor CoIau 6 Cap Da11W 100 EA S 2 450.00 $ 2.450.03 hem 67 0-Road Crossing&Geoprw Repair 100 LS 5 2.000.00 S 2.000.00 TOTAL ADD 593,778.41 DEDUCT QTY UNIT UNIT COST ITEM TOTAL Item 7 0-Unclassified Excavation•Upon to Phase 2 145.00 CY $ 6.25 S 906.25 Item 8.0-HI-Offsde Select Till(1ldislde Red Din 1 1,155.00 CY $ 12.65 5 14.010.75 horn 19.0.12'PVC Class C90U UR14 Class 305 Water Main 35.00 LF $ 59.20 $ 2.072.00 hem 24.0•8"x 12'Reducer 1.00 EA $ 750.00 S 750.00 hens 27.0•12'Cap 1.00 EA 5 970.00 5 970.00 TOTAL DEDUCT 519,309.00 TOTAL CHANGE ORDER $74.469.41 NOT VALID UNTIL SIGNED BY TilE OWNER.ENGINEER.AND CON MAC TOR 1 he original Contract Soul Pace was ... . _ . .. .. 52.322,721.63 Net change by erewousty authorized Change Orders - 5111,914.5E the Contract Sunl Ono,to ih,s Change Order .... ....... ._ . .. 52.4:41,636.18 the Contract Sum mill so INCREASED This Change Odor or the amount of...._. 574,469.41 The now Contract Suns.including!his Change Order will be .._. .. 52.509,105.59 Ilse Contract lone will be remain unchanged. The dote of Substantial Completion as of the dale of this Change Order therefore is NOIE. IMs Summary bus not reflect chew ges u1 m0 Contract Sum.Contract time.or Guaranteed Maximum Pnec*Inch have been andiamzud by a Construction Change Directive. ENGINEER/ADDRESS CONTRACTOR/ADDRESS ,O WNERIADDRESS Crahon Trill Tomluiaon A Mraln Company.Inc kuNulyloe Waif.LLC JOO N Cullu a Ant.Soda 317 1411 W.Van Male 2071E luYcu Blvd..Salta II Fayannu n M 72701 � F7ilInWSl21 % / Date.07/16J2020 7/iy/� I / r '/ - a CHANGE ORDER Buffington V7ee.LLC C mMon Tu18 Associates.Inc Tomlinson Asphalt Company,Inc PROJECT CHANGE ORDER NO 5 Rupple Road Extension DATE. 1012/2020 ENGINEERS PROJECT NO• 19102100 CONTRACT DATE I015f2019 TO CONTRACTOR CONTRACT FOR• &Angwn WelT.LLC Ton.nson Asphan Gummy.Inc 1411 W.Van An±Io Fayettevie.Arkansas/2704 The Contract rs changed as follows ADD QTV UNIT UNIT COOT I10 TOTAL Item 8 I•Ens Gradng of Subgrade 1.244 00 SY S 260 S 3234 40 Vern 8.2•Geognd Bridge LA(Tenser TX/-450I 1.244 00 SY S 28.45 S 35.391 MI h em 29-8..22.5'Degree fiend 2 00 EA S 970 00 5 1.940.00 Nem 39.1-Waterline Rock Barth/ 8/1 35 TON S 31.72 S 27,639-09 Item 58.1-Drilled Light Pole Foundations 16.00 VF 5 322.00 S 5.152 00 num 65-Removal of Sod Spoils 8 936 00 CV S 8.70 S 77.74320 lee 68.0-Electrc Service Pede.culs 2 00 EA 5 /.800.00 S15.400.00 TOTAL ADO $188.708.49 DEDUCT OTT UNIT UNIT COST ITEM TOTAL morn 7.0•Unciassa d E.cave5oo•Eoonn I Phase 2 16l n0 CY S 6 25 S 65000 Nrnr 8 0•FM.OOsee Select Fe(H1ade Red art 829.00 CV S 12.65 F 10.486.85 ✓ern 57.0-1 IR'Electncal Conduit Inst931e, 160.00 IF S 8.45 S 1.344 01 (tom 57.1.'Won Conductors 160 00 IF S 1.65 5 264.00 TOTAL DEDUCT S12.744.05 TOTAL CHANGE ORDER 5153.953,64 NOT VALID UNTIL SIGNED BY THE OWNER.ENGINEER AND CONTRACTOR The origami Contract Sum Pone ono..._...............___.._.. 52.322.721.63 NW change by pravwusty authorized Change Orders...... . .... S/N,303.N The Contract Sun peon to ere Charge Order. . 52.500.105.59 The Conlrart Sum to be INCREASED M5 Change Order n Me antrum!rtl S1S3,953114 The new Contras 5rrn nrildng m,s Charge Orrwr yob Dr.. 52.663.081.23 The Conran base Ai be owner!unrtlanged. The dated Sebslenlwl Completion as of Me date of ihn Change Order Momfom!s NOTE This Summary does not reflect Changes n the Contract Sum.Contract Time or Goarmltm!d Maximum Pace winch hove been alfhon,ed by a Construction n Change DYeo1,o, ENGINEER/ADDRESS CONTRACTORADOREss OWNERAOORESS CrEron TUN TeSeeen Moral,Como.,Inc C Nis■C Mn.Suss 317 ?826 E Ju�wit.a S Mt r W.vet Aecna ?elk E uo t&erer.a AR 77m1 �/� --._-- Ice W.a W , . /!,�`/ aseer.raa•Anunw MU VnyeneyW.AK IIIU,r� aiii_ Dan: 10/29/2020 _ a/a /L — 5--- L) L CHANGE ORDER Buffington War.LLC Crafton.Tull&Associates.Inc. Tomlinson Asphalt Company.Inc. PROJECT CHANGE ORDER NO.: 4 Ripple Road Extension DATE: 7/13/2020 ENGINEERS PROJECT NO.: 19102100 CONTRACT DATE 10/15/2019 TO CONTRACTOR CONTRACT FOR: Buffington Wer.LLC Tomlinson Asphalt Company.Inc 1411 W Van Asrhe Fayettev4lo,Arkansas 72704 The Contract is changed as follows: W-.2 OTY UNIT UNIT COST ITEM TOTAL Item 8.1-Fne Grading of Subgrade 1.733.00 SY S 2.60 $ 4.505.80 Item 8.2-Gouged Bndge Lift(Tenser TX7.450) 1.733 00 SY $ 28.45 $ 49.303.85 hem 20.0-8"PVC Class C900 DR14 Class 305 Water Main 30 00 LF $ 99.00 f 2.970.00 Item 22.0-17x8'Tee 1 00 EA $ 1.825.00 $ 1,825.00 Item 30.0-17x45 Degree Bend 2 00 EA $ 1,425.00 S 2.850.00 Item 30.1•17 Anchor Couplings 2.00 EA $ 970.00 $ 1.940 00 Item 32.0-24'Steel Casing 18.00 LE $ 188.00 $ 3.384.00 hem 32 1-Weld Joints of 24'Casing 3 00 EA $ 295.00 $ 885.00 Item 39.1-Waterline Rock Backfil 683.00 TON $ 31.72 $ 21.664.76 Item 66.0-17 Anchor Collar 8 Cap Detail 1 00 EA $ 2.450.00 $ 2.450.00 hem 67 0-Road Crossing&Geogrid Repair 100 L S $ 2.000.00 $ 2.000.00 TOTAL ADO $33,7711.41 DEDUCT OTY UNIT UNIT COST ITEM TOTAL Item 7 0-Unclassified Excavation-Export to Phase 2 145.00 CY $ 6.25 S 906.25 Item 8.0-F41-Offsite Select F41(Hillside Red Dirt) 1,155.00 CY $ 12.65 $ 14,610.75 Item 19.0-12'PVC Class C900 UR14 Class 305 Water Main 35 00 LF $ 59.20 $ 2.072.00 Item 24.0-8'x17 Reducer 1.00 EA $ 750 00 $ 750.00 Item 27.0-17 Cap 1.00 EA $ 970.00 $ 970 00 TOTAL DEDUCT S19.309.00 TOTAL CHANGE ORDER $74,462.41 NOT VALID UNTIL SIGNED BY THE OWNER.ENGINEER.AND CONTRACTOR The original Contract Sum Price was .. .._.._.... _._...... $2,322.721.63 Net change by previously au honied Change Orders $111,914.55 The Contract Sum prior to this Change Order.....-...... S2.434,636.18 The Contract Sum well be INCREASED this Change Order in the amount of.,....... $14.462.41 The new Contract Sum,including this Change Order all be ......_........ $2.509.105.59 The Contract time will be reman unchanged. The date of Substantial Completion as of the date of this Change Order therefore a NOTE.This Summary does not reflect changes in the Contract Sum.Contract Time,or Guaranteed Maximum Prloo which have been authorized by a Construction Change Directive ENGINEER/ADDRESS CONTRACTOR/ADDRESS _ OWNER/ADDRESS Crofton Tull Toatlrnort Mphalt Company arc Buffington Won.iI.0 300 N C Avo.Suits 317 1411*Von A.chi 187E E loya Blvd..ffi4io 41 FayoC�32701L.1._ Fay AM AFhans�.!:70 Enyr.ttuolle.AR.OM 4b/'�� Date 07/16/2020 - 7//N�ZE1 ---------- _. CHANGE ORDER Buffington Weir.LLC. Crafton.Tull 8 Associates,Inc. Tomlinson Asphalt Company,Inc. PROJECT: CHANGE ORDER NO.: 5 Rupple Road Extension DATE: 10/2/2020 ENGINEER'S PROJECT NO.: 19102100 CONTRACT DATE: 10/15/2019 TO CONTRACTOR: CONTRACT FOR: Buffington Weir,LLC Tomlinson Asphalt Company,Inc. 1411 W.Van Asche Fayetteville,Arkansas 72704 The Contract is changed as follows: ADD CITY UNIT UNIT COST ITEM TOTAL Item 8.1-Fine Grading of Subgrade 1.244.00 SY S 2.60 $ 3.234.40 Item 8.2-Geogrid Bridge Lift(Tenser TX7-450) 1,244.00 SY $ 28.45 $ 35.391.80 Item 29-8"x22.5"Degree Bend 2.00 EA $ 970.00 $ 1,940.00 Item 39.1-Waterline Rock Backfill 871.35 TON $ 31.72 $ 27,639.09 Item 58.1-Drilled Light Pole Foundations 16.00 VF $ 322.00 $ 5.152.00 Item 65-Removal of Soil Spoils 8,936.00 CY S 8.70 $ 77.743.20 Item 68.0-Electric Service Pedestals 2.00 EA $ 7,800.00 $15,600.00 TOTAL ADD $166,700.49 DEDUCT OTY UNIT UNIT COST ITEM TOTAL Item 7.0-Unclassified Excavation-Export to Phase 2 104.00 CY $ 6.25 $ 650.00 Item 8.0-Fill-Offsite Select Fill(Hillside Red Dirt) 829.00 CY $ 12.65 $ 10.486.85 Item 57.0-1 1/2"Electrical Conduit Installation 160.00 LF $ 8.40 $ 1,344.00 Item 57.1-Wire Conductors 160.00 LF $ 1.65 $ 264.00 TOTAL DEDUCT S12.744.85 TOTAL CHANGE ORDER 5153,955.64 NOT VALID UNTIL SIGNED BY THE OWNER,ENGINEER.AND CONTRACTOR The original Contract Sum Price was $2.322,721.63 Net change by previously authorized Change Orders . . .. ... S186,383.96 The Contract Sum pnor to this Change Order $2.509,105.59 The Contract Sum will be INCREASED this Change Order in the amount of S153,955.64 The new Contract Sum.including this Change Order will be $2.663,061.23 The Contract time will be remain unchanged. The date of Substantial Completion as of the date of this Change Order therefore is NOTE:This Summary does not reflect changes in the Contract Sum.Contract Time,or Guaranteed Maximum Price which have been authorized by a Construction Change Directive. ENGINEER/ADDRESS CONTRACTOR/ADDRESS OWNER/ADDRESS Crofton Tull Tomlinson Asphah Company,Inc. Buffington Weir,LLC 300 N Colleg Avo,Suite 317 1411 W.Van AscM 2826 E Joyce Blvd.,Suite 41 E ayettavil .AR 72701 Fayetteville,Arkansas 72704 Eayettuv ale,AR,72703 By: Date: 10/29/2020 /c z, ___ CHANGE ORDER NO. 1 TO THE CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN UPGRADE COSTS BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND BUFFINGTON WEIR, LLC WHEREAS,on September 17, 2019, as authorized by Ordinance No. 6230,the City of Fayetteville("City")and Buffington Weir, LLC ("Buffington")entered into a Contractual Agreement for Cost Share of Water Main Upgrade Costs for the construction of a 12-inch water main along Rupple Road between Tanyard Drive and Weir Road; and WHEREAS, the agreement provides that the City will reimburse Buffington the amount of$262,153.40, which is the full estimated cost provided by the developer's contractor for the water main installation; and WHEREAS, in the course of construction, Buffington's contractor identified some necessary changes that were not anticipated in the original cost share agreement including base backfill under the proposed trail construction,rerouting the water main due to utility conflicts, additional fittings, and the addition of construction observation by the engineer of record; and WHEREAS, the total cost of these necessary changes is$30,741.16 more than the approved project contingency of$39,323.00,thus requiring the approval of the Fayetteville City Council. NOW,THEREFORE,BE IT KNOWN TO ALL: That the City and Buffington, on this (p'h day of vw.tn 2021, hereby agree to Change Order No. 1 to the Cost Share Agreement in the amount of$70, 4.16 as described in the letter from Luke Jost, PE of Crafton Tull, a copy of which is attached hereto as Exhibit A and made a part hereof. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth herein above. BUFFINGTON WEIR,LLC By: a,C4 . 444,ha� Date: /- 6 -1._0 2--)Name, it C L fF y GAMZ.L.raAl Witness: .e=s------- Date: I " (P - 2 c) 2- I AN Ai A "t7 Y LW--- Change Order No. 1—Rupple Road Water Main Cost Share CITY OF 'AYETT ILLE,ARKANSAS BY:' Date:Date: Lioneld Jo • . ,Mayor � ' r ATTEST: 0111 i I r r r o� ``�c` ERK/ R��i =��y.• SITY0•Ss By: - �� ' F,� 1. DatTAS a/a va or�.. 1 Kara Paxton, City Clerk-Treasurer �EV1LLE�'" • y ';9sy�•5!fANSPs.�•'�•�.l 2