HomeMy WebLinkAbout304-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 304-20
File Number: 2020-0854
BID #20-83 CROSSLAND HEAVY CONTRACTORS, INC. - 2019 TRANSPORTATION
BOND PROJECT:
A RESOLUTION TO AWARD BID #20-83 AND AUTHORIZE A CONTRACT WITH
CROSSLAND HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $4,380,859.87 FOR
THE CONSTRUCTION OF THE SAIN STREET EXTENSION PROJECT, TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $438,086.00, AND TO APPROVE A
BUDGET ADJUSTMENT - 2019 STREET IMPROVEMENTS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-83 and
authorizes Mayor Jordan to sign a contract with Crossland Heavy Contractors, Inc. in the amount of
$4,380,859.87 for the construction of the Sain Street Extension Project, and further approves a
project contingency in the amount of $438,086.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/1/2020
Page 1 Printed on 12(lW20
Resolution: 304-20
File Number.' 2020-0854
Attest:
Kara Paxton. City Clerk Tr asurer
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Page 2 Printed on 12110120
City of Fayetteville, Arkansas 113 West Mountain Street
. \\ Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0854
Agenda Date: 12/1/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A 10
BID #20-83 CROSSLAND HEAVY CONTRACTORS, INC. - 2019 TRANSPORTATION BOND
PROJECT:
A RESOLUTION TO AWARD BID #20-83 AND AUTHORIZE A CONTRACT WITH CROSSLAND
HEAVY CONTRACTORS, INC. IN THE AMOUNT OF $4,380,859.87 FOR THE CONSTRUCTION
OF THE SAIN STREET EXTENSION PROJECT, TO APPROVE A PROJECT CONTINGENCY IN
THE AMOUNT OF $438,086.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 STREET
IMPROVEMENTS BOND PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-83 and
authorizes Mayor Jordan to sign a contract with Crossland Heavy Contractors, Inc. in the amount of
$4,380,859.87 for the construction of the Sain Street Extension Project, and further approves a project
contingency in the amount of $438,086.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 121412020
Paul Libertini
Submitted By
City of Fayetteville Staff Review Form
2020-0854
Legistar File ID
12/1/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/9/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
A Resolution to award Bid #20-83 and authorize a contract with Crossland Heavy Contractors, Inc. in the amount of
$4,380,859.87 for the construction of the Sain Street Extension project, to approve a project contingency in the
amount of $438,086.00, and to approve a Budget Adjustment.
4602.860.7213.5809.00
4470.800.8835-5809.00
Account Number
46020.7213 /
06035.7213
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
4602-Streets Project 2019 Bonds
4470-Sales Tax Capital
Fund
Sain Street Extension
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 50,398.00
$ 40,397.00
10,001.00
$ 4,818,945.87
$ 5,113,033.00
304,088.13
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
Wir ARKANSAS
MEETING OF DECEMBER 1, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Paul Libertini, Staff Engineer.��
DATE: November 9, 2020
CITY COUNCIL MEMO
SUBJECT: A Resolution to award Bid #20-83 and authorize a contract with Crossland
Heavy Contractors, Inc. in the amount of $4,380,859.87 for the construction
of Sain Street Extension project, to approve a project contingency in the
amount of $438,086.00, and to approve a Budget Adjustment.
RECOMMENDATION:
Approval of a Resolution to award Bid #20-83 and authorize a contract with Crossland Heavy
Contractors, Inc. in the amount of $4,380,859.87 for the construction of Sain Street Extension
project, to approve a project contingency in the amount of $438,086.00, and to approve a
Budget Adjustment.
BACKGROUND:
On February 3, 2015, City Council approved Resolution No. 33-15 expressing the willingness of
the City to utilize Federal -aid funds for the construction of the Sain Street Connection from N.
Front Street to Vantage Boulevard.
On September 24, 2014, the Northwest Arkansas Regional Planning Commission (NWARPC)
awarded this project $320,000 from the FFY 2015 STP-A (Surface Transportation Program -
Attributable for the Design and Environmental phases. This Federal -aid program is administered
through the NWARPC.
On September 23, 2015, the NWARPC awarded this project an additional $160,000 from the
FFY 2017 STBGP-A (Surface Transportation Block Grant Program -Attributable) for
Right -of -Way and Utilities.
On July 25, 2018, the NWARPC awarded this project an additional $475,000 of FFY 2019
STBGP-A funds for Right -of -Way.
On July 24, 2019, the NWARPC awarded this project an additional $2,286,512 of FFY 2020
STBGP-A funds for Right -of -Way ($286,512) and Construction ($2,000,000).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
On July 22, 2020, the NWARPC awarded this project an additional $2,500,000 of FFY 2021
STBGP-A funds for Construction and Construction Management Services.
The above Federal -aid funds yield a subtotal of $5,741,512.00. Additionally, the City was
successful in petitioning the FHWA (Federal Highway Administration) to transfer the unspent
balance of $115,986.00 of Federal -aid from the FEEDC (Fulbright Expressway Economic
Development Corridor) project which was completed in 2014. The total Federal -aid funding for
this project is therefore $5,857,498.00.
DISCUSSION:
On Wednesday, November 4, 2020, the City received two (2) construction bids for this project.
Crossland Heavy Contractors, Inc. submitted the low bid which was approximately 11% below
the Engineer's Estimate of $4,945,876.00. Engineering staff recommends awarding this
contract to Crossland Heavy Contractors, Inc. The contract time is 390 days (13 months) for
final completion.
Please note that as part of the Federal -aid process, the Mayor will be submitting the required
Certification Letter to the Arkansas Department of Transportation (ARDOT) requesting their
review of the bid tabulations and concurrence in award of the contract to Crossland Heavy
Contractors, Inc. The actual execution of the construction agreement will occur after receipt of
ARDOT concurrence.
BUDGET/STAFF IMPACT:
This project is based on an Agreement of Understanding with ARDOT in which Federal -aid
money will pay 80% of the contract amount and the City will pay a 20% match. The City will
have to make payments to the Contractor and the Consultant, and then submit the required
paperwork to ARDOT requesting 80% reimbursement. The City 20% matching funds for the
roadway improvements will be paid from the Streets Project 2019 Bonds Fund.
The total Federal -aid amount being recognized in the associated Budget Amendment for this
item is $4,515,986. Additionally, the Budget Amendment will also recognize escrow funds of
$268,271.68 collected from property owners for bridge improvements over Mud Creek which is
part of the Sain Street Extension project.
Attachments:
Signed Construction Agreement — Document 00500
Appendix A, Bid #20-83 — City Bid Package
Appendix B, Bid #20-83 — Bid Submittal — Crossland Heavy Contractors, Inc.
Appendix C, Bid #20-83 — Recommendation for Award
DOCUMENT 00500 — AGREEMENT
BETWEEN OWNER AND CONTRACTOR
Contract Name/Title: SAIN STREET EXTENSION (FAYETTEVILLE) (S)
Contract No.: 2020- OODdO08
THIS AGREEMENT is dated as of the A?`day of CJ r/ _ _ in the yearL202ety and
between The City of Fayetteville, Arkansas and Crossland Heavy Contractors, Inc. (hereinafter
called Contractor).
ARTICLE 1 - WORK
1.01 Contractor shall compete all Work as specified or indicated in the Contract Documents.
The work under this Contract includes, but is not limited to:
The contract consists of approximately 1950 L.F. of roadway construction from
Frontage Road to Joyce Boulevard, along with a 320 L.F. new bridge over Mud Creek
and associated structures, construction of associated earthwork, curb and gutter,
sidewalk and enclosed drainage. Additionally, an approximately 780 L.F. of 12' wide
concrete trail will be constructed along with concrete block gravity retaining wall and
lighting. Minor utility service work will need to be completed as part of the roadway
construction. A signal pole and mast are to be constructed, with associated items at the
southwest corner of Joyce Boulevard and Vantage Drive.
ARTICLE 2 - ENGINEER
2.01 The Project has been designed by the City of Fayetteville, Engineering Division, who is
hereinafter called Engineer. The Engineer assumes all duties and responsibilities, and has
the rights and authority assigned to Engineer in the Contract Documents in connection
with completion of the Work in accordance with the Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for milestones, if any, Substantial Completion, and completion
and readiness for final payment as stated in the Contract Documents are of the
essence of the Contract.
00500 Agreement 00500- 1
Sain Street Extension
DOCUMENT 00500 — AGREEMENT (continued)
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work will be Substantially Completed within 330 calendar days after the
date when the Contract Times commence to run as provided in the GENERAL
CONDITIONS, and completed and ready for final payment in accordance with
the GENERAL CONDITIONS within 390 calendar days after the date when the
Contract Times commence to run.
3.03 LIQUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this Agreement
and that The City of Fayetteville will suffer financial loss if the Work is not
completed within the time specified above, plus any extensions thereof allowed
in accordance with the GENERAL CONDITIONS. The parties also recognize
the delays, expense, and difficulties involved in proving the actual loss suffered
by The City of Fayetteville if the Work is not Substantially Completed on time.
Accordingly, the City of Fayetteville and Contractor agree that as liquidated
damages for delay (but not as a penalty) Contractor shall pay The City of
Fayetteville Seven Hundred Fifty Dollars ($750.00) for each calendar day that
expires after the time specified above in Paragraph 3.02 for Substantial
Completion until the remainder of the Work is Substantially Complete. After
Substantial Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the time specified in Paragraph 3.02 for completion and
readiness for final payment or any proper extension thereof granted by The City
of Fayetteville, Contractor shall pay The City of Fayetteville Seven Hundred
Fifty Dollars ($750.00) for each calendar day that expires after the time specified
for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to
accept, as full and final compensation for all work done under this agreement, the amount
based on the prices bid in the Proposal (BID FORM) which is hereto attached, for the
00500 Agreement 00500-2
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
actual amount accomplished under each pay item, said payments to be made in lawful
money of the United States at the time and in the manner set forth in the Specifications.
4.02 As provided in the General Conditions estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER as
provided in the General Conditions. Unit prices have been computed as provided in the
General Conditions.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENTS:
A. Contractor shall submit Applications for Payment in accordance with the
GENERAL CONDITIONS. Applications for Payment will be processed by
Engineer as provided in the GENERAL CONDITIONS.
5.02 PROGRESS PAYMENTS, RETAINAGE:
A. The City of Fayetteville shall make progress payments on account of the Contract
Price on the basis of Contractor's Applications for Payment as recommended by
Engineer, on or about the 15th day of each month during construction. All such
payments will be measured by the schedule of values established in the
GENERAL CONDITIONS (and in the case of Unit Price Work based on the
number of units completed) or, in the event there is no schedule of values, as
provided in the General Requirements.
1. Prior to Substantial Completion, progress payments will be made in an
amount equal to the percentage indicated below, but, in each case, less
the aggregate of payments previously made and less such amounts as
Engineer shall determine, or The City of Fayetteville may withhold, in
accordance with the GENERAL CONDITIONS.
a. 95% of Work Completed (with the balance being retainage).
b. 100% of Equipment and Materials not incorporated in the Work but
delivered, suitably stored, and accompanied by documentation
00500 Agreement 00500-3
Sain Street Extension
DOCUMENT 00500 — AGREEMENT (continued)
satisfactory to The City of Fayetteville as provided in the GENERAL
CONDITIONS.
2. Upon Substantial Completion, The City of Fayetteville shall pay an
amount sufficient to increase total payments to Contractor to 95% of the
Contract Price (with the balance being retainage), less such amounts as
Engineer shall determine, or The City of Fayetteville may withhold, in
accordance with the GENERAL CONDITIONS
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder of
the Contract Price as recommended by Engineer and as provided in the
GENERAL CONDITIONS.
ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor
makes the following representations:
A. Contractor has examined and carefully studied the Contract Documents including
the Addenda and other related data identified in the Bid Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress, performance,
and furnishing of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local Laws
and Regulations that may affect cost, progress, performance, and furnishing of
the Work.
D. Contractor has carefully studied all:
(1) reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or
00500 Agreement 00500-4
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
relating to existing surface or subsurface structures at or contiguous to
the Site; and
(2) reports and drawings of a Hazardous Environmental Condition, if any, at
the Site. Contractor acknowledges that The City of Fayetteville and
Engineer do not assume responsibility for the accuracy or completeness
of information and data shown or indicated in the Contract Documents
with respect to Underground Facilities at or contiguous to the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of
having done so) all such additional supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface, subsurface,
and Underground Facilities) at or contiguous to the Site or otherwise which may
affect cost, progress, performance, and furnishing of the Work or which relate to
any aspect of the means, methods, techniques, sequences, and procedures of
construction to be employed by Contractor and safety precautions and programs
incident thereto.
F. Contractor does not consider that any additional examinations, investigations,
explorations, tests, studies, or data are necessary for the performing and
furnishing of the Work at the Contract Price, within the Contract Times, and in
accordance with the other terms and conditions of the Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The City of
Fayetteville and others at the Site that relates to the Work as indicated in the
Contract Documents.
H. Contractor has correlated the information known to Contractor, information and
observations obtained from visits to the Site, reports and drawings identified in
the Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with the Contract Documents.
Contractor has given Engineer written notice of all conflicts, errors, ambiguities,
or discrepancies that Contractor has discovered in the Contract Documents and
the written resolution thereof by Engineer is acceptable to Contractor.
00500 Agreement 00500-5
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of the
Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract Documents which comprise the entire Agreement between The City
of Fayetteville and Contractor concerning the Work consist of the following and
may only be amended, modified, or supplemented as provided in the GENERAL
CONDITIONS:
1. This Agreement.
2. Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
b. Contractor's Bid.
c. Documentation submitted by Contractor prior to Notice of Award.
d. Federal funding documentation
e. Appendix A — City Bid Package
f. Appendix B — Bid Submittal from Crossland Heavy Contractors, Inc.
g. Appendix C - Recommendation for Award, City Purchasing
Division
3. Performance, Payment, and other Bonds.
4. General Conditions.
5. Supplementary Conditions.
00500 Agreement 00500-6
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
6. Specifications consisting of divisions and sections as listed in table of
contents of Project Manual.
7. Drawings consisting of a cover sheet and sheets as listed in the table of
contents thereof, with each sheet bearing the following general title:
SAIN STREET EXTENSION (FAYETTEVILLE)(S)
8. Addenda numbers one (1) to three (3), inclusive.
9. The following which may be delivered or issued after the Effective Date
of the Agreement and are not attached hereto: All Written Amendments
and other documents amending, modifying, or supplementing the
Contract Documents pursuant to the GENERAL CONDITIONS.
ARTICLE 8 - MISCELLANEOUS
8.01 TERMS:
A. Terms used in this Agreement which are defined in the GENERAL
CONDITIONS shall have the meanings stated in the GENERAL CONDITIONS.
8.02 ASSIGNMENT OF CONTRACT:
A. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of
the party sought to be bound; and specifically but without limitation, moneys that
may become due and moneys that are due may not be assigned without such
consent (except to the extent that the effect of this restriction may be limited by
Law), and unless specifically stated to the contrary in any written consent to an
assignment, no assignment will release or discharge the assignor from any duty
or responsibility under the Contract Documents.
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners,
successors, assigns, and legal representatives to the other party hereto, its
00500 Agreement 00500-7
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
partners, successors, assigns, and legal representatives in respect to all covenants,
agreements, and obligations contained in the Contract Documents.
8.04 SEVERABILITY:
A. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon The City of
Fayetteville and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the intention
of the stricken provision.
OTHER PROVISIONS: Not Applicable.
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement in
quadruplicate. One counterpart each has been delivered to Contractor and Engineer. Two
counterparts each has been delivered to The City of Fayetteville. All portions of the Contract
Documents have been signed, initialed, or identified by The City of Fayetteville and Contractor or
identified by Engineer on their behalf.
00500 Agreement 00500-8
Sain Street Extension
DOCUMENT 00500 —AGREEMENT (continued)
This Agreement will be effective on P1 j 20which is the Effective
Date of the Agreement. 0
CUNTRACtU
'
t
;$9c►
Mark Sell
Tale .� ent.
Crossland Heavy Contractors, Inc.
(SEAL)
Attest
WA tip 5ewat"
Addres for giving notices
P•D . fox 35o
Title: Mayor
(SEAL) ��`�RK"TRF��i,.
Attest 4-F P7?EVILLE ;
Address for giving notices -
r1jON'C1N``��
License No. 0067301121 (attach evidence of authority to
Agent for Service of process
(If Contractor is a corporation,
attach evidence of authority to
sign.)
END OF DOCUMENT 00500
00500 Agreement
sign and resolution or other documents
authorizing execution of Agreement)
00500-9
Sain Street Extension
Change Order #1
Sain Street Extension
City of Fayetteville Staff Review Form
2021-0360
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Paul Libertine 5/4/2021 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends that the Mayor sign Change Order #1 for the Sain Street Extension project in the amount of
$10,290.50 for the application of colored concrete stain to the gravity block retaining wall to be installed adjacent
to the Mud Creek Trail.
Budget Impact:
4470.800.8835-5809.00 Sales Tax Capital Improvements
4602.860.7213-5809.00 Streets Project 2019 Bonds
Account Number
06035.7213
46020.7213
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Fund
Sain Street Extension (2019 Bond Project)
Sain Street Extension
Project Title
Current Budget $ 5,123,582.00
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 4,680,749.14
$ 442,832.86
$ 10,290.50
$ 432,542.36 �
V20180321
Purchase Order Number: 2020-00000784 Previous Ordinance or Resolution # 304-20
Change Order Number: 1 Approval Date: 05/07/21
Original Contract Number: 2020-00000085
Comments:
CITY OF
• FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director/City Engineer
FROM: Paul Libertini. Staff Engineer
DATE: May 4, 2021 �-ve
SUBJECT: Mayor's Signature — Change Order #1
Sain Street Extension
STAFF MEMO
RECOMMENDATION:
Staff recommends that the Mayor sign Change Order #1 which will increase the contract amount
by +$10, 290.50.
BACKGROUND:
On December 1, 2020, the City Council approved a contract (Resolution 304-20) with Crossland
Heavy Contractors, Inc. for the construction of Sain Street Extension from N. Front Street to
Vantage Drive. The contract amount was $4,380,859.87 with a contingency amount of
$438, 086.00.
DISCUSSION:
This request is for the application of a colored stain (Arkansas Sandstone) to the concrete gravity
block retaining wall which is included in the existing contract. The gravity block retaining wall will
be installed along the Mud Creek Trail and under the Mud Creek Bridge The colored stain is
being added to match the color of many other retaining walls along Fayetteville's Trail System and
was intended to be included in the original bid package.
BUDGET/STAFF IMPACT:
This change order will be paid from the contingency funds set aside for this project.
Attachments:
Change Order #1
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Change Order
No. 1
Date of Issuance: April 28, 2021 Effective Date: April 28,2021
Project: 040688 Sain St. Owner: City of Fayetteville Owner's Contract No.: 20-83
Contract: Date of Contract: 02.02.2021
Contractor: Crossland Heavy Construction Engineer's Project No.: 152131
The Contract Documents are modified as follows upon execution of this Change Order:
Description:
Item added (#142) to Contract to account for difference in price for having a colored stain added to Item #69
Construction of Gravity Block Retaining Wall. Per Spec SP-11, color bid as gray concrete color but City had
intended to be stained brown.
SP-11 Gravity Block Retaining Wall shall be amended as follows:
Materials (a) Gravity Block Units- "All units shall have "Arkansas Sandstone" face color unless otherwise
noted on the plans, and the stain shall be applied and sealed at the factory"
Basis of Payment- Face color, "Arkansas Sandstone" shall be paid at a Lump Sum, Pay Item: Face Color,
"Arkansas Sandstone", Pay Unit: LS
Attachments (list documents supporting change):
SP-I I Gravity Block Retaining Wall Specification
Crossland Heavy Quote- PCO 001 Retaining Wall Color Change
CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES:
Original Contract Price: Original Contract Times: ❑ Working days ® Calendar days
Substantial completion (days or date): 12.28.21
$4,380,859.87 Ready for final payment (days or date): 02.26.22
[Inn .cowl [Pee o so] from previously approved [Inefease]-[Bes»ease] from previously approved Change Orders
Change Orders No. 0 to No. 0: No. 0 to No. 0:
Substantial completion (days): 0 days
$0.00 Ready for final payment (days): 0 days
Contract Price prior to this Change Order: Contract Times prior to this Change Order:
Substantial completion (days or date): 12.28.21
$ 4,380,859.87 Ready for final payment (days or date): 02.26.22
[Increase] [Deemme] of this Change Order: [Increase] [Decrease] of this Change Order:
Substantial completion (days or date): 0 days
$10,290.50 Ready for final payment (days or date): 0 days
Contract Price incorporating this Change Contract Times with all approved Change Orders:
Substantial completion (days or date): 12.28.21
$ 4,391,150.37 Ready for final payment (days or date): 02.26.22
EJCDC C-941 Change Order
Prepared b) the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Page i of 3
Section 00680-1
RECOM ,LADED: ACCEPTED:
By. F . An&tt-304 Byi�2.� -
;18C gtneer (Authorized Signature) Owner (Authorized Signature)
DW-,W 28.21 Date:
Approved by Funding Agency (if applicable):
by
Mayor. LiopErd'Jordan
ayetteville
ACCEPTED: , L
By:
Contractor (Authorized Signature)
Date: 04/30/21
Date:
Date: 05/07/21
EJCDC C-941 Change Order
Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Construction Specifications Institute.
Pape 2 of 3
Section 00690-2
CROSSLAND
HEAVY CONTRACTORS
SAIN STREET EXTENSION (FAYETTEVILLE) (S)
ARDOT JOB NO. 040688
CHC JOB NO. 20A23RD
PCO 001 RETAINING WALL COLOR CHANGE
Prepared on 04/26/2021
Direct Unit Price $ 9,355.00
Total Labor $
5 -
Total Materials $
QTY UOM Sub Up Total $
1871 SF $ 5.00 $ 9,355.00 Total Subcontract $ 9,35S.00
Margin 10% $ 935.50
Subtotal 1 (Direct + Margin): $ 10,290.50
Total Estimated Amount $ 10,290.50
**NOTE** - Price above includes cost to change the color of the Retaning Wall to "Arkansas Sandstone" in lieu of the
specified "Concrete Grey" per SP 11. Pricing reflects the lump sum cost for the blocks to be stained and sealed at the
factory. Quantity to be stained per approved shop drawings. Unit Pice breakdown above is for demonstration of cost
only. We propose the following change order to be paid as a Lump Sum cost to be billed upon delivery of block.
Approval to release the block prior to 517121 is requested to mitigate delays to the project due to manufacturer's
production schedule.
Page 1 of 1
ADEQ ePortal Submission Certification - Sain Street Extension Project
Paul Libertini
City of Fayetteville Staff Review Form
2023-0886
Item ID
NSA ARCHIVED
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
8/15/2023
For the Mayor's Signature - Certification of ePortal Submission required by the Arkansas Department of
Environmental Quality for the Sain Street Extension Project.
Budget Impact:
4602.860.7221-5809.00 Streets Project (2019 Bonds)
4470.800.8835-5809.00 Sales Tax Capital Improvements
Account Number
46020.7213
06035.7213
Project Number
Fund
Sain St. Extension
Sain Street Ext Const. (2019 Bond Project)
Budgeted Item? Yes Total Amended Budget
Expenses (Actual+Encum)
Does item have a direct cost?
Is a Budget Adjustment attached?
Available Budget
No Item Cost
No Budget Adjustment
Remaining Budget
Project Title
$ 288,447.00
$ 157,929.00
$ 130,518.00
$ 130,518.00
V20221130
Purchase Order Number: Previous Ordinance or Resolution # 304-20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
08/17/2023
CITY OF
® FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director/City Engineer
FROM: Paul Libertini, Staff Engineer�p
DATE: August 15, 2023
STAFF MEMO
SUBJECT: Mayor's Signature — ADEQ Certification of ePortal Submission
Sain Street Extension
RECOMMENDATION:
Staff recommends that the Mayor sign the ADEQ (Arkansas Department of Environmental Quality)
Certification of ePortal Submission form for the Sain Street Extension Project.
BACKGROUND:
On December 1, 2020, City Council approved Resolution No. 304-20 awarding a contract with
Crossland Heavy Contractors, Inc. in the amount of $4,380,859.87 for the construction of the Sain
Street Extension project.
After approving Change Order #1 thru Change Order #5, the final construction contract was
$5,096,547.81. Substantial Completion was approved on November 16, 2022. The Ribbon
Cutting Ceremony was held on November 17, 2020 after which the roadway was opened to traffic.
This project has been completed and accepted by the City.
DISCUSSION:
This project was required to obtain a Construction Stormwater General Permit from ADEQ before
beginning any construction work. Now that the project is complete, the City is required to file a
Notice of Termination to close out this permit. The Mayor was required to sign the original permit
application. The Notice of Termination form was completed online by staff. However, the Mayor is
required to sign the Certification of ePortal Submission to complete this process.
BUDGET/STAFF IMPACT:
No impact.
Attachments:
ADEQ Certification of ePortal Submission
ARR1.50000 Notice of Termination for Construction Stormwater General Permit (This is a printout
of what was submitted electronically to ADEQ)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
�S PS DEPA{tY�..
F,y
PENVIRONMENTAL
O?'
-}AND ENV\4
Certification of ePortal Submission
This form is to be used to certify electronic ePortal submissions. Please check with the
appropriate section for who has the authority to sign this form. A hardcopy of this form with
original signature must be sent to DEQ, 5301 Northshore Drive, North Little Rock, AR 72118.
Please do not send a hardcopy of the ePortal submission with this form. All fields are required.
1. Section to which the ePortal Submission was Submitted:
General NPDES Permits
2. Form Name:
ARR150000 Notice of Termination for Construction Stormwater General Permit
3. Arkansas DEQ Facility Identification Number (AFIN), if available:
72-02496
4. Facility Name:
City of Fayetteville
5. Facility
Physical
Address:
113 W Mountain St
Fayetteville, AR 72701
I certify under penalty of law that the ePortal submission with Submission ID# HPW-EROV-GABPD
and revision # 1 which was submitted electronically on 8/15/2023 10:45:37 AM and all attachments
were prepared under my direction or supervision in accordance with a system designed to assure that
qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of
the person or persons who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete. I am aware that there are significant penalties for submitting false information, including
the possibility of fine and imprisonment for knowing violations.
Lioneld Jordan
authority
Mayor
title
ti — w- w� 08/17/2023
of sk*6_16ry authority date
ARR150000 Notice of
Termination for Construction
Stormwater General Permit
version 1.39
(Submission #: HPW-EROV-GABPD, version 1)
Details
Originally Started By Paul Libertini
AFIN 72-02496
Submission ID HPW-EROV-GABPD
Status Submitting
Active, Steps Submit Form
Form Input
Permittee Information
Permittee Information
The permittee information must match the information provided on the facility's Notice of
Coverage
AFIN
72-02496
Permit Number
ARR156908
Permittee (Legal Name)
City of Fayetteville
Permittee Mailing Information
Phone Type Number Extension
Business 479-444-3419
Email
plibertini@fayetteville-ar.gov
Address
113 W Mountain St
Fayetteville, AR 72701
Construction Site Information
Project Name
Sain Street Extension
Facility/Project Construction Site Information
Site Contact
Prefix
NONE PROVIDED
First Name Last Name
Paul Libertini
Phone Type Number Extension
Business 479-444-3419
Email
plibertini@fayetteville-ar.gov
Project Physical Address
113 W Mountain St
Fayetteville, AR 72701
Select the County or Counties where the work was performed.
Washington
Have you established vegetation cover with 100% coverage and 80% density?
Yes
Have all discharges associated with construction activities been eliminated?
Yes
If the project is a large common plan of development, have all certifications been
collected consistent with Part 1.B.17.C?
No
Pictures of Vegetation Coverage and Stablization
Please upload as many pictures as necessary to show that the site has reached final
stabilization (100% coverage and 80% density or greater)
Pictures of vegetation coverage and stabilization area
20230728_093607.jpg - 08/15/2023 10:26 AM
20230728_093632.jpg - 08/15/2023 10:26 AM
20230728 093336.jpg - 08/15/2023 10:27 AM
20230728 093344.jpg - 08/15/2023 10:27 AM
20230728_093130.jpg - 08/15/2023 10:28 AM
20230728_093045.jpg - 08/15/2023 10:28 AM
20230728_093003.jpg - 08/15/2023 10:29 AM
20230728 092854.jpg - 08/15/2023 10:29 AM
20230728 092747.jpg - 08/15/2023 10:29 AM
20230728 092558.jpg - 08/15/2023 10:30 AM
20230728 092555.jpg - 08/15/2023 10:30 AM
20230728 092546.jpg - 08/15/2023 10:30 AM
20230728_092446.jpg - 08/15/2023 10:30 AM
20230728_092339.jpg - 08/15/2023 10:31 AM
Comment
NONE PROVIDED
Responsible Official and Cognizant Official Information
Responsible Official Information
First Name Last Name
Lioneld Jordan
Title
Mayor
Phone Type Number Extension
Business 479-575-8331
Email
Mayor@fayefteville-ar.gov
Cognizant Official
First Name Last Name
Paul Libertini
Title
Project Manager
Phone Type Number Extension
Business 479-444-3419
Email
plibertini@fayetteVille-ar.gov
Attachments
Date
Attachment Name
Context
User
8/15/2023 10:31 AM
20230728_092339.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092446.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092546.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092555.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092558.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_092747.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_092854.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_093003.jpg
Attachment
Paul Libertini
8/15/2023 10:28 AM
20230728_093045.jpg
Attachment
Paul Libertini
8/15/2023 10:28 AM
20230728_093130.jpg
Attachment
Paul Libertini
8/15/2023 10:27 AM
20230728_093344.iog
Attachment
Paul Libertini
8/15/2023 10:27 AM
20230728_093336.jpg
Attachment
Paul Libertini
8/15/2023 10:26 AM
20230728_093632.jpg
Attachment
Paul Libertini
8/15/2023 10:26 AM
20230728_093607.jpg
Attachment
Paul Libertini
Status History
User
Processing Status
7/27/2023 11:40:41 AM
Paul Libertini
Draft
8/15/2023 10:38:12 AM
Paul Libertini
Submitting
Processing Steps
Step Name
Assigned
Date
To/Completed By
Completed
Submit Form
Admin-Lock Form/Log NOT/Assign Engineer
Trinity Cochran
Cochran
ENG-Completeness and Technical Review
(Verify Outstanding Fees) (Enter Internal Info)
EA -NOT Compliance Review (Add Note for
approval)
ENG - Review NOT Letter.
ES Review of NOT
Terry Liu
SOM Review of NOT
Bryan Leamons
Admin-Enter Termination Date in PDS/Access
Trinity Cochran
Cochran
Admin-Email NOT to Applicant/Save Package
Trinity Cochran
to Web (COR of G-Drive)
Cochran
ICIS-Enter Code Information into ICIS (ICIS
Freya Skinner
General Permit Coordinator)
Certification of ePortal Submission
Paul Libertini
Submitted By
City of Fayetteville Staff Review Form
2023-0886
Item ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
8/15/2023
Submitted Date
Action Recommendation:
ENGINEERING (621)
Division / Department
For the Mayor's Signature - Certification of ePortal Submission required by the Arkansas Department of
Environmental Quality for the Sain Street Extension Project.
Budget Impact:
4602.860.7221-5809.00 Streets Project (2019 Bonds)
4470.800.8835-5809.00 Sales Tax Capital Improvements
Account Number
46020.7213
06035.7213
Project Number
Budgeted Item? Yes
Does item have a direct cost? No
Is a Budget Adjustment attached? No
Fund
Sain St. Extension
Sain Street Ext Const. (2019 Bond Project)
Total Amended Budget
Expenses (Actual+Encum)
Available Budget
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$
288,447.00
$
157,929.00
$
130,518.00
$
130,518.00 x
V20221130
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Previous Ordinance or Resolution # 304-20
Approval Date:
10/06/2023
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Director/City Engineer
FROM: Paul Libertini, Staff Engineer �p5 .ty
DATE: August 15, 2023
STAFF MEMO
SUBJECT: Mayor's Signature — ADEQ Certification of ePortal Submission
Sain Street Extension
RECOMMENDATION:
Staff recommends that the Mayor sign the ADEQ (Arkansas Department of Environmental Quality)
Certification of ePortal Submission form for the Sain Street Extension Project.
BACKGROUND:
On December 1, 2020, City Council approved Resolution No. 304-20 awarding a contract with
Crossland Heavy Contractors, Inc. in the amount of $4,380,859.87 for the construction of the Sain
Street Extension project.
After approving Change Order#1 thru Change Order #5, the final construction contract was
$5,096,547.81. Substantial Completion was approved on November 16, 2022. The Ribbon
Cutting Ceremony was held on November 17, 2020 after which the roadway was opened to traffic.
This project has been completed and accepted by the City.
DISCUSSION:
This project was required to obtain a Construction Stormwater General Permit from ADEQ before
beginning any construction work. Now that the project is complete, the City is required to file a
Notice of Termination to close out this permit. The Mayor was required to sign the original permit
application. The Notice of Termination form was completed online by staff. However, the Mayor is
required to sign the Certification of ePortal Submission to complete this process.
BUDGET/STAFF IMPACT:
No impact.
Attachments:
ADEQ Certification of ePortal Submission
ARR150000 Notice of Termination for Construction Stormwater General Permit (This is a printout
of what was submitted electronically to ADEQ)
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
yPS OF>54tn
nf2
rP i
c ENVIRONMENTI
i z QUALITY
�MD FNJipv
Certification of ePortal Submission
This form is to be used to certify electronic ePortal submissions. Please check with the
appropriate section for who has the authority to sign this form. A hardcopy of this form with
original signature must be sent to DEQ, 5301 Northshore Drive, North Little Rock, AR 72118.
Please do not send a hardcopy of the ePortal submission with this form. All fields are required.
1. Section to which the ePortal Submission was Submitted:
General NPDES Permits
2. Form Name:
ARR150000 Notice of Termination for Construction Stormwater General Permit
3. Arkansas DEQ Facility Identification Number (AFIN), if available:
72-02496
4. Facility Name:
City of Fayetteville
5. Facility
Physical
Address:
1083 E SAIN ST
FAYETTEVILLE, AR 72703
I certify under penalty of law that the ePortal submission with Submission ID# HPW-EROV-GA8PD
and revision # 2 which was submitted electronically on 10/3/2023 2:02:52 PM and all attachments
were prepared under my direction or supervision in accordance with a system designed to assure that
qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of
the person or persons who manage the system, or those persons directly responsible for gathering the
information, the information submitted is, to the best of my knowledge and belief, true, accurate, and
complete. I am aware that there are significant penalties for submitting false information, including
the possibility of fine and imprisonment for knowing violations.
Lioneld Jordan Mayor
typed/printO name of signatory autority title
10/06/2023
date
ARR150000 Notice of
Termination for Construction
Stormwater General Permit
version 1.39
(Submission #: HPW-EROV-GABPD, version 1)
Details
Originally Started By Paul Libertini
AFIN 72-02496
Submission ID HPW-EROV-GABPD
Status Submitting
Active Steps Submit Form
Form Input
Permittee Information
Permittee Information
The permittee information must match the information provided on the facility's Notice of
Coverage
AFIN
72-02496
Permit Number
ARR156908
Permittee (Legal Name)
City of Fayetteville
Permittee Mailing Information
Phone Type
Business
Number
479-444-3419
Email
plibertini@fayetteville-ar.gov
Address
113 W Mountain St
Fayetteville, AR 72701
Extension
Construction Site Information
Project Name
Sain Street Extension
Facility/Project Construction Site Information
Site Contact
Prefix
NONE PROVIDED
First Name Last Name
Paul Libertini
Phone Type
Business
Number
479-444-3419
Email
plibertini@fayetteville-ar.gov
Project Physical Address
113 W Mountain St
Fayetteville, AR 72701
Extension
Select the County or Counties where the work was performed.
Washington
Have you established vegetation cover with 100% coverage and 80% density?
Yes
Have all discharges associated with construction activities been eliminated?
Yes
If the project is a large common plan of development, have all certifications been
collected consistent with Part I.B.17.C?
No
Pictures of Vegetation Coverage and Stablization
Please upload as many pictures as necessary to show that the site has reached final
stabilization (100% coverage and 80% density or greater)
Pictures of vegetation coverage and stabilization area
20230728 093607.jpg - 08/15/2023 10:26 AM
20230728 093632.jpg - 08/15/2023 10:26 AM
20230728_093336.jpg - 08/15/2023 10:27 AM
20230728_093344.jpg - 08/15/2023 10:27 AM
20230728_093130.jpg - 08/15/2023 10:28 AM
20230728_093045.jpg - 08/15/2023 10:28 AM
20230728_093003.jpg - 08/15/2023 10:29 AM
20230728_092854.jpg - 08/15/2023 10:29 AM
20230728_092747.jpg - 08/15/2023 10:29 AM
20230728_092558.jpg - 08/15/2023 10:30 AM
20230728 092555.jpg - 08/15/2023 10:30 AM
20230728 092546.jpg - 08/15/2023 10:30 AM
20230728 092446.jpg - 08/15/2023 10:30 AM
20230728_092339.jpg - 08/15/2023 10:31 AM
Comment
NONE PROVIDED
Responsible Official and Cognizant Official Information
Responsible Official Information
First Name
Lioneld
Title
Mayor
Phone Type
Business
Last Name
Jordan
Number
479-575-8331
Email
Mayor@fayetteville-ar.gov
Extension
Cognizant Official
First Name Last Name
Paul Libertini
Title
Project Manager
Phone Type
Business
Number
479-444-3419
Email
plibertini@fayetteville-ar.gov
Attachments
Extension
Date
Attachment Name
Context
User
8/15/2023 10:31 AM
20230728_092339.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092446.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092546.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092555.jpg
Attachment
Paul Libertini
8/15/2023 10:30 AM
20230728_092558.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_092747.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_092854.jpg
Attachment
Paul Libertini
8/15/2023 10:29 AM
20230728_093003.jpg
Attachment
Paul Libertini
8/15/2023 10:28 AM
20230728_093045.jpg
Attachment
Paul Libertini
8/15/2023 10:28 AM
20230728_093130.jpg
Attachment
Paul Libertini
8/15/2023 10:27 AM
20230728_093344.jpg
Attachment
Paul Libertini
8/15/2023 10:27 AM
20230728_093336.jpg
Attachment
Paul Libertini
8/15/2023 10:26 AM
20230728_093632.jpg
Attachment
Paul Libertini
8/15/2023 10:26 AM
20230728_093607.jpg
Attachment
Paul Libertini
Status History
User
Processing Status
7/27/2023 11:40:41 AM
Paul Libertini
Draft
8/15/2023 10:38:12 AM
Paul Libertini
Submitting
Processing Steps
Step Name
Assigned
Date
To/Completed By
Completed
Submit Form
Admin-Lock Form/Log NOT/Assign Engineer
Trinity Cochran
Cochran
ENG-Completeness and Technical Review
(Verify Outstanding Fees) (Enter Internal Info)
EA -NOT Compliance Review (Add Note for
approval)
ENG - Review NOT Letter
ES Review of NOT
Terry Liu
SOM Review of NOT
Bryan Leamons
Admin-Enter Termination Date in PDS/Access
Trinity Cochran
Cochran
Admin-Email NOT to Applicant/Save Package
Trinity Cochran
to Web (COR of G-Drive)
Cochran
ICIS-Enter Code Information into ICIS (ICIS
Freya Skinner
General Permit Coordinator)